Letter to Offeror.docx

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Complex

April 18, 2023

Dear Offeror, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Complex (FCC) - Beaumont, Texas, for the replacement of three industrial commercial washers at FCC Beaumont. This solicitation package is in accordance with Federal Acquisition Regulation (FAR). This package contains all the necessary information for submitting a proposal for evaluation.

In submitting proposals, offerors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of proposals.

All potential offerors are advised that this solicitation includes the Federal Acquisition Regulation (FAR) clause FAR 52.204-7 System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government to be registered in the SAM database. Offerors should include their Unique Entity Identifier (UEI) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

All potential offerors are also advised that this solicitation includes the Federal Acquisition Regulation (FAR) clause 52.204-8 Annual Representations and Certifications. This clause requires all contractors must have completed the annual representations and certifications electronically via https://beta.sam.gov. The Contracting Officer will verify registration in this database prior to award. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Prospective offerors are cautioned against discussing the preparation of their bid (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the offer. Accordingly, all communication prior to award shall be directed to the Contracting Officer, in writing, at the aforementioned address.

Quotations shall be received on or before the deadline of May 01, 2023, at 2:00 pm CST. Proposals may be emailed to sburke@bop.gov or submitted to the following address:

FCC Beaumont P.O. Box 26015 Beaumont, Texas 77720-6015 Sarah Burke, Contract Specialist

The official point of receipt for hand-carried proposals will be in the Procurement and Property Department of the Central Administration Building located at 5430 Knauth Road, Beaumont, Texas, 77705. Please do not submit proposals to any location other than the one listed above. Proposals received after the deadline will be processed in accordance with the requirements of FAR 15.208, Submissions, Modification, Revision and Withdrawal of Proposals.

Any questions relating to the solicitation shall be sent to Sarah Burke, Contract Specialist, via email at sburke@bop.gov. I will consider all questions received and provide responses, where appropriate.

If you have any other questions, please feel free to call me at (409) 727-8187 extension 3234.

Sincerely, Sarah Burke Contract Specialist

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