LCHS Flooring RFP Document amended 2_27_24.pdf

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REQUEST FOR PROPOSALS

FOR

LANIER COUNTY HIGH SCHOOL

FLOORING REPLACEMENT

FOR LANIER COUNTY

SCHOOLS

The Lanier County School System will receive proposals for the Lanier County High School

Flooring Replacement at Lanier County Board of Education at 247 South Highway 221, Lakeland, Georgia 31635. Proposals will be accepted from 2/1/2024 and no later than 3/1/2024 at

1:00 p.m.

Copies of the RFP are available on our website www.lanier.k12.ga.us under current RFP.

The Lanier County Board of Education reserves the right to reject any and all proposals and to waive technicalities.

Lanier County School System

Request for Proposals (RFP)

Lanier County High School Flooring Replacement

Basic Information – Lanier County School System is a small school system located in

Lakeland, Georgia. The town is located in South Georgia, 20 miles North East of Valdosta and Moody Air Force Base.

Purpose – Lanier County School System is soliciting Proposals from interested and qualified

Proposers to provide Total Cost for LCHS Flooring Replacement.

http://www.lanier.k12.ga.us/

Schedule

RFP Release………………………………………………………………………….2/1/2024

Mandatory pre-bid meeting and walk thru ………………………………..…..…. 2/19/2024

Deadline for Receipt of Questions EMail Only – bradford.doyon@lanier.k12.ga.us.

………………………………………………………………………………………2/23/2024

Deadline for Receipt of Proposals………………………………………3/1/2024 at 1:00 PM

Proposal Opening…………………….……………3/4/2024 at 8:30am in an Open Meeting

Proposal Scoring…………………………………...3/4/2024 at 9:00am in a Closed Meeting

Board approval……………………………………………………………………....3/11/2024

Proposer Requirements - Should the Lanier County Board of Education (LCBOE) elect to proceed with this project, the successful Proposer will be required to enter into an Agreement with

LCBOE for implementation and operation of the Proposed System offered in the successful

Proposer’s submittal in response to this RFP. All proposers must be E-Verified and must submit a contractor’s affidavit with their proposal. You can find a copy of the affidavit that is required on our website www.lanier.k12.ga.us.

Terms of Agreement - Any Agreement developed as a result of this RFP will commence and take effect on a date mutually agreed upon by the successful Proposer and the LCBOE and will be set forth in the Agreement. During the contract period, the Board or the successful Proposer may terminate the agreement if a breach occurs which is not resolved within ninety days after written notice. The Board may terminate the Agreement for convenience with 7 days written notice.

The requirements of this RFP and responses to the RFP, as agreed to by the Board, shall be incorporated into the Agreement.

Respondents agree to waive any claims they have or may have against the Owner, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the: (1) administration, evaluation, recommendation or selection of any proposal or qualifications; (2) waiver of any representations under the proposal or documents; (3) approval or rejection of any proposal or qualifications; and (4) award of a contract.

Payment- Payment will be made upon completion and inspection of delivery of contract expectations.

Location and Description of Facilities

Lanier County High School 52 West Patten Avenue Lakeland, Georgia 31635

Note: Statutorily Required Bid Bond and 100% Payment & Performance Bond required for this package pursuant to O.C.G.A. § 36-91-50 et seq.!

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Scope for Lanier County High School Floor Replacement:

Remove existing VCT flooring & base in all classrooms with VCT flooring and install LVP flooring & base in all classrooms and rooms with VCT flooring. Remove and replace base in hallways.

Install new carpet & base in Band classrooms and offices with carpet flooring. Remove and dispose of existing carpet and base.

All bases are 1/8” Rubber Cove Base – Black 6”.

Please refer to floor plan included with RFP. Square footages on the floor plan are not exact.

This is a very time sensitive project with the scope of work being performed in June and July

2024! THIS PROJECT SHALL BE COMPLETED BY JULY 28, 2024. Work may begin on

May 23, 2024

LVP Flooring specifications

Patcraft – North Ridge 6” – Cabin Timber

COLLECTION: North Ridge

STYLE NUMBER: I207V

CONSTRUCTION: Commercial Luxury Vinyl Plank

WEAR LAYER THICKNESS: 20 mil / 0.02 inches (0.508 mm)

OVERALL THICKNESS: 0.118 inches (3 mm)

Carpet Tile Specifications

Patcraft – Learning Lab – Color to Be Determined by Owner

COLLECTION: Learning Lab

STYLE NUMBER: I0661

PRODUCT SIZE: 24 inches x 24 inches (60.96 cm x 60.96 cm)

AREA PER BOX: 48 ft² (4.46 m²)

PIECES PER BOX: 12

GAUGE: 1/10 inches (39.37 per 10 cm)

STITCHES: 12 per inches (45.28 per 10 cm)

FINISHED PILE THICKNESS: 0.121 inches (3.07 mm)

AVERAGE DENSITY: 5355 oz/yd³ (0.20 g/cm³)

TOTAL THICKNESS: 0.236 inches (5.99 mm)

TUFTED YARN WEIGHT: 18 oz/yd²

Proposal Delivery Instructions - Proposals shall consist of one original and three copies. Submit proposals to:

Lanier County School System – Superintendent

Lanier County High School Flooring Replacement

Attention: Mr. Gene Culpepper, Superintendent

247 South Highway 221 Lakeland, Georgia 31635

Proposals will be received until March 1, 2024 at 1:00 PM. (No Proposals will be accepted after this time). To be accepted, all proposals are to be submitted, in sealed packages marked “LCHS

Flooring Replacement. Proposals must be sent by U.S. Mail, courier service such as Federal

Express or United Parcel Service or hand delivered. NO proposals will be accepted via fax transmission or email regardless of time of delivery. One original and three (3) copies of each proposal should be sent or delivered to the Lanier County School System. (247 South Highway

221, Lakeland, Georgia 31635)

Contracts and Obligations - Contracts and obligations are contingent upon the Lanier County

School System Board of Education having sufficient local funding at the time the contract is secured. Contracts and obligations will commence upon approval by the Lanier County Board of

Education.

Data Access - Any data (Data defined as any information, associated with data and databases.)

provided to vendors is intellectual property of Lanier County Board of Education and as such must be provided to Lanier County Board of Education upon request.

Insurance -To adequately protect the interests of the Owner, the successful respondent shall procure, and maintain in effect during the life of the agreement, the following insurance coverage:

1. Workers Compensation:

a. State: Statutory

b. Employers Liability:

i. $1,000,000.00 Each Accident

ii. $1,000,000.00 Disease Policy Limit

iii. $1,000,000.00 Disease Each Employee

2. Comprehensive General Liability (including Premises-Operations; Independent

Contractors Protective; Products and Completed Operations; Broad Form Property

Damage; X-C/U Explosion, Collapse and Underground Coverage):

a. General Aggregate: $2,000,000.00

b. Products/Completed & Operations Aggregate: $2,000,000.00

c. Each Occurrence: $1,000,000.00

d. Personal & Advertising Injury: $1,000,000.00

e. Fire Damage – Any One Fire: $100,000.00

3. Comprehensive Automobile Liability:

a. Combined Single Limits: $1,000,000.00

4. Umbrella Excess Liability:

a. General Aggregate: $1,000,000.00

b. Products/Completed & Operations Aggregate: $1,000,000.00

c. Each Occurrence: $1,000,000.00

d. Personal & Advertising Injury: $1,000,000,00

e. Completed Value/Builders Risk including interests of the Owner, Contractor, Subcontractors and Sub-subcontractors and covering the entire project including materials stored off site and materials in transit.

Evidence of required bonds and insurance shall be presented prior to the execution of a contract.

Insurance policies to be carried under the agreement shall not be changed, canceled, or allowed to expire without thirty (30) days prior written notification by the insurer to the school system via registered mail, return receipt requested.

Assignment - Any attempt by supplier to assign or otherwise transfer any interest in this

Agreement without prior written consent of Lanier County Board of Education shall be void.

Attorney’s Fees - The parties agree that in the event of dispute, each party will bear its own costs of litigation and attorney’s fees.

Compliance with Law - The vendor shall comply with all applicable federal, state and local statutes, regulations, ordinances or other legal requirements that apply to it or Lanier County

Board of Education.

Inconsistencies in Conditions - In the event there are inconsistencies between the specifications, scope of work and the proposal terms or conditions, contained herein, the proposal terms and conditions will take precedence.

Indemnity - Proposer shall indemnify, defend and hold harmless Lanier County Board of

Education from and against any claims, losses, suits, charges, demands and expenses, including attorneys’ fees, arising out of or related to (i) Proposer providing the services, (ii) any breach of any duty, representation, warranty or covenant, contractual or otherwise, by or attributable to

Proposer and (iii) any act or omission attributable to Proposer.

Selection Evaluation – The services being sought under the RFP are considered professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers which will result in an award that is in the best interest of the Lanier County Board of Education. Factors for evaluation will be weighted and a grading scale of 1-5 shall be used to grade certain factors.

1. The capability of the proposer to deliver the services in an efficient and timely manner (30%), THIS PROJECT SHALL BE COMPLETED NO LATER THAN

JULY 28, 2024.

2. Firm’s proximity to contract site, as well as proximity of any major subcontractors.

(10%)

3. Proposer’s contract amount (30%).

4. Responses of at least (3) references for the proposer has performed similar services (15%).

5. K-12 Relevant Experience, Past Performance & Current Workload (10%)

Sequence of Events

2/1/2024 Advertise on LCSS web site

3/1/2024 Receipt of Proposals by LANIER COUNTY SCHOOLS

3/4/2024 Evaluation of Proposals by LANIER COUNTY SCHOOLS

3/11/2024 Recommendation to Lanier County Board of Education

Proposal Sheet

Contract Price Quotation for LCHS Flooring Replacement

Proposal Deadline is ____________________________

Total Contract Bid $ _______________________

Company Name and Address:

Telephone:

Fax numbers:

Email address:

Company website:

Printed name of Authorized Company Representative

Signature of Authorized Company Representative and Date