Lease_Vehicles_SOW_FINAL_5_16_2022.pdf

STATEMENT OF WORK

VEHICLE RENTALS

1. DESCRIPTION OF SERVICES.

The contractor shall provide the following vehicles in accordance with the Statement of Work (SOW):

1. Truck Tractors: Semi Truck-tractors, tandem axle, day cab and sleepers, to include 24-hour emergency road service.

2. Truck Tractors: Semi Truck-tractors, single axle, day cab and sleepers, to include 24-hour emergency road service.

3. Truck Tractors: Semi-tractors, three (3) axle over 50,000 GVW, day cab or sleepers, without driver or trailer, to include 24-hour emergency road service.

4. Straight Box Truck: Straight Box truck, single axle, 26 ft. 26000 GVW, NON- CDL, without driver, to include 24-hour emergency road service.

5. Reefer Truck-Straight: 22 Ft Straight Truck – Reefer Unit, single axle, without driver, to include 24-hour emergency road service.

6. Stake-side Truck: 22-24 Ft Non-CDL Stake-side truck, 26000 GVW, Non-CDL, without driver, to include 24-hour emergency road service.

7. Parcel Truck/Van: 14–16 Ft Parcel truck/van with ramps without driver, to include 24-hour emergency road service.

8. Dry Van Trailer: 48 Ft – 53 Ft dry van trailer to include 24-hour emergency road service.

Vehicle quotes should include day, week (7 day), and monthly rates.

Vehicles will be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein.

2. SERVICE DELIVERY SUMMARY. The contractor will deliver and pick up vehicles called up for rental service from the following location:

NIFC/BLM

3833 S. Development Ave Boise, ID 83705

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 FUEL. The government is responsible for supplying the fuel used in the rental vehicles. All vehicles upon receipt shall be full of fuel and shall be returned to the contractor with a full tank of fuel.

4. GENERAL INFORMATION.

4.1 DEFINITIONS

4.1.1 Acceptance inspection - An inspection shall be performed on all vehicles and equipment before placing them in service. This inspection shows the overall condition of the vehicle. Discrepancies must be repaired before putting the vehicle in service, if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard.

4.1.2 Accident repairs - Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit.

4.1.3 Disabled vehicle - A damaged, worn out, or malfunctioning vehicle.

4.1.4 Fair wear and tear - The deterioration of items attributed to normal usage.

4.1.7 Scheduled maintenance - Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours-of-operation basis.

4.1.8 Unscheduled maintenance - Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

4.2 VEHICLES. The following minimum criteria shall be met at the time of the acceptance inspection:

4.2.1 Condition. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage.

4.2.2 Safety Items. Each vehicle must meet all Federal safety requirements and have, as a minimum, the following safety features: seatbelts, rear view mirrors, windshield wipers, parking brake, Fire extinguisher, road reflectors (or equivalent) and horn.

4.2.3 Heating and Air Conditioning. If in an extreme climate, consideration may be given to making one or both of these two options required items.

4.3 ADDITIONS/DELETIONS. The Government reserves the right to add or delete vehicles in accordance with this SOW

4.4 RECORDS. The contractor should maintain records of transactions with the US Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time.

4.5 SERVICES.

4.5.1 Maintenance. The contractor shall perform both scheduled and unscheduled maintenance at a facility he designates. He will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The cost of parts and labor for maintenance on damages resulting from operator negligence may be submitted through the fleet office for consideration of payment.

4.5.2 Recovery. Upon proper notification, the contractor will recover disabled vehicles at no cost to the government. This service should be available when necessary. If the recovery service is not available when necessary, alternatives must be negotiated and agreed to by the lessee and lessor.

4.5.3 Cleaning. The Government will maintain clean vehicles inside and outside while leased.

4.5.4 Replacements. Replacements shall be provided for all vehicles that are out of commission.

4.6 OPERATOR CARE. The government operator will be responsible for operator care (e.g., checking and replenishing fluids, tire pressure, lights, etc.).

4.8 POINTS OF CONTACT. The contractor will provide points of contact within his company to interface with the contract representative on issues concerning rental vehicles. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Arrangements for contacting the contractor's points of contacts after normal business hours should also be made.

STATEMENT OF WORK