INVITATION TO BID

Pursuant to N.C.G.S. 143-129 and county policy, sealed proposals endorsed “LEDC Life Safety

Upgrades FB2741” will be received by City/County Purchasing, City Hall, 101 North Main Street, Winston-Salem, NC. until the date and time listed above. Forsyth County reserves the right to reject any or all bids. The prime contractor must be properly licensed as required by Chapter 87 of the N.C. General

Statutes to perform the work described herein.

**This is a purchase with installation contract.**

For instructions on submitting proposals, contact Randoll Surles at Randolls@cityofws.org (preferred) or

336-747-6970 during normal business hours. Bidders are encouraged to carefully read and understand the contents of the Bidding Documents. The bid document this bid package with instructions to bidders and specifications. Bid documents can be obtained by contacting Randoll Surles.

Forsyth County is seeking proposals for the replacement of Fire Alarm Control Panel Notifier NFS62-640 and all 15 other notifiers. This also includes the replacement of 1,363 smoke/heat detectors, 171 horn strobes and 179 pulling stations. All of the current models have reached the end of useful life expectancy and is in need of replacement to ensure safety is maintained within the building.

Technical questions concerning this bid should be submitted electronically to Randoll Surles at

Randolls@cityofws.org. End of Question period is 2:00 PM, October 27, 2026.

** NOTICE OF PRE-BID **

Randoll Surles Project manager – Andy Simmons

City/County Purchasing Construction Coordinator

336-747-6970 336-703-2206

LEDC Life Safety Upgrades

FORSYTH COUNTY GENERAL SERVICES

Bids Will Be Received Until

3:00 PM, November 3, 2026 Conference Room 16

Submit a sealed file of your bid addressed “LEDC Life Safety Upgrades” to, City Hall, 101 North Main Street, Winston-Salem, NC

A MANDATORY Prebid will be required for this project, 10:00 AM, October 21, 2026 at Forsyth

County LEDC 201 North Church St. Winston-Salem, N.C. 27101 so please Contact

Randolls@cityofws.org for additional information.

The purpose of this conference is to explain the scope of work involved and to give prospective bidders the opportunity to observe the existing conditions and work parameters. Staff will be present to answer questions. Forsyth County will not entertain bids from firms who do not have a representative attend this meeting. A sign-in sheet will serve as the attendance record.

mailto:Randolls@cityofws.org mailto:Randolls@cityofws.org

INSTRUCTIONS TO BIDDERS

1. USE OF CONTRACT DOCUMENTS

These Contract Documents include a complete set of Contract Forms, which are for the convenience of Bidders and are not to be detached from the Contract Documents.

2. TECHNICAL SPECIFICATIONS

Anything mentioned in the Technical Specifications and not shown on the Drawings or not mentioned in the Technical Specifications and shown on the Drawings shall be of like effect as if mentioned in both. In cases of a difference between the Drawings and Technical

Specifications, the Technical Specifications shall govern. In case of any discrepancy in the

Drawings or Technical Specifications the matter shall be immediately submitted to the

Architect or Engineer without whose decision said discrepancy shall not be adjusted by the

Contractor.

3. MATERIAL SPECIFICATION

The name of a certain brand, make, manufacturer or definite specification is to denote the quality standard of the article desired and not to restrict competitive bidding. It is set forth and conveyed to prospective Bidders the general style, type, character and quality of the article desired. Bidders; however, may submit to the Architect or Engineer evidence that proposed substitutions are fully up to standards specified and obtain his approval at least three (3) days before the due date for bids.

4. ALTERNATE BIDS

No Alternate Bids will be considered unless Alternate Bids are specifically requested by the

Technical Specifications and/or indicated in the Proposal Section of the Bid.

5. COLLUSIVE AGREEMENTS

Each Bidder submitting a Bid to Forsyth County for any portion of work contemplated by the documents on which bidding is based shall execute and attach thereto an Affidavit substantially in the Form provided herein to the effect that he has not entered into a collusive agreement with any other person, firm or corporation in regard to any Bid submitted.

6. INSPECTION OF SITE

Each Bidder shall visit the site of the proposed Work and fully acquaint himself with the existing conditions relating to the construction Project. Each Bidder shall fully inform himself as to the facilities involved and the difficulties and restrictions attending the performance of the Contract. The Bidder shall examine and familiarize himself with the Technical

Specifications and Drawings. The Contractor, by execution of the Contract, shall in no way be relieved of any obligation under the Contract due to his failure to receive or examine any Form or legal instrument or to visit the site and acquaint himself with the existing conditions. The

Architect or Engineer will be justified in rejecting any claim based on facts that the Bidder should have been aware of as a result of his site inspection.

7. INTERPRETATION OF ADDENDA

No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof. Every request for such an interpretation shall be made in writing. Any inquiry received seven (7) days or more prior to the date fixed for opening of Bids will be given consideration. Every interpretation made to a Bidder will be in the form of Addenda to the

Contract Documents and, when issued, will be on file at least five days (5) before the Bids are opened. In addition, all Addenda will be provided to each Firm holding Contract Documents, but it shall be the Bidder’s responsibility to make inquiry as to the Addenda issued. All such

Addenda shall become part of the Contract and all Bidders shall be bound by such Addenda whether or not received by the Bidders.

8. Not Used.

9. BID GUARANTEE – REQUIRED

a. Each proposal shall be accompanied by a cash deposit, a cashier’s check or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount not less than five percent (5%) of the proposal; or in lieu thereof, a bidder may offer a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bond;

conditioned that the surety will upon demand forth with make payment to the oblige upon said bond if the bidder fails to execute the contract in accordance with the bid bond, and upon failure to forthwith make payment, the surety shall pay to the oblige an amount equal to the amount of said bond. The deposit shall be retained if the successful bidder fails to execute the contract within ten days (10) after notice of award or fails to give satisfactory surety required herein. Bid

Guaranties should be sealed in a separate envelope, marked as such, and attached to the envelope containing the bidder’s proposal. Checks are to be made payable to the City of

Winston-Salem. Facsimile bid bonds will not be accepted.

b. A refund of any cash deposits, made by unsuccessful bidders, will be issued as soon as the bids have been awarded by Forsyth County.

10. PREPARATION AND SUBMISSION OF BIDS

a. All Bids must be submitted on the Forms supplied by Purchasing or the Owner’s Consultant and shall be subject to all requirements of the Contract Documents including the Drawings and these Instructions to Bidders. All Bids must be regular in every respect; and no interlineations, excisions or special conditions shall be made or included in the Bid Form by the Bidder.

b. Bid Documents, including the Bid and the Non-Collusion Affidavit, shall be sealed and clearly labeled with the Project name, Bidder’s license number, date and time of opening.

c. Forsyth County may consider as irregular any Bid on which there is an alternate of, or departure from, the Bid Form hereto attached and at its opening may reject the same.

d. If the Contract is awarded, it will be awarded to the lowest responsible Bidder taking into consideration quality, performance and time specified in the Proposal for the performance of the

Contract and will include selective Alternate Bid items, if any.

11. CORRECTIONS

Do not use ‘white out’ or correction tape. Cross through errors and initial the corrections.

12. TIME FOR RECEIVING BIDS

Bids received prior to the advertised hour of opening will be kept securely sealed. The County

Representative whose duty it is to open them will decide when the specified time has arrived and no Bid thereafter will be considered.

13. MINIMUM NUMBER OF BIDS - (Purchase w/ Install)

This is a formal purchase over $90,000. Only one bid received is required to proceed.

14. OPENING OF BIDS

At the time and place fixed for opening of Bids, the County Representative will cause to be opened and publicly read aloud every Bid received within the time set for receiving Bids irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person or by representative.

15. WITHDRAWAL OF BIDS

Bids may be withdrawn on written or telegraphic request dispatched by the Bidder in time for delivery in the normal course of business prior to the time fixed for opening. Bids may also be withdrawn after the public opening if an unintentional, substantial error is made by the

Contractor and it can be proven that the error was arithmetic or an omission as opposed to judgment. The request to withdraw a Bid must be made in writing to the County Representative within seventy-two hours (72) after the opening of Bids. Any Bidder considering a withdrawal should acquaint himself with the provisions of North Carolina General Statute 143-129.1.

16. AWARD OF CONTRACT; REJECTION OF BIDS

a. All bids that are submitted in accordance with this Invitation to Bid, including but not limited to pre-qualification criteria stated herein, and which meet the requirements of this Invitation to

Bid will be considered to be responsive bids. Notwithstanding anything to the contrary herein, any and all bids may be rejected, and the County may negotiate with any or all bidders. The

County will ordinarily award the contract to the lowest responsive, responsible bidder, but reserves the right to consider other factors.

b. The Successful Bidder shall be licensed to do business in the State of North Carolina in an amount of not less than one-hundred percent (100%) of the Contract sum. For project awards over $40,000, Bidders are hereby notified that they must be properly licensed as required by

Chapter 87 of the North Carolina General Statutes to bid and perform the work described herein.

c. Forsyth County reserves the right to consider as unqualified to do the work of general construction any Bidder who does not habitually perform with his own forces a minimum ten percent (10%) of the Work involved in construction of the improvements embraced in this

Contract.

17. EXECUTION OF AGREEMENT

a. Within ten (10) days after award and presentation of Contract Documents, the Successful Bidder shall execute and deliver to Forsyth County a Contract in the Form included in the Contract

Documents in such number of copies as the County may require.

b. The failure of the Successful Bidder to execute the Contract within ten (10) days after award, or within such extended period as the County may grant, constitutes a default and the County may either award the Contract to the next lowest responsible Bidder or re- advertise for Bids.

If the Successful Bidder fails to execute the Contract or provide satisfactory surety, the County may retain the Bid Deposit (if requested) as outlined in these Instructions.

18. PERFORMANCE AND PAYMENT BONDS – – (Required for projects valued $300,000 or more)

a. Having satisfied all conditions of the award set forth elsewhere in these documents, the successful bidder(s) shall furnish, within ten (10) days after award, the following:

1. A Performance Bond in the amount of one hundred percent (100%) of the Construction

Contract amount, conditioned upon the faithful performance of the Contract in accordance with the plans, specifications and conditions of the Contract. Such bond shall be solely for the protection of the contracting body which awarded the Contract.

2. A Payment Bond in the amount of one hundred percent (100%) of the Construction Contract amount, conditioned upon the prompt payment for all labor or materials for which a

Contractor or Subcontractor is liable. The Payment Bond shall be solely for the protection of the persons furnishing materials or performing labor for which a Contractor or

Subcontractor is liable.

b. Such bond shall be in the same form as that indicated in the contract documents and shall bear the same date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety shall be attached to such bond. This bond shall be signed by a guarantee or surety company licensed to do business in the State of North Carolina and the agent MUST be a North Carolina resident.

c. The failure of the successful bidder to supply the required bonds within ten (10) days after award, or within such extended period as the Owner may grant, shall constitute a default; and the Owner may either award the contract to the next lowest responsible bidder or re-advertise for bids. If the successful bidder fails to provide satisfactory surety, the Owner shall retain the bid guarantee as outlined in these instructions.

19. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970

The Contractor agrees that in carrying out this Contract he will comply with all applicable federal, state and local laws specifically including, without limitations, the Occupational Safety and Health Act of 1970.

20. EQUAL EMPLOYMENT OPPORTUNITY

Attention of Bidders is particularly called to the requirement for ensuring that employees and applicants for employment are not discriminated against because of race, color, religion, gender, age, political affiliation, national origin or handicap.

21. AMERICAN WITH DISABILITIES ACT (ADA)

The Contractor shall comply with the provisions of the Americans with Disabilities Act (ADA) and all rules and regulations promulgated thereunder. The Contractor hereby agrees to indemnify Forsyth County from and against all claims, suits, damages, costs, losses and expenses in any manner arising out of or connected with the failure of the Contractor, its

Subcontractors, agents, successors, assigns, officers or employees to comply with the provisions of the ADA or rules and regulations promulgated thereunder.

22. COMPLIANCE WITH IMMIGRATION LAWS

"It is the expectation of Forsyth County that the Provider will comply, and the Provider agrees to comply, with all applicable federal immigration laws in its hiring and contracting practices relating to the services covered by this Contract involving County funds, as outlined in the

Resolution adopted by the Forsyth County Board of Commissioners at its regular meeting of

October 23, 2006." The language setout above shall be included in the Successful Bidder’s

Contract with the County and, further, said language shall also be included in any of the

Successful Bidder’s Contracts with his Subcontractors.

23. INDEMNIFICATION PROVISION

The Contractor shall be responsible for any damages caused by him, his workmen or his

Subcontractors to property of the County. He shall make good, in an approved manner, at his own expense, any such loss, damage or injury without cost to the County. The Contractor shall also assume all responsibility to maintain all existing protection, provide, and maintain all such additional protection as required by governing laws, regulations, ordinances and the safety of personnel and visitors.

24. MATERIALS AND WORKMANSHIP

a. The Contractor shall furnish to the Architect or Engineer for approval the manufacturer’s detailed specifications for all machinery, mechanical and or other specific equipment which he contemplates installing, together with full information as to the type, performance characteristics and all other information as required and shall likewise submit for approval as required, full information concerning all other materials or articles which he proposes to incorporate in the Work.

b. Machinery, mechanical and other equipment, materials or articles installed or used without such prior approval shall be at the risk of subsequent rejection.

c. Materials specified by reference to the number or symbol of a specified standard such as ASTM standard, a Federal Specification or other similar standards shall comply with requirements in the latest revision thereof and any amendment or supplement thereto in effect on the date of the

Invitation for Bids except as limited to type, class, grade or modified in the Technical

Specifications shall have full force and effect as though printed therein.

d. Forsyth County or its agents may require the Contractor to dismiss from the Work such employee or employees as the Architect or Engineer or Owner may deem incompetent, careless or insubordinate.

25. USE OF PREMISES

a. The Contractor shall confine his equipment, storage of materials and construction operations to the Construction Limits as shown on the Drawings and as prescribed by ordinances or permits or as may be desired by Forsyth County and shall not unreasonably encumber the site or public rights-of-way with his materials and construction equipment.

b. The Contractor shall comply with all reasonable instructions of the Architect or Engineer and the ordinances and codes of local government regarding signs, advertising, traffic, fires, explosives, danger signals and barricades.

26. UTILITIES

a. The Contractor shall use special care in working around and near all existing utilities that are encountered during construction, protecting them whenever necessary so that they will give uninterrupted service. He shall be responsible to the County for all damages by him to said utilities and for all further damage due to interrupted service.

b. In the event that utility services are interrupted by the Contractor, the Contractor shall promptly notify the County and the utility provider and shall cooperate with the County and/or County’s representative and the utility provider in the restoration of service in the shortest time possible.

c. Existing fire hydrants and fire connections shall be kept accessible to the Fire Department at all times.

d. Prior to submitting his Bid, the Contractor shall make a determination as to the nature and extent of the utility facilities including proposed adjustments, new facilities or temporary work to be performed by the utility Owner/his representative; and as to whether or not any utility work is planned by the utility in conjunction with the Project construction. The Contractor shall consider in his Bid all of the permanent and temporary utility facilities in their present or relocated position, whether or not specifically shown on the Plans. It will be the Contractor’s responsibility to anticipate any additional costs to him resulting from such utility work and to reflect these costs in his Bid for the various items in the Contract.

e. No additional compensation will be allowed for delays, inconvenience or damage sustained by the Contractor due to interference from said utility facilities or the operation of moving them and any such delay, inconvenience or damage shall not constitute a change in condition.

f. Where changes to utility facilities are to be made solely for the convenience of the Contractor, it shall be the Contractor’s responsibility to arrange for such changes and the Contractor shall bear all costs of such changes.

g. In the event the Contractor damages utilities belonging to the City of Winston-Salem, he will be required to immediately notify the Utilities Construction and Maintenance Division. The damage will be repaired by the City of Winston-Salem at the expense of the Contractor

h. The Contractor shall have no claims whatsoever against Forsyth County for an inconvenience or delay on account of operations by others in performing the above Work.

27. PRECONSTRUCTION CONFERENCE

The attention of Bidders is also called to the fact that a Preconstruction Conference will be held with the Successful Bidder and all known Subcontractors prior to the issuance of a Notice to

Proceed. This Conference will cover the Contract provisions pertaining to Labor Standards, if required; related requirements, Contractor’s Progress Schedule, Non- Collusion Affidavits, Project Special Provisions, Coordination of Work and other items related to the Contract.

28. TAXES

FEDERAL: The City of Winston-Salem and Forsyth County are exempt from and will not pay

Federal Excise or Transportation taxes.

STATE: Applicable North Carolina Sales and Use Taxes shall not be shown on bids but shall be added to invoices as a separate item.

29. RETAINAGE

N.C.G.S. 143-134.1 prohibits retainage on public projects that cost less than $100,000.00 in total.

For projects over $100,000.00, the County may retain no more than five percent (5%) per periodic payment owed to the Contractor until the Project is fifty percent (50%) complete. At fifty percent (50%) completion, no further retainage is allowed as long as performance is satisfactory. Release of all retainage is required upon Beneficial Occupancy of the Project or when a Certificate of Substantial Completion is issued. The County may, at its discretion, retain up to two and one-half (2 ½) times the value of remaining Work in order to secure completion or correction of that Work. The County may withhold greater amounts of retainage for unsatisfactory job progress, defective construction not remedied, disputed Work or third-party claims filed against the County or reasonable evidence that a third-party claim will be filed.

30. LIQUIDATED DAMAGES

If the awarded contractor fails to achieve final completion of the project within the number of days stated on the Bid Form from the written Notice to Proceed, liquidated damages in the amount of $250 per calendar day may be assessed by Forsyth County until final completion is achieved.

31. SUPPLEMENTARY INSTRUCTIONS

a. It is understood and mutually agreed that by submitting a Bid, the Bidder acknowledges that he has carefully examined all documents pertaining to the Work, location, accessibility, general character of the site of the Work and all existing buildings and structures within and adjacent to the site (if applicable: “and acknowledges that County operations will continue on the site and must not be impeded by the Contractor’s operations in any manner.”) and has satisfied himself as to the nature of the Work, the condition of the existing buildings and structures within and adjacent to the site, confirmation of the material to be encountered, the character of the equipment, machinery, plant, any other facilities needed preliminarily to and during the execution of the Work, the general and local conditions, the construction hazards and all other matters including, but not limited to, the labor situation which can in any way affect the Work under this Contract including all safety measures required by the Occupational Safety and Health

Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a Proposal, the Contractor acknowledges that he has satisfied himself as to the feasibility and meaning of the Plans, Drawings, Specifications and all other Contract

Documents for the construction of the Work and that he accepts all the terms, conditions and stipulations contained therein and that he is prepared to work in cooperation with other contractors/subcontractors performing work on the site.

b. Each Bidder may, at his own expense, make such additional surveys and investigations, as he may deem necessary to determine his Bid price for the performance of the Work. Any on-site investigation shall be done at the convenience of the County. Any reasonable request for access to the site will be honored by the County.

c. Forsyth County is committed to providing equal opportunities for participation in all aspects of the County’s contracting and purchasing programs including, but not limited to, participating in procurement contracts for materials, services, construction and repair work activities. The

County prohibits discrimination against any person or business in the pursuit of these opportunities on the basis of race, skin color, gender, religion, handicap or national origin and will make every effort to conduct its contracting and purchasing program so as to prevent any discrimination. The County actively seeks to identify qualified local and small business enterprises so as to widen opportunities for participation as providers of goods and services, increase competition and insure the proper and diligent use of public funds. The Contractor shall take affirmative action on complying with all Federal and State requirements as well as

County policy.

d. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the

County, the Architect or Engineer and its agents, consultants and employees of the County from and against all claims, damages, losses and expenses including, but not limited to, attorney fees arising out of or resulting from the performance or failure of performance of the Work;

provided that any such claim, damage, loss or expense is; (1) attributed to bodily injury, sickness, disease or death or from injury or destruction of tangible property (other than the

Work itself) including loss of use resulting therefrom and; (2) is caused in whole or in part by any negligent act or omission by the Contractor, the Contractor’s Subcontractors or the agents of either the Contractor or the Contractor’s Subcontractors. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph D.

e. Specific items, products and systems called for in the Drawings and/or Specifications are described by manufacturer’s name, model number, etc. and are used to indicate the quality, appearance, size, color, operating characteristics, etc. required for the Project. Substitutions of another manufacturer’s product may be made subject to the following conditions; (1) The

Bidder shall assume the responsibility for any extra costs demanded by the Contractor and any or all Subcontractors resulting from the substitution of the product and; (2) Approved substitutions will be set forth by Addenda to all Bidders prior to Bid opening. If the requested substitution is not included in a published Addenda, it shall not be considered approved and the Bidder’s Proposal shall not be based upon the requested substitution.

f. A Bidder may request that his Bid be withdrawn from consideration after the Bid opening without forfeiture of his Bid Guaranty in accordance with provisions of North Carolina State

Statute 143-129.1. Should the Successful Bidder default and fail to execute the Contract, the

Contract may be awarded to the next lowest and responsible Bidder. The County reserves the unqualified right to reject any or all Bids. Reasons for rejection may include, but shall not be limited to, the following:

1. If the Proposal Form furnished to the Bidder was not used or had been altered.

2. If the Bidder adds any provisions reserving the right to accept or reject any award. If there are unauthorized additions or conditional Bids or irregularities of any kind which tends to make the Proposal incomplete, indefinite or ambiguous as to its meaning.

3. If the Unit Prices contained in the Bid Schedule are unacceptable to the County.

4. If the Bidder fails to comply with other instructions or requirements stated herein.

g. In determining the lowest responsible Bidder, the County shall take into consideration the past performance of the Bidder on construction contracts with particular concern given to completion of items, quality of work, cooperation with Subcontractors, suppliers and cooperation with the Architect or Engineer and Owner. Should the County judge that the apparent low Bidder is not the lowest responsible Bidder by virtue of the above information, said apparent low Bidder will be so notified and his Bid Guaranty (if any) returned without penalty.

32. E-VERIFY

Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of

Chapter 64 of the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor, the CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

33. IRAN DIVESTMENT ACT

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

Provider utilize on this agreement any subcontractor on such list.

34. DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement any subcontractor on said list.

35. LIMITATION OF LIABILITY

In the event of loss and/or damages to the County, including but not limited to third-party claims against the County, resulting from the Contractor’s services as solicited in this IFB, Contractor’s financial liability to the County shall be no less than the minimum amount of

General Liability coverage, as required by the Forsyth County Risk Manager.

INSTRUCTIONS FOR COMPLETING

CERTIFICATE FOR NORTH CAROLINA SALES TAX FORM

The County may apply for a refund for all sales and/or use taxes paid in North Carolina by the County’s contractors on purchases of building materials, supplies, fixtures and equipment which become a part of or are annexed to any building or structure being erected, altered or repaired under contract with the County;

and those taxes shall not be included in any bid amounts or the Contract sum. Contractors shall include and must pay all other taxes imposed by governmental authorities which are applicable to the contract work.

Examples of property on which sales and use tax have been paid by the Contractor and for which the

Contractor will not be reimbursed by the County are scaffolding, forms for concrete, fuel for the operation of machinery and equipment, tools, equipment repair parts and equipment rentals, blueprints, etc, or any other items which do not become a part of or not annexed to the building or structure being erected, altered, or repaired.

Submit with this form invoices (or copies of invoices) from vendors covering the items purchased which clearly shows the amount of State sales tax and County sales tax.

Requests for sales tax reimbursements should be filed with the County with each request for Contract payment. A final sales tax reimbursement request must be filed with the County within 60 days from the date of final payment. The Contractor willfully forfeits reimbursement if submittal is not made within allotted time.

Project Name or Contract Number: The name of the Project or Contract Number.

Date: The date form was completed.

Trade: Your trade, e.g. electrical, concrete contractor, painting, etc.

Contractor: The name of your company.

Invoice Date: The date the material was purchased.

Invoice Number: The vendor’s invoice number.

Name of Vendor: The vendor’s name.

Description of Materials: The type of materials purchased (concrete, nails, roofing materials).

Item Cost: The cost of item(s) before taxes are added.

Sales Tax: The North Carolina State tax.

County Tax: The County Sales tax.

Total Invoice: The sum of the Item Cost, State tax and County tax.

County Name: The North Carolina County where material was purchased and sales tax paid (Forsyth, Guilford, etc.)

The owner or an officer of the company must certify that the statement is correct. The signature shall be notarized.

Applicable North Carolina Sales Tax and County Sales Tax paid on taxable purchases of building materials, supplies, fixtures or equipment which will become annexed to, affixed to or in some manner become a part of said “project”, SHALL NOT be included in Bid prices.

The Bidder, by submitting a Bid on the Bid Form, warrants that no applicable State or County Sales

Taxes are either included within the Bid price or listed or included in any manner or form, either within another figure or separately in said Bid price.

In the event more than one taxable purchase is made from the same vendor during the reporting period, the listing on the Certificate shall contain a subtotal by vendor showing the total amount of the invoices and the total amount of State and County Sales Taxes paid thereon.

In the event taxable purchases are made from vendors located in more than one North Carolina County, the listing on the Certificate shall also be subtotaled by the name of the county.

A copy of each invoice for purchases of materials, supplies, fixtures or equipment shall be attached to the

Certificate.

Forsyth County is exempt from Federal Excise and Transportation taxes. The County will issue Federal

Excise Exemption Certificates or a Bureau of Internal Revenue Tax Exemption Number only upon request of the Contractor. The County will not guarantee any Federal Tax refund to the Contractor.

CERTIFICATION FOR NORTH CAROLINA SALES TAX

Project or Contract Number_____________________ Date

Trade Contractor

Invoice

Date

Invoice

Number

Name of vendor

Description of

Materials Item Cost

State

Tax

County

Tax

Total

Invoice

County

Name

Totals

This is to certify that the above materials purchased on the invoices listed were used in the construction of

Project or Contract number_________and that the Sales Tax listed (State and County) is not included on the monthly estimate for contract payment or any other certificate for North Carolina sales tax. Further, that the items listed to, affixed to, or in some manner have become a part of the building, or structure being erected, altered or repaired.

Certificate to be correct by:

Owner of Officer of Company

Sworn to and subscribed before me this day of 20

Notary Public

My Commission Expires:

INSURANCE REQUIREMENTS OF FORSYTH COUNTY CONTRACT SPECIFICATIONS

Insurance. The contractor shall procure and maintain the following insurance for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives or subcontractors.

A. Commercial General Liability Insurance. The Contractor shall maintain occurrence version commercial general liability insurance or equivalent form with a limit of not less than $1,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two times the occurrence limit. Such insurance shall:

1. Include the County, its officials, officers, and employees as insureds with respect to performance of the Services. The coverage shall contain no special limitations on the scope of protection afforded to the above listed insureds. ***** List Certificate Holder and Additional Insured as follows:

Forsyth County

Its Officials, Officers, and Employees

Attn: Monica Gray

201 N. Chestnut Street

Winston-Salem, NC 27101

2. Be primary with respect to any insurance or self-insured retention programs covering the County, its officials, officers, and employees.

B. Business Automobile Liability Insurance. The Contractor shall maintain business automobile liability insurance or equivalent form with a limit of not less than $1,000,000 each accident. Such insurance shall include coverage for owned, hired, and non-owned automobiles.

C. Workers' Compensation and Employers' Liability Insurance. The Contractor shall maintain workers' compensation insurance with North Carolina statutory limits and employers' liability insurance with limits of not less than $500,000 each accident. All employees, owners, officers of the company shall not be excluded from Workers Compensation if they are going to be on Government Property during the contractual term.

D. Other Insurance Requirements. The Contractor shall:

1. Prior to commencement of services, furnish the County with properly executed certificates of insurance which shall clearly evidence all insurance required in this section and provide that such insurance shall not be cancelled, allowed to expire, or be materially reduced in coverage except on 30 days' prior written notice to the County.

2. Provide certified copies of endorsements and policies, if requested by the County, in lieu of or in addition to certificates of insurance.

3. Replace certificates, policies, and endorsements for any such insurance expiring prior to completion of the services.

4. Maintain such insurance from the time services commence until services are completed.

5. Place such insurance with insurers authorized to do business in North Carolina and having A. M.

Best Company ratings of not less than A:VII. Any alternatives to this requirement shall require written approval of the County's Risk Manager.

E. The Contractor understands and acknowledges that these insurance coverage requirements are minimums and that they do not restrict or limit the hold harmless provisions of this agreement.

PROPOSAL FORM

This project includes the purchase and installation of a full fire alarm system replacement.

PROJECT TIMELINE:

Notice of Award: ~mid-November

Notice to Proceed: ~late January

Construction Duration: 60 calendar days

Liquidated Damages: $250 per Calander day

We, the undersigned bidder, have received and carefully examined a complete set of the Bidding Documents and

Specifications prepared by the Owner and have visited the job sites to become familiar with all conditions and requirements of the work, and hereby agree to furnish all labor, materials, equipment, insurance, supervision, permits and abide by all local, state and federal codes, laws, rules, regulations and ordinances applicable to perform work described in these specifications and the requirements under them for the following sum to wit, and in submitting this

Bid agree to the following:

1- To hold this Bid open for up to 90 days after the Date of Receipt of Bids;

2- To accept the provisions of the Instructions to Bidders;

3- To enter into and execute a Contract with Forsyth County, if awarded, on the basis of this Bid as specified in the

Instructions to Bidders and General Conditions;

4- To accomplish the Work in strict accordance with the Contract Documents; and

5- To complete the Work for this contract promptly from the Notice to Proceed. The County reserves the right to extend the construction time for inclement weather or such reasons it judges as legitimate.

** This is a purchase with installation contract **

BIDDER NAME: __________________________________________________

BASE BID:

Materials – includes taxable items such as freight, rentals, ext. $

Labor - includes supervision, administration $

TOTAL LUMP SUM: $

Do not include NC taxes

Equipment Manufacturer to be supplied: ____________________________ (*attach cut sheets to bid*)

The County intends to award a single contract to the overall lowest responsible, responsive bidder based on the total base bid noted above, taking into consideration quality, performance, and the time specified in the bid for the performance of the contract. If all bids exceed the funding available for this project, the County reserves the right to award a contract(s) in its best interest, including negotiating with the low bidder by changing the scope of work or specifications.

PROPOSAL SIGNATURE PAGE

**attach to bid**

FAILURE TO COMPLETE AND INCLUDE THE FOLLOWING WITH BID IS CONSIDERED A NON-

RESPONSIVE BID AND THE BID MAY NOT BE CONSIDERED:

Proposal Form with prices written in ink or typed in

Signature Form, signed

Non-Collusion Affidavit of Prime Bidder

Addenda (if issued) – sign and include each Addendum signature page with bid.

Bidder certifies that this proposal is made in good faith and without collusion or in connection with any other person bidding on the same work nor will any official or employee of Forsyth County be admitted to any share or part of this contract should an award be made to the undersigned.

This bid MUST be signed by a representative who is authorized to submit bids on behalf of the company.

DATE COMPANY NAME (as identified by the office of the Secretary of State of North Carolina)

AUTHORIZED SIGNATURE (*required*) ADDRESS (P.O. BOX)

PRINTED NAME CITY, STATE AND ZIPCODE

EMAIL ADDRESS TELEPHONE NUMBER

N.C. CONTRACTOR’S LICENSE NO.

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

**attach to bid**

State of )

County of )

Project Name & Bid #: __________________________________________________________

, being first duly sworn, deposes and says that:

1. He/she is (circle: owner, partner, officer, authorized representative or agent) of

, the Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this Affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached

Bids of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Forsyth, N.C. or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest, including this Affiant.

________________________ Authorized Signature (SEAL)

________________________ Printed Name

________________________ Title

Subscribed and Sworn to Before me this Day of , 20____.

Notary Public:

My Commission Expires: (SEAL)

GENERAL REQUIREMENTS

Forsyth County

1. Contractor to supply all labor, materials, equipment, supervision, insurance and abide by all local, state, and federal laws or codes applicable to the work.

2. Contractor is responsible for conducting site visits prior to bid to verify all field measurements and quantities required for the work.

3. Contractor is responsible for the safe delivery, unloading, placement, and (if applicable) storage of materials or equipment on jobsite

4. Contractor is responsible for the securing of the work area with warning signs and construction barricades, which may include temporary fencing and posts, caution tape, cones, or other means.

Contractor shall remove such once Owner and Contractor agree the project site is safe and ready to accept employee and public traffic.

5. Contractor is responsible for traffic control at work area if Contractor work or equipment is affecting traffic flow.

6. Contractor is responsible for the removal of all debris, excess material, or other material from site as well as for disposal in a legal facility and paying any landfill fees or charges.

7. Contractor is responsible for any and all damages to County property caused by their equipment or personnel.

8. All work is expected to be completed within the time given from presentation of fully executed contract.

Awarded contractor shall provide a project schedule to Owner prior to beginning work and agree to coordinate with County representative on meeting the scheduling needs and requirements of Forsyth

County and the General Services Department, with all work planned and scheduled in advance.

9. All work is to be typically scheduled for Monday thru Friday. Once begun, the County expects work to be undertaken without stoppage until completed. NO WORK IS TO BE STARTED WITHOUT PRIOR

APPROVAL & NOTICE TO PROCEED FROM THE OWNER.

10. The County’s primary project contact is listed below. Once awarded, contractors are instructed to only speak to them or their designated representative regarding the work. Approval of any changes, whether job, specification or schedule, must be authorized by this representative. Likewise, the contractor shall appoint a job superintendent or project manager as the sole contact for the County.

Project Coordinator:

Andy Simmons

Construction Coordinator for

Forsyth County General Services

(336) 703-2206 - simmonal@forsyth.cc

BEGINNING OF

PROJECT

SPECIFICATIONS

PROJECT SPECIFICATIONS

LEDC Life Safety Upgrades

PART 1 - GENERAL

1. Project Schedule: Board approval of contract - Month Day, Year TBD

2. Begin work on project: As soon as materials arrives.

3. All material must be removed from site after project is complete by contractor.

4. Contractor is responsible for obtaining all required permits.

5. Work must comply with ADA requirements, building codes and Forsyth County security/hardware standards.

6. Coordinate work with Forsyth County LEDC to maintain access to facilities at all times.

PART 2 – SCOPE OF WORK SUMMARY

Furnishing and Installing:

1. Disconnect electrical and controls as required to remove existing notifiers, detectors, strobes and pull stations and legally dispose of this equipment.

2. Provide and install 15 Panels, 1,363 Smoke and Heat Detectors, 171 Horn Strobes, and 179 Pull

Stations

3. Contractor will be responsible for all the equipment amounts. See attached As Built of life safety system. Reconnect electrical as required.

Install new electrical as required including but not limited to: conduit, wire, disconnects, breakers.

Provide testing of new system and 1-year contractors warranty on parts and labor.

Any part that isn’t consider as a preventive maintenance part, must come with a 5-year warranty.

Provide all required permits. Contractor will be responsible for providing As-Built documents at end of project. Contractor will be responsible for repairing any damages to existing finishes/grounds

PART 3 – DETAILED SPECIFICATIONS

Products:

1. Acceptable manufacturers for the fire alarm systems are Notifier, Simplex, Johnson Controls, Micron and Fire Alarm. Notifier (Honeywell) for all panels, detectors and pull stations.

It is incumbent on the Contractor/manufacturer to prove alternate equal to status, must provide examples, cut sheets, material data, ASTM information, warranty information, product comparison charts and so forth.

2. Contractor will be reasonable for keeping system in operating condition while changing out equipment.

Special Provisions:

1. Submit Panel, detectors, strobes and pull stations product data sheets as bid attachments. Warranty starts at the date of final acceptance by the Owner. Any equipment specified, must have an estimated delivery time from the date of order.

Products:

A. Panel Manufacturer: Notifier (Honeywell) NFS62-640, Other approved manufacturers:

1. Simplex

2. Johnson Controls

3. Siemans Controls

B. Smoke Detectors Manufacture: Notifier (Honeywell) FDX-551,) other approved

1. Simplex

C. Heat Detector Manufacturer: Notifier (Honeywell) FST-951R, other approved

D. Horn Strobe Manufacturer: Notifier (Honeywell) PC4WL, other approved

E. Pull Station Manufacturer: Notifier (Honeywell) NBG-12 Series, other approved