Letchworth Stiltgrass Treatment (Scope_RFQ).pdf

KATHY HOCHUL RANDY SIMONS

Governor Commissioner Pro Tempore

Letchworth Stiltgrass Treatment

Letchworth State Park 1 Letchworth State Park

Castile, NY 14427

Project description: The Genesee Region of New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) is soliciting quotes for herbicide treatment to be applied to Microstegium vimineum (Japanese Stiltgrass) along both sides of a trail located within Letchworth State Park. The project sites total approximately 4 acres of wooded terrestrial trails surrounded by Maple-Basswood Rich Mesic Forest and Appalachian Oak- Hickory Forest between the Big Bend Trailhead (#10) and Trillium Trailhead (#10A) with some scattered patches off trail in forested areas in-between. The combined treatment areas cover approximately four acres within a total 10-acre project (Figure 1, Appendix A).

Exact treatment dates TBD within the windows given below with consideration to weather and standing water/precipitation. See “Treatment in 2025-2027” section for treatment timelines.

Treatment area requires certified herbicide applicator to perform treatments.

Pre-bid site meeting to be held on June 18th, 2025 at 11:00AM) at the beginning of Trail 10.

Meet at the camp loop at the bottom of Trail 10 (GPS 42.60125833°N, 78.00286944°W) (Figure 2, Appendix A). Use of an ATV, UTV, or side-by-side equipment is permitted for use on Trail 10.

Contractor bids/quotes for the Stiltgrass Treatment project will be guaranteed until December 31st, 2027.

See attached Request for Quotation for bid submission information.

Detailed Specifications

Control Methods: All pesticide applications in this project will comply with the applicable rules and regulations for the proposed pesticide product. To minimize potential impacts, herbicides will be used judiciously and applied with the most precise techniques available.

Only NYSDEC-certified applicators will perform the treatments, following best management practices and using appropriate personal protective equipment (PPE) as specified by the pesticide label. Applications will take place under low-wind conditions to prevent drift and overspray. The required waiting period between application and rainfall will be based on the specific instructions on each herbicide label. Furthermore, herbicide mixing, and storage will occur at least 300 feet away from any water body. These measures are designed to minimize potential effects on water resources, natural habitats, and non-target species. Control methods will include foliar spraying of the targeted species.

Foliar Spray Method: The contractor will supply and apply herbicide directly to the leaves of the target species using a foliar spray. The herbicide will be applied at an approved diluted concentration, mixed appropriately, and applied to the leaves with a spraying device.

Specific Treatment Approach: The control methods are utilized in one category of treatment: Stiltgrass Treatment Approach. The method is described in detail below. The Contractor is directed to use the Stiltgrass Treatment Approach as the primary means of control at each treatment location.

Stiltgrass Treatment Approach: The contractor shall treat Japanese Stiltgrass using herbicide. Use a foliar spray method with herbicide application for all Stiltgrass populations. Contractor shall continuously survey areas surrounding infestation for any new or missed growth monthly throughout the growing season (July through October) before the plant begins seeding and spot treat as needed.

Treatment in 2025-2027: First round of treatments will be completed between July and October (before the plant begins seeding) and should continue yearly during this same timeline through 2027 for all locations. Contractor shall continuously survey areas surrounding infestation monthly for any new or missed growth throughout the growing season and spot treat as needed.

Documentation and Communications: The contractor shall submit all necessary permits for herbicide application related to this project. The contractor will be responsible for paying the permit application fee to the DEC. Additionally, the contractor shall complete the required DEC forms to document herbicide applications and submit the completed forms to NYSOPRHP in both hardcopy and electronic (PDF) formats within three weeks of treatment. The contractor is also required to provide representative digital photographs (.jpg format), including before-and-after photos of each treatment area, action shots (such as spraying or mixing), and general location photos (e.g., panoramic views). A list of photo numbers, captions, and acquisition dates must accompany the photos. Before beginning any work, the contractor must inform NYSOPRHP of the planned schedule. While weather conditions and other factors may necessitate schedule adjustments, the contractor must notify NYSOPRHP of any changes at least one week in advance. The contractor must also coordinate with the project manager to ensure the scheduling of this work aligns with any other ongoing projects in the park.

Access and Safety: Access to the project sites is available by car/truck or approved equipment. All vehicles and equipment must display the contractor's name visibly. The treatment areas can be reached through the Parade Grounds entrance on the east side of Letchworth State Park, continuing along the main road to the Trailhead for Trail 10.

Offshoots from the main trail can be accessed by ATV, UTV, side-by-side vehicles, or on foot. Any disturbed or damaged lawn areas must be repaired by the contractor. Parking will be available during daylight hours, and no equipment should be left overnight. Contractors are required to provide appropriate traffic and pedestrian safety measures for any road or trail obstructions, following the guidelines outlined in the Manual on Uniform Traffic Control Devices (MUTCD). A site safety plan must be submitted by the contractor, and high-visibility clothing must be worn while working on park property. Additionally, the contractor must provide the project manager with all emergency contact information.

Applicator certification, herbicide selection and handling: The contractor is responsible for complying with all federal, state, and local regulations related to the purchase, transport, application, and disposal of herbicides. The contractor must be a certified applicator through the DEC. New York State regulations mandate that herbicide concentrations must adhere to the manufacturer's specifications on the product label.

These mixing instructions should not be altered unless the manufacturer issues supplemental labeling materials that are approved by the State.

Miscellaneous Requirements: All treatment locations are situated on public lands.

Bidders should anticipate potential restrictions on mechanical cutting in one or more treatment areas. Work is not permitted on weekends, holidays, or during periods of high use. If the contractor wishes to work on a weekend or holiday, approval must be obtained from the project manager at least one week in advance.

Protection of the Site: The contractor is responsible for protecting existing native vegetation, equipment, structures, utilities, and other improvements at the project site and on adjacent properties, except for those designated to be removed or altered. Upon completion of each treatment event, the contractor must clean and restore each work site and access roads to their original condition, repairing any damage to existing facilities, such as trails, roads, and parking areas, to their original or better condition.

Environmental Protection: The contractor is responsible for implementing measures to protect the environment, operate temporary facilities, and carry out construction activities in compliance with environmental regulations, minimizing the potential for air, water, soil contamination, or other harmful impacts. The contractor must ensure that all personnel adhere to applicable environmental regulations, including federal, state, and local laws related to pollution control and the protection of plants and wildlife.

Precautions must be taken to prevent damage to nearby vegetation from wind drift or handling herbicides, fuel, or other hazardous materials. The contractor must also comply with permit conditions, including applying herbicide only during low wind conditions and avoiding application during or immediately before rain. forecasted rain.

Schedule:

Pre-Bid Site Visit: June 18th, 2025 at 11:00AM

Bidders must attend a pre-bid site visit. NYSOPRHP staff, owner representatives, and others will provide bidders an opportunity to ask questions and view site conditions firsthand.

Qualifications and Experience: The bidder must submit to NYSOPRHP a copy of the herbicide product labels they plan to use, including the product name, application rate, and EPA registration number. Bidders are also required to provide a brief statement outlining their qualifications and experience in performing similar services to those described in these specifications. Additionally, bidders should list at least three comparable projects, providing the project name, location, start and end dates, and a brief description of the work completed.

Cost Proposal: Contracted invasive species work is a Unit Price Sum.

Lump Sum Costs for 2025-2027: Bidders must provide a lump sum cost for materials for invasive species control from 2025-2027. This cost should cover all permits, materials, equipment, transportation, personal protective equipment, safety items, and other incidental costs necessary to complete the work, as outlined in the 'Treatment in 2025- 2027' section and the accompanying specifications, figures, and attachments. Please note, this is not a prevailing wage project.

End of Project Scope

Appendix A Figure 1. Approximate combined treatment area (Starts at 42.60125833°N, 78.00286944°W)

Figure 2. Beginning of Trail 10 treatment area and pre-bid site meeting (GPS: 42.60125833°N, 78.00286944°W)

Request for Quote (RFQ) This is NOT an Order

(Updated May 2025)

Instructions to Vendors:

Complete all yellow-shaded areas and provide documentation if indicated as “Applicable” in the check box.

Responses must be submitted on this RFQ document, or the quote may be deemed non-responsive and disqualified from consideration.

If the quote exceeds $15,000, fill out and return the additional forms provided within this RFQ document to the Designated Contact by the due date and time indicated below.

Note: For the purposes of this RFQ, the terms “Vendor”, “Contractor” and “Bidder” are used interchangeably.

RFQ Number Description GE-LW-2025-003 Letchworth Stiltgrass Treatment

Region Designated Contact Phone Submit E-Mail Responses to Genesee Renee Wickman (585) 626-0910 Renee.Wickman@parks.ny.gov

Delivery Location(s) Physical Address(es) County

42.60125833°N, 78.00286944°W 1 Letchworth State Park, Castile, NY 14427 Livingston

RFQ Timeline of Events

Event Due Date Time RFQ Release 6/3/2025 N/A

Vendor Questions Due 6/10/2025 4:00 PM ET

RFQ Due 6/27/2025 4:00 PM ET

MWBE Goals Applicable Not Applicable

For this procurement, OPRHP requests that Good Faith Efforts are taken to include MWBE/SDVOB vendors where there is subcontracting availability. These efforts should be documented as, if asked, you must be able to produce a record of the actions taken to include MWBE/SDVOB vendors.

Detailed Scope of What is Needed: Commodity Services The Genesee Region of New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) is soliciting quotes for herbicide treatment to be applied to Microstegium vimineum (Japanese Stiltgrass) located within Letchworth State Park. The project sites total approximately 4 acres of wooded terrestrial trails surrounded by Maple-Basswood Rich Mesic Forest and Appalachian Oak-Hickory Forest between the Big Bend Trailhead (#10) and Trillium Trailhead (#10A) with some scattered patches off trail in forested areas in-between. The combined treatment areas cover approximately four acres within a total 10-acre project area.

Service Term: Applicable Not Applicable One Time Service

Ongoing:

Start Date: Upon Approval End Date: October 1st, 2027

Minimum Bidder Qualification(s): Applicable Not Applicable Required by* Must provide documentation of performance of at least three similar projects Agency Law Applicator(s) must be certified by NYSDEC as a Certified Commercial Pesticide Applicator (CCPA). A Certified Commercial Pesticide Technician (CCPT) may apply the herbicide if a CCPA is supervising work on site.

Agency Law

Agency Law Minimum qualifications will be evaluated on a pass/fail basis. If the bidder fails to meet a minimum qualification, they will be deemed non-responsive and will not be considered for award.

Request for Quote Number GE-LW-2025-003 Page 1

(Updated May 2025) *Required by Law: New York State's regulations, found in Title 6 of the New York State Code of Rules and Regulations (6 NYCRR)

Provide Pricing for Each Item Listed Below

# Description / Specification

Unit of Measure

Part or SKU # (if applicable)

A B A×B Quantity Price Total Cost

Stiltgrass pesticide treatment (ongoing service)

Acres 4.0

2 Materials Lump Sum 1

Guaranteed Delivery Days After Receipt of Order à RFQ Total à

NYS Office of Parks, Recreation and Historic Preservation’s Terms and Conditions

Method of Award is based on the Lowest Total Cost meeting requirements as outlined in the “Detailed Scope of What is Needed”.

All RFQ responses must be valid for at least 90 days.

Quotes containing extraneous terms and conditions may be deemed non-responsive.

By submitting a quote, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information.

OPRHP reserve the right to exercise the following:

Change any of the scheduled dates herein;

Amend RFQ Requirement(s) and so notify all potential Bidders;

Withdraw the RFQ, at its sole discretion without any obligation or liability to any vendor;

Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective

Bidders;

Accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP’s judgement, the best interests of OPRHP will be served. In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers;

Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal;

Require clarification at any time during the procurement process and/or require correction of arithmetic;

Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation;

Prior to the bid opening, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York;

Negotiate with the successful Bidder within the scope of the RFQ to serve the best interests of OPRHP and the State of New York;

Make an award under the RFQ in whole or in part; and Seek revisions of bids.

By responding to this RFQ, Vendor certifies its acceptance of the terms and conditions of Appendix A. In the event of a conflict between the purchase order document and any referenced documents contained within the purchase order, the order of precedence shall be as follows:

1) Appendix A Standard Clauses for New York State Contracts ,

2) Purchase Order / Contract,

3) Any agency specific standard clauses,

4) This RFQ,

5) Vendor’s offer / Proposal.

Request for Quote Number GE-LW-2025-003 Page 2 https://ogs.ny.gov/procurement/appendix

(Updated May 2025)

Prevailing Wage: Applicable Not Applicable PRC Number The work under this RFQ has been determined to be a public work pursuant to Article 8 (Construction) / 9 (Building Services in excess of $1,500) of the New York Labor Law which requires prevailing wages to be paid. A willful violation of such may result in civil penalties and debarment from public contracting in the State of New York.

https://dol.ny.gov/public-work-and-prevailing-wage

#1588778

Contractor Registry Requirement Applicable Not Applicable

Labor Law Article 8 subsection 220-I requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement. This registration must be completed prior to bidding on public work projects or commencing work on public work projects or covered private projects that are subject to the prevailing wage pursuant to Sections 224-a, 224-d, & 224-e. The effective date of the registration requirement is December 30, 2024.

If Applicable, a Certificate of Registration must be submitted at the time of bid.

For additional information, please refer to this website: https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing The registration page can be found here: https://mpwr-public.labor.ny.gov/en/login

Public Building Law § 8(6): Applicable Not Applicable Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS-certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,677,139 or less (maximum amount has been adjusted for inflation effective January 1, 2025). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

Insurance: Applicable Not Applicable Commercial General Liability - Insurance shall be endorsed to name the “State of New York, Office of Parks, Recreation, and Historic Preservation, and their officers, employees, and agents” as an additional insured. Said policy shall cover the liability of the Contractor for bodily injury, property damage, premises liability and personal/advertising injury from all work and operations under any contract resulting from this solicitation. The limits under such policy shall not be less than the following:

Each Occurrence limit $1,000,000.00 General Aggregate $2,000,000.00 Products/Completed Operations $2,000,000.00 Personal Advertising Injury $1,000,000.00 Damage to Rented Premises $50,000.00 Medical Expense $5,000.00

The following ISO forms must be endorsed to the policy:

a. CG 00 01 01 96 or an equivalent – Commercial General Liability Coverage Form

b. CG 20 10 11 85 or an equivalent – Additional Insured – Owner, Lessees or Contractors (Form B)

c. Waiver of Subrogation

Comprehensive Business Automobile Liability Insurance. Such policy shall have a combined single limit for Bodily Injury and Property Damage of at least $1,000,000 each accident. Said policy shall cover liability arising out of any automobile used in connection with performance under this Agreement including owned, leased, hired, and non-owned automobiles bearing or, under the circumstances under which they are being used, required by the Motor Vehicles Law of the State of New York to bear license plates.

Request for Quote Number GE-LW-2025-003 Page 3 https://mpwr-public.labor.ny.gov/en/login https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing https://dol.ny.gov/public-work-and-prevailing-wage

(Updated May 2025)

If the Contractor does not own, lease, or hire any automobiles used in connection with performance under this Agreement, the Contractor is not required to obtain Comprehensive Business Automobile Liability Insurance.

Workers’ Compensation and Disability Benefits Insurance - Provide OPRHP with proof of Workers’ Compensation Insurance and Disability Benefits Insurance. The following are the only acceptable means of proof; ACORD forms are NOT acceptable proof of coverage. For more information about Workers’ Compensation and Disability insurance, log onto the Workers Compensation Board website at www.wcb.ny.gov or call them toll-free at 1-877-632-4996.

Acceptable Proof of Workers’ Compensation CE-200 Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits

Coverage C-105.2 Certificate of Workers’ Compensation Insurance U-26.3 NYS Insurance Fund Certificate GSI-105.2 Certificate of Participation in Workers' Compensation Group Board - approved self-insurance SI-12 Certificate of Workers’ Compensation Self-Insurance

Acceptable Proof of Disability Benefits CE-200 Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits

Coverage DB-120.1 Certificate of Disability Benefits Insurance DB-120.2 Certificate of Participation in Disability Benefits Group Self Insurance DB-155 Certificate of Disability Benefits Self-Insurance

Request for Quote Number GE-LW-2025-003 Page 4 http://www.wcb.state.ny.us/

(Updated May 2025)

Vendor Certification The RFQ Response must be fully and properly executed by an authorized representative. By signing you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of this RFQ, OPRHP’s requirements, including NYS Appendix A (https://ogs.ny.gov/procurement/appendix) and if awarded a Purchase order, agrees to provide the requested items or services at the bid price offered.

Company Name: SFS ID No.: NYS Contract No.:

NYS Small Business*1 NYS Certified Minority- Owned Business

NYS Certified Women- Owned Business

NYS Service-Disabled Veteran Owned Business # Employees

Address: City State Zip Code

Name of Official Title E-Mail Telephone

Signature Date

1 A “New York State Small Business” is defined as a company that is a resident to New York State, independently owned and operated, with 100 or fewer employees, and not dominant in its field. There is no certification process to be considered a New York State Small Business.

Request for Quote Number GE-LW-2025-003 Page 5 https://ogs.ny.gov/procurement/appendix

(Updated May 2025)

Lobbying Law Certification ONLY Required for Quotes in Excess of $15,000

Pursuant to State Finance Law §§139-j and 139-k, this solicitation includes and imposes certain restrictions on communications between a Governmental Entity and an Offerer/bidder during the procurement process. An Offerer/bidder is restricted from making contacts from the earliest posting, on a Governmental Entity’s website, in a newspaper of general circulation, or in the procurement opportunities newsletter in accordance with article four-C of the economic development law of written notice, advertisement or solicitation of a request for proposal, invitation for bids, or solicitation of proposals, or any other method provided for by law or regulation for soliciting a response from Offerers intending to result in a Procurement Contract with a Governmental Entity through final award and approval of the Procurement Contract by the Governmental Entity and, if applicable, the Office of the State Comptroller (“Restricted Period”) to other than the Designated Contacts for the Governmental Procurement unless it is a Contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3) (a). The Designated Contact(s) for this Governmental Procurement, as of the date hereof, are identified on the first page of this solicitation. Governmental Entity employees are also required to obtain certain information when Contacted during the Restricted Period and make a determination of the responsibility of the Offerer/bidder pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award and in the event of two findings within a 4-year period, the Offerer/bidder is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found at https://ogs.ny.gov/acpl.

Offerer Disclosure of Prior Non-Responsibility Determinations

New York State Finance Law §139-k(2) obligates a Governmental Entity to obtain specific information regarding prior non-responsibility determinations with respect to State Finance Law §139-j. This information must be collected in addition to the information that is separately obtained pursuant to State Finance Law §163(9). In accordance with State Finance Law §139-k, an Offerer must be asked to disclose whether there has been a finding of non-responsibility made within the previous four (4) years by any Governmental Entity due to: (a) a violation of State Finance Law §139-j or (b) the intentional provision of false or incomplete information to a Governmental Entity. The terms “Offerer” and “Governmental Entity” are defined in State Finance Law § 139-k(1). State Finance Law §139-j sets forth detailed requirements about the restrictions on Contacts during the procurement process. A violation of State Finance Law §139-j includes, but is not limited to, an impermissible Contact during the restricted period (for example, contacting a person or entity other than the designated contact person, when such Contact does not fall within one of the exemptions).

As part of its responsibility determination, State Finance Law §139-k(3) mandates consideration of whether an Offerer fails to timely disclose accurate or complete information regarding the above non-responsibility determination. In accordance with law, no Procurement Contract shall be awarded to any Offerer that fails to timely disclose accurate or complete information under this section, unless a finding is made that the award of the Procurement Contract to the Offerer is necessary to protect public property or public health safety, and that the Offerer is the only source capable of supplying the required Article of Procurement within the necessary timeframe. See State Finance Law §§139-j (10)(b) and 139-k(3).

Instructions

The Governmental Entity reserves the right to terminate this contract in the event it is found that the certification filed by the Offerer in accordance with New York State Finance Law §139-k was intentionally false or intentionally incomplete. Upon such finding, the Governmental Entity may exercise its termination right by providing written notification to the Offerer in accordance with the written notification terms of this contract.

The Office of State Parks, Recreation and Historic Preservation (OPRHP) includes this disclosure request regarding prior non-responsibility determinations in accordance with State Finance Law §139-k in its solicitation of proposals or bid documents or specifications or contract documents, as applicable, for procurement contracts. The attached form is to be completed and submitted by the individual or entity seeking to enter into a Procurement Contract. It shall be submitted to OPRHP unit conducting the Governmental Procurement.

1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years? (Please mark):

No Yes - If yes, please answer the next questions:

Request for Quote Number GE-LW-2025-003 Page 6

(Updated May 2025)

2. Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j (Please mark):

No Yes

3. Was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? (Please mark):

No Yes

4. If you answered yes to any of the above questions, please provide details regarding the finding of non-responsibility below.

Governmental Entity Date of Finding of Non-Responsibility

Basis of Finding of Non-Responsibility

(attach additional pages as necessary)

5. Has any Governmental Entity or other governmental agency terminated or withheld a Procurement Contract with the above-named individual or entity due to the intentional provision of false or incomplete information? (Please mark):

No Yes - If yes, please provide details below.

Governmental Entity Date of Finding of Non-Responsibility

Basis of Finding of Non-Responsibility

(attach additional pages as necessary)

Lobbying Affirmation and Vendor Certification Offerer affirms that it understands and agrees to comply with the procedures of the OPRHP relative to permissible Contacts as required by State Finance Law §139-j(3) and §139-j(6)(b). Offerer certifies that all information provided to the Governmental Entity with respect to State Finance Law §139-k, §139-j(3) and §139-j(6)(b), §139-k(5) is complete, true and accurate.

Company Name:

Doing Business As:

Address: City

State

Zip Code

Name of Official: Title

E-Mail Telephone:

Signature Date

Request for Quote Number GE-LW-2025-003 Page 7

(Updated May 2025)

Non-Collusive Bidding Certification ONLY Required for Quotes in Excess of $15,000

By submission of this bid, each bidder and each person signing on behalf of any other bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his or her knowledge and belief:

1. The prices of this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Vendor Certification Company Name:

Doing Business As:

Address:

City

State

Zip Code

Name of Official: Title

E-Mail Telephone:

Signature Date

May 2025

Request for Quote Number GE-LW-2025-003 Page 8

(Updated May 2025)

Public Officers Law The following prohibitions pertain to the sale of goods and services by State employees to New York State Agencies pursuant to the NYS Public Officer’s Law § 73(4).

Current State Employees - Current employees of New York State cannot sell goods or services valued at $25 or more to any state agency, either as a private contractor or through a company in which that employee holds ownership of at least 10%, unless the procurement opportunity is first advertised in the NYS Contract Reporter and competitively bid.

Former OPRHP State Employees - Former employees of the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) cannot sell goods or services to OPRHP under any circumstance for two (2) years following the date they leave OPRHP’s employ. This applies only to OPRHP and OPRHP’s employees, and does not preclude a former employee of another state agency from selling goods or services to OPRHP within two years following the last date of that person's state employment.

Please check (X) as appropriate, sign and date.

I am currently a state employee, and:

am a private contractor own at least 10% of the company that is being asked to provide goods or services to OPRHP.

I am a former OPRHP employee, and my service with OPRHP ended less than two (2) years prior to the date of my signature below.

None of the above apply.

Vendor Certification Company Name:

Doing Business As:

Name of Official: Title

E-Mail Telephone:

Signature Date

July 2021

Request for Quote Number GE-LW-2025-003 Page 9

(Updated May 2025)

Certification Under Executive Order No. 16 Prohibiting State Agencies and Authorities from Contracting with

Businesses Conducting Business in Russia Vendor Name:

https://ogs.ny.gov/EO-16 Executive Order No. 16 provides that “all Affected State Entities are directed to refrain from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia.” The complete text of Executive Order No. 16 can be found here.

The Executive Order remains in effect while sanctions imposed by the federal government are in effect. Accordingly, vendors who may be excluded from award because of current business operations in Russia are nevertheless encouraged to respond to solicitations to preserve their contracting opportunities in case the sanctions are lifted during a solicitation or even after award in the case of some solicitations.

As defined in Executive Order No. 16, an “entity conducting business operations in Russia” means an institution or company, wherever located, conducting any commercial activity in Russia or transacting business with the Russian Government or with commercial entities headquartered in Russia or with their principal place of business in Russia in the form of contracting, sales, purchasing, investment, or any business partnership.

Is Vendor an entity conducting business operations in Russia, as defined above? Please answer by checking one of the following boxes:

1. No, Vendor does not conduct business operations in Russia within the meaning of Executive Order No. 16.

2.a. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16 but has taken steps to wind down business operations in Russia or is in the process of winding down business operations in Russia.

(Please provide a detailed description of the wind down process and a schedule for completion.)

2.b. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16 but only to the extent necessary to provide vital health and safety services within Russia or to comply with federal law, regulations, executive orders, or directives. (Please provide a detailed description of the services being provided or the relevant laws, regulations, etc.)

3. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16.

The undersigned certifies under penalties of perjury that they are knowledgeable about the Vendor’s business and operations and that the answer provided herein is true to the best of their knowledge and belief.

Vendor Certification Company Name:

Doing Business As:

Name of Official: Title

E-Mail Telephone:

Signature Date

June 2022

Request for Quote Number GE-LW-2025-003 Page 10 https://ogs.ny.gov/EO-16

(Updated May 2025)

NYS Finance Law §139-L and Executive Order No. 177 Certification

Vendor Name:

State Finance Law § 139-L Certification

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

Executive Order No. 177 Certification

The New York State Human Rights Law, Article 15 of the Executive Law, prohibits discrimination and harassment based on age, race, creed, color, national origin, sex, pregnancy or pregnancy-related conditions, sexual orientation, gender identity, disability, marital status, familial status, domestic violence victim status, prior arrest or conviction record, military status or predisposing genetic characteristics. The Human Rights Law may also require reasonable accommodation for persons with disabilities and pregnancy-related conditions. A reasonable accommodation is an adjustment to a job or work environment that enables a person with a disability to perform the essential functions of a job in a reasonable manner. The Human Rights Law may also require reasonable accommodation in employment on the basis of Sabbath observance or religious practices.

Generally, the Human Rights Law applies to:

all employers of four or more people, employment agencies, labor organizations and apprenticeship training programs in all instances of discrimination or harassment;

employers with fewer than four employees in all cases involving sexual harassment; and, any employer of domestic workers in cases involving sexual harassment or harassment based on gender, race, religion or national origin.

In accordance with Executive Order No. 177, the Bidder hereby certifies that it does not have institutional policies or practices that fail to address the harassment and discrimination of individuals on the basis of their age, race, creed, color, national origin, sex, sexual orientation, gender identity, disability, marital status, military status, or other protected status under the Human Rights Law.

Executive Order No. 177 and this certification do not affect institutional policies or practices that are protected by existing law, including but not limited to the First Amendment of the United States Constitution, Article 1, Section 3 of the New York State Constitution, and Section 296(11) of the New York State Human Rights Law.

Vendor Certification By signing, you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of the above certifications and that all information provided is complete, true and accurate.

Company Name:

Doing Business As:

Address:

City

State

Zip Code

Name of Official: Title

E-Mail Telephone:

Signature Date

Revised August 2022

Request for Quote Number GE-LW-2025-003 Page 11