LHS Fire and Smoke Damper Repl PreQual RFP-SMCPS-2027-01-DSS-DC.pdf

REQUEST FOR QUALIFICATIONS AND INVITATION TO PREQUALIFY TO BID

FOR

FIRE AND SMOKE DAMPER REPLACEMENT

At Leonardtown High School 23995 Point Lookout Road, Leonardtown, MD 20650

RFP#: SMCPS-2027-01-DSS-DC

COMMISSIONED BY:

St. Mary’s County Public Schools 23160 Moakley Street

Leonardtown, Maryland 20650

Phone: (301) 475-4256

Mrs. Karin Bailey, Chairman Mrs. Cathy Allen, Vice Chairman Mrs. Mary Washington, Member

Mr. Josh Guy, Member Mrs. Dorothy Andrews, Member

Ms. Isabella Derisavi, Student Member Dr. J. Scott Smith, Secretary/Treasurer and

Superintendent of Schools

Ms. Paola Laino, Assoc. AIA, Director of Design and Construction Mr. Wes King, CDT, Project Management Coordinator II

PREPARED BY:

Department of Design and Construction 27190 Point Lookout Road Loveville, Maryland 20656

September 8, 2026

PREQUALIFICATION PACKAGE

FIRE AND SMOKE DAMPER REPLACEMENT

LEONARDTOWN HIGH SCHOOL

RFP# SMCPS-2027-01-DSS-DC

TABLE OF CONTENTS

Request for Qualifications and Invitation to Prequalify to Bid A-1 through A-5

Prequalification Process for Construction Projects B-1 through B-5

Instructions to Contractors C-1 through C-7

Contractor’s Application to Prequalify to Bid D-1

Contractor’s Project Specific Qualifications & Supporting

Documentation Cover Sheet and Certification E-1

Vendor’s Qualification Questionnaire F-1 through F-6

Attachments:

A. Section 01 32 16 Construction Schedule (Sample)

B. Section 00 52 00 Agreement Between Owner & Contractor (Sample)

C. Section 00 41 13 Bid Proposal Form (Sample)

RFP# SMCPS 2027-01-DSS-DC

Fire & Smoke Damper Replacement at Leonardtown High School A-1

REQUEST FOR QUALIFICATIONS AND INVITATION TO PREQUALIFY TO BID

Fire and Smoke Damper Replacement at Leonardtown High School

23995 Point Lookout Road, Leonardtown, MD 20650

Leonardtown, Maryland

Contractors interested in submitting construction bids for the Fire and Smoke Damper Replacement at Leonardtown High School in Leonardtown, Maryland, for the Board of Education of St. Mary’s County (hereinafter referred to as the “Board”), are invited to prequalify in accordance with the Prequalification Process of St. Mary’s County Public Schools, (herein referred to as “SMCPS”) and the requirements of this Prequalification Package. The project is described below and is hereinafter referred to as the “Project”.

The Board and SMPCS are conducting the competitive sealed bidding for the Project through a multistep sealed bidding process, to be conducted in accordance with COMAR Title 14, Subtitle 39.03.08. Multistep sealed bidding is a multiphase process in which bidders submit a technical offer (statement of qualifications) and related documentation, and a second phase in which those bidders who are determined qualified during the first phase may have their price bids considered.

Contractors:

General contractors, acting as the prime contractor, are the only contractors permitted and required to prequalify to bid for the Project. Subcontractors are not required to prequalify. “Contractors” as used herein refers to prime contractors.

Only those Contractors who prequalify to bid in accordance with SMCPS’s Request for Qualifications and Prequalification Process will be eligible to submit construction bids for the Projects as listed herein. Any Contractors who submit construction bids without prequalifying shall be deemed non-responsible bidders, and any bid submitted without prequalification in accordance with the prequalification process shall be deemed non-responsive for the Contractor’s failure to prequalify.

Prequalification Package:

Contractors wishing to Prequalify to Bid may obtain a Prequalification Package from:

Fire & Smoke Damper Replacement at Leonardtown High School A-2 eMaryland Marketplace Advantage (eMMA) at https://emma.maryland.gov/ or from the SMCPS Design & Construction website at https://www.smcps.org/offices/design-and-construction/projects-currently-bidding

Deadline for Submittals:

To be considered, Contractors must submit one (1) copy of a fully completed prequalification application (“Application”) which complies with the requirements of the SMPCS Prequalification Process and the requirements of the Prequalification Package for the Project.

Each copy of the Application must include:

a) Contractor’s Application to Prequalify to Bid (Page D-1)

b) Contractor’s Project Specific Qualifications and Supporting Documentation

Cover Sheet and Certification (Page E-1)

c) Vendor’s Qualification Questionnaire (Pages F-1 to F-6) as required by the Instructions to Contractors.

d) Supporting Documentation as listed in the Instructions to Contractors (C-1 to

C-8) of this Request for Prequalification.

Only fully and properly completed Applications will be considered. Applications will be evaluated per the Evaluation Factors mentioned on page A-3.

Applications must be received by SMCPS prior to 2:00 p.m., on September 22, 2026.

Applications shall be received by hand delivery or email delivery as defined below.

Applications shall be addressed and delivered to:

Attention: St. Mary’s County Public Schools Ms. Vivian Johnston, Contract & Fiscal Specialist

Department of Design and Construction

The outside of the envelope shall be clearly marked “Prequalification Application RFP:

#SMCPS-2027-01-DSS-DC.” Timely delivery is the responsibility of the submitting contractors. Late Applications will not be considered unless deemed by SMCPS, in its sole discretion, to be in its best interest. Because of the rural location of the SMCPS, Federal Express will not guarantee delivery to SMCPS by any specific time. It is the Contractor’s responsibility to confirm delivery of their submission via email to vajohnston@smcps.org https://emma.maryland.gov/ https://www.smcps.org/offices/design-and-construction/projects-currently-bidding mailto:vajohnston@smcps.org

Fire & Smoke Damper Replacement at Leonardtown High School A-3

Alternately, applications may be submitted digitally via email to vajohnston@smcps.org The email subject line should be marked “Prequalification Application RFP: #SMCPS-2027-

01-DSS-DC.”

The Board reserves the right to reject any Application which is in any way incomplete or irregular; which fails to provide the information or supporting documentation requested;

and/or which otherwise fails to comply with the requirements of the SMPCS Prequalification Process and the Prequalification Package for the Project. The Board also reserves the right, without obligation, to waive any minor defects or any informalities or irregularities in any Application. The Board also reserves the right to prequalify any, all, or none of the Contractors who have submitted Applications based on consideration of their experience and qualifications.

Deadline for Questions: Any prospective contractor desiring an explanation or interpretation of this invitation to prequalify must request such in writing in advance of September 15, 2026 at 2:00 p.m. to allow a reply to reach all prospective contractors before the submission deadline. Questions may be emailed to Wes King at cwking@smcps.org The Owner will have no liability or responsibility for any oral statements or representations made by any of its officers or agents prior to the proposal opening.

Evaluation of Applications:

Contractors will be considered and prequalified without regard to race, religion, color, sex, national origin, sexual orientation, or disability.

Evaluation Factors: Contractor Applications and their qualifications will be evaluated based on the following evaluation factors:

(a) Contractor's understanding of the scope, and schedule of the work;

(b) Contractor's prior experience with projects of similar size and scope;

(c) Contractor's plan for management of the project, and the organizational structure proposed for the project;

(d) Experience of Contractor's individual staff members with projects of similar size and scope;

(e) Contractor’s plan to satisfy the Minority Business Enterprise (MBE) requirements for the Project, if applicable; and

(f) Other factors identified by SMCPS in the attached SMCPS Prequalification Process for Construction Projects and Instructions to Contractors.

mailto:vajohnston@smcps.org mailto:cwking@smcps.org

Fire & Smoke Damper Replacement at Leonardtown High School A-4

Minimum Standards: The minimum standards that a Contractor shall meet to be found qualified are set forth in the attached SMCPS Prequalification Process and Instructions to Contractors. In general terms, Contractors are required to demonstrate that they understand the scope and schedule of the Project, and possess the necessary experience, planning, organizational structure, personnel, history of satisfactory performance, financial capacity, and current abilities to construct the Project in a proper and timely manner, based on their current qualifications and previous experience with projects of a similar size and scope.

Project Description:

This Project is generally comprised of, but not limited to, the following:

● Replacement of select smoke dampers throughout Leonardtown High School.

● Removal of specified dampers along with the dedicated smoke detector.

● Replacement with specified combination fire/smoke damper and associated duct smoke detector.

● Access above acoustical ceiling tiles and hard (drywall) ceilings are necessary, along with restoration to those ceilings.

● All dampers shall be connected to existing power and fire alarm monitoring connections.

● Start Date anticipated Fall of 2026 during the heating season. Substantial

Completion anticipated April of 2027 prior to cooling season.

● Work cannot take place in occupied areas. Evenings, Saturdays and Winter Break are available.

● The project is Locally funded therefore Maryland Prevailing Wage or Davis-Bacon

Wage scales do not apply.

Addenda:

1. Any clarifications, alterations, or changes made to the Prequalification Package shall not be valid unless included in an Addendum.

2. Addenda will be posted to eMaryland Marketplace Advantage at https://emma.maryland.gov/ and to the SMCPS website at https://www.smcps.org/offices/design-and-construction/projects-currently-bidding

3. No addenda modifying the Prequalification Package will be issued within a period of twenty-four (24) hours prior to the deadline for submittals, in addition to intervening Saturdays, Sundays, and legal holidays (if any). If it is necessary to https://emma.maryland.gov/

Fire & Smoke Damper Replacement at Leonardtown High School A-5 issue an addendum within the twenty-four (24) hour period, the date shall be extended without the requirement of re-advertising.

4. Each Contractor shall verify in submitting their Application, that they have received all addenda issued, and shall acknowledge their receipt of same in the Application.

Incorporation by reference:

The attached SMCPS Prequalification Process; Instructions to Contractors; Application form; Project Specific Qualifications; and Statement of Qualification form are incorporated herein by reference as part of this Request for Qualifications and Invitation to Prequalify to Bid.

END OF INVITATION TO PREQUALIFY TO BID

ST. MARY’S COUNTY PUBLIC SCHOOLS’

Fire & Smoke Damper Replacement at Leonardtown High School B-1

PREQUALIFICATION PROCESS FOR CONSTRUCTION PROJECTS

As permitted by the Administrative Procedures Guide of the Public School Construction Programs, St. Mary’s County Public Schools (“SMCPS”), on behalf of and with the approval of the Board of Education of St. Mary’s County (the “Board”), establishes the following as its prequalification process to prequalify prospective contractors to bid on selected construction projects:

1. SMCPS may require prequalification of prospective Contractors to bid on a specific construction project. The purpose of such prequalification shall be to limit prospective bidders for such construction projects to Contractors who show themselves to be qualified to construct the Project. When the prequalification process is used for a Project, only Contractors who have complied with the prequalification process and requirements, and have been found qualified by SMCPS and the Board will be eligible to submit bids for the Project.

2. The Superintendent or his designee shall develop the appropriate documentation for potential contractors to apply for prequalification in the form of a Prequalification Package. The Superintendent or his designee may prescribe in such documentation minimum standards and specific mandatory requirements Contractors must meet in order to prequalify for a specific project. The Prequalification Package shall include the following documents:

a. Request for Qualifications and Invitation to Prequalify to Bid

b. SMCPS Prequalification Process for Construction Projects

c. Instructions to Contractors

d. Contractor’s Application to Prequalify to Bid

e. Contractor’s Project Specific Qualifications and Supporting

Documentation Cover Sheet and Certification, and

f. Vendor’s Qualification Questionnaire

3. The Prequalification Package shall set forth the evaluation factors and criteria upon which the qualifications of prospective contractors will be evaluated and shall identify the minimum standards a Contractor must meet to be found qualified in accordance with COMAR 14.39.03.08. The Prequalification Package shall request of prospective Contractors only such information as is appropriate for an objective evaluation of all prospective Contractors pursuant to such factors, criteria and standards.

4. In all instances in which SMCPS requires prequalification of potential contractors for construction projects, advance notice shall be given of the deadline for the submission of prequalification applications. The deadline for submissions shall be sufficiently in advance of the date set for the submission of bids for such construction so as to allow the prequalification process to be accomplished.

5. All Contractors who desire to be prequalified for the Project must:

a. Comply with the requirements of this SMCPS Prequalification Process; the requirements of the Request for Qualifications; and the requirements of the Instructions to Contractors; and

Fire & Smoke Damper Replacement at Leonardtown High School B-2

b. Complete and submit the Contractor Application and the Vendor’s Qualification Questionnaire; and

c. Submit the Contractor Project Specific Qualifications and Supporting Documentation Cover Sheet and Certifications requested in the Instructions to Contractors.

6. At least fifteen (15) days prior to the date established for submission of bids or proposals under the procurement for which the prequalification applies, SMCPS shall advise in writing each Contractor who submitted an application whether or not that Contractor has been prequalified.

7. SMCPS may deny prequalification to any Contractor who fails to meet the minimum standards for qualification set forth in the Instructions to Contractors.

In addition, SMCPS may also deny prequalification for any one of the following reasons:

a. The Contractor has had a court judgment or arbitration award entered against it within the past ten (10) years based on Contractor’s breach or non-performance of a governmental or non-governmental construction contract (including, but not limited to, a general construction contract or a construction management contract);

b. The Contractor, without good cause, has been declared in default of a prior construction contract with SMCPS, or with any other public body or entity (including without limitation any local, state or federal government or agency).

c. The Contractor or any officer, director, owner, project manager, procurement manager, or chief financial official thereof has been convicted within the past ten (10) years of a crime related to fraud, theft, bribery, construction contracting, or other form of governmental or non-governmental contracting.

d. The Contractor or any officer, director or owner thereof has been debarred from bidding or contracting, pursuant to an established debarment procedure, by any public body or entity (including without limitation any local, state or federal government or agency).

8. SMCPS may establish specific qualifications and/or experience needed to be prequalified for a specific project.

9. In determining if a Contractor has the necessary qualifications and experience to be prequalified, SMCPS will review and consider the Contractor’s Application, its Qualification Questionnaire, and its Project Specific Qualifications and supporting documentation. Interviews may be conducted as a component of the qualifications and evaluation process but are not required. SMCPS will evaluate the Contractor’s submissions, qualifications, and responses using the evaluation factors identified in the Request for Qualifications and will determine if the Contractor meets the minimum standards for qualification identified in the Instructions to Contractors.

10. SMPCS shall explain the evaluation of the applications and make recommendations for prequalification to the Board for its final approval and prequalification of the Contractors. SMCPS and the Board shall compile a list of Contractors that are determined to meet the minimum qualification

Fire & Smoke Damper Replacement at Leonardtown High School B-3 standards. Only the Contractors on that list shall be permitted to submit construction bids for the Project.

11. The provisions of this process and its implementation are intended to be severable, and if any provision is deemed invalid, this shall not be deemed to affect the validity of other provisions.

12. A determination that a Contractor is prequalified does not necessarily preclude the Board or SMCPS from determining that such Contractor is not responsible following bid opening. Among other things, a change in circumstances or change in information, as well as different criteria allowed to be considered for prequalification versus responsibility, may lead to a different result. For example, a prequalified Contractor that becomes debarred between prequalification and bid opening, or a Contractor who was not truthful or failed to make a full disclosure in answering its prequalification questionnaire, might be deemed to be not responsible following bid opening, the Board intends to award the construction contract for the Project to the lowest prequalified responsible and responsive bidder. Bidding requirements shall be set forth in the bid package for the Project, and the failure to provide full and complete bid documents shall render a bid non-responsive.

13. Prequalification of a Contractor to bid on one project does not prequalify that Contractor to bid on a different project and does not mean that the Contractor will necessarily be deemed to be prequalified for a different project.

14. Neither this Prequalification Process nor its implementation by SMCPS or the Board shall be deemed to create any contract right with any prospective Contractor. All prospective Contractors shall be responsible for their own expenses in applying for prequalification, and SMCPS shall have no liability for any such expense.

15. Interested parties may protest a prequalification decision of SMCPS by submitting a protest in writing to the Superintendent of Schools, St. Mary’s County Public Schools, 23160 Moakley Street, Leonardtown, Maryland 20650 within ten (10) calendar days of the decision. A complete copy of the protest and all supporting documentation must also be submitted within ten (10) calendar days of the decision to the Division of Supporting Services, Department of Design and Construction, St. Mary’s County Public Schools, 27190 Point Lookout Road, Loveville, Maryland 20656. SMCPS and the Board may deny untimely protests.

The protest shall identify the prequalification decision being protested, and the Project for which the prequalification decision was made. The written protest shall specify the grounds for the protest and shall include a detailed statement of the factual and legal basis for the protest, including:

a. The name, address and telephone number of the protestor

b. The relevant facts relied upon for the protest

c. Any language from the prequalification package relied upon for the protest

d. Any information contained in the Contractor’s prequalification

Application relied upon for the protest

Fire & Smoke Damper Replacement at Leonardtown High School B-4

e. Citation of any rules, regulations, case law, statutes or other legal authority relied upon for the protest

f. Any other information relied upon for the protest

The written protest shall also include copies of all documents, data, records or other evidence relevant to the protest. The burden of producing the foregoing information, documents, data, records and other relevant evidence is on the protestor. The burden of persuasion on the merits of the protest is also on the protestor.

A decision on the protest, and appeals thereof, shall be made in accordance with the requirements of Section 4-205(c) of the Education Article of the Annotated Code of Maryland. Upon receipt of a timely and complete written protest, an initial determination on the protest shall be made by the Superintendent of SMCPS or his/her designee. The decision of the Superintendent may be appealed to the Board, if taken within thirty (30) days after the date of the Superintendent’s decision. The decision of the Board may be further appealed to the State Board of Education if taken in writing within thirty (30) days after the decision of the Board.

16. Contractors are advised that SMCPS and the Board shall have unlimited data rights regarding information contained in the Contractor’s prequalification Application and supporting documentation. Unlimited data rights means that, except as specified herein, SMCPS and the Board have the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, or perform publicly and display publicly any information submitted by the Contractor.

Contractors should give specific attention to any portions of their Application and supporting documentation which they deem to be confidential or proprietary, commercial or financial information, as defined under the Maryland’s Public Information Act. See §10-617 of the State Government Article of the Annotated Code of Maryland.

It is the responsibility of the Contractor to clearly identify each part of its Application and supporting documentation which it deems confidential or proprietary commercial or financial information, by stamping the bottom right hand corner of each pertinent page with one inch bold face letters stating the words "confidential" or “proprietary". Any portion of the Application and supporting documentation that is not stamped as proprietary or confidential shall be considered non-proprietary and non-confidential. It is not sufficient to preface an Application or supporting documentation with a statement that it contains confidential or proprietary information.

Information that is designated and stamped as “confidential” or “proprietary” shall be treated as such by SMPCS and the Board. In the event such information is requested pursuant to the Public Information Act, SMCPS and the Board shall endeavor to deny inspection of such information by anyone other than a “person of interest” or other individual entitled to such information under the

Fire & Smoke Damper Replacement at Leonardtown High School B-5

Act. In the event of a request for such information under the Public Information Act, SMCPS and the Board shall notify the Contractor and Contractor shall promptly provide assistance and support to SMCPS and the Board to demonstrate that the inspection and/or release of such information would cause Contractor competitive harm or other injury.

END OF PREQUALIFICATION PROCESS FOR CONSTRUCTION PROJECTS

Fire & Smoke Damper Replacement at Leonardtown High School C-1

INSTRUCTIONS TO CONTRACTORS

REGARDING PREQUALIFICATION PROCESS FOR

Fire and Smoke Damper Replacement at Leonardtown High School

St. Mary’s County Public Schools

Leonardtown, Maryland

A. Purpose

1. The Board of Education of St. Mary’s County (herein referred to as the “Board”) is conducting the competitive sealed bidding for a Fire & Smoke Damper Replacement in St. Mary’s County, Maryland (the “Project”), through a multistep sealed bidding process, to be conducted in accordance with COMAR 14.39.03.08. Multistep sealed bidding is a multiphase process in which bidders submit a technical offer (statement of qualifications) and related documentation, and a second phase in which those bidders who are determined qualified during the first phase may have their price bids considered.

2. St. Mary’s County Public Schools (herein referred to as “SMCPS”) with the approval of the Board has established a Prequalification Process for Construction Projects (“Prequalification Process”) and a Prequalification Package for Contractors seeking prequalification for the Project. A copy of the Prequalification Process is included in the Prequalification Package.

3. The purpose of the Prequalification Process is to provide the Board and SMCPS with a means to determine which general contractors (herein referred to as “Contractors”) are qualified to participate in bidding for construction of the Project.

4. Only those Contractors who have duly complied with the Prequalification Process and requirements of the Prequalification Package and have been determined to be qualified will be prequalified to bid and be eligible to submit construction bids on the Project.

The Project is generally defined in the Request for Qualifications and Invitation to Prequalify to Bid. Contractors are instructed to review the Project Description contained therein, to familiarize themselves with the scope, schedule, and requirements of the Project and to comply with the following requirements.

B. Application

1. In order to prequalify, Contractors must fully complete and submit their

“Application”, which shall include the following:

a. Contractor’s Application to Prequalify to Bid (See D-1)

b. Contractor’s Project Specific Qualifications and supporting documentation Cover Sheet and Certification (See E-1), and

c. Vendor’s Qualification Questionnaire (See F-1 – F-6)

2. Required Certification and Documentation: The Contractor’s Project Specific Qualifications and Supporting Documentation must be accompanied by a

Fire & Smoke Damper Replacement at Leonardtown High School C-2 duly executed cover sheet and certification in the form attached as E-1 to these Instructions and must contain all of the following information and documentation.

a. A statement by the Contractor of its understanding of the Project scope and schedule, together with a summary of its qualifications, capabilities, and capacity to successfully complete the Project within the estimated Project cost and stated schedule.

b. A list of three (3) projects constructed by the Contractor since 2016, that are of similar scope, complexity, schedule, and cost as the Project.

Each cited example must include replacements of fire and smoke dampers, must involve an occupied facility, and must have a minimum final contract value of $100,000 or more per project. Examples must include damper replacements at an occupied K-12 school building. At least two (2) projects must be while acting as the prime contractor. For each project, the Contractor must provide the following information in sufficient detail to permit comparison of the cited example with the Project:

● Name, location, and description of the Project, including a description and square footage of the building; the nature and scope of the work performed on the Project; the complexity of the Project and its components; a description of the phasing of the Project, and the final cost of construction.

● The length of time for construction contained in the original project schedule, and the length of time for construction as constructed (the length of time for construction shall be measured from the date of receipt of notice to proceed to the date of final completion).

● Name, address, and telephone number of the Client and point of contact for the Project.

● The amount of the original construction contract, the final revised contract amount, and the total amount of all change orders under the contract.

● (When applicable.) The percentage of total Project cost that the Maryland Department of Transportation (MDOT) certified Minority Business Enterprise (MBE) subcontractor participation on the Project represented, if applicable. If an MBE participation waiver was granted on the Project, provide a summary of the justification provided for such waiver.

Fire & Smoke Damper Replacement at Leonardtown High School C-3

c. Resumes of the Contractor’s proposed team for the Project including but not limited to, the Project executive(s), project manager(s), and Project superintendent(s). For each such individual, indicate what participation, if any, they had on the projects identified in response to item 2 b. above, and identify the nature and extent of their experience on projects with a size and scope similar to the Project.

d. One (1) example of a Critical Path Method project schedule that is comparable to the requirements of the project schedule for this Project contained in Section 01 32 16 (Attachment A). The cited example should show phased construction and must show the Contractor’s as-built performance on that project.

e. Given the complexity of the phasing for the project, provide a phasing narrative that demonstrates an understanding of experience and capability of the firm to successfully complete a project in an occupied school facility with minimum disruptions to school activities.

f. (When applicable.) A list of projects performed by Contractor within the last five years which included Minority Business Enterprise subcontracting participation goals. Indicate both the MBE goals that were established for each project and the actual MBE participation rate for each project.

g. Contractor’s plan for staffing and management of the Project, and a description of the organizational structure it proposes for the Project.

h. Contractor’s plan to outreach to MDOT certified MBE subcontractors and suppliers and its plan to meet the overall goal of (0%) Zero Percent MBE participation. (This goal is currently under review by state agencies and the goal may be modified before final bidding of the project).

i. Verification that Contractor is licensed to perform construction as required by the State of Maryland (in accordance with the Business Regulation Article, Annotated Code of Maryland) and is in good standing with the Comptroller of Maryland. Contractor shall submit a copy of its current construction license and a Good Standing Certificate from the Comptroller of Maryland.

3. A letter to SMCPS from an acceptable surety confirming that the Contractor has sufficient bonding capacity and standing with the surety for the surety to issue a bid bond for the Contractor in the amount of five percent (5%) of the $100,000 Estimated Construction Cost should the Contractor be prequalified to bid, and performance, and labor and

Fire & Smoke Damper Replacement at Leonardtown High School C-4 material payment bonds for the Contractor each in amount of $100,000 should the Contractor be awarded the construction contract for the Project. Acceptable surety companies are those with active claims offices in the State of Maryland, licensed by the Maryland Commission of Insurance and with an “A-“or better rating in the Best’s Key Rating Guide.

4. If questions arise concerning the Prequalification Process or the Project, contact Mr. Wes King, Project Management Coordinator for information and clarifications.

5. Prequalification Packages are available in accordance with the Invitation.

6. The Application and all supporting data must be submitted for each of the number of copies required by the Invitation.

7. Each copy of the Contractor’s Statement of Qualification Statement and

Questionnaire and each copy of its cover sheet for Contractor’s Project Specific Qualifications and supporting documentation must have original signatures (and shall be sealed if a corporation) and shall be notarized and sealed by a Notary Public.

8. Applications shall be submitted prior to the Deadline for Submittals as described in the Invitation. It will be the General Contractor’s responsibility to obtain a receipt from SMCPS as to the date and time of the submission of their Application.

9. Applications, which are incomplete or illegible, may be rejected at the discretion of SMCPS. Determination of the completeness of the application will be at the sole discretion of SMCPS.

10. SMCPS reserves the right to waive any minor defects, irregularities or informalities in an Application, and/or request additional information from Contractors, at its discretion.

11. By submitting as Application, the Contractor agrees that SMCPS and/or its representative(s) may research and/or verify the information provided and contact third parties regarding such information, at its discretion.

C. Addenda

1. Any clarifications, alterations, or changes made to this Prequalification

Package shall not be valid unless included in an Addendum.

2. Addenda will be posted to eMaryland Marketplace Advantage at https://emma.maryland.gov/ and to https://www.smcps.org/offices/design-and-construction/projects-currently-bidding

3. No addenda modifying the Prequalification Package will be issued within a period of twenty-four (24) hours prior to the deadline for submittals, in addition to intervening Saturdays, Sundays, and legal holidays (if any). If it is necessary to issue an addendum within the twenty-four (24) hour period, the date shall be extended without the requirement of re-advertising.

4. Each Contractor shall verify in submitting their Application, that they have received all addenda issued, and shall acknowledge their receipt of same in the Application.

D. Evaluation https://emma.maryland.gov/

Fire & Smoke Damper Replacement at Leonardtown High School C-5

1. The evaluation factors and criteria upon which the qualifications of Contractors will be evaluated are set out in the attached Request for Qualifications and Invitation to Bid; the SMCPS Prequalification Process for Construction Projects, and these Instructions to Contractors. The objective of the evaluation is to objectively determine which Contractor(s), in the opinion of SMCPS, are qualified to successfully perform the construction work required for the Project and complete the construction contract in a cost effective and timely manner. Each Contractor retains the sole responsibility for adequately demonstrating its own capacities, capabilities, and qualifications for prequalification.

2. Additional Evaluation Factors: In addition to the evaluation factors and criteria set forth in the Request for Qualifications and Invitation to Bid, and the SMCPS Prequalification Process for Construction Projects, the Contractor’s qualifications will be evaluated by following additional evaluation factors:

a. The Contractor’s submission of a complete and properly executed Application and supporting documentation and certifications as required by the Prequalification Package.

b. The Contractor’s general construction experience, history, bonding capacity, and financial condition as requested in the Vendor’s Qualification Questionnaire.

c. The Contractor’s specific construction experience, history and bonding capacity as requested in the Contractor’s Project Specific Qualifications and supporting documentation, as requested in Section 2 of these Instructions to Contractors.

3. Minimum Standards for Qualification: The minimum standards Contractor shall meet to be found pre-qualified for the Project are as follows:

a. Contractor must have the following minimum construction experience and qualifications:

i. Successful completion, since 2016, of a minimum of three (3) damper replacement projects, each of which has a total construction cost of $100,000 or more.

ii. Successful completion of three (3) HVAC renovation or replacement projects of similar complexity as this Project including an occupied facility.

b. Contractor’s Project Executive, Project Manager and Superintendent for the Project must have the following minimum years of experience on HVAC renovation or replacement projects, each of which involves a commercial building, has a total construction cost of $100,000 or more and was completed within one (1) calendar year of receipt of notice to proceed.

Fire & Smoke Damper Replacement at Leonardtown High School C-6

i. Project Executive: ten (10) years of experience as a primary project executive.

ii. Project Manager: The Contractor’s project manager shall possess a minimum of five (5) years of experience as a primary project manager.

iii. Project Superintendent five (5) years of experience as a primary superintendent.

c. Contractor must demonstrate, when applicable, the capacity to properly schedule and manage the Project by submitting an example of an actual CPM project schedule on construction projects completed by the Contractor that are comparable to the requirements of the construction schedule for this Project contained in Section 01 32 16 (Attachment A). The project schedule, for this project, must be submitted prior to starting work. The Contractor is to submit a complete schedule indicating start and completion dates.

The sample must show the originally scheduled duration of construction for the project, and the duration of Contractor’s actual as-built construction on that Project. To meet minimum standards for prequalification, the as-built schedule must show that the duration of the as-built construction on the project did not exceed the originally scheduled duration by more than 25%.

d. Contractor must demonstrate the experience and capacity to meet the schedule of the Project in an occupied school, ensuring the safety of students and staff while minimizing disruptions to educational activities.

e. Contractors must demonstrate, when applicable, the capability to comply with Maryland MBE procedures in a school construction project by submitting evidence of its achievement of applicable MBE participation goals on at least three (3) previous construction projects, and by submitting a plan that describes the actions the Contractor intends to take on this Project to outreach to MDOT certified MBE subcontractors and suppliers in order meet the overall goal of 0% MBE participation.

f. Contractor’s financial stability and bonding capacity must be demonstrated by Contractor submitting a letter to SMCPS from an acceptable surety confirming that the Contractor has sufficient bonding capacity and standing with the surety for the surety to issue a bid bond for the Contractor in the amount of five percent (5%) of the $100,000 Estimated Construction Cost should the Contractor be prequalified to bid, and performance, and labor and material payment bonds for the Contractor each in amount of $100,000 should the Contractor be awarded the construction contract for the Project. Acceptable surety companies are those with active claims

Fire & Smoke Damper Replacement at Leonardtown High School C-7 offices in the State of Maryland, licensed by the Maryland Commission of Insurance and with an “A-“or better rating in the Best’s Key Rating Guide.

g. Contractor must be licensed to perform construction as required by the State of Maryland (in accordance with the Business Regulation Article, Annotated Code of Maryland) and be in good standing with the Comptroller of Maryland.

4. Additional information or clarification may be requested after the Application has been submitted. Contractors shall respond to such requests within three (3) calendar days after receipt of such requests. SMCPS and the Board reserve the right to interview any or all of the Contractors in order to make final decisions on qualifications.

5. Any information found to be incorrect, misleading, or non-responsive in the Application or in the supporting statement(s) or documentation submitted by Contractor may, in the discretion of SMCPS and the Board, be sufficient cause to refuse prequalification and reject the Application.

E. Notification of Eligibility for Bidding

1. All Contractors submitting as Application will be notified of SMCPS’s determination of their prequalification status as provided in the SMCPS Prequalification Process for School Construction.

2. SMCPS will only consider bids received from Contractors that have been prequalified in accordance with the procedures described in this Prequalification Package.

F. Cover sheet and Certification

Attached hereto is the Cover Sheet and Certification that must be completed and submitted as part of Contractor’s Project Specific Qualifications and Supporting Documentation submission. (E-1)

G. Confidential and Proprietary Information

It is the responsibility of the Contractors to identify and stamp any and all confidential and proprietary information included in the Contractor’s Application and supporting documentation. See paragraph 16 (B-4) of the Prequalification Process included with this Prequalification Package for requirements in this regard.

END OF INSTRUCTIONS TO CONTRACTORS REGARDING PREQUALIFICATION PROCESS

RFP# SMCPS-2027-01-DSS-DC

Fire & Smoke Damper Replacement at Leonardtown High School D-1

CONTRACTOR’S APPLICATION TO PREQUALIFY TO BID

(The Application)

● REPRODUCE “THE APPLICATION” ON CONTRACTORS LETTERHEAD ●

To: St. Mary’s County Public Schools

Department of Design and Construction

Wes King, Project Management Coordinator

Re: Application to Prequalify to Bid

The undersigned Contractor, being familiar with the project description outlined in the Request for Qualifications and Prequalification Package provided by SMCPS, hereby requests, and submits for Prequalification to Bid for the Fire and Smoke Damper Replacement Leonardtown High School, St. Mary’s County Public Schools, in Leonardtown, Maryland in accordance with the Prequalification Package.

The undersigned acknowledges and authorizes SMCPS to conduct additional inquiries and research into this Contractor’s history and past work experience and certifies that insurance and bonding requirements for the Project can be met by the Contractor.

Enclosed is one (1) complete copy of the following documents and information comprising this Application:

1. This Application to Prequalify to Bid (D-1)

2. Contractor’s Project Specific Qualifications and Supporting Documentation Cover Sheet and

Certification as required by the Instructions to Contractors. (E-1); and

3. The Vendor’s Qualification Questionnaire (F-1 – F-6).

The undersigned Contractor acknowledges receipt of the following prequalification package addenda.

Sincerely, (Authorized Signature of Contractor’s Representative)

(Title)

END OF CONTRACTOR’S APPLICATION TO PREQUALIFY TO BID

Fire & Smoke Damper Replacement at Leonardtown High School E-1

FY 2027

CONTRACTOR’S PROJECT SPECIFIC QUALIFICATIONS

AND SUPPORTING DOCUMENTATION

FOR THE

FIRE AND SMOKE DAMPER REPLACEMENT AT

Leonardtown High School

Cover Sheet and Certification

In support of its application for Prequalification, the undersigned Contractor submits the attached information and documentation as required by the Instructions to Contractors contained in the Prequalification Package for the above referenced project.

Contractor, by and through its undersigned representative, certifies that the statements and information contained in the attached responses and documentation are true and accurate.

Dated at _______________________________this_________ day of

_______________________________20________.

By:

(Title of Person Signing)

(Name of Organization) State of _________________________________ County of_______________________________, ____________________________________________________________________ being duly sworn states that he is

(Office) (Name of Organization) and that the statements and information contained in the attached documentation are true and correct.

Sworn to before me, this _____________ day of __________________________________20_______.

Notary Public

My Commission expires__________________________

END OF CONTRACTOR’S PROJECT SPECIFIC QUALIFICATIONS & SUPPORTING

DOCUMENTATION COVER SHEET AND CERTIFICATION

Fire & Smoke Damper Replacement at Leonardtown High School Attachment A

Attachment A

SECTION 01 32 16 Construction Schedule

Fire & Smoke Damper Replacement at Leonardtown High School Attachment A

Section 01 32 16 Construction Schedule

PART 1 GENERAL

1.1 QUALIFICATIONS

The Contractor shall designate an authorized representative who shall be responsible for the preparation of all required project schedule reports and diagrams. This person shall have previously created and reviewed computerized schedules.

1.2 POSTING SCHEDULE

The Contractor is responsible for posting a copy of latest project schedule in Contractor’s and Owner’s field offices. Posted schedules shall be marked by the General Contractor weekly so that actual progress can be compared with scheduled progress.

PART 2-PRODUCTS (Not Used)

PART 3-EXECUTION

3.1 GENERAL

The scheduling of construction shall be the responsibility of the Contractor. The Contractor’s management personnel shall actively participate in the development of the schedule. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate project schedule. The accepted project schedule shall be used to measure the progress of the work, to aid in evaluating time extensions and to provide the basis of all progress payments.

3.2 MEASUREMENT OF CONTRACTOR’S PROGRESS

The schedule shall be the basis for measuring the Contractor’s progress. Lack of an approved schedule or scheduling personnel will result in an inability of the Architect to evaluate the Contractor’s progress for the purposes of evaluation of the request for payment. Failure of the Contractor to provide all information as specified will result in the disapproval of the entire project schedule submission and the inability of the Architect to evaluate the Contractor’s progress for payment purposes.

3.3 PROJECT SCHEDULE

The following aspects are requirements of all project progress schedules (initial, preliminary and updates):

A. The Critical Path Method (CPM) of network calculation shall be used to generate the project schedule. The Contractor shall provide the project schedule in either the Precedence Diagram Method (PDM) or the Arrow Diagram Method (ADM).

Once the initial and preliminary schedules have been accepted, the Contractor shall “save” the schedule as a “baseline” so that future revisions will reflect against the original projection of the project schedule (Tracking Gantt Schedule).

B. With the exception of the initial and preliminary schedule submission, the project schedule shall include an appropriate level of detail. Failure to develop or update the project schedule or provide data at the appropriate level of detail, as

Fire & Smoke Damper Replacement at Leonardtown High School Attachment A specified, will result in the rejection of the schedule. The Architect will use, but is not limited to, the following conditions to determine the appropriate level of detail to be used in the project schedule.

C. Contractor submissions shall be required to reflect reasonable activity durations.

D. Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 90 days.

E. All activities shall be identified in the project schedule by the phase of work in which the activity occurs. Activities shall not be allowed to contain work in more than one phase of work.

F. The schedule interval shall extend from the notice of award or notice to proceed to the contract completion date.

G. Contractually specified interim completion dates shall also be constrained to show negative float if the early finish date of the last activity in that phase falls after the interim completion date.

H. The Contractor shall include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work as identified within the contract drawings. The "Phase X" activity shall be logically tied to the earliest and latest activities in the phase.

I. The Contractor shall incorporate expected weather days based on historical averages into the baseline schedule.

3.4 PROJECT SCHEDULE SUBMISSIONS

The Contractor shall provide the following submissions as described below.

A. PRELIMINARY SCHEDULE: The preliminary project schedule shall define the Contractor's planned operations for the first sixty (60) calendar days shall be submitted for review within ten (10) calendar days after the date of Notice to Proceed or Notice of Award. The schedule will be reviewed and either accepted or rejected by the Architect and Owner.

An accepted preliminary schedule is required prior to the Contractor submitting his first application for payment.

B. INITIAL PROJECT SCHEDULE SUBMISSION: The initial project schedule shall be submitted for approval within thirty (30) calendar days after the notice of award or notice to proceed.

The schedule shall provide a reasonable sequence of activities that represent work through the entire project and shall be at a reasonable level of detail.

C. PERIODIC SCHEDULE UPDATES: Based on the result of periodic schedule meetings, specified in paragraph 3.6, “PERIODIC SCHEDULE MEETINGS”, the Contractor shall submit monthly schedule updates. These submissions shall enable the Architect to assess the Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data that is necessary for VERIFYING the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

Fire & Smoke Damper Replacement at Leonardtown High School Attachment A

3.5 SUBMISSION REQUIREMENTS

The following items shall be submitted by the Contractor for the initial submission, and every periodic project schedule update throughout the project:

A. ELECTRONIC COPIES: submit…