Section_J_SOW_for_Intial_Order.docx

Attachment A Statement of Work for Initial Order Silver Recovery Services - LCLSC16Q0023

1. Requirements Items and Services must match description as list in table below:

2a: Prepare MRC’s and ship to refinery for processing and recovery.

Vendor to supply packing/shipping material (pallets, shrink-wrap, etc.), prepay freight & associated costs, and provide shipping information (including confirmation of delivery) to the Library.

3a: Weigh the silver flake harvested from the electrolytic units by Library staff on certified scale supplied by vendor, and ship the flake off to a refinery – as needed, estimated at once every 3-6 months.

4a: Weigh the silver flake harvested from the electrolytic units by Library staff on certified scale supplied by vendor, and ship the flake off to a refinery – as needed, estimated at once every 3-6 months.

5a: Weigh boxes of scrap film using Library supplied freight scale, prepare for shipment (vendor to provide detailed description of this procedure), and then ship to refinery/ recycling plant.

Vendor will provide all necessary internal program management and project oversight to insure that the terms of the contract are followed. This will include but not necessarily be limited to the following: 1) Administrative oversight consisting of establishing and managing escrow account for deposit of funds recovered from refined silver; 2) Tracking shipments of silver bearing MRC’s, flake, and scrap film; 3) Supplying a certified scale for the weighing of dried silver flake (task 3); 3a) Harvested silver flake -- will be purchased by the contractor. The rate of reimbursement will be based on an agreed upon formula. 3b)The credit for the silver flake will be deposited in an escrow account established by the vendor on behalf of and payable to the Library of Congress upon demand. 3c) The contract proposal will include the proposed reimbursement formula, and a sample credit calculation using the proposed reimbursement formula. The sample calculation should presume a harvest of 100 avoir pounds of dried silver flake for illustrative purposes. 4) Scrap Film Recycling -- Scrap film will be purchased by the Vendor at a fixed cost per pound. A Certificate of Destruction will be issued for the scrap film by the Vendor. The government will supply the scrap film pre-boxed to the contractor for shipment. The contract proposal will include a proposed reimbursement formula, and a sample credit calculation using the proposed reimbursement formula. The sample calculation should use a scrap film weight of 5,000 pounds for illustrative purposes. The rate of reimbursement will be based on an agreed upon formula. The reimbursement credit for the scrap film will be deposited in an escrow account established by the vendor on behalf of and payable to the Library of Congress upon demand. 5) Generating reports, invoices, and any/all other necessary tasks associated with the proper documentation and administration of the contract.

6a: CPAC brand Repac 2000 MRC’s or equivalent.

CPAC brand Repac 2000 MRC’s or equivalent, price each, including any needed fittings, thread tape, tubing, etc., required to hook up the MRC's.

7a: CPAC brand Hi-Flo II MRC’s or equivalent.

2. Contract Performance

2.1 Items must be delivered and services started 60 days after contract award date. Payment will be 30 days after completion of tasks or receipt of invoice.

2.2 The Vendor may use the freight scale located at the Packard Campus for Audio Visual Conservation loading dock for the purpose of weighing scrap film and MRC’s for shipment.

2.3 The Vendor must have all necessary special licenses/certifications (if any) required to handle, prepare, and ship silver bearing materials required by the state of Virginia.

2.4 The Vendor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 8:30am and 5:00pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

2.5 The Vendor will be required to travel CONUS and within the National Capitol Region during the performance of the contract to attend meetings and possibly training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this requirement.