Legal Notice for Ritz Chairs_75_.docx

REQUEST FOR PROPOSALS (RFP) SUMMARY

I. INVITATION TO SUBMIT BID PROPOSALS:

A. Qualified companies are invited to submit a bid proposal to build 358 theatre chairs for the Ritz Theatre located at 166 West Doyle Street in Toccoa, Georgia.

B. Sealed bids will be received by a representative of the owner by hand delivery and/or certified mail no later than: Thursday, December 4 at 2:00 p.m.

C. Mail proposals to:

City Manager Fredda Wheeler 92 North Alexander Street Toccoa, GA 30577 706.886.8451

A. PROPOSALS:

Proposals will be received by certified mail or hand delivery until:

A. Local time: 2:00 p.m.

B. Date: Thursday, December 4, 2025 C. Submit four (4) copies of the proposal for review by Selection Committee D. No email proposals will be accepted.

II. SCOPE OF WORK:

The contractor will remove 358 existing chairs from the Ritz Theatre, install the fixed new auditorium chairs with art deco cast iron aisle ends, along with front and rear mounted cupholders. The removal of the chairs would include the breaking of the existing chair anchor bolts and the patch of the floor. All federal ADA requirements would be required to be met regarding the equipment installation. The chairs would be a square profile 34” tall padded and upholstered back with minimum 2” foam and injection molded poly rear panel and composite seat pan. Seats shall have a minimum of 3-1/2” thick molded foam suspended by five steel serpentine springs that are mechanically fitted to the seat pan. The fabric shall be Valdese, Banks / Gothic. The chairs would have a welded steel platform with standard powder coat and plastic finishes and crescent shaped solid maple wood armrests. The chair would specifically be designed for the theatre environment and meet Secretary of the Interior’s Standards for the Treatment of Historic Properties. More details regarding the chair design may be found in the Request for Proposals. The owner will require these specific detailed specifications identified in the full Request for Bid Proposal which is found at www.cityoftoccoa.com. All work is required to be completed within the following time: March 30, 2026 to April 16, 2026.

III. CONTRACT PERIOD:

The contract will commence on the day it is signed by the client and end on June 1, 2026. All work must be completed and turned over to the City of Toccoa, The Ritz Theatre and Fox Theatre Fox Gives Program by this date.

IV. GENERAL REQUIREMENTS:

a. Where applicable, the final product shall comply with all standard preservation guidelines, standards, and local, state, and federal codes, rules, and regulations.

b. Preparation of documentation, submittals, or bids shall comply with the City of Toccoa’s requirements.

c. The company should review and coordinate with the City of Toccoa through all phases of the project, and otherwise, as necessary.

d. The company shall include the City of Toccoa’s Representative in all correspondence with Fox Theatre and other organizations, as necessary.

V. PROJECT GRANT REQUIREMENTS:

All work must follow all requirements included in the RFP. Funds for the contract are funded in part by Fox Theatre Fox Gives Program Grant Award and must meet all requirements and time frames.

Please contact Connie Tabor at 706.244.2331 or conniesmithtabor@gmail.com or visit www.cityoftoccoa.com for the full RFP.