Lease_of_Moor_Park_Stadium_(Addendum_#1_Revision).pdf

2026-RFP-Rec-MP Lease

LEASE OF MOOR PARK STADIUM

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: May 12, 2026

RESPONSE DEADLINE: June 17, 2026, 12:00 pm

Town of Mooresville, NC

Lease of Moor Park Stadium

I. Introduction

II. Solicitation

III. Scope of Lease

IV. Procurement Process and Proposal Submission Requirements

V. Evaluation Criteria

#2026-RFP-Rec-MP Lease Title: Lease of Moor Park Stadium

1. Introduction

1.1. Summary

Bids will be received by the Town of Mooresville for: Lease of Moor Park Stadium for the Town’s Recreation Department, until 12:00 pm EST on Wednesday, June 17, 2026. Bidders will be required to comply with all applicable statutes and regulations. Bids must be submitted via the Town's eProcurement Portal at: https://procurement.opengov.com/portal/mooresvillenc . It is the responsibility of each bidder to ensure that their bid is received on time.

Failure to register and follow the project will preclude your firm from being able to submit a response. Failure to acknowledge addenda issued will be sufficient grounds for rejection of the bid by the Town.

The Town reserves the right to reject any and all bids submitted, or to select the bid or any part of the bid which, in our opinion, is in the best overall interest of the Town.

1.2. Background

Historic Moor Park has always been a part of Mooresville’s baseball history. Opening in 1936, it was home to the Mooresville Moor’s which was a tribute to the Moor brand towels woven at the mill across the street from the park. The mill has evolved into a commercial center that anchors business at the southern end of Mooresville’s downtown core. The mill has evolved into a commercial center that anchors business at the southern end of Mooresville’s downtown core.

The park is currently undergoing a multimillion-dollar renovation to include an entirely updated grass playing field, new concessions and restroom buildings, and a smaller version of the Green Monster wall at

Boston’s Fenway Park.

1.3. Contact Information

Project Contact:

Meredith Mecozzi Purchasing Specialist I 413 N Main Street Mooresville, NC 28115 Email: mmecozzi@mooresvillenc.gov Phone: (704) 663-3800

Procurement Contact:

Meredith Mecozzi Purchasing Specialist I 413 N Main Street Mooresville, NC 28115 Email: mmecozzi@mooresvillenc.gov Phone: (704) 663-3800 https://procurement.opengov.com/portal/mooresvillenc mailto:mmecozzi@mooresvillenc.gov tel:(704)663-3800 mailto:mmecozzi@mooresvillenc.gov tel:(704)663-3800

Department:

Recreation Department

Department Head:

Kelly Strickland Assistant Town Manager

1.4. Timeline

Distribution of RFPs May 12, 2026

Deadline for Vendor Questions May 28, 2026, 12:00pm

Answers to Vendors Questions June 4, 2026, 12:00pm

Proposal Submission Deadline June 17, 2026, 12:00pm

2. Solicitation

2.1. Purpose

The Town of Mooresville is seeking proposals from qualified entities to lease and operate Moor Park Stadium for the purpose of providing high-quality professional or collegiate baseball services and related uses to the community while ensuring the sustainable management of Town assets. The successful proposer will manage scheduling, subleasing, cleaning, field maintenance, concessions, equipment to maintain facilities, and supervision while the Town handles building, plumbing, and electrical maintenance.

2.2. Proposal Preparation

An authorized representative of the vendor shall the sign proposal. All information requested should be submitted. Failure to submit all information requested may result in a lowered evaluation of the proposal.

Proposals which are substantially incomplete or lacking key information may be rejected. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

In order to be considered for selection, vendors must submit a complete response to the RFP. All proposals shall be sent electronically through the Town's eProcurement Portal. Proposals shall not be hand delivered to

Town Hall or other Town locations, unless specified in this RFP.

The Town of Mooresville invites any qualified firms to submit a proposal. Firms responding to this request must be a responsible bidder, regularly and practically engaged in providing the services required in this RFP, and possess ample resources to perform the work. The Town encourages participation in this procurement process by minority and/or women owned businesses and historically underutilized businesses.

The vendor that is chosen shall provide the Town with the highest quality, most flexible, most efficient means of specified services and/or materials. The Town reserves the right to contact respondents at its discretion for further clarification or questions concerning the bid proposals.

3. Scope of Lease

3.1. Lease Details

The selected Lessee shall:

1. Lease Payment and Annual Capital Investment Payment – Propose annual lease payment and annual capital investment payment amounts to be paid to the Town of Mooresville.

2. Revenue Sharing – Propose revenue sharing amounts with the Town for concessions, ticketing, and merchandising sales.

3. Subleasing – Manage and coordinate all scheduling for sub-lessees. Copies of all signed sublease agreements will be submitted to the Town of Mooresville and will include schedules.

4. Maintenance Responsibilities:

• All cleaning of buildings, parking lots, grounds, field/turf maintenance, and all irrigation operations and maintenance.

• Provide and maintain all supplies and equipment necessary to properly care for the facility, including but not limited to field equipment and concessions equipment.

5. Utilities – All utilities will be the sole responsibility of the Lessee.

6. Coaching and Supervision – A qualified coach must be present at all games and practices conducted within the facility.

7. Concessions – The Lessee will manage concession operations, including equipment, supplies, and staffing.

8. Scheduling – All sublease scheduling and coordination of activities will be managed exclusively by the

Lessee.

9. Law Requirements – The Lessee shall be responsible for complying with all local, state, and federal laws, regulations, and requirements, as well as all Town ordinances, throughout the term of this Lease.

10. Insurance Requirement - The Lessee shall maintain a minimum of three million dollars ($3,000,000) in comprehensive general liability insurance coverage throughout the duration of the Lease. The Town of

Mooresville shall be named as an additional insured on the policy. Proof of such insurance must be provided to the Town prior to execution of the Lease and kept current during the entire lease term. Failure to maintain the required insurance coverage shall constitute a material breach of this Lease and may result in immediate termination.

The Town of Mooresville will provide all building, plumbing, and electrical maintenance through the

Town’s Facilities Maintenance Division.

3.2. Lease Term and Termination

• Town Use – The Town of Mooresville reserves the right to use the Stadium at no charge for

Town-sponsored events, provided the facility is available at the requested time. The Town will be responsible for all cleaning and maintenance associated with the events. The Town will have the right of first refusal for event dates outside of the baseball season. The Lessee shall in no way limit the Town’s ability to generate revenue during Town use of the Stadium.

• Utilities – All utilities shall be the sole responsibility of the Lessee.

• Naming Rights – The Town reserves the right to name and/or rename the Park and Stadium, and all parts thereof, in its sole discretion and retain all revenue from any such related agreement.

• Advertising and sponsorship – The Town reserves the right to reject any and all advertising or sponsorship which fails to meet the Town’s community standards.

• Concessions and merchandise – The Town reserves the right to reject the sale of any and all concession items and merchandise that fails to meet the Town’s community standards.

• Lease Term - The lease will have a ten-year term from the effective date of execution.

• Termination – Either party may terminate the lease with a 365-day prior written notice.

4. Procurement Process and Proposal Submission Requirements

4.1. Timeline

The timeline in the Introduction section above is provided for information purposes. Please note that dates are approximate and are subject to change, as applicable addenda may be issued if and when critical dates are changed.

Proposals will be received until exactly 12:00 pm (EST via OpenGov portal), Wednesday, June 17, 2026 and not later. Responses shall be submitted via the Town's eProcurement Portal and shall be received by the Purchasing Manager.

Proposals submitted in any other fashion shall not be accepted, unless otherwise noted in this RFP.

4.2. Interpretations and Clarifications

Questions or clarification of this RFP must be made in writing to the Purchasing Manager via the

Town's eProcurement Portal Q&A Feature. Questions must be submitted by 12:00 pm on

Thursday, May 28, 2026.

4.3. Submission of RFP

The proposal shall be submitted no later than 12:00 pm EST, Wednesday, June 17, 2026, via the Town's eProcurement Portal.

• Proposals should be clearly marked Lease of Moor Park Stadium, 2026-RFP-Rec-MP Lease

• When received, all proposals and supporting materials, as well as correspondence relating to the RFP, shall become the property of the Town.

• Proposals sent by any other method shall not be accepted, unless otherwise noted in this RFP.

• As allowed under NCGS 143B.129.8, proposals will not be made available to inspect or copy until the contract has been awarded.

• In submitting a proposal, it is understood by the vendor that the Town of Mooresville reserves the right to reject any and all proposals and to waive any irregularities or informalities in proposals when to do so is in the best interest of the Town of Mooresville.

• Any proposal may be withdrawn or modified by the vendor via the Town's eProcurement Portal, provided such withdrawal occurs before 12:00 pm on Wednesday, June 17, 2026.

• If a proposal includes any proprietary data or trade secret information, within your proposal, please email a redacted copy within 48 hours of the proposal submission deadline to purchasing@mooresvillenc.gov All submissions are subject to public inspection once the contract has been awarded. Data or information so identified will remain confidential to the extent allowed by https://procurement.opengov.com/portal/mooresvillenc mailto:purchasing@mooresvillenc.gov

North Carolina law pursuant to GS 132-1.2 and will be used by Town of Mooresville personnel solely for the purposes of evaluating proposals and conducting contract negotiations.

• The cost of preparing a response to the RFP will not be reimbursed by the Town.

• As applicable, proposals should include all necessary brochures or literature of proposed equipment or service.

• No agreements with any selected vendor shall be binding until a contract is signed and executed by the

Town Manager or Mayor and authorized representatives of the vendor.

4.4. Proposal Submission Requirements

All proposals must include the following:

• Proposed annual lease payment to the Town of Mooresville.

• Proposed annual capital investment payment to the Town of Mooresville.

• Detailed plan for scheduling a minimum of 25 home baseball games per season and non-baseball activations, including any blackout dates.

• Detailed plan and pricing for subleasing arrangements, including any requested Town uses.

• Description of field and facility maintenance practices.

• Plan for cleaning, staffing, and supervision of the facility, including security during games and events.

• Proposed concession operations plan, including menu with pricing, standard of food service, and revenue sharing with the Town.

• Proposed ticketing and merchandising plan, including revenue sharing with the Town.

• Proposed marketing and promotion plan, including community outreach and engagement opportunities.

• Experience and qualifications, including 3 references, any league affiliation and level of play.

• Proof of funding.

5. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Detailed proposed annual lease and capital investment payments.

N/A N/A

2. Detailed proposed revenue sharing for concessions, ticketing and merchandising sales.

N/A N/A

3. Demonstrated ability to manage scheduling and facility operations.

N/A N/A

4. Experience in operating or managing athletic facilities.

N/A N/A

5. Commitment to maintaining a clean, safe, and well-supervised environment for all users.

N/A N/A

5. Evaluation Criteria