Letter Soliciation AX4F2385AX.pdf

5201 MARTIN ROAD

REDSTONE ARSENAL,

ALABAMA

35898

20 November 4

Sikorsky Aircraft Corporation 8286 6900 Main St.

Stratford

Dear Team Sikorsky:

This letter Request for Proposal (RFP) is issued for the purpose of acquiring a quantity of 200 each of NOUN: Data Acquisition Un, National Stock Number (NSN):

6610-01-557-9608, Part Number: 70600-03811-101.

In reply, please reference Solicitation Number SPRRA1-25-R-0003. The Government requests Sikorsky best pricing and delivery terms for the listed NSN based on a one time buy quantity of 200 each with delivery to Tobyhanna, PA, 18466-5059.

The acquisition specialist and point of contact for this solicitation would like to draw your attention to some of the requirements of this solicitation along with information that will be detailed in the attachments:

• First Article Test (FAT) and Report is Required

• Packaging requirements

• Reusable Container(s) shall be Contractor Furnished Material (CFM)

• Serial Number Requirement Reporting (SNRR)

• The Army Maintenance Management System-Aviation (TAMMS-A)

• Systems Readiness Directorate (SRD) engineering and AMRDEC Mandated Clauses

• IOR (Identification of Requirement)

• Contractor Tech Data Package

• Arms Export Controlled Item

• Item Unique Identification (IUID) required in accordance with FAR 252.211-7003(c)(1)(i)

The price and delivery proposed may be negotiated upon closing of this solicitation. For non-commercial items exceeding the $2,000,000 threshold, Certified Cost and Pricing Data must be submitted.

The proposal submission must include a simulated delivery schedule in Microsoft Project or Excel and based upon actual lead time/days after contract award until first delivery and subsequent manufacturing capacity.

Any prior and official waivers or exceptions granted by the government and applicable to this NSN and solicitation that is cited in your response, must be included with the response.

The proposal cover letter must state that all the terms, conditions, and requirements of this RFP were read, fully understood, and totally accounted for by the Sikorsky Aircraft Corporation; (Cage: 78286) in its original response to this RFP.

This correspondence constitutes a letter solicitation to award NSN 6610-01-557-9608, against Sikorsky's BOA SPE4A1-22-G-0005. All terms and conditions of your proposal must be in accordance with those of Basic Ordering Agreement (BOA) SPE4A1-22- G-0005 and will apply to any resultant award of this solicitation. This requirement has been advertised as a Contract Opportunity on the SAM.gov website for viewing by the general public. If another supplier indicates interest in responding to the requirement as a result of viewing the synopsis, a formal solicitation will be issued to accommodate that supplier.

An expedient reply is requested. However, the closing date for the referenced solicitation is no later than the close of business on 6 January 2025. Please submit your proposal in writing for the NSN stated above. If more time is required, please also inform us in writing.

Please email a copy of your proposal to Exavier Massey at Exavier.massey@dla.mil and Wendellar Johnson at wendellar.johnson@dla.mil.

Wendellar Johnson

List of Attachments:

1. IOR (Identification of Requirement)

2. Contractor TDPL

3. SRD Mandated Clauses

08/01/2024 CONTRACT TDPL PAGE 1

PART NUMBER: 70600-03811-101 WPN SYS: A-BE

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

PRODUCT DRAWINGS AND ASSOCIATED LISTS

DT CAGE DOCUMENT NUMBER REV SEC SHEET # DOCUMENT STATUS SEE

NOMENCLATURE DT ACCOMP DOC ID REV LEGEND

AL 78286 70600-03811 T N 0001/0001 D/D EXP

DATA CONCENTRATOR UNIT (DCU)

DP 78286 70600-03811 L N 0001/0001 D/D EXP

DATA CONCENTRATOR UNIT (DCU)

PL 78286 70600-03811 H N 0001/0002 D/D EXP

DATA CONCENTRATOR UNIT (DCU)

H N 0002/0002

08/01/2024 CONTRACT TDPL PAGE 2

PART NUMBER: 70600-03811-101 WPN SYS: A-BE

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

PACKAGING DOCUMENTS

DT CAGE DOCUMENT NUMBER REV SEC SHEET # DOCUMENT STATUS SEE

NOMENCLATURE DT ACCOMP DOC ID REV LEGEND

NC 96906 MIL-STD-2073-1 E N 0001/0001 * D/A

STANDARD PRACTICE FOR MILITARY PACKAGING

08/01/2024 CONTRACT TDPL PAGE 3

PART NUMBER: 70600-03811-101

PRON: AX4F2385

NSN: 6610-01-557-9608

TDPL LEGEND

DESCRIPTION OF SYMBOLS

* = NOT FURNISHED - TO BE OBTAINED FROM:

DLA DOCUMENT SERVICES

BUILDING 4D

700 ROBBINS AVENUE

PHILADELPHIA, PA 19111-5094

HTTP://QUICKSEARCH.DLA.MIL/

IF NOT AVAILABLE, IMMEDIATELY ADVISE THE PROCURING CONTRACTING OFFICER.

D/A = DISTRIBUTION STATEMENT A - APPROVED FOR PUBLIC RELEASE; DISTRIBUTION IS UNLIMITED.

D/D = DISTRIBUTION STATEMENT D - DISTRIBUTION AUTHORIZED TO THE DEPARTMENT OF DEFENSE AND

DOD CONTRACTORS ONLY.

EXP = EXPORT CONTROLLED DOCUMENT

EXPORT CONTROL STATEMENT

WARNING - THIS DOCUMENT CONTAINS TECHNICAL DATA WHOSE EXPORT IS RESTRICTED BY THE ARMS EXPORT CONTROL ACT (TITLE 22, U.S.C., SEC 2751 ET SEQ.) OR EXECUTIVE ORDER 12470.

VIOLATION OF THESE EXPORT LAWS ARE SUBJECT TO SEVERE CRIMINAL PENALTIES.

08/01/2024 AMCOM TDPL PAGE 4

PACKAGING REQUIREMENTS

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

Weapon System: A-BE NOUN: DATA ACQUISITION UN

Packaging Specialist: THREATS, KEVIN Phone: (256)876-3577 Date: 07/31/2024

Estimated Maximum Unit Package Weight (Pounds) and Size (Inches):

Weight: 37.6 Length: 26.0 Width: 24.0 Depth: 14.0

[X] Quantity Per Unit Pack: 001 Intermediate Container Quantity: 000

[X] MIL-STD-129 Markings Shall Apply

[X] All Wood Packaging Material (WPM) must be ISPM-15 Compliant

[ ] Level of Preservation - Commercial / Level of Pack - Commercial in Accordance with ASTM-D-3951

[X] Level of Preservation - Military / Level of Pack - [A] in Accordance with:

[ ] 1. Preservation Requirements and Packing Requirements contained in Special Packaging Instructions (SPI) Number: Part Number:

[ ] 2. Preservation Requirements and Packing Requirements Contained in MIL-STD-2073-1

[ ] 3. Preservation Requirements and Packing Requirements Contained in

[X] 4. MIL-STD-2073-1 Codes, Appendix J

JI/A/MP [GX] JII/CD [1] JIII/PM [00] JIV/WM [K3]

JV/CD [LT] JVI/CT [A] JVII/UC [NZ] JVII/IC [00]

JIX/A/PK [F] JX/SM [ZZ] JVIIIA/OPI [M]

[X] 5. Supplemental Information

NZ - NSN: 8145-00-044-3289, P/N 13414-095; ZZ = SM - 17&39

[ ] 6. Reusable Container will be Government Furnished Material

[X] 7. Reusable Container will be Contractor Furnished Material

08/01/2024 AMCOM TDPL PAGE 5

CONTRACT DATA REQUIREMENTS LIST (CDRL)

SERIAL NUMBER REQUIREMENT REPORTING (SNRR)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

| PRON: AX4F2385 | PART NUMBER: 70600-03811-101 | WSC: A-BE

| A. CONTRACT LINE ITEM NO. | B. EXHIBIT | C. CATEGORY:

| | A | TDP TM OTHER

| D. SYSTEM/ITEM | E. CONTRACT/PR NO. | F. CONTRACTOR

| 1. DATA ITEM NO. | 2. TITLE OF DATA ITEM | 3. SUBTITLE

| A002 | LOGISTICS PRODUCT DATA SUMMARIES | SERIAL NUMBER

REQUIREMENT|

| | | REPORTING (SNRR)

| 4. Authority (Data Acquisition Doc No.) | 5. CONTRACT REFERENCE | 6. REQUIRING OFFICE

| DI-SESS-81759A | SOW | AMSAM-OPL

| 7. DD 250 REQ | 9. DIST STATEMENT | 10. FREQUENCY | 12. DATE OF FIRST | 14. DISTRIBUTION

| SEE | REQUIRED | | SUBMISSION +----------------+---------------

| BLK 16 | | SEE BLK 16 | SEE BLK 16 | | b. COPIES

| 8. APP CODE | A | 11. AS OF DATE | 13. DATE OF SUBSEQUENT | a. ADDRESSES | DRAFT| FINAL

| | | | SUBMISSION | | +--------

| A | | N/A | SEE BLK 16 | |

|REG|REPRO|

| 16. REMARKS: | AMSAM-OPL | 0 | 1 | 0

| Block 7: Within two business days after a Government QA acceptance the | | | | | contractor shall submit a copy of the Wide Area Work Flow (WAWF) receiving | | | | | reports listing each Serial Number (SN) shipped via e-mail to the address | | | | | listed below. A final receiving report for each Delivery Order (DO) and or | | | | | contract closeout shall be via submittal to WAWF; use DODAAC W81D17 for this | | | |

| CLIN. | | | |

| Block 8: The Requiring Office will verify final accounting for all SNs issued | | | | | against the contract/DO and verify that all SNs issued are accounted for. | | | | | Any discrepancies will be identified within 5 working days after receipt and | | | | | comments provided to the contractor. If discrepancies exist the contractor | | | | | shall correct errors and resubmit within 10 working days after receipt of the | | | | | requiring office comments. | | | |

08/01/2024 AMCOM TDPL PAGE 6

CONTRACT DATA REQUIREMENTS LIST

SERIAL NUMBER REQUIREMENT REPORTING (SNRR)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

| Blocks 10 & 12: The contractor shall provide data based on delivery schedules/ | | | | | contract requirements. | | | | | Block 14: | | | | | Inital SN request for issue/approval shall be via contractors use of the SNRR | | | | | module on the TAMMS-A/MCDS web portal https://tamms-a.redstone.army.mil. If | | | | | the web portal is unavailable or the contractor does not currently have a MCDS | | | | | account, see the Statement of Work for additional instructions. | | | | | Commander, U.S. Army Aviation and Missile Command | | | |

| ATTN: AMSAM-OPL (SNRR) (SPARES) | | | |

| Redstone Arsenal, Alabama 35898-5230 | | | | | E-mail; usarmy.redstone.amcom.mlx.immc-snrr@mail.mil | | | | | Fax; (256) 876-3574 ATTN: SNRR Staff | | | |

| | 15. TOTAL | 0 | 1 | 0

| G. PREPARED BY | H. DATE | I. APPROVED BY | J. DATE

| PWD | 07/31/2024 | SCOTT, JOHNATHANN | 07/31/2024

| 17. PRICE GROUP | 18. ESTIMATED TOTAL PRICE

| | INSERT IN SECT. B

AMCOM TDPL PAGE 7

SERIAL NUMBER REQUIREMENT REPORTING (SNRR) SPARES STATEMENT OF WORK (SOW)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

Serial Number Reporting Requirement (SNRR) Spares Statement of Work (SOW)

This SNRR Spares SOW covers the issue, approval, and final disposition reporting for the Serial Number Reporting Requirements (SNRR) items identified as aviation Critical Safety Items (CSI), Flight Safety Critical Aircraft Parts (FSCAP), The Army Maintenance Management System-Aviation (TAMMS-A) reportable items, or other components requiring assignment and approval of Serial Numbers (SN), identified within the contract or Technical Data Package (TDP).

The contractor shall use the SNRR module on the TAMMS-A Maintenance Consolidated Data System (TAMMS-A/MCDS) web portal at https://tammsa.redstone.army.mil to submit contractor developed SN's, or to receive web generated SN's when the contractor does not develop their own serial numbers. Information on accessing the web portal can be found at https://tamms-a.redstone.army.mil.

If the web portal is unavailable or the contractor currently does not have a TAMMS-A/MCDS account, contact the AMCOM G3, CAMRD, TAMMS-A Implementation & Compliance Office (SNRR) for alternate instructions. Send all requests for alternate instructions to usarmy.redstone.amcom.mbx.immc-snrr@mail.mil. Requests should include company and contract information, justification for waiver, and point of contact information.

SNs may be up to a maximum of 18 alphanumerica digits: e.g., 35721B1RD4MD000222. Alphanumeric capability is limited only to the size of the serialized component and/or data place. A SN shall not begin with zero (0), or contain the letters O, I, Z, L, or J (upper or lower case).

A SN, once assigned, shall not be altered or changed during the life cycle of the equipment while under the United States Army property accountability system for any reason without prior written approval from the ALC, TAMMS-A Implementation & Compliance Office (SNRR). Nor shall the contractors reuse a SN assigned to a part that is scrapped prior to delivery, sold commercially, sold to Foreign Military Sales (FMS), or Other Government Agencies (OGA).

SNRR approval/reporting requirements applies to all SNRR reportable item(s) to be delivered under this contract including subcomponent(s) of the item(s), whether produced by the contractor or by a sub-contractor. If item(s) are Government Furnished Property (GFP) no reporting is required.

The SNRR module also has the capability to generate Item Unique Identification (IUID) numbers as part of the serialziation process. Contractors may use the IUID functionality within the SNRR module. IUID numbers created within the SNRR program meet all DoD requirements and are automatically submitted to the DoD IUID registry.

The requirement for IUID does not change or eliminate the serialization requirements or serialization reporting requirements to AMCOM. Serial number requirements are separate from IUID requirements; however, the SNs may be a part of the Unique Item Identification (UII).

For each shipment of items requiring SNRR data under this contract/delivery order, the contractor shall submit a Government QA signed copy of the Wide Area Work Flow (WAWF) Receiving Report via e-mail to the SNRR office listing all serial numbers shipped.

A final receiving report for each Delivery Order (DO) and/or contract closeout shall be via submittal to WAWF; use DODAAC W81D17. The SNRR Office will complete a final verification between contracted and reported quantities prior to contract or DO closeouts.

08/01/2024 AMCOM TDPL PAGE 8

THE ARMY MAINTENANCE MANAGEMENT SYSTEM-AVIATION (TAMMS-A)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

| PRON: AX4F2385 | PART NUMBER: 70600-03811-101 | WSC: A-BE

| A. CONTRACT LINE ITEM NO. | B. EXHIBIT | C. CATEGORY:

| | A | TDP TM OTHER

| D. SYSTEM/ITEM | E. CONTRACT/PR NO. | F. CONTRACTOR

| 1. DATA ITEM NO. | 2. TITLE OF DATA ITEM | 3. SUBTITLE

| A001 | LOGISTICS PRODUCT DATA | THE ARMY MAINTENANCE

| | | MANAGEMENT SYSTEM-

| | | AVIATION (TAMMS-A)

| 4. Authority (Data Acquisition Doc No.) | 5. CONTRACT REFERENCE | 6. REQUIRING OFFICE

| DI-SESS-81758A | SOW | AMSAM-OPL

| 7. DD 250 REQ | 9. DIST STATEMENT | 10. FREQUENCY | 12. DATE OF FIRST | 14. DISTRIBUTION

| | REQUIRED | | SUBMISSION +----------------+---------------

| SD | | SEE BLK 16 | SEE BLK 16 | | b. COPIES

| 8. APP CODE | A | 11. AS OF DATE | 13. DATE OF SUBSEQUENT | a. ADDRESSES | DRAFT| FINAL

| | | | SUBMISSION | | +--------

| A | | N/A | SEE BLK 16 | |

|REG|REPRO|

| 16. REMARKS: | AMSAM-OPL | 0 | 1 | 0

| Block 7: Within two business days after a Government QA acceptance the | | | | | contractor shall submit a copy of the Wide Area Work Flow (WAWF) receiving | | | | | reports listing each Serial Number (SN) shipped via e-mail to the address | | | | | listed below. A final receiving report for each Delivery Order (DO) and or | | | | | contract closeout shall be via submittal to WAWF; use DODAAC W81D17 for this | | | |

| CLIN. | | | |

| Block 8: The Requiring Office will verify final accounting for all TAMMS-A | | | | | data reported against the contract/DO and verify that all TAMMS-A data has | | | | | received. Any discrepancies will be identified within 5 working days after | | | | | receipt and comments provided to the contractor. The contractor shall | | | | | correct errors and resubmit within 10 working days after receipt of the | | | | | requiring office comments. | | | |

08/01/2024 AMCOM TDPL PAGE 9

CONTRACT DATA REQUIREMENTS LIST

THE ARMY MAINTENANCE MANAGEMENT SYSTEM-AVIATION (TAMMS-A)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

| Blocks 10 & 12: The contractor shall provide data based on delivery schedules/ | | | | | contract requirements. | | | | | Block 14: | | | | | Inital TAMMS-A submittal/approval shall be via contractor use of the TAMMS-A/ | | | | | MCDS web portal https://tamms-a.redstone.army.mil. If the web portal is | | | | | unavailable or the contractor currently does not have a TAMMS-A/MCDS account, | | | | | see the Statement of Work for additional instructions. | | | | | Commander, U.S. Army Aviation and Missile Command | | | |

| ATTN: AMSAM-OPL (TAMMS-A) | | | |

| Redstone Arsenal, AL 35898-5230 | | | | | E-mail; usarmy.redstone.amcom.mbx.immc-snrr@mail.mil | | | | | Fax; (256) 876-3574 ATTN: SNRR Staff | | | |

| | 15. TOTAL | 0 | 1 | 0

| G. PREPARED BY | H. DATE | I. APPROVED BY | J. DATE

| PWD | 07/31/2024 | SCOTT, JOHNATHANN | 07/31/2024

| 17. PRICE GROUP | 18. ESTIMATED TOTAL PRICE

| | INSERT IN SECT. B

AMCOM TDPL PAGE 10

THE ARMY MAINTENANCE MANAGEMENT SYSTEM-AVIATION (TAMMS-A) SPARES STATEMENT OF WORK (SOW)

PART NUMBER: 70600-03811-101

PRON NUMBER: AX4F2385

NSN: 6610-01-5579608

The Army Maintenance Management System-Aviation (TAMMS-A) Spares Statement of Work (SOW)

This TAMMS-A Spares SOW covers process and preparation instructions for The Army Maintenance and Management System- Aviation (TAMMS-A) items identified in the contract or Technical Data Package (TDP) as requiring TAMMS-A reporting.

The contractor shall use the TAMMS-A Maintenance Consolidated Database System (TAMMS-A/MCDS) web portal at https://tamms-a.redstone.army.mil to generate/print DA Forms: 2410, 2408-16 and 2408-16-1. The use of the web portal eliminates the requirement for the contractor to mail copies of these forms to AMCOM; it does not eliminate the requirement to ship copies of the required TAMMS-A form with the components/assemblies. Information on accessing the web portal can be found at https://tamms-a.redstone.army.mil.

If the TAMMS-A/MCDS web portal is unavailable or the contractor does not have a TAMMS-A/MCDS account, contact the AMCOM G3, CAMRD, TAMMS-A Implementation & Compliance Office for alternate instructions. The contractor shall send all requests for alternate instructions to usarmy.redstone.amcom.mbx.immc-snrr@mail.mil. Requests should include company and contract information, justification for waiver, and point of contact information.

DA PAM 25-33 UserÆs Guide for Army Publications and Forms (paragraph 2-9), provides guidance for obtaining all forms, tags, labels and manuals for use on government contracts. The contractor shall complete and send DA Form 4790-R to the Government Contracting Officerto obtain all forms, tags, labels and manuals needed to meet the contract requirements.

For items delivered under this contract, the contractor shall prepare TAMMS-A forms, records, tags, and labels IAW the directions for completion given in DA PAM 738-751 (Functional Users Manual for The Army Maintenance Management System-Aviation (TAMMS-A). This includes all TAMMS-A forms and records required for each major assembly and/or sub-component listed in TB 1-1500-341-01 (Aircraft Components Requiring Maintenance Management and Historical Data Reports). The most current and accurate TB 1-1500-341-01 information is available on the Legitimate Code File application located on the TAMMS-A/MCDS web portal. If the item(s) currently being procured has a later Part Number (PN) than the item listed in the TB, the contractor shall prepare a DA Form 2410.

As a minimum, the following forms are required:

DA Form 2410: A gain copy shall be completed to show a gain to the Army inventory. This form is automatically completed and entered into the TAMMS-A/MCDS program during the Serial Number Reporting Requirements (SNRR) process when the TAMMS-A/MCDS web portal is used. A duplicate 2410, listing basic component identification information in section II shall be shipped with the item. This duplicate form is available for printing during the SNRR process when the TAMMS-A/MCDS web portal is used. For any TAMMS-A reported item/sub-component shipped as part of a major component/assembly, the Install DA Form 2410 for that sub-component shall be entered into the TAMMS-A/MCDS and not shipped with the major component/assembly. When SNRR is used the sub-component install DA Form 2410 is automatically generated for the sub-component and inserted into the TAMMS-A/MCDS program. If the TAMMS-A/MCDS web portal is not used, the Instillation copy for installed reportable items/sub-components shall be forwarded to

AMCOM

in accordance with paragraph three above.

DA Form 2408-16: Required for any major component/assembly that has TAMMS-A reporting item/sub-components installed when shipped. All reported item/sub-components will be listed on the DA Form 2408-16. A copy of the form shall be shipped with the major component/assembly when the form is required.

DD Form 1574 Serviceable Tag Materiel, and DD Form 1574-1 Serviceable Label-Materiel. A DD Form 1574 shall be attached to each part shipped that requires TAMMS-A tracking, and a DD Form 1574-1 shall be affixed to the shipping container in a manner that prevents weather damage and fading. When a TAMMS-A tracked component is part of a TAMMS-A tracked assembly, only the assembly will be tagged.

User ID: daxemodi

NSN Part Number Noun FAT

Production

Lot Testing CSI TAMMS‐A SNRR

Serial

Numbering IUID

Required

Production

Lead Time

Reusable

Container Total QTY

6610-01-557-9608 70600-03811-101 Data Acquisition Un Yes No No Yes Yes No Yes 365 Yes 200

SPRRA1-25-R-0003 Identtification of Requirements

WOOD PACKING MATERIALS REQUIREMENTS

A. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

B. All Wood Packaging Material (WPM)) acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo.

(1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

(2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Marking shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved DUNNAGE stamp.

C. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment at entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government.

D. Replacement Preservative for Pentachlorophenol If packaging requirements of this contract specify the use of wood products and a preservative is required, Pentachlorophenol, commonly referred to as "Penta" or "PCP" is prohibited. Replacement preservatives are 2 percent copper naphthenate, 3 percent zinc naphthenate or 1.8 percent copper 8 quinolinolate.

(1) Heat Treatment: Boxes/pallets and any wood used as inner packaging made of non-manufactured wood shall be heat-treated. All non-manufactured wood used in packaging shall be heat treated to a core temperature of 56 degrees Celsius for a minimum of 30 minutes. The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall be affiliated with an inspection agency accredited by the board of review of the American Lumber Standard Committee. The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall ensure traceability to the original source of heat treatment.

(2) Marking: Each box/pallet shall be marked to show the conformance to the International Plant Protection Convention Standard. The quality mark shall be placed on both ends of the outer packaging, between the end cleats or end battens: on two sides of the pallet. Foreign manufacturers shall have the heat treatment of non-manufactured wood process verified in accordance with their National Plant Protection Organization's compliance program. In addition, wood used as dunnage for blocking and bracing shall be ordered with ALSC certified marking for dunnage or the markings may be applied locally at two foot intervals.

SOURCES ELIGIBLE FOR AWARD CONSIDERATION

(a) Competition under this solicitation is restricted to the following sources:

(1) Approved Sources listed in Section B -- sources that have been approved by the prime manufacturer or the Government for supply of item(s) listed in this solicitation, to assure the requisite safe, dependable, effective operation and support of military equipment.

(2) Sources that have been approved prior to award -- other than approved sources listed in Section B.

(3) Non-manufacturers--offers from non-manufacturers (distributors) will only be considered for award if the required item(s) is new material and has been or will be obtained from a source of supply which has been approved prior to award. The source and part number of the item the offeror intends to supply must be stated in the offer.

(b) Only offers submitted by the above sources will be considered for award under this solicitation.

(c) Offerors (prospective manufacturers or non-manufacturers [distributors]) who wish to become an approved source of supply for an item listed in this solicitation should proceed per the instructions set forth in paragraph (d) below. It is noted that offeror requests for source approval in conjunction with this procurement will not be a cause for delay in this solicitation action. However, if it is determined that additional sources will clearly benefit the Government and that any delay incident to their approval would not impact readiness, a reasonable delay may be entertained. Whether or not such delay will occur will be solely at the discretion of the Government, and the time set for opening of the Invitation for Bids or the closing date of the Request for Proposals may or may not be extended. An extension will be witnessed by issuance of an amendment to this solicitation.

(d) Offerors (prospective manufacturers or non-manufacturers [distributors]) seeking to obtain source approval, must submit a Source Approval Request (SAR) package, for review and approval, to the Systems Readiness Directorate (SRD), Aviation and Missile Center, DEVCOM. Source approval must be obtained prior to being considered for contract award. Approvals are made on an individual part number basis for a specific manufacturing location (CAGE). SAR instructions can be found at https://www/avmc.army.mil/Directorates/SRD/SAR/. Questions concerning SAR submissions can be directed to the SRD SAR Team at usarmy.redstone.devcom-avmc.mbx.amr-m-sar@army.mil.

(e) The Aviation and Missile Lifecycle Management Command (AMCOM) may require additional data, testing, or plant visits before it is able to completely evaluate a SAR. This may require the offeror (at no expense to the Government) to supply parts for testing, engine run up, or flight tests. In that event, the requestor will be so advised. AMCOM reserves the right to approve a contractor for award prior to completion of physical testing of the offered item. In such cases, the contractor shall perform any outstanding tests and provide all required documentation at no cost to the Government prior to entering upon full production. Lack of successful performance within the specified timeframe shall be grounds for a no cost termination.

(f) When a SAR is received, it will be processed for evaluation. If the evaluation and approval (including preparation or update of the requisite technical data package (TDP)) occurs before award, the requestor will be considered for award if a proposal was submitted per (d) above. If the evaluation/TDP preparation has not been completed prior to award, AMCOM will continue the process until complete. If the requestor’s SAR becomes approved, the requestor will be eligible for consideration on all future solicitations for the item.

(g) All approval or disapproval notices shall be officially provided to the contractor by the appropriate technical official.

(h) Non-manufacturers (distributors) seeking to supply an item from a non-approved source must first ensure that the source becomes approved in accordance with (d) above prior to contract award.

FIRST ARTICLE INSPECTION AND TEST - CONTRACTOR TESTED - ADDITIONAL REQUIREMENTS

a. The first article shall be inspected and tested by the contractor in accordance with the requirements of the contract. The first article shall be representative of items to be manufactured using the same processes and procedures and at the same facility as contract production. All parts and materials, including packaging and packing, shall be obtained from the same source of supply as will be used during regular production. All components, subassemblies, and assemblies in the first article sample shall have been produced by the Contractor (including subcontractors) using the technical data package applicable to this procurement. If applicable, the Contractor or its subcontractor shall produce or demonstrate proof that any fixtures, tool masters, jigs, or similar devices used in the inspection and/or testing of the first article have been subjected to an initial inspection, or other suitable means supporting their accuracy, before being used in the manufacturing/production process.

b. At a minimum, first article inspection and test shall include:

(1) A 100% inspection (or as set forth in relevant specifications) of all physical and functional characteristics, to include but not limited to, any drawings, as well as any other requirements which may be set forth by other applicable specifications, or in any technical data packages, and/or any other special/functional testing as set forth in this contract;

(2) A review of parts, components and/or assemblies for compliance to identification markings;

(3) A review of packaging for compliance to preservation, packaging, packing, and marking requirements;

(4) A review for compliance within the Technical Data Package or as otherwise stated in this contract that approved manufacturing sources have been used for special processes, controlled parts, components, and/or assemblies;

(5) The verification through documented evidence that all inspection, testing, measuring and diagnostic equipment used in the inspection/test of the first article piece(s) have been subjected to an initial inspection, or other means supporting their accuracy, and are maintained in accordance with contractual calibration standards.

c. Unless otherwise specified in the contract, the contractor shall NOT retain the first article provided under this contract to serve as the manufacturing standard of acceptance.

d. A First Article Test Report (FATR) shall be prepared and submitted in accordance with FAR 52.209-3. The report will include all necessary documentation to demonstrate and support full compliance with the first article inspection and test requirements as set forth in this contract (including supplier's and vendor's inspection records and certifications, when applicable). The FATR shall include actual inspection and test results to include all measurements, recorded test data, and certifications (if applicable) keyed to each drawing, specifications and/or Quality Assurance Provision (QAP) requirement and identified by each individual QAP characteristic, drawing/specification characteristic and unlisted characteristic. The FATR shall contain sufficient narrative content, technical data, illustrations or photographic evidence, and an objective determination by the contractor to allow the designated Government representative to determine that the First Article test was successfully completed.

e. Additional first article testing may be ordered by the Contracting Officer in writing when (i) a major change is made to the technical data, (ii) whenever there is a lapse in production for a period in excess of 3 years, or (iii) whenever a change occurs in place of performance, manufacturing locations or processes, material used, drawing, specification or source of supply. When conditions (i), (ii), or (iii) above occurs, the Contractor shall notify the Contracting Officer so that a determination can be made concerning the need for the additional first article sample or portion thereof, and instructions provided concerning the submission, inspection, and notification of results. Should the Government require additional first article testing the Contractor may be entitled to an equitable adjustment.

REQUEST FOR WAIVER OF REQUIRED FIRST ARTICLE APPROVAL

(a) The requirement for FIRST ARTICLE APPROVAL may be waived, in whole or in part, by the Government, provided that sufficient information is provided to determine whether the request is to be approved. A partial waiver is defined as a waiver of only a specific test(s) of the First Article Test requirement as required by the Technical Data Package (TDP) and/or the solicitation/contract, i.e. vibration test, salt water spray test, or a test on a component or subassembly of the procured item. A full waiver is defined as a waiver of all First Article testing as required by the TDP and/or the solicitation/contract.

(b) All waiver requests require a First Article Waiver Worksheet to be completed and submitted to the Government along with all supporting documentation. The worksheet will be provided by the Buyer upon request. No requests will be considered if the worksheet and supporting documentation are not submitted to the Government. The worksheet must be completed in its entirety. For those sections of the worksheet which do not apply, annotate with N/A (not applicable). To substantiate or clarify information provided, the Government may request additional information.

(c) Submission of the FAT waiver request (and supporting documentation) to the Government does not guarantee that the waiver will be granted.

(d) The First Article Waiver Worksheet and additional supporting documentation must be submitted on Company letterhead and signed by an authorized agent of the Company.

(e) Supporting documentation.

(1) The request for waiver must be accompanied by the First Article Waiver Worksheet, and documentation in support of the request. The documentation may include, but is not limited to:

(i) Copy of the Administrative Contracting Officer’s (ACO’s) or Procuring Contracting Officer’s (PCO’s) letter approving a First Article Test report on a recent contract for the same or similar item;

(ii) Copy of a First Article Test report for the same or a similar item as that solicited herein;

(iii) Copy of an ACO or PCO letter approving a prior waiver request; or

(iv) If the waiver request is based on similarity, a copy of the drawing/other appropriate technical requirements of the similar item.

(2) If a copy of a First Article Test report is submitted in support of a request for waiver, the test report must have been approved and signed by an authorized representative of the United States Government.

(3) The First Article Waiver Worksheet and all supporting documentation should be submitted by email. If the First Article Waiver Worksheet and supporting documentation cannot be transmitted by email, the PCO should be contacted for further instruction.

(f) Note: If a waiver is granted, an accelerated delivery schedule will apply.

(g) Note: Cost considerations shall apply for approving a waiver or a portion thereof of a First Article Test.

REVISIONS TO DRAWINGS/PART NUMBERS REQUIREMENT

(a) Sources in receipt of this solicitation are requested, at no cost to the Government, to immediately notify the Contracting Officer if they are aware of any change(s)/revision(s) to the drawing(s) or part number(s) in this solicitation which have been approved by the Government for implementation. Notification of part number changes shall be supported by data which indicates the type of change, approving authority as required by ANSI EIA 649 MIL-STD-973 and date and method of submittal of provisioning documentation and drawings.

If complete data package has not been previously provided, the contractor shall, at no direct cost to the Government, immediately submit applicable drawings, along with a copy of the approval change authority, to the Contracting Officer, at the office symbol and mailing address listed in the "ISSUED BY" block on page one (1) of this document. The minimum acceptable data includes the next higher assembly and the item of Supply Detail Drawings which will allow provisioning, National Stock Number assignment and updating of AMCOM's data records.

(b) The contractor hereby verifies previous contractual submission of technical data:

Contract No.:_______________________________________________________

Contractor:_________________________________________________________

Explanation of Data Rights:_________________________________________

(c) The Government is not by this request soliciting, nor is the Government liable for cost incurred by the offeror in preparing or developing modifications, deviations, waivers, or other changes to drawings or part number(s). Furthermore, this request does not authorize changes to the drawing(s) or part number(s) for this acquisition, another contract, or for any other purpose. Offerors performing any contract awarded as a result of this solicitation must comply with the drawing(s) and specifications as set forth herein, unless this solicitation is amended or any resulting contract is modified by the Contracting Officer.

(d) All proposed part number changes shall be submitted pursuant to the requirements of the requirement entitled, " ENGINEERING CHG PROPOSAL, VALUE ENG CHG PROPOSAL, REQUEST FOR VARIANCE, ENG RELEASE RECORDS, NOTICE OF REVISION, AND SPECIFICATION CHG

NOTICE PREPARATION AND SUBMISSION INSTRUCTIONS”

ENGINEERING CHG PROPOSAL, VALUE ENG CHG PROPOSAL, REQUEST FOR VARIANCE, ENG RELEASE RECORDS, NOTICE OF REVISION, AND

SPECIFICATION CHG NOTICE PREPARATION AND SUBMISSION INSTRUCTIONS

1. Contractor initiated Engineering Change Proposals (ECPs), Value Engineering Change Proposals (VECPs), and Request for Variance (RFVs), collectively referred to as "proposals", shall be prepared, submitted and distributed in accordance with paragraphs 2, 3 and 4 below except as specified in paragraph 5 below

2. Format.

a. Class I ECPs require the "Long Form Procedure" for documenting the change and describing the effects of the change on the suitability and supportability of the Configuration Item (CI). Class I ECPs should be limited to those that are necessary or offer significant benefit to the Government. Class I ECPs are those that affect the performance, reliability, maintainability, survivability, weight, balance, moment of inertia, interface characteristics, electromagnetic characteristics, or other technical requirements in the specifications and drawings. Class I ECPs also include those changes that affect Government Furnished Equipment, safety, compatibility, retrofit, operation and maintenance manuals, interchangeability, substitutability, replaceability, source control specifications and drawings, costs, guarantees or warranties, deliveries, or schedules. Class II ECPs are those that do not affect form, fit and function, cost, or schedule of the system CI and do not meet the other criteria described above for Class I ECPs.

b. Long Form Procedure: Class I changes to the CI require that DD Form 1692, pages 1 through 7 (as applicable), be prepared. Use of this procedure assures that all effects of the change on the CI are properly addressed and documented to the necessary detail to allow proper evaluation of the proposed change.

c. Short Form Procedure: ECPs and VECPs , which meet the requirements of Class II ECPs, shall be prepared using DD Form 1692 (page 1 only). Supplemental pages may be used with the form as necessary. The responsible Defense Contract Management Agency (DCMA) Contract Management Office (CMO) will validate data entries in Block 5 "Class of ECP", Block 6 "Priority", and Block 8 "Justification Codes."

d. The Contractor shall not manufacture items for acceptance by the Government that incorporate a known departure from requirements, unless the Government has approved an RFV. RFVs shall be prepared using DD Form 1694.

e. Each ECP and RFV shall be accompanied by a written and signed evaluation prepared by the responsible Defense Contract Management Agency (DCMA) technical representative. The DCMA written evaluation shall be considered part of the ECP/RFV proposal.

f. Classification of RFVs.

(1) Major RFVs. RFVs written against CIs shall be designated as major when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation involving health; performance; interchangeability; reliability; survivability;

maintainability; effective use or operation; weight; appearance (when a factor); or when there is a departure from a requirement classified as major in the contractual documentation.

(2) Critical RFVs. RFVs written against CIs shall be designated as critical when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation involving safety or when there is a departure from a requirement classified as critical in the contractual documentation.

(3) Minor RFVs. RFVs written against CIs shall be designated as minor when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation which does not involve any of the factors listed above in paragraphs f(1) or g(2), or when there is a departure from a requirement classified as minor in the contractual documentation.

g. Proposals shall include sufficient technical data to describe all changes from existing contract requirements.

h. Proposals shall include sufficient justification for making the change, including a statement of contract impact, if the change is not authorized.

i. Proposals for ECPs shall set forth a "not to exceed" price and delivery adjustment acceptable to the Contractor if the Government subsequently approves the proposal. If approved, the equitable increase shall not exceed this amount.

j. Times allowed for technical decisions for ECP and RFV proposals will be worked out via mutual agreement between the Contractor and the Government.

k. Proposals for VECPs shall set forth a "not less than" price and delivery adjustment acceptable to the Contractor if the Government subsequently approves the proposal. If approved, the savings shall not be less than this amount.

l. The Contractor shall utilize DD Form 2617, "Engineering Release Record" (ERR) to release new or revised configuration documentation to the Government for approval.

m. The Contractor shall utilize DD Form 1695, "Notice of Revision" (NOR) to describe the exact change(s) to configuration documentation specified as a data requirement in the contract. The Contractor shall describe the change using sub-sections entitled "WAS" to describe the current contractual technical requirement and "IS" to describe the proposed new requirement.

3. Submittal. The preferred method of submittal is digitally as a single file in Adobe Acrobat Portable Document Format (PDF). Unless otherwise specified, alternate methods of submittal shall be proposed to and authorized by the PCO prior to submittal. If the hardcopy method is requested and approved, the Contractor shall submit two (2) copies of each proposal to the responsible Administrative Contracting Officer (ACO). One (1) copy of each proposal shall be returned to the Contractor within (5) working days after receipt by the ACO, stating whether or not the proposal is in compliance with this provision. Any unresolved differences between the ACO and the Contractor concerning ECPs, VECPs, or RFVs will be submitted to the PCO for resolution.

4. Distribution.

a. Electronic Distribution. The preferred method of distribution for unclassified is through the email or DOD safe site (https://safe.apps.mil) addressed to the PCO. Classified material shall be distributed via SIPERNET or by classified email as determined by the PCO. Microsoft Word is required for use with the transmittal letter (E-mail). Required forms will be attached to the E-mail. All forms may be obtained from the Office of the Secretary of Defense Executive Services Directorate DoD Directives Division website (http://www.esd.whs.mil/DD/) via the DoD Forms menu. The forms are provided in fillable Adobe Acrobat Portable Document Format (PDF).

In order to access and use the forms, the user must have the "Adobe Acrobat" software installed on their computer. Drawings may be scanned and sent as an attachment. In some cases, because of size, drawings may have to be sent as hard copies or sent under special electronic instructions provided by the PCO.5. Alternate Format, Submittal or Distribution Process. Proposals may be prepared in a different format, submitted using a different submittal process or distributed in a different manner than specified in paragraphs 2, 3 and 4 above, so long as the alternate approach is in accordance with a Government approved configuration management plan governed by this contract or the PCO authorizes the alternate format, submittal, or distribution process.

5. Alternate Format, Submittal or Distribution Process. Proposals may be prepared in a different format, submitted using a different submittal process or distributed in a different manner than specified in paragraphs 2, 3 and 4 above, so long as the alternate approach is in accordance with a Government approved configuration management plan governed by this contract or the PCO authorizes the alternate format, submittal, or distribution process.

6. Government Acceptance. Acceptance of a proposal by the Government shall be affected by the issuance of a change order or execution of a supplemental agreement incorporating the proposal into the contract unless the PCO authorizes another method of acceptance. The Government will notify the Contractor in writing if a proposal is determined to be unacceptable.

CALIBRATION REQUIREMENTS

The calibration of Test, Measurement and Diagnostic Equipment shall be in accordance with American National Standards Institute/National Conference of Standards Laboratories (ANSI/NCSL) Z540-3-2006 (General Requirements for Calibration Laboratories and Measuring and Test Equipment) or ISO 10012:2003 (Quality Assurance Requirements for Measuring Equipment). Terminology shall be as defined by International Organization for Standardization (ISO) 8402, Quality Management and Quality Assurance – Vocabulary.

POINT OF PRESERVATION, PACKAGING, PACKING AND MARKING OF SUPPLIES

Preservation, packaging, packing and marking of supplies will be performed at the following location:

-1- -2- -3-

BAR CODE MARKINGS

Bar Code Markings are required in accordance with the latest revision of MIL-STD-129 and ISO/IEC 16388 - Information Technology - Automatic Identification and Data Capture Techniques - Bar Code Symbology Specification - Code 39.