Lexia Sole Source rev.pdf
PDF 485 KB Posted
- Solicitation number
- S-KS0043-00007828
- Issued by
- Marion County, Oregon
About this file
This is a Sole Source Justification Form submitted by Reynolds School District (DOME Department) in Fairview, Oregon, on August 11, 2023. The document justifies the district's intent to procure online school-specific access licenses to Lexia Learning Systems LLC's proprietary digital library and LETRS (Language Essentials for Teachers of Reading and Spelling) Online Curriculum, along with webinar training, priority customer support, and on-demand professional development. The district determined that Lexia LLC is the sole provider capable of offering this specific combination of services, as they are the only vendor with a curated online library accessible to teachers and the exclusive provider of LETRS Online Curriculum. The district conducted a competitive review of alternative online-based curricula and determined none could offer the unique digital library features provided by Lexia LLC. The procurement represents a renewal of contracts previously established and approved by the School Board for the 2020-2021, 2021-2022, and 2022-2023 school years. The recommendation was authorized by Teri Pitts, Senior Director of Academics, on July 20, 2023, with final authorization from Superintendent Frank Caropelo.
The total procurement cost is $22,671. The sole source justification was based on the efficient use of existing goods and services requiring compatible products from a single provider, as well as the specialized nature of the professional development tied specifically to Lexia LLC's digital library platform. The district certified that no conflict of interest existed in making this recommendation and that the procurement was in the best interest of the district. The form was submitted to the procurement department at procurement@rsd7.net for processing.
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| File | Type | Posted |
|---|---|---|
| SOLE SOURCE DataWorks Plus.pdf |
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Text version
Date:
08/11/2023
Financial Services Department 1204 NE 201st Avenue, Fairview, OR 97024
Phone: 503-661-7200 I Fax: 503-667-6932 www.reynolds.k12.or.us
Sole Source Justification Form
DOME
Department: _______________________ _
LEXIA Learning Systems LLC c
$22,671 Prospective Contractor: ost:
Describe the goods or services to be purchased:
Online School Specific access license to a Proprietary Digital Library and Online LETRSCurriculum.
Webinar Training. Priority Customer Support. On-Demand Professional Development.
For the reason(s) below, this purchase cannot reasonably be competitively solicited:
The efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:
Lexia LLC is the single provider for LETRSOnline Curriculum and they are the only ones that have curated the on-line library that will be accessible to our teachers.
The goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Describe:
The goods or services are for a pilot or experimental project. Describe:
Other findings. Describe other factors that support the conclusion that the goods or services are available from only one source:
Continued ➔
What unique features/functionality is required that only this source can provide?
Lexia LLC is the single provider for LETRSOnline Curriculum and they are the only ones that have curated the on-line library that will be accessible to our teachers. Also the professional development provided by this company is specific to using their Digital Library.
What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?
We looked through several other on-line based curriculum and they were not able to offer the unique set of digital library that Lexia LLC was able to offer. They provide LETRScurriculum. We are renewing the contract that was curated in 2O20-2021 , 2021-2022, 2022-2023 and approved by the School Board as a sole source for those school years.
By signing this form, I am recommending this purchase as a sole source based upon an objective review of the goods and services required and the purchase is in the best interest of the District.
I certify that I have no conflict of interest in making this recommendation
DEPARTMENTAL AUTHORIZATI ON
Name: Teri Pitts Title: Senior Director of Academics
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Signature Date: 7120123
FINAT AUTHORIZATION
Name: Title:
Signature Date
Submit completed form to procurement@rsd7.net
PROCUREMENT & CONTRACTING USE ONLY
Date of Advertisement
Finance Department I Revised 4/8/2022
Frank Caropelo Superintendent
07/20/2023
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