Legal Ad Bid No. 26-136.doc
DOC document 30 KB Posted
- Solicitation number
- BD-26-1167-PUR02-PUR01-125963
- Issued by
- Hampden County, Massachusetts
About this file
This is a legal advertisement for a Request for Proposals issued by the City of Springfield, Massachusetts, Office of Procurement on behalf of Springfield Public Schools. The RFP solicits qualified firms to establish, operate, and manage a Copy Center and Managed Print Operation under a three-year or four-year term contract. The scope of work includes providing high-volume copy center services to the school department, leasing multi-functioning devices, and maintenance and repair of the MFD and desktop printer fleets. The RFP also incorporates an internship component and courier/mailing services component. Proposals must be received by 2:00 PM on March 23, 2026, at the Office of Procurement, 36 Court Street, Room 307, Springfield, MA 01103. RFP documents will be available on the City's website beginning March 2, 2026. Written questions must be submitted by March 11, 2026, at 4:30 PM to lstabilo@springfieldcityhall.com and jmaxewxford.com.
The contract is estimated at a maximum value of $4,500,000 for a three-year term or $5,500,000 for a four-year term. The City of Springfield supports a goal of twenty percent minority and women participation in all contracts. The Chief Procurement Officer reserves the right to waive any informality and reject any or all bids if deemed in the public interest. The procurement is subject to Massachusetts General Laws Chapter 30B Section 6 and other applicable state procurement statutes.
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Text version
ADVERTISEMENT
CITY OF SPRINGFIELD, MASSACHUSETTS
OFFICE OF PROCUREMENT
Request for Proposals for Springfield Public Schools Copy Center/Managed Print Services Bid No. 26-136 Will be received until 2:00 PM, March 23 ,2026 at:
THE OFFICE OF PROCUREMENT
36 Court Street, Room 307, Springfield, MA 01103
Phone:(413) 787-6284; FAX: (413) 787-6295 at which time the proposals will be privately opened and logged. RFP documents and specifications will be available through the City’s website (www.springfieldcityhall.com) on March 2, 2026. Any bids received after the specified time will not be accepted. This RFP is subject to M.G.L. Ch. 30B § 6 and other state procurement statutes.
The City of Springfield Public Schools is soliciting proposals from qualified firms to enter into a Three (3) year or Four (4) year term contract for the establishment, operation, management of a Copy Center and Managed Print Operation. The SPS is seeking vendors to meet established service level agreements for a high-volume copy center to service the school department. The SPS is simultaneously seeking proposals for the leasing of multi-Functioning devices and maintenance & repair of its MFD and Desktop Printer Fleets. The RFP also contains an internship component, as well as a Courier/Mailing Services component.
The contract(s) is estimated to be a value of not to exceed $4.5 Million Dollars and 00/100 ($4,500,000.00) for a Three-Year Term or $5.5 Million Dollars and 00/100 ($5,500,000.00) for a Four-Year Term.
All questions must be made in writing and received by the Office of Procurement no later than March 11, 2026 by to 4:30 P.M to lstabilo@springfieldciythall.com jmaxey@springfieldcityhall.com in order to be considered. The City of Springfield supports the goal of twenty percent minority and women participation in all contracts.
The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.
Note to Newspaper: Please publish the above only under the heading “Legal Advertisements” on the following date: March 2, 2026 Please refer to Bid #26-136 when invoicing.
File details come from the government source that posted it. Updated .