LED Sign-SOW.pdf

WOODROW W. KEEBLE MEMORIAL HEALTH CARE CENTER

INDIAN HEALTH SERVICE

STATEMENT OF WORK

LED SIGN UPGRADE & SERVICE AGREEMENT

Background:

The mission of the Sisseton Indian Health Service is to provide the best possible healthcare services to the Native American population on the Sisseton Wahpeton Sioux Tribe Reservation. To achieve this mission the Service Unit has identified the need to replace an existing LED sign at the Sisseton IHS facility. This sign has reached end of life and is no longer able to communicate clear and reliable messaging for public communication and safety.

PURPOSE/OBJECTIVE:

The Purpose of this acquisition is to replace the existing, outdate LED sign at the Sisseton IHS facility to ensure effective communication with patients, visitors, and the surrounding community in support of the IHS mission.

Contractor Responsibilities:

1. The Contractor shall provide all labor, materials, equipment and coordination necessary to complete the following:

a. Design – New sign shall be GT6x-144x216-10-RGB-2V as manufactures by Daktronics or equal.

i. Cabinet display configuration is Two-View, two one-sided display installed back-to-back. Display shall operate from 120/240 VAC, 60 Hz single phase, including neutral and earth ground. Display shall operate in a minimum ambient temperature range of -40 to + 120 degree Fahrenheit and 95% humidity. The presence of ambient radio signals and magnetic or electromagnetic interference, including those from power lines, transformers, and motors, shall not impair performance of the display system.

ii. Internal display component hardware (nuts, bolts, screws, standoffs, rivets, fasteners, etc.) shall be fabricated from stainless steel, aluminum, nylon, or other durable corrosion-resistant materials suitable for the signage application. Display materials shall use non-corrosive materials or have a protective coating so they shall be anti-corrosive and not degrade or oxidize. Provide lifting supports that can be removed after installation.

iii. Exterior finish shall be coated with an automotive-grade acrylic urethane paint. Provide UV resistance to prevent discoloring.

iv. LED display performance shall present messages that are continuous, uniform and unbroken in appearance. Display shall be capable of displaying all true type fonts. Display shall be able to display messages composed of any combination of alphanumeric text, punctuation symbols, graphic images, and pre-canned video files (30 frame per second playback capability).

v. Controller shall be able to run independently from a controlling computing device allowing the display to operate even when the controlling device is unhooked or turned off. Each controller shall be connected to a light sensor allowing each LED display to automatically adjust brightness according to display direction and lighting conditions.

vi. Communications for display controller shall be DHCP-enabled and allow for static IP addressing. Each single-face display shall be controlled and monitored by its own LED controller. Led controller shall be able to receive instructions from and provide information using ethernet Cat5.

Verify existing ethernet is communicating.

vii. Controller software to be hosted on manufacturer’s servers at no cost to the customer. Display content and scheduling shall be via cloud-based solution with web browser access supporting iOS Safari, Internet Explorer v11+, Microsoft Edge, Google Chrome and Mozilla Firefox. Basic content creation to be performed via browser-based online editor. Supports import of images (PNG, BMP, GIF, JPG, PSD) and video files (AVI, MPG, MP4, MOV) in both browser-based and downloadable content utilities.

b. Installation –

i. The structure design is critical and should be done only by a qualified individual. Verify that the existing structure and mounting hardware are adequate in accordance with ASCE 7-22.

ii. Ensure that the installation meet local standards. The mounting hardware shall be capable of supporting all components to be mounted.

iii. All mounted displays must be inspected by a qualified structural engineer.

iv. Verify existing power is adequate for new sign.

v. Displays must be grounded according to the provisions outlined in Article 250 of the National Electrical Code. The display must be connected to earth-ground. Proper grounding is necessary for reliable equipment operation and protects the equipment from damaging electrical disturbances and lightning.

2. Warranty –

a. Contractor shall provide 1-year labor and material warranty at no additional cost to the government which provides for repairs of all work and equipment that was provided under this scope of work.

b. Contractor shall provide 5-years of parts coverage from manufacture.

c. Provide a toll-free help desk number that will be staffed from 7 a.m. to 7 p.m.

Central Time from manufacture.

3. The Contractor shall coordinate removal and disposal of existing signage.

Technical Requirements:

The Contractor will possess the knowledge and skills to complete the work described in the Contractor Responsibilities above.

PERIOD OF PERFORMANCE:

The period of performance of this acquisition will be time of award.

CONTRACTOR PERFORMANCE CONDITIONS AND RESPONSIBLITIES:

The contractor is responsible for maintaining satisfactory standards of conduct, competence, appearance and integrity.

Contracting Officer’s Representative Designation

The Contracting Officer’s Representative (COR) representing the Government for the purpose of this contract shall be designated in writing by the Contracting Officer at the Great Plains Area Indian Health Service.

The COR is responsible for:

1. Monitoring the Contractor’s technical progress including surveillance, assessment, and performance and recommending to the Contracting Officer changes in requirements,

2. Interpreting Statement of Work.

3. Performing technical evaluation as required.

4. Performing technical inspection and acceptance required by this contract.

5. Assisting the Contractor in the resolution of technical problems encountered during Performance.

6. Serving as systems manager to ensure compliance with the Privacy Act.

Contracting Officer’s Representative (COR):

The person identified below is hereby designated as the COR for this contract. The responsibility of the COR (or its duly representative) is to ensure that the Government technical objectives are met. The COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to the contract.

Ella Greybuffalo, ASA, COR III Woodrow W. Keeble Memorial Health Care Center Indian Health Service 100 Lake Traverse Drive Sisseton, SD 57262 Phone: (605)742-3862 Email: Ella.Greybuffalo@ihs.gov mailto:Ella.Greybuffalo@ihs.gov

Payment Process:

A purchase order will be used to pay for these services. The Contractor shall submit an original invoice monthly in the electronic invoicing system called IPP (Invoice Processing Platform).

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause-Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph

(c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(END OF CLAUSE)

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures." In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

The invoice MUST include the following for the payment process:

1. Contractor/Vendor Name

2. Mailing Address

3. Telephone Number

4. Tax Identification Number

5. Invoice Number and Date

6. Description of Services Provided, Quantity, Unit of Issue, Unit Price, and Total Dollar

Amount Due.

7. UEI Number (Unique Entity Identifier Number) mailto:IPPCustomerSupport@fiscal.treasury.gov

Payment shall be made by the:

Great Plains Area Indian Health Service Division of Financial Management 114 5th Ave SE - Room 309 Federal Building

Aberdeen, South Dakota 57401

Authority:

1.1. No person other than the Contracting Officer has the authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract

1.3.1 An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2 A purported modification or change order issued by anyone other than the Contracting Officer

1.3.3 A promise by anyone other than the Contracting Officer to provide additional funding or make payments: or

1.3.4 An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1 Incur costs in excess of a specified estimated cost, allotment of funds, or Other ceiling: or

1.3.4.2 Expend hours in excess of a specified level of effort