LCLSP12R0060.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

See Lines

5. SOLICITATION NUMBER

LCLSP12R0060

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/30/2012

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME Christine Calhoun ccalhoun@loc.gov

b. TELEPHONE NUMBER (No collect calls) 202-707-3311

8. OFFER DUE DATE / LOCAL

TIME

08/10/2012 00:15:00

CODE 9411

Contracts & Grants Management Library of Congress Contracts & Grants Management 101 Independence Av SE LA 325 Washington, DC 20540-9411

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

ECONOMICALLY DISADVANTAGE

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY accountspayable@loc.gov The Library requires invoices to be emailed Washington, DC 20540

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

LOC-2012-0101AD-C0111-014200-4020000000000000-2601-ZZZ-L3CG956

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Type: QS Document Number: LCLSP12R0060 Page 1 of 32

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 5/2011) BACK

Document Type: QS Document Number: LCLSP12R0060 Page 2 of 32

Table of Contents

Section Description Page Number

CS Continuation Sheet 1 Section B. Supplies and Prices 2 Statement of Work 3 Packaging and Marking 4 Inspection and Acceptance 5 Period of Performance and Deliverables 6 Contract Administration Data 7 Special Requirments 8 Terms and Conditions 9a Representations, Certifications and other Statements of Offerors 9b Instructions, Conditions and Notices to Bidders 10 Evaluation Factors for Award

Document Type: QS Document Number: LCLSP12R0060 Page 3 of 32

Section B - Continuation Sheet

Item No. Supplies or Services Quantity Unit Unit Price Amount

1 700#711-09 1.000000 EST

Description: Purchase large quantities of various size labels and ribbons for inventory and location tracking of Library of Congress' collections.

Reference Line: RQ - LSP20120065 - 1

2 700#712-09 1.000000 EST

Description: Purchase large quantities of various size labels and ribbons for inventory and location tracking of Library of Congress' collections.

Reference Line: RQ - LSP20120065 - 1

3 700#713-09 1.000000 EST

Description: Purchase large quantities of various size labels and ribbons for inventory and location tracking of Library of Congress' collections.

Reference Line: RQ - LSP20120065 - 1

4 700#714-09 1.000000 EST

Description: Purchase large quantities of various size labels and ribbons for inventory and location tracking of Library of Congress' collections.

Reference Line: RQ - LSP20120065 - 1

1 Section B. Supplies and Prices

SECTION B - SUPPLIES/SERVICES AND PRICES/COSTS

B.1 General

B.1.1 The Contractor shall provide all supplies and/or perform the services described in Section C., Statement of Work (SOW) at the Library of Congress, in accordance with the requirements of this Solicitation.

B.1.2 The Title for this Solicitation is Labels. Multiple awards may be made from this solicitation. Upon award (s) purchase orders will be issued from this solicitation.

B.2 Pricing.

B.2.1 Offerors must quote prices for all supplies and/or services required during the agreement period of performance and provide pricing for up to five years total. Partial pricing by an Offeror shall render the proposal non-responsive to the Library's requirements and the proposal shall not be considered for award.

B.2.2 Unit prices quoted shall be inclusive of all the offeror's direct costs (e.g., labor, maintenance, handling and transportation costs

Document Type: QS Document Number: LCLSP12R0060 Page 4 of 32

), other direct costs (ODC’s), indirect costs, and profit. Offerors must include all costs associated with providing the services de-scribed in and required by the Solicitation.

B.2.3 Offerors are cautioned that its price proposal may be rejected as non-responsive to the Solicitation requirements if it is materi-ally unbalanced as to prices for the initial contract period or any option period. A price proposal is considered to be materially unbal-anced when it is based on prices that are significantly less than cost for some items/work and prices that are significantly overstated for other items/work..

B.2.5 The Library shall not be responsible for compensating Offerors for any costs tied to Solicitation requirements but not factored into the proposed prices, either by the Offeror's intention or by mistake.

B.3 Prices/Costs

The Offerors shall furnish pricing information for their labels they plan on offering the Library of Congress. The Offerors shall com-plete the Pricing Schedule/Pricing Table above or submit under separate cover pricing information for each line item for the base and option periods listed. Offerors warrant that the prices in this proposal do not include any allowance for any contingency to cover in-creased costs for which economic adjustment is provided herewith.

B.4 Contract Type

This is a firm fixed unit price, Indefinite Delivery Indefinite Quantity (IDIQ) contract in accordance with FAR Part 16. Multiple awards are anticipated.

The minimum for this contract is $30,000 dollars for various label sizes. The maximum is not to exceed $260,000 dollars for various label sizes.

End of Section B .

Label Size Qty Unit Cost Base Year Option Year 1

Option Year 2

Option Year 3

Option Year 4

700#711-09 700#712-09 700#713-09 700#714-09

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Section C - Continuation Sheet

2 Statement of Work

STATEMENT OF WORK

C.1 Background

The Library of Congress (henceforth the Library) is the nation's oldest federal cultural institution and serves as the research arm of Congress. The mission of Library Services (the Service Unit responsible for the stewardship of the Library's collections) is to develop qualitatively the Library's universal collections, which document the history and further the creativity of the American people and which record and contribute to the advancement of civilization and knowledge throughout the world, and to acquire, organize, provide access to, maintain, secure, and preserve these collections.

The Library of Congress (LC) collections are estimated to contain more than 138 million items, including books, prints, photographs, drawings, posters, maps, manuscripts, documents, sound recordings, films, videos, globes, archaeological objects, and musical instru-ments. The mission of the Preservation Directorate includes coordinating and overseeing all Library-wide activities relating to the pre-servation and physical protection of Library materials– this includes the specification and procurement of label stock for inventory and location tracking of Library of Congress’ diverse collections. Working closely with the Preservation Research and Testing Division to establish the standards and specifications.

Unfortunately, most labels available on the market can damage the item to which they are affixed or simply fall off, discolor, or other-wise deteriorate. The Preservation Directorate’s Research and Testing Division (PD/PRTD) has tested and approved the use of a vari-ety of label options that can be applied directly to general and reference collections, paper flags for rare books, or applied to the en-closures that protect and preserve these collections.

C.2. SCOPE

The Preservation Directorate Binding and Collections Care Division purchase large quantities of various size labels and ribbons for in-ventory and location tracking of Library of Congress’ collections. The Library of Congress collections are estimated to contain more than 138 million items, including books, prints, photographs, drawings, posters, maps, manuscripts, documents, sound recordings, films, videos, globes, archaeological objects, and musical instruments.

The Library has committed to using thermal transfer labels, ribbons and printers after survey of available technology. Over the next five years, the Library estimates 6,000 labels at a minimum will need to be purchased. This solicitation is for an Indefinite Quantity Indefinite Delivery (IDIQ) Contract that meets these needs:

A. Provide clear statement(s) on the purpose and magnitude of the effort

Document Type: QS Document Number: LCLSP12R0060 Page 6 of 32

The thermal transfer printers provide the best option for non fading printing. The stock being requested provides both the best surface for printing and the best adhesion for labels. The label stock that is requested needs to work with thermal printers specified by (LC).

Parallel connection is used to produce call numbers, LCCN barcode labels, item barcode labels and MLC labels in the current ILS en-vironment which is subject to change.

The label stock supplies must meet the technical requirements described in the Library’s published Specifications incorporated by ref-erence in Section C.3. The specifications are also available in full text at: ht-tp://www.loc.gov/preservation/resources/supply/specific.html

Labels and ribbons stock are intended for use on the covers of books, papers used for flag inserts into books but always attached to outside of bound books, plastic and metal materials used in storage containers for collection materials, and are intended for use on types of paperboard used in preservation housing supplies such as folders and boxes or flag inserts.

C.3. CONTRACTOR REQUIREMENTS

A. Identify specific Tasks/Supplies to be performed/ furnished

3.1 Label Stock

3.1.1 Specification Number 700#711 – 09

Specifications for Pressure Sensitive Adhesive Labels for Application to Folders and Box#board for Use in Thermal Transfer Printers Polyester The polyester may be a clear, colorless, or white opaque film, 1 – 2 mil thick. The polyester must be biaxially oriented, non#recycled film, with no plasticizers added.

Polypropylene The polypropylene may be a clear, colorless, or white opaque film, 1 – 2 mil thick. Biaxial orientation is preferred.

Paper The paper must meet the composition and chemical requirements stipulated in Library of Congress Specification 100#100, section 1.

Adhesive The pressure#sensitive adhesive layer must possess high permanence characteristics such that labels, once applied, remain attached permanently and can be removed only with difficulty. The adhesive must be clearly identifiable as an acrylic polymer or copolymer by its infra#red spectrum.

3.1.2 Specification Number 700#712 – 09

Specifications for Pressure Sensitive Adhesive Labels for Application to Covers of Bound Books for Use in Thermal Transfer Printers Polyester The polyester must be a white opaque film, 1 – 2 mil thick. The polyester must be biaxially oriented, non#recycled film, with no plas-ticizers added.

Polypropylene The polypropylene must be a white opaque film, 1 – 2 mil thick. Biaxial orientation is preferred.

Adhesive The pressure#sensitive adhesive layer must possess high permanence characteristics such that labels, once applied, remain attached permanently and can be removed only with difficulty. The adhesive must be clearly identifiable as an acrylic polymer or copolymer by its infra#red spectrum.

3.1.3 Specification Number 700#713 – 09

Specifications for Pressure Sensitive Adhesive Labels for Application to Plastic and Metal Substrates for Use in Thermal Transfer Printers

Polyester The polyester may be a clear, colorless, or white opaque film, 1 – 2 mil thick. The polyester must be biaxially oriented, non#recycled film, with no plasticizers added.

Polypropylene The polypropylene may be a clear, colorless, or white opaque film, 1 – 2 mil thick. Biaxial orientation is preferred.

Adhesive The pressure#sensitive adhesive layer must possess high permanence characteristics such that labels, once applied, remain attached permanently and can be removed only with difficulty. The adhesive must be clearly identifiable as an acrylic polymer or copolymer by its infra#red spectrum.

3.1.4 Specification Number 700#714 – 09

Specifications for Pressure Sensitive Adhesive Labels For Application to Single Paper Sheets and Text Pages of Bound Books For Use in Thermal Transfer Printers

Polyester

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The polyester must be a white opaque film, 1 – 2 mil thick. The polyester must be biaxially oriented, non#recycled film, with no plas-ticizers added.

Polypropylene The polypropylene must be a white opaque film, 1 – 2 mil thick. Biaxial orientation is preferred.

Adhesive The pressure#sensitive adhesive layer must possess high permanence characteristics such that labels, once applied, remain attached permanently and can be removed only with difficulty. The adhesive must be clearly identifiable as an acrylic polymer or copolymer by its infra#red spectrum.

3.2 Product Requirements

3.2.1 Construction

The label stock must be provided in roll form on a hard core, with a release liner that will allow for easy and complete peeling of the face#stock without shearing of the adhesive layer.

3.2.2 Workmanship

All edges of the release liner and the label stock must be cut square and clean, and sizes accurate.

3.2.3 Dimensions

Dimensions of the label stock, roll, and the core will be specified on the purchase order.

3.2.4 Odors

The label stock must not emit odors deemed objectionable or hazardous to the work environment by the Library of Congress, when evaluated as described in TAPPI T 483.

3.2.5 Shelf#Life

The adhesive must have a minimum one year usable shelf#life such that the initial adhesion strength will be the same for labels ap-plied up to one year after the original delivery date under ambient storage conditions. The labels must also maintain their capacity to be printed upon.

3.2.6 Thermal Transfer Ribbon Compatibility

The label stock must be compatible with hard#resin thermal transfer ink ribbons. Wax ribbons or wax#resin ribbons are not accept-able. The vendor must supply compatible printing ribbons for the label stock, provide specification sheets (and/or performance data), a sample ribbon to be used for testing, and purchasing information for each ribbon recommended.

3.3. Packaging and Identification

3.3.1 Inner Packages

Each package must plainly identify the type, size and number of items within, the name of the supplier or manufacturer, year of manu-facture, and manufacturing run or batch number.

3.3.2 Outer Package

The items must be packed in standard commercial containers that are constructed to ensure that they arrive at the Library of Congress in dry, undamaged condition. The outside of each container must be identified by type, size and number of items within; manufactur-ing run or batch number; LC Purchase Order / Contract number and line number.

C.5. TESTING AND QUALITY ASSURANCE

5.1 Quality Assurance Testing

The Library of Congress has the right to perform any of the tests set forth in the specification where such tests are deemed necessary to ensure that supplies conform to prescribed requirements. When a label is procure and shipped to the Library of Congress, it has to be from the same continuous roll of stock. This will require only one test of the samples pulled from the shipment of the continuous roll of stock.

5.1.1 Physical and Performance Requirements Construction

5.1.1 Brightness

The face stock must have a minimum brightness of 82% as measured by directional reflectance at 457 nm, as described in TAPPI T 452.

The white pigmented face stocks must have a minimum brightness of 82% as measured by directional reflectance at 457 nm, as de-scribed in TAPPI T 452.

5.1.2 Brightness Retention

The brightness of the face stock must not change more than 10 points when subjected to 28 days of dark aging at 90°C and 50% RH, or when exposed 24 hours to a Xenon arc lamp in an Atlas Weatherometer under the following conditions: Irradiance Level: 1.0 watts/ m² at 420 nm. Inner filter: Borosilicate glass. Outer filter: clear soda lime glass. Black panel temperature: 50°C. Wet bulb depression:

Document Type: QS Document Number: LCLSP12R0060 Page 8 of 32

8.5°C. The change in brightness will be measured according to TAPPI T 452.

5.1.3 Bond Strength

The adhesive must demonstrate sufficient initial bond strength for the label to support a test weight of 200 grams for 10 minutes.

5.1.4 Curling, Lifting, Ooze

The labels must not show any sign of curling, lifting, buckling, or puckering, nor any evidence of the adhesive oozing beyond the label edges.

• Test Method

A set of three labels, size 1 x 1 inch, is applied to the each of the Test Panels selected for use in section 2.3 so that the entire adhesive side of the label is in contact with the substrate. The labels are set in place by applying firm pressure with the edge of a 3M plastic ap-plicator, model no. P.A.#1, to the labels in four downward strokes. The labels are then subjected to accelerated aging at 80°C and 50% RH for 28 days. At the end of the aging period, the labels are examined visually.

5.1.5 Print Fastness

The label stock must be able to accept and retain a clean, legible image from a thermal transfer printer.

5.1.6 Abrasion Resistance of Printed Image

The printed image on the label must be able to resist moderate abrasive forces with minimal smudging of the ink.

• Test Method

This procedure follows ASTM D 5264. Labels will be printed as described in section 2.6.

• Application and Abrasion

Printed labels are attached to a piece of LC Standard Test Paper P#1 which has been cut to fit the base of the Sutherland Rub Tester.

The test specimen is placed on the rubber pad on the base of the Sutherland Rub Tester, as described in ASTM D 5264, printed side facing the receptor block. The test specimen is then rubbed for 20 strokes using the A#1 Standard Receptor, Imperial Lapping Film with aluminum oxide 9#µm particles.

5.1.7 Suitability for Cold Storage

The label stock must be able to remain adhered to its substrate without lifting, curling, flagging, or peeling during long#term exposure in the Library of Congress cold temperature storage vaults, down to minimum conditions of #4°C and 30% RH.

5.1.8 Off#setting of Ink to Adjacent Papers

The printed image on the label must not rub off, transfer, or otherwise disfigure the paper facing the label.

5.1.9 Photographic Activity Test

If specified on the purchase order for use with collections of photographic materials, the labels must pass the Photographic Activity Test (P.A.T.), meeting the criteria stipulated in sections 5.3, 6.3, and 7.2 of ISO 18916. Both the face stock and adhesive side of the la-bel will be tested. Vendors may wish to confirm that their products pass the P.A.T. before submitting them to the Library of Congress for evaluation. The vendor may wish to send samples to the Image Permanence Institute (Rochester Institute of Technology/IPI, 70 Lomb Memorial Drive, Rochester, NY 14623#5604; Tel: 585#475#5199), or other testing laboratory, to determine conformance prior to submission.

5.1.10 Migration and Staining

The label adhesive must not migrate into and discolor the substrate and/or cause staining of the substrate after aging.

5.1.11 Damage to Adjacent Pages

Neither the face#stock nor the adhesive must cause discoloration, stick to, or otherwise cause damage to adjacent pages.

5.2 Sampling

To sample for testing, shipments will be sampled according to ANSI/ASQ Z1.4, inspection level S2, AQL 2.5%.

5.3 Methods

Tests will be conducted in accordance with specified test methods of the American National Standards Institute (ANSI), the American Society for Testing and Materials (ASTM), the Technical Association of the Pulp and Paper Industry (TAPPI), and the International Organization for Standardization (ISO). Publications describing these tests may be ordered directly from the technical associations, their websites, or other online standards vendors.

5.3.1 Testing

The testing of the label stock and ribbons will take place at the Library of Congress in the Preservation Research and Testing Division.

The testing methods are available in full text at: http://www.loc.gov/preservation/resources/supply/specific.html and a chart for each specification are in section C.5.4. Size of test samples printed and unprinted samples - dimensions must be at least 1" wide by at least 3" in length. Once award of the task order has been made, label stock must be provided for testing to verify the new stock continues

Document Type: QS Document Number: LCLSP12R0060 Page 9 of 32 to meet LC specifications. The vendor must provide the exact same label; namely the label must contain the exact same adhesive, face stock and topcoat in order to expedite testing and accept the material.

5.4 Table of Physical and Chemical Requirements and Test Methods

Specification 700-711-09 Property Requirement Test Method pH (paper face#stocks only) 8.0 – 9.5 TAPPI T 509, cold extraction, slurried pulp Alkaline Reserve (paper) 2 – 5% TAPPI T 553, slurried pulp Lignin (paper) Negative / Kappa 5 ASTM D 1030, X5 or TAPPI 236 Alum Rosin Sizing (paper) Negative TAPPI T 408 Adhesive Composition Acrylic FTIR Brightness, initial # 82% TAPPI T 452 Brightness Retention, after light/dark aging # 10 pts change TAPPI T 452 Bond Strength, 7 day dwell 200g, # 10 mm peel ASTM D 2860 (modified) Bond Strength, aged 400g, # 10 mm peel ASTM D 2860 (modified) Curling/Lifting/Ooze None Visual, after aging Print Fastness No image degradation NARA T.I.P. No. 5 Print Abrasion # 0.03 pts density change ASTM D 5264 Photographic Activity Test Pass ISO 18916

Specifcation 700-712-09 Property Requirement Test Method Adhesive Composition Acrylic FTIR Brightness, initial # 82% TAPPI T 452 Brightness Retention, after light/dark aging # 10 pts change TAPPI T 452 Bond Strength, 7 day dwell 200g, # 10 mm peel ASTM D 2860 (modified) Bond Strength, aged 350g, # 10 mm peel ASTM D 2860 (modified) Curling/Lifting/Ooze None Visual, after aging Print Fastness No image degradation NARA T.I.P. No. 5 Print Abrasion # 0.03 pts density change ASTM D 5264

Specification 700-713-09 Property Requirement Test Method Adhesive Composition Acrylic FTIR Brightness, initial # 82% TAPPI T 452 Brightness Retention, after light/dark aging # 10 pts change TAPPI T 452 Bond Strength, 7 day dwell 200g, # 10 mm peel ASTM D 2860 (modified) Bond Strength, aged 200g, # 10 mm peel ASTM D 2860 (modified) Curling/Lifting/Ooze None Visual, after aging Print Fastness No image degradation NARA T.I.P. No. 5 Print Abrasion # 0.03 pts density change ASTM D 5264

Specification 700-714-09 Property Requirement Test Method Adhesive Composition Acrylic FTIR Brightness, initial # 82% TAPPI T 452 Brightness Retention, after dark aging # 10 pts change TAPPI T 452 Bond Strength, 7 day dwell 200g, # 10 mm peel ASTM D 2860 (modified) Bond Strength, aged 200g, # 10 mm peel ASTM D 2860 (modified) Curling/Lifting/Ooze None Visual, after aging Print Fastness No image degradation NARA T.I.P. No. 5

Document Type: QS Document Number: LCLSP12R0060 Page 10 of 32

Off#setting of Ink # 0.04 pts density change GPO Test Method P#11 Migration/Staining, after aging # 3 pts TAPPI T 452 Damage to Adjacent Pages No blocking, discoloration TAPPI T 452 Photographic Activity Test Pass ISO 18916

C.5.5 Pre- Award Testing Pre-award testing is requred per section C.5. Please note the number of samples needed for testing of each label size is required to PASS prior to any award being made. Testing takes 2-3 weeks; upon successful passing of testing the award will be made and the first order will be placed. Please submit pre-award samples to:

Library of Congress 101 Independence Ave

LS/PRESERV/BCCD LMG21

ATTN: Clifton Bethea Washignton, DC 20540

X

Section D - Continuation Sheet

3 Packaging and Marking

Section D D.1 Delivery instructions

Library of Congress 101 Independence Ave

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LS/PRESERV/BCCD LMG21

Attn: Clifton Bethea Washington, DC 20540

Shipments must arrive undamaged to the correct location with proper notification. Failure to meet any of this criteria will be grounds for rejection of delivery. Partial shipments are acceptable, however, the order must ship complete within 60 days.

Section E - Continuation Sheet

4 Inspection and Acceptance

SECTION E INSPECTION AND ACCEPTANCE

E.1 Contractor Responsibility

The Contractor is responsible for the day-to-day inspection and monitoring of the Contractor work performed to ensure compliance with contract requirements. The results of all contractor quality control inspections conducted shall be documented on inspection re-ports and provided to the COTR, as requested. All work performed under this contract shall be of the highest quality and in keeping with the best practices of the industry. Services rendered under this contract shall be of sufficient quality to ensure timely delivery of supplies, and optimum satisfaction of Business Enterprises Division and adequate protection of Government's assets.

E.2 FAR 52.246-2 Inspection of Supplies -- Fixed-Price (Aug. 1996)

(a) Definition. “Supplies,” as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this con-tract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection sys-tem and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and con-

Document Type: QS Document Number: LCLSP12R0060 Page 12 of 32 venient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Govern-ment inspections or tests made at other than the Contractor’s or subcontractor’s premises; provided, that in case of rejection, the Gov-ernment shall not be liable for any reduction in the value of inspection or test samples.

(e)

(1) When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2) The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes re-inspection or retest necessary.

(f) The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g) The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance cor-rected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h) If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either

(1) by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or

(2) terminate the contract for default.

Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)

(1) If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time --

(i) When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii) When the supplies will be ready for Government inspection.

(2) The Government’s request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor’s plant, nor more than 7 workdays in other instances.

(j) The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract.

Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k) Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet con-tract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l) If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor

(1) at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor’s plant at the Contracting Officer’s election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or

(2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the con-tract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor’s plant and return to the original point when that point is not the Contractor’s plant. If the Contractor fails to perform or act as required in (1) or (2) above and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may au-thorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of Clause)

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Section F - Continuation Sheet

5 Period of Performance and Deliverables

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Term of Contract The term of the contract consists of a base year and four (4) Option Years. The "base period of performance of this contract is date of award through one year. The Library of Congress may unilaterally exercise each option period pursuant to LOC 52.217-9 - "Option to Extend Term of Contract."

F.1.1 Contract Clauses Incorporated by Reference

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.242-15 STOP WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 Place of Performance All work associated with this contract shall be performed at the following addresses as listed in section F.4.

F4. Deliverables-- Delivery instruction

Vendor will ship the order complete within 60 days, or receive written approval from the COR for an alternate delivery date. Vendor must be able to fulfill P.O.s in two shipments or less.

Delivery address:

Library of Congress 101 Independence Ave

LS/PRESERV/BCCD LMG21

Attn: Clifton Bethea Washington, DC 20540

End of Section F

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Section G - Continuation Sheet

6 Contract Administration Data

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contract Administration

(a) This contract will be administered by:

Vidya Vish

Contracting Officer

The Library of Congress

Office of Contracts and Grants Management.

101 Independence Ave. SE

Washington, DC 20540-9411.

Phone: (202) 707-9394; Fax: (202) 707-8611; Email: vvis@loc.gov

Christine Calhoun

Contracting Specialist

The Library of Congress

Office of Contracts and Grants Management.

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101 Independence Ave. SE

Washington, DC 20540-9411.

Phone: (202) 707-3311; Fax: (202) 707-8611; Email: ccalhoun@loc.gov

(b) Contracting Officer Representative (COR)

The designated COR for this contract is:

Clifton Bethea

Library of Congress

101 Independence Avenue, SE.

LS/PRESERV/BCCD LMG21

Washington, DC 20540-5809

Phone: 202-707-9004 email: cbet@loc.gov

(c) Copies of all correspondence concerning contract shall be provided to the CO at the above address and shall make reference to the contract number.

G.2 Contracting Officer's Authority

G.2.1 Contracting Officer: The CO is the only person authorized to issue amendments and modifications to the solicitation/contract, approve changes in any of the requirements under the solicitation/contract, or obligate funds. Notwithstanding any clause/provision contained elsewhere in this contract, the authority to modify the contract remains solely with the CO. If the Contractor makes any contract changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increases in charges that may result. The CO has the authority to perform any and all post-award functions in administering and enforcing the contract in accordance with its terms and conditions.

G.2.2 The Contractor shall submit any requests for modification of this contract to the CO with a copy of the request to the appointed

COR.

G.2.3 Contracting problems of any nature that may arise during the life of the contract must be handled in conformance with very specific public laws and regulations, including, but not limited to, the Federal Acquisition Regulation provisions in this contract. Only the CO is authorized to formally resolve such problems. Therefore, the COR and the Contractor shall bring unresolved contractual problems to the immediate attention of the CO Officer.

G.3 Contracting Officer's Representative

G.3.1 The COR will be responsible for the technical administration of this contract. The responsibilities of the COR include but are not limited to:

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(a) Developing the technical requirements.

(b) Evaluating Contractor submitted reports for technical sufficiency.

(c) Providing the technical direction during the performance of this contract. Technical direction includes:

(i) Direction to the Contractor to assist him/her in accomplishing the Statement of Work (SOW);

(ii) Comments on and approval of reports or other deliverables.

(d) Monitoring the Contractor's performance under the contract.

(e) Inspecting and accepting all deliverables.

(f) Conducting periodic reviews to ensure compliance with the contract terms and conditions.

(g) Advising the CO of any factors that may cause delay in performance of the work.

G.3.2 Technical direction must be within the scope of the contract's SOW. The COR does not have the authority to issue technical direction which:

(a) Institutes additional work outside the scope of the contract;

(b) Constitutes a change;

(c) Causes an increase or decrease in the estimated cost of the contract.

(d) Alters the period of performance.

(e) Changes any of the other express terms or conditions of the contract.

G.3.3 Technical direction will be issued in writing by the COR or confirmed by him/her in writing within five (5) calendar days after verbal issuance.

G.3.4 The COR shall provide no supervisory or technical instructional direction to the Contractor's personnel.

G.4 Invoice and Payment Provisions

All invoices shall be prepared in accordance with LOC 52.232-25, Prompt Payment – As Modified by the Library (JUN 2009).

G.5 CONTRACT ADMINISTRATOR (FEB 1985) *To be filled in at time of contract award*

The Contractor shall designate one individual to be contacted during the period of the contract for prompt contract administration.

Name:

Phone# Email:

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Section H - Continuation Sheet

7 Special Requirments

H.1 Interpretation of Contract Requirements

No interpretation of any provisions of this contract, including applicable specifications, shall be binding on the Library unless fur-nished or agreed to in writing by the CO.

H.2 Contractor Commitments, Warranties, Representations.

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. Failure of the Con-tractor to fulfill any such commitment shall be cause for the Library to render the Contractor liable under the default provisions for damages due to the Library, under the terms of this contract. For the purpose of this contract, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written amendments to its proposal. Written commitment by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to performance,

(2) any warranty or representation made by the Contractor described in (1) above, made in any literature descriptions, drawings, or specifications accompanying or referred to in a proposal.

H.3 Use of Library of Congress Name or Contractual Relationship in Advertising.

The Contractor agrees not to refer to awards or contracts with the Library in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the Library or is superior to other products or services. The Contractor also agrees not to distribute or release any information which states or implies that the Library endorses, uses, or distributes the Contractor's products or services.

H.4 News Releases

No news releases pertaining to this contract will be made without agency approval, as appropriate, and then only upon written approv-al received from the Contracting Officer

H.5 Delegation of Authority for Contract Administration

The (insert name of authorized SU official or his authorized representative shall act for and on behalf of the CO with respect to In-spection and Acceptance as follows:

(a) Evaluation of an overall basis of acceptability of workmanship and contractor compliance with technical requirements;

and

(b) The approval and acceptance of work performed under this contract.

This delegation does not authorize the modification of any of the contract provisions, terms or conditions. All authority not herein delegated, is reserved to the CO.

H.6 Conduct of Work

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be respons-

Document Type: QS Document Number: LCLSP12R0060 Page 18 of 32 ible for all damage to Library property by the activities of his employees resulting from these operations. The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuit-able, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library

H.7 Indemnification

The Contractor shall indemnify and hold harmless the Library of Congress and its officers, agents, representatives, and employees from all claims, loss damage, actions, causes of action, expenses and/or liability resulting from or on account of any personal/injury or property damage received or sustained by any person, or property damage growing out of, occurring or attributable to any work per-formed or related to this contract, regardless of whether such claims, loss damage, actions, cause of actions expense and/or liability may be attributable to the fault, failure or negligence of the Contractor.

H.8 Consequences of Contractor's Failure to Perform Required Firm -Fixed Price (FFP) Supplies

(a) The Contractor is responsible to totally fulfill the performance requirements of this contract. In addition to FAR Clause 52.246-4, Inspection of Supplies- Fixed Price (Aug 1996) (refer to Section E), the Government will deduct from the Contractor's invoice or oth-erwise withhold payment for any items of nonconforming service as specified below.

(i) The Government may apply an inspection technique which covers all or part of the work to either assess the Contractor's per-formance or determine the amount of payment due or both. The defect rate, for the purpose of assessing the Contractor's performance, when the periodic or 100 percent surveillance methods are used will be the sum of all defects observed during the course of the work expressed as a percentage of the total lot population of work items on a monthly basis. When the random sampling method of surveil-lance is used, the total lot defect rate will be the defect rate derived from inspection of a lot sample, expressed as a percentage of the lot sample size, and applied to the total lot population of work items on a monthly basis.

(ii) A contract requirement may be composed of several service subtasks. A contract requirement may be determined to be partially complete if the Contractor satisfactorily completes some, but not all, of the service subtasks requirements. Any incomplete service subtask requirement or service requirement that does not meet the output's associated standard is a defect. Defects may result in de-ductions being taken from the Contractor's invoice.

(iii) The Government will give the Contractor written notice of defects or deficiencies or otherwise prior to deducting for non-performed or unsatisfactory work.

(iv) In addition to all of the rights the Government may have, the Government will, for defects, make the deductions, as set forth be-low.

(A) In the case of non-performed work, the Government:

(1) Will deduct from the Contractor's invoice all amounts associated with such non-performed work at the prices established by the Contracting Officer unless the Contractor is permitted or required to perform pursuant to paragraph (2) below and satisfactorily com-pletes the work

(2) May, at its option. afford the Contractor an opportunity to perform the non-performed work within a reasonable period subject to the discretion of the COR, but in no event longer than two (2) hours in the case of daily supplies or 24 hours in the case of all other supplies, of the notice to the Contractor of such non-performance, at no additional cost to the Government;.

(B) In the case of unsatisfactory work, the Government:

(1) Will deduct from the Contractor's invoice all amounts associated with such unsatisfactory work at the prices established by the Contracting Officer.

(2) May, at its option, afford the Contractor an opportunity to perform the unsatisfactory work within a reasonable period subject to the discretion of the COR, but in no event longer than two (2) hours in the case of daily supplies, or 24 hours in the case of all other supplies, of the notice to the Contractor of such unsatisfactory work, at no additional cost to the Government;

Document Type: QS Document Number: LCLSP12R0060 Page 19 of 32

(b) Should the Government elect options (iv) (A) (1), (iv) (A)(2), (iv)(B)(1), or (iv)(B) (2) above, the Government will not assess addi-tional remedies if:

(1) The Contractor is working in good faith with the Government to correct the problem(s) in the future;

(2) The Contractor does not have a repetitive trend of non-performed and unsatisfactory work for the same requirements;

and

(3) The Contractor is willing to re-perform defective supplies at no additional cost to the Government.

(c) Where the Government exercises its options in (iv)(A)(2) or (iv)(B)(2), the Contractor's original inspection results shall not be modified upon re-inspection. Instead, any payment reduction shall be offset by a credit for satisfactory re-performance.

(d) The Government's exercise of rights under this clause shall not preclude either:

(1) single occurrences of such nonperformance or unsatisfactory performance, or

(2) multiple occurrences of non-performance or unsatisfactory performance, regardless of whether deductions were taken, from be-ing grounds for termination in accordance with the FAR clause 52.249-8, "DEFAULT" (Fixed Price Supply and Service)" in Section I.

H.9 SECURTY REQUIREMENTS

H.9.1 Information Technology Security

H.9.1.1 Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect and use them for official business, and only in accordance with Library regulations and bargaining agreements. Unauthorized or inappropriate use may result in disciplinary actions.

H.9.1.2 Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email ser-vices as usage may be monitored.

H.9.1.3 Level of Access. The Library Services' (LS) Host Office will determine the level of access to the Library's IT equipment, staff and software needed to successfully perform under this Agreement. Access may include email, word processing, internet, and in-tranet.

H.9.1.4 Mandatory IT Security Training. Within the first 10 working days at the Library, all persons must take mandatory training in information systems security prior to use of or access to any of the Library's digital assets. The required training is available on-line at http://www.loc.gov/staff/cld/, or from outside the Library, at http://olc.loc.gov

H.9.2 Collections Security…