Letter Request for Proposal (LRFP) AYC-1 Program.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

Robins AIR FORCE BASE Georgia

7 April 2026

MEMORANDUM FOR ROCKWELL COLLINS; CAGE 84T51

FROM: AFSC/PZABA

235 Byron Street Robins AFB, GA 31098

TO: ROCKWELL COLLINS

Subject: Letter Request for Proposal (LRFP) – AYC-1 (TADIL-A)

SERVICES Reference: BASIC CONTRACT: Collins Corporate Contract SPE4AX21D9400 in support of the

AYC-1 (TADIL-A).

This Request for Proposal (RFP) is being issued to obtain pricing for Ordering Period 6 and 7 for the NSN in the CLINs table below to the Collins Corporate Contract SPE4AX21D9400.

This is a Requirements contract which consists of repairs and engineering services and data (See CLIN schedule above) for various items. This is being proposed to cover 2 ordering periods.

All terms and conditions of the basic contract SPE4AX21D9400 (including all modifications and applicable subsumable contracts) shall apply to this RFP.

Please provide pricing and delivery no later than 3:00pm EST, Friday, 30 April 2026.

If you have any questions or concerns, please contact the undersigned Contracting Officer, Daniel Faulkner james.faulkner.8@us.af.mil.

Daniel Faulkner Contracting Officer

PR: FD2060-26-00510

NOTE TO OFFEROR: Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

SCHEDULE

1. The resulting contract awarded from this solicitation will be in the form of a subsumable Air Force contract under the Defense Logistics Agency (DLA) contract SPE4AX-21-D-9400.

2. The contractor shall furnish all required facilities, labor, equipment, materials, and special tools and test equipment necessary for repair of items listed herein on the schedule unless otherwise stated within the basic contract or delivery orders. This is a Contractor Furnished Material (CFM) contract for the supplies and services specified and effective for the period stated in the schedule.

3. The following will apply to the above CLINs:

FOB & TAT: Identified at each ELIN on MPL

Inspection Requirements: Standard Level Contract Quality Requirements- ISO 9001-2008; identified at each ELIN on MPL

4. The responsibility for providing a well-prepared and fully supported cost proposal lies solely with the offeror. The basis and rationale for all proposed costs shall be provided as part of the proposal so that the Contracting Officer (CO) has the information necessary to evaluate the reasonableness of the proposed price.

a. The offeror is advised that the contracting officer may find costs associated with revision/rework of inadequate cost proposals unreasonable and will consider the nature and extent of any proposal inadequacies when assessing/negotiating profit.

5. Cost Proposal Requirements. The following also apply to the cost proposal submitted in response to this RFP.

a. If the proposal includes more than one CLIN, the proposal shall include a breakout of CLIN prices by cost element by Contractor Fiscal Year (CFY). The proposal shall define the timeframe of the Contractor Fiscal Year (for example, January – December).

b. If the proposal includes more than one CLIN/sub CLIN, recurring/non-recurring costs shall be identified for each CLIN/sub CLIN.

c. When the proposal includes material costs, the proposal shall include a consolidated bill of materials (CBOM) at the total contract level in an electronic, sortable format (Excel spreadsheet or other format approved by the Contracting Officer).

i. When the amounts proposed in the CBOM include application of escalation, the proposal shall identify the base value, the escalation rate(s) used, and the escalation amount associated with each item escalated.

ii. When the proposed amount is based on historical data which has been adjusted (for example, for differences in quantity), the CBOM shall clearly identify the adjustments made to the historical data and the reason for each adjustment.

d. All costs proposed on the basis of Cost Estimating Relationships (CER) shall be fully supported. The proposal shall identify the basis for the proposed rate, shall identify the base to which the rate is applied, and shall clearly demonstrate the calculation of proposed costs based on CERs.

e. Submission of Historical Actual Costs Incurred.

i. The contractor shall provide the following information for any prior acquisitions for similar work performed to the items included under this solicitation. For these contracts, the contractor shall provide the following information:

• contract number (including modification number if applicable) or other identifier;

• contract type;

• contract quantity;

• contract price; and

• actual cost incurred, including a breakout of actuals as recurring/non- recurring costs. If performance is not complete on any of the specified contract actions, provide an estimate to complete and the basis for that estimate.

ii. The contractor shall also request that its top five major sole source subcontractors provide the information listed in the above paragraphs (i) a. through e. on prior contracts for items the prime is purchasing from the subcontractors for this effort. If a subcontractor’s information on prior actuals is not included in the prime’s proposal, the proposal should identify status and anticipated receipt date(s). If the subcontractor deems the information proprietary, the subcontractor may submit the information directly to the CO.

f. The proposal shall identify those actions where assist audits have been requested by the prime or sub-tier contractors and identify the request date and scheduled receipt date for those audits. The need for assist audits resulting from proprietary data rights assertions at any tier shall be identified to the Contracting Officer as soon as the offeror becomes aware of the need. Government performance of assist audits does not relieve the offeror of the responsibility to accomplish and provide its price/cost analysis of the subcontracts.

g. The proposal shall include, or the offeror shall make available, data other than certified cost or pricing data to establish price reasonableness:

• Information/data related to competition, if competition is the offeror’s basis for asserting the reasonableness of the proposed subcontract price.

• Information/data related to prices (sales data, market price assessments, etc.).Note that subcontractors may submit sales data directly to the CO if the subcontractor deems the data proprietary.

• The prime contractor’s or higher tier subcontractor’s price analysis/price reasonableness determination for the commercial subcontract in accordance with FAR 15.404-3(b)(1) and (2).

• Cost information/data (cost element breakdown and supporting documentation not subject to certification in accordance with FAR 15.406-2). Instances where cost information may be required include but are not limited to commercial items offered but never actually sold to the public, “of a type” commercial items, or when sales data is limited and/or not recent and/or not for the same/similar quantities.

Orders placed against this contract will be issued directly to the performing facility listed below or to those performing location that may be added by modification by the Primary Procuring Contracting Officer (PPCO) later. Performance of the delivery order and any modifications thereto, including data and invoice submittals, will be accomplished by the facility to which the order is issued. Spares and/or Repair orders to Raytheon Company, may only be issued following receipt of contractor's proposal and the award of the modification to the basic contract incorporating the pricing for each location (to include prices for such supplies or services), and shall be in accordance with the contractor's proposal and other terms of this contract.

DCMA OFFICE

DoDAAC: S4402A DCMA Dallas 4211 Cedar Springs Road

FACILITY

CAGE: 84T51

Rockwell Collins 400 Collins Rd NE Cedar Rapids, IA, 52498-0505 Dallas, TX 75219-2602

6. This Request for Proposal (RFP) is for the acquisition of repairs, of various items for a period covered by the DLA contract referenced under item #1above. The contractor will not directly charge the Government bid and proposal costs for any additional items added to this contract.

7. The quantities of supplies or services specified in the schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “ESTIMATED” in the schedule, that fact shall not constitute the basis for an equitable price adjustment.

8. Government shall have the ability to add and delete items in accordance with the applicable clauses.

9. Early deliveries are acceptable if they can be provided at no additional cost to the Government.