Draft_SOW.pdf

Section C. Descriptions/Specifications/Statement of Work

C.1. Background The National Library for the Blind and Physically Handicapped (NLS/BPH) of the Library of Congress provides free digital talking-book machines to eligible United States residents who cannot hold, handle, or read traditional print media because of visual or physical handicaps. These machines are shipped all over the United States. NLS/BPH requires the production of custom cardboard boxes to package the digital talking book machine securely and prevent damage during shipping and storage.

The Willard Packaging Company has developed and is in possession of the tooling die and printing plates used to fabricate these custom boxes. The need to replenish stock is of an urgent nature to minimize delays in delivery of machines to patrons and institutions.

Willard has produced these boxes in the past and is familiar with the rigorous quality control standards and specifications of NLS/BPH.

C.2. Scope Contractor is to produce flat shipping cardboard cartons according to LC drawing specification # 040-1451900 and # 040-1451901. Once the cartons are inspected and approved by NLS/BPH, contractor shall proceed to deliver to the two designated locations within the United States of America on pallets and properly secured. Requested quantity is 20,000 cartons of each type listed in Section B. (flat cardboard material)

C.3 Requirements Production of a customized box is used to secure and prevent damage during shipping and storage of the digital talking-book machine. Contractor shall produce the boxes in accordance with LC drawing specification #040-1451900 and #040-1451901 by using the tooling die currently in their possession. Contractor shall ensure tooling used is properly marked “Property of the US Government, Library of Congress, National Library Service” with the date of fabrication.

Prior to mass production of box, contractor shall ship 10 pre-production samples of each type of box listed in Section B to NLS for approval as per the description listed in C.4.

Once production samples are approved by NLS, producer shall complete the remaining quantity and ship to the designated locations in no later than 60 days. Finished product shall be shipped palletized, banned or shrink wrapped, and labeled with part #040-

1451900 and #040-1451901 respectively. Transportation cost for shipments shall be pre-paid and reimbursable by NLS.

C.4 Quality Assurance requirement (QA) Samples shall be sent for quality assurance approval. Prior to mass production of cartons, contractor must ship ten (10) production carton samples of each item listed in Section B to:

NLS,

1291 Taylor Street, NW, Washington, DC 20542 QA Section, Attn: Bob Norton

For approval purposes shipping box or carton of samples must contain packing slip.

C.5 Deliverable FOB addressees

Library of Congress Library of Congress

Multistate Center West Multistate Center East 250 North 1950 West, Suite D 685 Redna Terrace Salt Lake City, UT 84116 Cincinnati, OH 45215 (801)715-6779 (513) 771-1127 Shipment Qty: 20,000 cartons of each part Shipment Qty: 20,000 cartons of each part

C.6 Delivery Schedule Contractor is to complete production and ship to addresses no later than 60 days after receipt of NLS approval of production samples. Bulk cartons are to be shipped flat, palletized, and either banned or shrink wrapped. All shipments will be prepaid by contractor. Finished product shall be labeled with part #040-1451900 and #040-1451901 respectively.

C.6.1 Delivery of samples to meet Quality Assurance requirement (QA) – see C.4 Item No. Carton Description Quantity Delivery 0001 Individual Boxes 20,000 45 Days after contract award 0002 Overpack Boxes 20,000 45 Days after contract award

C.6.2 The Library requires delivery under this contract to be made according to the following schedule:

Item No. Carton Description Quantity Delivery 0001 Individual Boxes 20,000 60 Days after Sample Approval 0002 Overpack Boxes 20,000 60 Days after Sample Approval