Lebanon Residency Disaster Hired Equipment Pricing Schedule, Scope of Work, Attachments.pdf

REQUEST FOR QUOTE

EMERGENCY WEATHER EVENTS OCCURING

2/10/2025 to 02/23/2025

EQUIPMENT WITH OPERATOR SERVICES

Buchanan, Russell, and Tazewell Counties

Posted Date: 02/21/2024

To be considered, respond by: 02/25/2025 5:00 PM EST

Email responses to: eric.shortt@vdot.virginia.gov

And jeff.buchanan@vdot.virginia.gov

Hand Deliver responses to:

VDOT

1067 Fincastle Rd, Lebanon, VA24266

Attn: Eric Shortt

This solicitation is subject to the provisions set forth in the scope of work and the DGS/DPS Vendors Manual which is accessible on the Internet at www.eva.virginia.gov under the “I Sell to Virginia” tab, and the Special Terms and Conditions as included herein.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid.

Date: Printed Name:

My signature on this Request for Quote indicates that I will comply with all terms and conditions, and I agree to furnish the goods/services at the price(s) indicated on the pricing schedule.

Bidder’s Signature:

Fax Number:_______________________________

Bidder’s Company Name:___________________________________________ Phone Number:_____________________________

Email:_____________________________________

Bidder’s Address: __________________________________________________Contact:__________________________________________ mailto:eric.shortt@vdot.virginia.gov http://www.eva.virginia.gov/

Pricing Schedule Lot 1 - Buchanan County

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

1 Superintendent with minimum 1/2 ton, 4x4 pick-up truck 1 600 2 Foreman with minimum 3/4 ton, 4x4 pick-up truck. 2 1200 3 Skilled Laborer with various power tools. 2 1200 4 Unskilled Laborer with various non powered hand tools (Including Flagging) 4 2400

5 Experienced commercial motor vehicle operator, with DMV issued Commercial Driver License (CDL). 1 600

Heavy Duty Construction Trash Water Pump, 2 inch to 4 inch, with functioning filter bag, and a minimum 100 foot hose. (PER DAY) 1 60

Heavy Duty Construction Trash Water Pump, minimum 6 inch, with functioning filter bag,and a minimum 100 foot hose. (PER DAY) 1 60

8 Pilot Truck, with operator 1 40 9 Crash Cushion, with experienced operator. 1 40

10 Pick-up Truck, minimum 1/2 ton, full size, with operator and Type C Arrow Board. 1 40

11 Pick-up truck, single axle, 4x4, heavy duty, dual wheel, with dump body/bed, minimum 10 ft. bed length, minimum 11,000 lbs. GVWR, with pintle hitch and electric brake box; with experienced operator. 1 80

Water Truck with minimum 2,000 gallon tank, minimum 2 inch pump, and 100' water hose, with experienced operator. 1 40

13 Quad-Axle or Quint Dump Truck, minimum 80,000 lbs GVWR, and with experienced CDL operator. 2 1200

Tandem Dump Truck, minimum 55,000 lbs GVWR, and Tri-Axle Dump Truck, minimum 70,000 lbs GVWR, with experienced CDL operator. 3 1800

15 Single Axle Dump Truck, minimum 32,000 lbs GVWR, with experienced CDL operator 1 600

Road Tractor, with experienced CDL operator, and with various trailers including lowboy trailer with minimum 35 ton payload, minimum 65,000 lbs GVWR dump trailer, and minimum 68,0000 lbs. GVWR flat trailer. 1 100

17 Tag A-Long Trailer, minimum 7 ton, without truck. (PER DAY) 1 40

Enclosed Emergency Trailer, with minimum 3/4 ton, 4x4 pick-up truck, and with experienced operator.

(PER DAY) 1 10

christine.necessary Cross-Out

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

19 Rubber Tired Backhoe, 4x4, minimum 60HP, with a 12" to 36" bucket, and with experienced operator. 1 400

Rubber Tire Wheel Loader, 4 wheel drive, minimum 80 HP to maximum 175 HP, with minimum 2.0 cubic yard bucket, and with experienced operator 1 300

Grader with scarifier, minimum 26,000 lb. operating weight, minimum 12 foot blade, minimum 125 HP, and with experienced operator. 1 80

Dozer, minimum 80HP to maximum 140HP, with a minimum 8.5 ft. six-way blade, and with experienced operator. 1 300

23 Soil Tamper/Wacker, 11 inch shoe tamper, with operator. 1 20

Flagger Station Overhead Light Source (balloon lights), minimum horizontal luminance of 5 foot candles (50 lux). Two (2) lights per set. Min. Two sets (2) four (4) lights (PER Day) 2 10

Contractor Owned Pre-cast Concrete Traffic Barrier Md-D PCM. Contractor must have the ability to provide a minimum of 200 feet of barrier. UOM is linear feet (LF). A one time payment for pre cast concrete traffic barrier per sit per linear foot of barrier used. 1 400

26 Vacuum Excavator, truck or trailer mounted unit, minimum 900 CFM, with 3" hose, 800 gallon vacuum system, 3,000 PSI water pressure, and a minimum 300 gallon water tank, and with experienced operator. 1 40

Skid Steer Loader with various attachments, minimum 50HP to a maximum 80HP with experienced operator. 1 150

Excavator, with hydraulic hammer/breaker, minimum combined operating weight of 35,000 lbs, minimum 95 HP excavator with minimum 3,000 ft/lb Impact Class hydraulic hammer/breaker, and with experienced operator. 1 20

Excavator Track Backhoe, minimum 33,500 lb operating weight, minimum 95 HP, with 24" & 36" buckets and hydraulic or manual thumb, and with experienced operator. 1 250

Excavator Track Backhoe, with hydraulic hammer/breaker, minimum 45,000 lbs operating weight, minimum 128 HP, and minimum 4,000 ft/lb Impact Class hydraulic hammer/breaker, and with experienced operator. 1 20

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

Excavator track backhoe, minimum 40 horsepower to maximum 60 horsepower, with a minimum operating weight of 10,500 lbs to maximum 19,000 lbs., with hydraulic static thumb, hydraulic push blade, and articulating boom, and with operator. 1 250

Track Excavator, minimum 44,000 lb operating weight, minimum 128 HP, with 42" bucket and hydraulic or manual thumb, and with experienced operator. 1 250

Track Excavator, minimum 185 HP, minimum 67,500 lb operating weight, with a minimum 50 foot boom, and with experienced operator. 1 100

Mini excavator, minimum 55hp to maximum of 70 hp, 18,500 lb. minimum to 20,000 lb. maximum operating weight, with 36" hydraulic or static thumb push blade, articulating boom. 1 250

Track Excavator, minimum 220 HP to maximum 280 HP, minimum 68,000 lbs to maximum 78,550 lbs operating weight, and with experienced operator. 1 100

36 Experienced operator to operate VDOT owned or VDOT leased equipment. 40 37 Rollback truck. 1 20 38 Filled sand bags, including time and materials required to construct the bags. 1 500

Grand Total

Lot 2 - RussellCounty

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

1 Superintendent with minimum 1/2 ton, 4x4 pick-up truck 1 600 2 Foreman with minimum 3/4 ton, 4x4 pick-up truck. 2 1200 3 Skilled Laborer with various power tools. 2 1200 4 Unskilled Laborer with various non powered hand tools (Including Flagging) 4 2400

5 Experienced commercial motor vehicle operator, with DMV issued Commercial Driver License (CDL). 1 600

Heavy Duty Construction Trash Water Pump, 2 inch to 4 inch, with functioning filter bag, and a minimum 100 foot hose. (PER DAY) 1 60

Heavy Duty Construction Trash Water Pump, minimum 6 inch, with functioning filter bag,and a minimum 100 foot hose. (PER DAY) 1 60

8 Pilot Truck, with operator 1 40 9 Crash Cushion, with experienced operator. 1 40

10 Pick-up Truck, minimum 1/2 ton, full size, with operator and Type C Arrow Board. 1 40

11 Pick-up truck, single axle, 4x4, heavy duty, dual wheel, with dump body/bed, minimum 10 ft. bed length, minimum 11,000 lbs. GVWR, with pintle hitch and electric brake box; with experienced operator. 1 80

Water Truck with minimum 2,000 gallon tank, minimum 2 inch pump, and 100' water hose, with experienced operator. 1 40

13 Quad-Axle or Quint Dump Truck, minimum 80,000 lbs GVWR, and with experienced CDL operator. 2 1200

Tandem Dump Truck, minimum 55,000 lbs GVWR, and Tri-Axle Dump Truck, minimum 70,000 lbs GVWR, with experienced CDL operator. 3 1800

15 Single Axle Dump Truck, minimum 32,000 lbs GVWR, with experienced CDL operator 1 600

Road Tractor, with experienced CDL operator, and with various trailers including lowboy trailer with minimum 35 ton payload, minimum 65,000 lbs GVWR dump trailer, and minimum 68,0000 lbs. GVWR flat trailer. 1 100

17 Tag A-Long Trailer, minimum 7 ton, without truck. (PER DAY) 1 40

Enclosed Emergency Trailer, with minimum 3/4 ton, 4x4 pick-up truck, and with experienced operator.

(PER DAY) 1 10

Lot 2 - Russell County

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

19 Rubber Tired Backhoe, 4x4, minimum 60HP, with a 12" to 36" bucket, and with experienced operator. 1 400

Rubber Tire Wheel Loader, 4 wheel drive, minimum 80 HP to maximum 175 HP, with minimum 2.0 cubic yard bucket, and with experienced operator 1 300

Grader with scarifier, minimum 26,000 lb. operating weight, minimum 12 foot blade, minimum 125 HP, and with experienced operator. 1 80

Dozer, minimum 80HP to maximum 140HP, with a minimum 8.5 ft. six-way blade, and with experienced operator. 1 300

23 Soil Tamper/Wacker, 11 inch shoe tamper, with operator. 1 20

Flagger Station Overhead Light Source (balloon lights), minimum horizontal luminance of 5 foot candles (50 lux). Two (2) lights per set. Min. Two sets (2) four (4) lights (PER Day) 2 10

Contractor Owned Pre-cast Concrete Traffic Barrier Md-D PCM. Contractor must have the ability to provide a minimum of 200 feet of barrier. UOM is linear feet (LF). A one time payment for pre cast concrete traffic barrier per sit per linear foot of barrier used. 1 400

26 Vacuum Excavator, truck or trailer mounted unit, minimum 900 CFM, with 3" hose, 800 gallon vacuum system, 3,000 PSI water pressure, and a minimum 300 gallon water tank, and with experienced operator. 1 40

Skid Steer Loader with various attachments, minimum 50HP to a maximum 80HP with experienced operator. 1 150

Excavator, with hydraulic hammer/breaker, minimum combined operating weight of 35,000 lbs, minimum 95 HP excavator with minimum 3,000 ft/lb Impact Class hydraulic hammer/breaker, and with experienced operator. 1 20

Excavator Track Backhoe, minimum 33,500 lb operating weight, minimum 95 HP, with 24" & 36" buckets and hydraulic or manual thumb, and with experienced operator. 1 250

Excavator Track Backhoe, with hydraulic hammer/breaker, minimum 45,000 lbs operating weight, Lot 2 - Russell County

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

Excavator track backhoe, minimum 40 horsepower to maximum 60 horsepower, with a minimum operating weight of 10,500 lbs to maximum 19,000 lbs., with hydraulic static thumb, hydraulic push blade, and articulating boom, and with operator. 1 250

Track Excavator, minimum 44,000 lb operating weight, minimum 128 HP, with 42" bucket and hydraulic or manual thumb, and with experienced operator. 1 250

Track Excavator, minimum 185 HP, minimum 67,500 lb operating weight, with a minimum 50 foot boom, and with experienced operator. 1 100

Mini excavator, minimum 55hp to maximum of 70 hp, 18,500 lb. minimum to 20,000 lb. maximum operating weight, with 36" hydraulic or static thumb push blade, articulating boom. 1 250

Track Excavator, minimum 220 HP to maximum 280 HP, minimum 68,000 lbs to maximum 78,550 lbs operating weight, and with experienced operator. 1 100

36 Experienced operator to operate VDOT owned or VDOT leased equipment. 40 37 Rollback truck. 1 20

Lot 3 - Tazewell County

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

1 Superintendent with minimum 1/2 ton, 4x4 pick-up truck 1 600 2 Foreman with minimum 3/4 ton, 4x4 pick-up truck. 2 1200 3 Skilled Laborer with various power tools. 2 1200 4 Unskilled Laborer with various non powered hand tools (Including Flagging) 4 2400

5 Experienced commercial motor vehicle operator, with DMV issued Commercial Driver License (CDL). 1 600

Heavy Duty Construction Trash Water Pump, 2 inch to 4 inch, with functioning filter bag, and a minimum 100 foot hose. (PER DAY) 1 60

Heavy Duty Construction Trash Water Pump, minimum 6 inch, with functioning filter bag,and a minimum 100 foot hose. (PER DAY) 1 60

8 Pilot Truck, with operator 1 40 9 Crash Cushion, with experienced operator. 1 40

10 Pick-up Truck, minimum 1/2 ton, full size, with operator and Type C Arrow Board. 1 40

11 Pick-up truck, single axle, 4x4, heavy duty, dual wheel, with dump body/bed, minimum 10 ft. bed length, minimum 11,000 lbs. GVWR, with pintle hitch and electric brake box; with experienced operator. 1 80

Water Truck with minimum 2,000 gallon tank, minimum 2 inch pump, and 100' water hose, with experienced operator. 1 40

13 Quad-Axle or Quint Dump Truck, minimum 80,000 lbs GVWR, and with experienced CDL operator. 2 1200

Tandem Dump Truck, minimum 55,000 lbs GVWR, and Tri-Axle Dump Truck, minimum 70,000 lbs GVWR, with experienced CDL operator. 3 1800

15 Single Axle Dump Truck, minimum 32,000 lbs GVWR, with experienced CDL operator 1 600

Road Tractor, with experienced CDL operator, and with various trailers including lowboy trailer with minimum 35 ton payload, minimum 65,000 lbs GVWR dump trailer, and minimum 68,0000 lbs. GVWR flat trailer. 1 100

17 Tag A-Long Trailer, minimum 7 ton, without truck. (PER DAY) 1 40

Enclosed Emergency Trailer, with minimum 3/4 ton, 4x4 pick-up truck, and with experienced operator.

(PER DAY) 1 10

Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

19 Rubber Tired Backhoe, 4x4, minimum 60HP, with a 12" to 36" bucket, and with experienced operator. 1 400

Rubber Tire Wheel Loader, 4 wheel drive, minimum 80 HP to maximum 175 HP, with minimum 2.0 cubic yard bucket, and with experienced operator 1 300

Grader with scarifier, minimum 26,000 lb. operating weight, minimum 12 foot blade, minimum 125 HP, and with experienced operator. 1 80

Dozer, minimum 80HP to maximum 140HP, with a minimum 8.5 ft. six-way blade, and with experienced operator. 1 300

23 Soil Tamper/Wacker, 11 inch shoe tamper, with operator. 1 20

Flagger Station Overhead Light Source (balloon lights), minimum horizontal luminance of 5 foot candles (50 lux). Two (2) lights per set. Min. Two sets (2) four (4) lights (PER Day) 2 10

Contractor Owned Pre-cast Concrete Traffic Barrier Md-D PCM. Contractor must have the ability to provide a minimum of 200 feet of barrier. UOM is linear feet (LF). A one time payment for pre cast concrete traffic barrier per sit per linear foot of barrier used. 1 400

26 Vacuum Excavator, truck or trailer mounted unit, minimum 900 CFM, with 3" hose, 800 gallon vacuum system, 3,000 PSI water pressure, and a minimum 300 gallon water tank, and with experienced operator. 1 40

Skid Steer Loader with various attachments, minimum 50HP to a maximum 80HP with experienced operator. 1 150

Excavator, with hydraulic hammer/breaker, minimum combined operating weight of 35,000 lbs, minimum 95 HP excavator with minimum 3,000 ft/lb Impact Class hydraulic hammer/breaker, and with experienced operator. 1 20

Excavator Track Backhoe, minimum 33,500 lb operating weight, minimum 95 HP, with 24" & 36" buckets and hydraulic or manual thumb, and with experienced operator. 1 250

Excavator Track Backhoe, with hydraulic hammer/breaker, minimum 45,000 lbs operating weight, Bid Line # Description

Minimum Number of Equipment

Required

Estimated Hours

Unit Price Extended Price

Excavator track backhoe, minimum 40 horsepower to maximum 60 horsepower, with a minimum operating weight of 10,500 lbs to maximum 19,000 lbs., with hydraulic static thumb, hydraulic push blade, and articulating boom, and with operator. 1 250

Track Excavator, minimum 44,000 lb operating weight, minimum 128 HP, with 42" bucket and hydraulic or manual thumb, and with experienced operator. 1 250

Track Excavator, minimum 185 HP, minimum 67,500 lb operating weight, with a minimum 50 foot boom, and with experienced operator. 1 100

Mini excavator, minimum 55hp to maximum of 70 hp, 18,500 lb. minimum to 20,000 lb. maximum operating weight, with 36" hydraulic or static thumb push blade, articulating boom. 1 250

Track Excavator, minimum 220 HP to maximum 280 HP, minimum 68,000 lbs to maximum 78,550 lbs operating weight, and with experienced operator. 1 100

36 Experienced operator to operate VDOT owned or VDOT leased equipment. 40 37 Rollback truck. 1 20

Equipment with Operator for Emergency Weather

Events (2/10/25 to 2/23/2025)

Lebanon Residency – Buchanan, Russell, and

Tazewell Counties

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EMERGENCY WEATHER EVENTS OCCURING 2/10/2025 to 02/23/2025

Equipment with Operator Services for Lebanon Residency -

Buchanan, Russell, and Tazewell Counties

TABLE OF CONTENTS PAGE #

I. Purpose 3

II. General 3

III. Specifications/Contract Requirements 3

IV. Method For Payment 10

V. Invoicing 10

VI. General Terms and Conditions 10

VII. Special Terms and Conditions 18

ATTACHMENTS

A. Emergency Declaration

B. FHWA-1273

C. Federal Provisions Construction & Highway Maintenance

D. Federal Terms and Conditions

E. Virginia State Corporation Commission Form Fillable Attachment

F. Normal and Emergency Contacts Fillable Attachment

G. Vendor Qualification Equipment Inventory Certification Form Fillable Attachment

H. Subcontractor Request Approval Form Fillable Attachment

I. Land Disturber Certification Fillable Attachment

J. Contractor License and Registration Fillable Attachment

REFERENCES

FHWA 23 CFR 668 link Special Term and Condition 38.b.

Relief Manual link Special Term and Condition 38.c.

Buy America link Special Term and Condition 38.d.

Davis Bacon Act link Special Term and Condition 38.e.

Equipment with Operator for Emergency

Weather Events (2/10/25 to 2/23/2025)

Lebanon Residency – Buchanan, Russell, and

Tazewell Counties

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RESOURCES BY REFERENCE

1. General Term and Condition C.1.(d): Link to Referenced Sexual Harassment Training

2. General Term and Condition CC: Link to VDOTU. Log in and search for “VDOT Workplace Civility Training

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid.

Lebanon Residency – Buchanan, Russell, and

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I. PURPOSE:

The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms to provide on-call, as needed equipment with experienced operators and personnel to perform emergency road repairs which will include emergency pipe replacement and emergency restorative maintenance activities on the primary, and secondary roadways for the VDOT Lebanon Residency (Buchanan, Russell and Tazewell Counties) as related to the Executive Order Forty-Five

Declaration of a State of Emergency due to Severe Winter Weather Systems during the period of 02/10/2025 to 02/23/2025 in accordance with the specifications contained herein. See Attachment A.

AWARD TO MULTIPLE BIDDERS: The Commonwealth reserves the right to make up to two awards per lot as a result of this solicitation. Awards will be made on a per lot total basis to the lowest responsive and responsible bidder(s). The

Commonwealth reserves the right to conduct any tests it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest.

If additional work warrants it, additional awards may be made based on the next lowest responsive and responsible bids received.

Based on the amount of work that needs to be accomplished the contractors may be working simultaneously.

Bidders may bid as few as one lot; it is not necessary to bid on each lot but must bid on each line within a lot.

If a Bidder is successful in being awarded multiple lots, the Bidder shall be capable of providing necessary services and equipment as specified for each lot simultaneously.

Lot 1: Buchanan County

Lot 2: Russell County

Lot 3: Tazewell County

PERIOD OF CONTRACT: The contract will be from date of award up to one year to complete all disaster related activities and services.

II. GENERAL:

For the purpose of clarification, each firm submitting a Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of Transportation is referred to as “Department” or as

“VDOT”, and “Representative” refers to the VDOT Contract Administrator who will be administering the contract. This

Invitation for Bids states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor.

III. SPECIFICATIONS / CONTRACT REQUIREMENTS:

A. SCOPE OF WORK: The Contractor shall furnish highway equipment, experienced operator(s), laborer(s), mobilization, traffic control, certified flaggers(s), supervision, fuel, tools, parts, supplies, insurance and incidentals as necessary for the safe and efficient operation of the equipment to perform repair work as it relates to the emergency weather events that took place from 2/10/25 to 2/23/25 for primary and secondary routes within the Bristol District (Lebanon Residency:

Buchanan, Russell, and Tazewell Counties). All work shall be performed following the direction given by the VDOT

Contract Administrator or designee.

Emergency Repair and Maintenance projects shall include, but are not limited to: Clearing and Grubbing, Slope and

Erosion Repairs, Correction of Roadway Drainage Problems, Removal of Rock and Soil as a result of slides, Replacement/

Installation of Pipe Culverts, End Walls, Box Culverts, Storm Drains, Drop Inlets, Manholes, Spring Boxes, Junction

Boxes, and Intake Boxes, Repair of Minor Slough Area on Slope, Excavation and Preparation of Beds for Box Culverts and Bridge Abutment Installation, Backfilling of Box Culverts and Bridge Abutments, Excavating and Repairing Bridge

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Crossings, Rip Rap Armoring of Stream/River Banks near Bridge/Culvert Structures, Paving of Ditches, Excavation and Repair of Soft Spots in Roadways, Breaking and Removal of Concrete and Solid Rock for the Establishment of Ditch

Lines and Footers, and any other highway maintenance operations resulting during the emergency declaration. All work shall be done in accordance with the most current edition of the VDOT Road and Bridge Specifications, with the exception of Sections 102 through 109.10 and the most current edition of the VDOT Road and Bridge Standards throughout the term of the contract.

B. SPECIFICATIONS & STANDARDS:

1. Standards: All work performed shall be in compliance with the applicable parts of the VDOT Road and Bridge

Specifications 2020 or latest edition, with the exception of Sections 102 through 109.10.

2. Traffic Control: All traffic control shall conform to the latest edition/revisions of the Manual on Uniform Traffic

Control Device Standards (MUTCD), Virginia Work Area Protection Manual or the latest edition and the most current version of VDOT IIM-TE-386.1.

Portable Temporary Rumble Strips: This work may consist of employing Portable Temporary Rumble Strips

(PTRS) in support of work-zone flagging operations at locations or times designated herein, in the WAPM, VDOT

IIM-TE-386.1, or as directed by VDOT representative. IIM-TE-386.1 provides additional requirements and guidance beyond what is shown in the Virginia Work Area Protection Manual (VWAPM) for flagging operations on two-lane roadways.

Contractor shall only use Portable Temporary Rumble Strips (PTRS) that are listed on the most current VIRGINIA

DOT Pre-Approved Traffic Control Device Listing. The list may be accessed at:

https://www.virginiadot.org/business/trafficeng-productlists.asp

Cost of Portable Temporary Rumble Strips, furnish, installation, maintaining and removal shall all be included in the unit price bid.

3. Materials: All materials must conform to VDOT Materials Division Approved Lists (QA/QC) APPROVED

MATERIALS LIST.

4. Safety Standards, Rules and Regulations: The Contractor shall comply with Occupational Safety & Health

Administration (OSHA) and Virginia Occupational Safety & Health (VOSH) standards. Additionally, the Contractor shall remain in compliance with all OSHA and VOSH personnel, equipment, and safety regulations. The Contractor shall ensure that all personnel and equipment comply with all OSHA and VOSH Standards as they apply to the work being done and not create any hazardous conditions with the equipment used. This includes, but is not limited to;

equipment having vehicular backup alarm systems and flashing lights and equipment that contains a roll-over protection system must be equipped with seat belts that shall be worn by the occupants while in use. All Contractor supplied equipment, tools, and personal safety equipment shall meet or exceed the safety standards specified for such items by the American National Standards Institute Manual (ANSI Z133.1-1994). Refer to Special Terms and

Conditions # 27 Safety and Health Standards.

5. Licenses/Permits: Contractor shall be licensed by the Virginia Department of Professional and Occupation

Regulations (DPOR) as Class A Contractor with Heavy Highway Specialty (See Special Terms & Conditions and complete and return Fillable Attachment J).

C. CONTRACTOR’S GENERAL REQUIREMENTS:

1. Equipment Availability for the Lebanon Residency – Buchanan, Russell, and Tazewell Counties: The Contractor shall provide on call as needed all and manpower listed in this contract at any one time to meet VDOT’s request/needs.

The Contractor may have equipment and manpower listed in this contract working simultaneously on multiple VDOT http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf 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Lebanon Residency – Buchanan, Russell, and

Tazewell Counties

5 | P a g e projects within the contract geographic area. Based on VDOT’s needs, VDOT reserves the right to request the

Contractor to provide additional equipment and manpower beyond the contract minimum required, if it is available.

2. Contractor’s Capacity to Perform: The Contractor shall ensure their ability and capacity to perform work under this contract, regardless of other contractual responsibilities to VDOT or elsewhere. The Contractor shall be capable of commencing work within the timeframe required herein. VDOT reserves the right to determine quantity of each type of equipment needed at each job location. The Contractor shall provide enough equipment with operators to perform the requested services.

3. Continuous Operation Requirement: The Contractor (s) shall provide a continuous operation once they commence work. If this is not done, a Procurement Complaint Form may be issued, which may ultimately result in the default of the contract.

4. Signs or Advertisements: No signs or advertisements shall be posted on VDOT’s property without prior written approval by the VDOT Contract Manager.

5. Cleanup: The Contractor shall clean up frequently so the worksite presents a neat, orderly and workmanlike appearance at all times. If a Contractor fails to clean up at the completion of the work, the Contract Administrator may do so and charge the costs to the Contractor.

6. Disposal: The Contractor is responsible to dispose of all refuse, rubbish, scrap materials and debris caused by their operations as instructed by VDOT. No such refuse, rubbish, scrap material and debris shall be left within the completed work area nor buried on the job site, but shall be removed from the site and properly disposed of in a licensed landfill, at an approved VDOT dumpsite, or otherwise as required by law. No VDOT dumpsters are to be used for debris disposal. VDOT will pay the fees for any VDOT assigned local landfill dumping as a result of the project. For VDOT to pay the assigned local landfill the Contactor shall provide a signed copy of the manifest the next business day to the VDOT Contract Administrator.

7. Contact Person: The Contractor’s assigned Supervisor and/or Crew Leader for each project, shall at all times keep a cellular phone capable of operating throughout the area covered by the contract. The Supervisor shall be available during the specified working hours for immediate contact and have the authority to take immediate action to correct conditions determined by VDOT to be unsafe, or otherwise not in accordance with the terms of the contract. The

Contractor must be able to communicate in English, orally and written, with VDOT personnel at all times. Changes in supervision shall be reported to VDOT in a timely manner to prevent loss of communication with the Contractor.

See Fillable Attachment F Normal and Emergency Telephone Contacts.

8. Virginia 811: When digging is required, contractor shall contact Virginia 811 (formerly known as Miss Utility) for marking of underground utilities prior to the performance of work. The Contractor shall not dig until verifying the marking has occurred. The Contractor shall be responsible for any damages caused when Virginia 811 guidelines are not followed.

9. Work Zone Notification: The Contractor shall notify the appropriate Traffic Center before beginning work each day when working on any route to notify of work location and duration and any other information required by the Traffic

Center. The Contractor shall also call the center when work is completed for the day. The Southwest Region

Operations Traffic Center in Salem shall be notified at (540) 375-0170. Contractor shall inform VDOT Contract

Administrator or designee of work plans no later than 10:00am on the Thursday on the week prior to the work being executed to permit VDOT adequate timeframe for LCAMS Lane Closure entries.

The Contractor shall immediately provide notification to the TOC for any accident that occurs within the work zone or for any personal injury which requires off-site medical attention (notification shall also be immediately made to the CA/CM). The Transportation Operations Centers will request the following information from the Contractor:

Route, county, location (termini), lane impacted (EBL, SBL, etc.), and cell phone number.

10. Delivery, Parking and Storage: The Contractor shall not deliver, stage and/or store equipment within the VDOT

6 | P a g e

Right-of-Way or on VDOT property without first obtaining permission and approval from the VDOT Contract

Administrator/Representative. VDOT will not be responsible for damage to the Contractor’s equipment left at the work site. The Contractor shall not enter onto private property without first obtaining written permission from the property owner. Contractor shall provide copies of the written permission to the VDOT representative.

11. Coordination with State Forces: VDOT reserves the right to perform any type of work within the limits of this operation. The Contractor shall cooperate with VDOT and other contractors as necessary.

12. Accident and Injuries: The Contractor shall immediately notify the Contract Administrator for any accident that occurs within the work zone or for any personal injury which requires off-site medical treatment.

D. PERSONNEL/EQUIPMENT/MATERIAL

1. PERSONNEL:

a. Experienced, Qualified Operators/Laborers: The Contractor shall provide experienced, properly trained, qualified operators for each piece of equipment listed. The operator of each piece of equipment shall possess a valid

CDL license when required for the equipment being operated. The Contractor shall comply with all environmental regulations necessary to complete the project and shall ensure the overall safety of all personnel and VDOT property involved in incidental construction and restorative maintenance. The Contractor shall be required to provide employees that are able to communicate in the English language. The employees shall be required to demonstrate that they are capable of understanding directions and work requests in English for safe and effective operations.

b. Flagger/Laborers: All flaggers/laborers shall be VDOT or American Traffic Safety Services Associates (ATSSA) certified and shall have certification cards with them while performing these duties. Certified flaggers shall be provided in sufficient number and locations as necessary for control and protection of vehicular and pedestrian traffic in accordance with the most current edition/revisions of the Virginia Work Area Protection Manual.

Flaggers shall speak only English while performing their job as a flagger and shall use sign paddles to regulate traffic in accordance with the requirements of the Virginia Work Area Protection Manual. The Contractor shall provide flagging paddles and hand-held two-way radios for communication between the flaggers. Flaggers found performing their duties improperly may have their certifications revoked. VDOT will check on a regular basis to ensure that flaggers have their certification cards. Flaggers shall be courteous and neat in appearance at all times according to the Virginia Work Area Protection Manual. When not being utilized in flagging operations, the flagger/labor shall perform laborer duties. When used as a laborer, the person will be expected to perform manual labor such as cleaning pipe, shoveling stone, etc. Flaggers/laborers shall only be used in conjunction with other contractual duties under this contract with hired equipment projects.

c. Work Zone Traffic Control Training Requirements: The Contractor shall provide at least one (1) employee who, at a minimum, is verified by VDOT in Basic Work Zone Traffic Control for activities involving the installation, maintenance and removal of work zone traffic control devises for each crew. See Special Term and Condition 37.

d. Crew Supervision:

1) Crew Supervisor: The Contractor shall assign a Supervisor and vehicle for projects, who shall have the authority to execute, direct and supervise the work of his employees and/or subcontractors at all times. Crew supervisor shall possess knowledge, skills, ability for leading and directing equipment/construction crews. Contractor shall, at VDOT’s sole discretion, remove and replace Supervisor who does not meet the above qualifications. At

VDOT’s request, the Contractor shall furnish Supervisor experience history. Crew Supervisor onsite shall at all times have and maintain a valid Land Disturber (RLD) certification when specific work has a disturbed area of more than 10,000sqft. Crew Supervisor shall have and maintain Virginia Work Area Protection Manual

Intermediate Work Zone certification. See Special Term and Condition #39. Supervisor shall not operate any equipment or perform labor duties; sole purpose shall be to direct crews and ensure job progress continuous, Lebanon Residency – Buchanan, Russell, and

Tazewell Counties

7 | P a g e timeline and expectations are adhered to. The Supervisor shall communicate with VDOT Contract Administrator or Designee. The crew Supervisor with vehicle will be paid by the hour.

2) Crew Leader: On smaller projects, VDOT may not require a Supervisor. The Contractor shall designate an equipment operator as the Crew Leader and the VDOT contact person. The Crew Leader shall communicate with the VDOT Contract Administrator or Designee. The cost for the Crew Leader shall be included in the equipment with operator bid price. VDOT, at their sole discretion, will determine if the project requires the Crew Supervisor or Crew Leader.

3) Crew Conduct: The Contractor shall be responsible for the conduct of all personnel while on the work site. All personnel shall obey all VDOT rules and regulations. Inappropriate behaviors displayed by the Contractor’s employees, including, but not limited to, addressing stopped motorists for personal gain, or whistling or leering at motorists will not be tolerated. Any employees of the Contractor exhibiting inappropriate behavior will be barred from work sites permanently. Repeated incidents with inappropriate behavior from Contractor’s employees shall be grounds for termination of this contract and purchase orders associated with this contract at the discretion of VDOT. Contractor’s employees shall refer all public questions concerning projects performed under this contract to the Contract Administrator. Contractor’s employees shall communicate in a courteous and respectful manner to any landowner, citizen or any of the traveling public if approached with questions.

2. EQUIPMENT: Contractor shall possess, prior to award, sufficient equipment to perform the work described herein.

Equipment shall be in good working order and capable of performing the work described herein. Equipment without operator, not in use or not used will not be billable. All equipment shall be billed for “in use” hours only.

a. Contractor’s Equipment: With the bid submission, each bidder shall furnish a listing of the equipment that will be used under this contract. Reference Fillable Attachment G “Vendor Qualification/Equipment Inventory Certification

Form”. The Contractor shall have the capability to supply multiple pieces of equipment, flaggers and laborers. The minimum number for each piece of equipment, laborers and flaggers is identified on the equipment needs list. For bidding and payment purposes the unit rate (UOM) is for one (1) each. The Contractor shall provide any accessories that are necessary to operate for needed equipment and perform the work under the work order efficiently. This shall include, but is not limited to, all hand tools and safety supplies. A pre-award meeting may be conducted to inspect all equipment and verify personnel requirements. Bidder shall have equipment available for VDOT’s inspection within two (2) calendars days notice. At VDOT’s sole discretion, failure to have equipment available for inspection within two (2) calendar days, will result in bid declared as non-responsive.

b. Maintaining Equipment: The Contractor shall maintain and operate equipment designed for the operation(s) described herein and shall ensure the equipment is maintained in good repair and operating condition. If a breakdown occurs, the equipment must be in operable condition within four (4) hours, or a replacement piece of equipment shall arrive within four (4) hours, if it is deemed essential by VDOT. No payment for time shall be allowed for equipment breakdowns.

c. Fueled and Ready: The Contractor, at their expense, shall have equipment fueled and ready to begin operations prior to reporting to the work site.

d. Dump Trucks: Tandem dump trucks shall be a minimum of ten (10) cubic yards or fourteen (14) tons, and have a standard tailgate, with experienced operator for each truck. All trucks and operators shall meet all Virginia Motor

Carrier Regulations. Dump Trucks shall be paid for actual time used during a project.

e. Commercial Driver’s License: When required by the equipment being operated, the operator of each piece of equipment shall possess a valid Commercial Driver’s License with the proper endorsements.

f. Additional Trucks or Equipment: VDOT reserves the right to add, deduct and supply additional trucks and/or equipment from the contractor and/or other sources if deemed necessary to efficiently complete projects.

8 | P a g e

g. Arrow Boards: Shall be in compliance with the latest edition/edition of the Virginia Work Area Protection Manual and VDOT Road and Bridge Specifications Manual, Section 512.

h. Truck-Mounted Attenuators: The crash cushion shall be crashworthy, conforming to the requirement of National

Cooperation Highway Research Program (NCHRP) Report 350, test level 3 and shall be in compliance with the latest edition/revisions of the VDOT Work Area Protection Manual and VDOT 2020 Road and Bridge Specification

Manual, Section 512. A copy of the certification shall be provided to the VDOT Contract Administrator before use on a project/task.

i. Traffic Control Signs, Stands, Cones and Barrels: The Contractor shall supply, erect and dismantle traffic control signs, stands, signs and barrels in accordance with the Virginia Work Area Protection Manual. The Contractor shall be responsible for proper display and removal of signs, stands, cones and barrels. In the event that Traffic Control devises are needed to remain in place during non-working hours or until project is completed, the Contractor may leave in place. The Contractor shall be responsible for proper erection and placement of all traffic control devices, as defined by VDOT policy. The cost of these devices shall be included in the bid line item prices.

All roll-up signs shall be made of retro-reflective roll-up material. All signs shall be mounted on sign stands that meet the performance criteria for portable sign stands contained in the National Cooperative Highway Research

Program (NCHRP) Report 350. The Contractor shall provide certification that signs stands chosen to be used during construction operations meet the NCHRP 350 performance criteria. A Federal Highway Administration (FHWA) approval letter for the particular sign stands chosen, will serve as an acceptable means of certifying that the sign stands meet the NCHRP 350 performance criteria. FHWA approval letters may be obtained from the manufacturer of the sign stands.

j. Supplemental Equipment with Operators: In the event new or different types of equipment become available and/or required to perform a project, VDOT reserves the right to add the equipment with operator to the contract by modification and upon mutual agreement of the parties.

3. MATERIALS:

a. VDOT will furnish all materials necessary to complete the specified work such as stone, asphalt, concrete, pipe, straw, silt fence, etc. This will not include any materials/supplies classified within this solicitation as the Contractor’s responsibility.

b. Contractor Furnished Materials: The Contractor may need to purchase miscellaneous materials to enable continuous work at the project site (i.e. silt fence, straw, grass seed, etc.) Materials supplied by the Contractor shall be quality products that comply with all applicable laws, ordinances, rules, regulations and codes and have been pre-approved for use in writing by the VDOT Contract Administrator. Materials shall be invoiced at Contractor’s actual cost, no mark-up shall be allowed per the Code of Virginia 2.2 - 4331. The Contractor shall include a list of materials, itemized by supplier’s invoices and invoice total on the Contractor’s invoice. The Contractor shall also submit the supplier’s invoices to confirm these prices. If the Contractor furnishes materials from their shop, they shall be billed at the market rate on the Contractor’s letterhead/invoice. This may be done only with prior written authorization by the VDOT Contract Administrator and will not become a normal routine. Contractor supplied material shall be listed on the daily work/time ticket.

4. METHOD OF ORDERING WORK:

a. Work Notification Procedure: The Contractor’s official notification is the purchase order, outlining the setup location, quantity of equipment, operators, laborer(s) and flagger(s) required…