LCFDL25R0007.pdf

Document Number: LCFDL25R0007 Page 1 of 42

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F20250002

PAGE 1 OF

5. SOLICITATION NUMBER

LCFDL25R0007

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/11/2025

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

03/17/2025

10:00 ET

CODE 9414-FDL

FEDLINK Contracts Library of Congress 101 Independence Ave SE LA 215 Washington, DC 20540-9411

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 9414-FDL16. ADMINISTERED BY

FEDLINK Contracts Library of Congress 101 Independence Ave SE LA 215 Washington, DC 20540-9411

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

9414-FDLCODE18a. PAYMENT WILL BE MADE BY Submit Invoices through https://www.ipp.gov Submit Invoices through https://www.ipp.gov Washington, DC 20540

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

LOC-2025-4543XR-C4014-2009000100000000-850001-2535-2025-FT

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Tariq Miakhel

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: LCFDL25R0007 Page 2 of 42

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: LCFDL25R0007 Page 3 of 42

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs LC52.212-1 Order of Precedence (July 2017) LC52.216-3 Contract Type (JUN 2016) B Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C Descriptions and Specifications

D Packaging and Marking 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (Sep 2023)

F Deliveries or Performance

F DELIVERIES AND PERFORMANCE

G Contract Administration Data Section G Contract Administration Personnel

H Special Contract Requirements LC52.201-1 Contracting Officer's Representative (COR) Appointment and Authority (Jan 2016) LC52.237-1 Key Personnel (Aug 2014) LC52.203-1 Contractor Publicity (Oct 2013)

I Contract Clauses 52.233-1 Disputes (May 2014) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) LC52.232-25 52.232-25 (DEV) Prompt Payment (Jul 2013) 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) LC52.212-4 52.212-4 (DEV) Contract Terms and Conditions - Commercial Items (Feb 2016) 52.232-25 Prompt Payment (Jan 2017) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.242-13 Bankruptcy (July 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025)

K Representations, Certifications and Other Statements of Offerors or Respondents 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

L Instructions, Conditions and Notices to Offerors or Respondents LC52.215-1 Proposal Submission Instructions - Best Value Trade-Off (JUL 2016)

M Evaluation Factors for Award LC52.215-2 Evaluation - Best Value Trade-Off (FEB 2020)

Document Number: LCFDL25R0007 Page 4 of 42

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 Beginner Cataloging

Course - Webinar

Firm Fixed Price

PSC:

1.000000 EA

Period of Performance:04/14/2025 - 04/13/2026

Description:Beginner Cataloging Course - Webinar One session in accordance with section C. Minimum number of registrants: 5. Maximum number of registrants: 25.

Reference Line:F20250002 - 0001

Pricing Options:

Indicator: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 Optional Beginner

Cataloging Course -

Webinar

Firm Fixed Price

PSC:

3.000000 EA

Period of Performance:04/14/2025 - 04/13/2026

Description:Optional Beginner Cataloging Course - Webinar Up to an additional 3 webinars in accordance with section C. Minimum number of registrants: 5. Maximum number of registrants: 25.

Reference Line:F20250002 - 0001

Pricing Options:

Indicator: Option

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 Optional Intermediate

Cataloging Course -

Webinar

Firm Fixed Price

PSC:

2.000000 EA

Period of Performance:04/14/2025 - 04/13/2026

Description:Optional Intermediate Cataloging Course - Webinar Up to 2 webinars in accordance with section C. Minimum number of registrants: 5. Maximum number of registrants: 25.

Reference Line:F20250002 - 0001

Pricing Options:

Indicator: Option

Document Number: LCFDL25R0007 Page 5 of 42

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 Optional Advanced

Cataloging Course -

Webinar

Firm Fixed Price

PSC:

6.000000 EA

Period of Performance:04/14/2025 - 04/13/2026

Description:Optional Advanced Cataloging Course - Webinar Up to 6 webinars in accordance with section C. Minimum number of registrants: 5. Maximum number of registrants: 25.

Reference Line:F20250002 - 0001

Pricing Options:

Indicator: Option

LC52.212-1 Order of Precedence (July 2017)

This is an order pursuant to contract TBD and the terms and conditions set forth herein. The terms and conditions of the contract are incorporated into this order along with the terms and conditions set forth herein. In the event of a conflict, the Library’s terms and conditions take precedence.

(End of clause)

LC52.216-3 Contract Type (JUN 2016)

This will be a firm-fixed-price contract

(End of Clause)

B Supplies or Services and Prices

B.1. TITLE

The title of this procurement is “Cataloging Webinars for Federal Librarians.”

B.2. CANCELLATION

The Government reserves the right to cancel this agreement up to five (5) business days in advance of the event without penalty if minimum registration is not achieved.

B.3. PRICE SCHEDULE

Please provide pricing proposal according to the table below:

CLIN Description Minimum

Registrants Maximum Registrants

Quantity Unit Unit Price Total Price

0001 Beginner Cataloging Course for up to

5 25 1 Course

Optional CLIN

Document Number: LCFDL25R0007 Page 6 of 42

0002 Optional Beginner Cataloging Course for up to

5 25 3 Course

0003 Optional Intermediate Cataloging Course for up to

5 25 2 Course

0004 Optional Advanced Cataloging sessions for up to 25

5 25 6 Session

Section C - Descriptions/Specifications/Statement of Work

C Descriptions and Specifications

SECTION C – STATEMENT OF WORK

C.1. BACKGROUND

The Federal Library and Information Network (FEDLINK) is a nationwide network, or consortium, of federal libraries, information centers, and other federal offices whose purpose is to provide contracting, financial management, professional development, and library support services to its customers so that they are better able to fulfill their crucial mission of keeping the Government and the nation informed.

The FEDLINK user universe includes each of the National Libraries; each cabinet level executive department as defined in 5 U.S.C.

§101; and additional departments and agencies including the departments of the Air Force, Army and Navy, the Executive Office of the President, OMB, OPM, GAO, GSA, GPO, NASA, and NARA. Membership also includes the U.S. Supreme Court and the Administrative Office of the U.S. Courts, the Smithsonian Institution, the District of Columbia, federal independent agencies, government Corporations, and American Indian Tribal Governments.

Federal information professionals from member agencies engage in education and training programs for products, services, technology, and techniques, and other related matters that enhance the performance of federal libraries and information centers.

C.2. SCOPE

The contractor shall provide online professional development training for federal library staff to meet their agency goal of protecting federal agency collections and assuring their long-term, sustainable discovery and access.

C.3. REQUIREMENTS

C.3.1. Content The Contractor shall provide all services, personnel, supplies, and necessary equipment to complete the following:

• Host live sessions on web-based meeting platform (e.g., Adobe Connect, GoTo Meeting, Microsoft Teams, WebEx, Zoom for Government).

• Courses shall be comprised of theoretical, instructional, and experiential learning, including lecture, discussion, and interactive training elements.

• Provide a course covering the following modules:

Beginner’s Cataloging Course Intended Audience: Federal information professionals including library managers, librarians, library technicians and/or other library staff with little or no knowledge of basic cataloging, or those interested in a review of cataloging basics.

The Beginners Cataloging Course will consist of four (4) instruction hours covering basic-level cataloging topics. Examples of topics include:

Document Number: LCFDL25R0007 Page 7 of 42

• Introduction to Cataloging – Instruction will cover the basics of cataloging for federal libraries including definitions, various rules, principles, and standards (such as AACR2, MARC, FRBR, Dublin Core, RDA, BIBFRAME, etc.), classifications, principles, tools, and techniques for cataloging (physical and electronic).

• Understanding MARC – Instruction will cover identifying a MARC record, understanding fields and subfields (fixed and variable), recognizing tags, and understanding indicators.

• Copy Cataloging – Instruction will cover how to search OCLC/Connexion, evaluate different records (i.e.: AACR2 vs.

RDA), determine treatments of different formats, identify the best record for the library, and develop the workflow for copy cataloging.

• Enhancing Records – Instruction will cover topics on how to enrich a record by updating MARC fields, adding local fields, assigning call numbers, controlling subject headings, and maintaining authority control and quality control.

C.3.2. Optional Content The Contractor shall provide all services, personnel, supplies, and necessary equipment to complete the following:

• Host live sessions on web-based meeting platform (e.g., Adobe Connect, GoTo Meeting, Microsoft Teams, WebEx, Zoom for Government).

• Courses shall be comprised of theoretical, instructional, and experiential learning, including lecture, discussion, and interactive training elements.

• Provide a course covering the following modules:

Intermediate Cataloging Course Intended Audience: Federal information professionals including library managers, librarians, and/library technicians, and/or other library staff who have completed the Beginner’s Cataloging Course and/or have a basic understanding of the fundamentals and principles of cataloging and limited experience with copy cataloging.

The Intermediate Cataloging Course will consist of four (4) instruction hours covering intermediate-level cataloging topics. Examples of topics include:

• Classification – Instruction will cover topics on Classification Web searching, the principles of classifications (LCCN, Dewey), tables and schedules, and Cutter numbers.

• Subject Analysis and Subject Headings – Instruction will cover topics on examining the types of subject headings (LCSH, LC Authorities, LC Name Authority File, MeSH, etc.), the structure of subject headings, the process of subject analysis, and the appropriate selection of subject headings.

• Access Points – Instruction will cover topic on types and examples of access points (authorized vs. variant), how they appear in MARC fields, and the importance of access points (discovery).

• Advanced Copy Cataloging – Instruction will cover topics on essential cataloging rules and core skills, developing cataloger’s judgement, and further developing knowledge and skills on enhancing records.

Advanced Cataloging (Individual Selections) Intended Audience: Federal information professionals including library managers, librarians, and/library technicians, and/or other library staff who have completed the Intermediate Cataloging Course and/or have a thorough understanding of cataloging principles, tools, and standards/schemas, and experience with original and copy cataloging. The Advanced Cataloging sessions consist of a selection of six (6) offerings that may include topics such as the following examples:

• Linked Data – Definition of linked data and general guidelines, representing and sharing data that connects information across different sources and domains, W3C Semantic Web standards (e.g., RDF, URI), and the benefits of using linked data in libraries.

• Taxonomies and Controlled Vocabularies – Types of controlled vocabularies, understanding structures and relationships, methods to design and develop controlled vocabularies, taxonomies, and ontologies, and best practices for maintenance and management.

• Metadata – Metadata terminology and basic principles, differences between cataloging and metadata, types of metadata, metadata schemas (Dublin Core, MODS, EAD, etc.), mapping between schemas, and provide an overview of XML metadata.

• RDA Training – Basic principles and organization of RDA, FRBR standard, RDA Core elements, how to use the RDA Toolkit, workflows, and implement best practices.

• Crosswalks – Differences and similarities between metadata standards, mapping from standard to standard (e.g., legacy to current standard), crosswalk tools and techniques, provide an overview of metadata migration, and the importance of documentation.

• MarcEdit – Building, editing, and manipulating library records and data using MarcEdit, including techniques to extract/ build fields, find errors, and cleanup records.

• Cataloging with Artificial Intelligence – Application of AI to metadata, copyright, and quality control.

Document Number: LCFDL25R0007 Page 8 of 42

• Inclusive Cataloging – Critical cataloging, theoretical underpinnings that have historically biased cataloging practices, and strategies for reparative description.

C.3.3. Personnel The Contractor staff shall possess adequate education, training, and experience to perform work meeting the requirements described in the Section C of the solicitation. Instructors shall have 4 years of experience in a field related to cataloging following appropriate education and training; shall have experience in successfully teaching the proposed cataloging courses; and shall be sufficiently fluent in English, including oral and writing abilities, to meet the functional requirements of the position. Instructors are considered key personnel.

C.4. Deliverables The Contractor shall provide all services, personnel, supplies, and necessary equipment to complete the duties and responsibilities required to perform the following:

• Course sessions shall be 60-90 minutes and directed to a federal information community:

• The Beginner’s Cataloging Course shall consist of four (4) instructions hours as outlined in section C.3.1 as a package.

• The Intermediate Cataloging Course consists of four (4) instructions hours as outlined in section C.3.2 as a package.

• The Advanced Cataloging Course consists of six (6) individual modules as outlined in section C.3.2.

• The initial Beginner Cataloging Course webinar shall be completed before 6/30/2025. The final dates of the Beginner

Cataloging Course and any optional webinars shall be agreed upon between the Contractor and Customer.

• Host live sessions on web-based meeting platform (e.g., Adobe Connect, GoTo Meeting, Microsoft Teams, WebEx, Zoom for Government).

• Online seats and digital course materials for up to 25 participants per session.

• Descriptive and promotional materials to publicize the event to the federal information community.

• Access to recordings of the webinars to registrants for at minimum three (3) months.

• Digital certificates of completion for participants.

Section D - Packaging and Marking

52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (Sep 2023)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(b) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the ASSIST website identified in paragraph (a) of this provision.

(End of provision)

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

ITEM START END

0001 04/14/2025 04/13/2026

0002 04/14/2025 04/13/2026

0003 04/14/2025 04/13/2026

0004 04/14/2025 04/13/2026

F DELIVERIES AND PERFORMANCE

F.1. Period of Performance

Document Number: LCFDL25R0007 Page 9 of 42

The period of performance is from the date the order is issued (Date of Award) through twelve (12) months.

F.2. Place of Performance Sessions shall be live and hosted on a web-based meeting platform (e.g., Adobe Connect, GoTo Meeting, Microsoft Teams, WebEx, Zoom for Government).

F.3. Schedule of Events and Deliverable

No. Description of Event/Deliverable Due date 1 Customer and Contractor attend Kick-off meeting.

Within one (1) week of order start date.

2 Customer and Contractor finalize courses, curriculum, and date of training.

Within three (3) weeks of order start date.

3 Contractor provides access to descriptive and promotional information that the FEDLINK can use to develop publicity about the event.

Within four (4) weeks of order start date.

4 FEDLINK publicizes webinar, policies for registration, and opens registration for members using FT accounts.

Date of award through close of registration.

5 FEDLINK submits, and Contractor accepts, registrations from FEDLINK members using FT accounts.

One business day after close of FEDLINK’s registration.

6 Beginner Cataloging Course-Live Sessions conducted.

To be completed before 6/30/2025.

7 Optional webinar sessions conducted. From date of award through twelve (12) months.

8 Contractor provides certificate of completion to members.

Within one (1) week after end of webinar.

9 Contractor provides access to recordings of the webinar.

Within one (1) week after end of webinar for a minimum of three (3) months.

10 Contractor provides COR with invoice for registrations of FEDLINK member using FT accounts for approval.

No later than thirty (30) calendar days after close of training.

11 FEDLINK completes review of Contractor’s invoice and sends acceptance in writing.

Within five (5) business days of receipts of proper invoice.

12 Contractor submits final invoice via IPP. No later than ten (10) business days of approval.

13 Library of Congress pays invoice. No later than thirty (30) calendar days from receipt of proper invoice.

Section G - Contract Administration Data

Section G Contract Administration Personnel

This contract will be administered by:

Library Contracting Officer: Tariq Miakhel The Library of Congress FEDLINK Contracts Office 101 Independence Ave., S.E.

Washington D.C. 20540-9414 Email: tmiakhel@loc.gov

Library Contract Specialist: Elinda Deans

Document Number: LCFDL25R0007 Page 10 of 42

The Library of Congress FEDLINK Contracts Office 101 Independence Ave., S.E.

Washington D.C. 20540-9414 Email: ehar@loc.gov

FEDLINK Contracting Officer's Representative (COR):

[To be provided at the time of award.]

Contractor Contract Administrator information is provided at the order level.

The Contractor must send copies of all correspondence concerning the contract to the CO and the COR at the above address and shall refer to the IDIQ contract number.

Section H - Special Contract Requirements

LC52.201-1 Contracting Officer's Representative (COR) Appointment and Authority (Jan 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

LC52.237-1 Key Personnel (Aug 2014)

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The Contractor shall list below the name(s) of the person(s) who will be assigned the responsibility for success of the work. The individual(s) named shall be recommended by the Contractor in its proposal and subject to discussions and agreement by the Government prior to award. These individual(s) shall be in responsible positions so as to allocate and control personnel. The below listed individual(s) are designated as “Key Personnel”.

Employee Name Position Title Instructor Instructor Instructor Instructor Instructor

The above-named Instructor(s) shall be employee(s) of the Contractor.

Key positions shall be proposed and explicitly identified in the proposal. In addition:

Résumés shall be provided for all key positions and replacements when they are proposed. Key Personnel position descriptions shall include criteria related to professional experience, position-specific experience, skills, and education.

Substitutions or additions to individuals proposed and accepted as key personnel under this Contract shall not be accepted unless specifically approved in writing by the Contracting Officer. Any substitutions and/or additions shall be subject to the terms and conditions of this clause.

All proposed substitutions and additions of key personnel shall be submitted to the Contracting Officer in writing with at least fifteen (15) calendar days advance notice if any of these persons are to be removed or diverted from this Contract. All notification requests for substitutions and additions must provide a justification and explanation of the circumstances necessitating the proposed substitution or addition, a complete résumé for the proposed substitute or addition, and any other information requested by the Contracting Officer needed to approve or disapprove the request.

Personnel shall be sufficiently fluent in English, including oral and writing abilities, to meet the functional requirements of the position.

LC52.203-1 Contractor Publicity (Oct 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

Section I - Contract Clauses

52.233-1 Disputes (May 2014)

(a) This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

(b) Except as provided in 41 U.S.C. chapter 71, all disputes arising under or relating to this contract shall be resolved under this clause.

(c) "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under 41 U.S.C. chapter 71 until certified. A voucher, invoice, or other routine request for payment that is not

Document Number: LCFDL25R0007 Page 12 of 42 in dispute when submitted is not a claim under 41 U.S.C. chapter 71. The submission may be converted to a claim under 41 U.S.C.

chapter 71, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d)(1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer.

(2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim-exceeding $100,000.

(ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim.

(iii) The certification shall state as follows: "I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am authorized to certify the claim on behalf of the Contractor."

(3) The certification may be executed by any person authorized to bind the Contractor with respect to the claim.

(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made.

(f) The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as provided in 41 U.S.C. chapter 71.

(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting the offer.

(h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6-month period as fixed by the Treasury Secretary during the pendency of the claim.

(i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer.

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

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(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign

Document Number: LCFDL25R0007 Page 14 of 42 patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)

(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

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(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

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(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

LC52.232-25 52.232-25 (DEV) Prompt Payment (Jul 2013)

The Library of Congress is not an agency subject to the Prompt Payment Act. 31 U.S.C 3901(a)(1). The clause is modified as follows.

(1) The following new paragraph (iv) is added to the conditions for paying interest penalty payments in section (a)(4): “(a)(4)(iv) The contract or purchase order contained a provision that expressly required the Library of Congress to pay an interest penalty.”

(2) The reference in section (a)(5)(ii) to the Disputes clause at FAR 52.233-1 refers to the clause as modified by the Library.

(3) Section (a)(6) is replaced with the following: “Interest penalty payments shall be handled in accordance with the prompt Payment clause at FAR 52.232-25 as modified by the Library.”

(4) Section (b) relating to Contract Financing Payment is deleted.

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52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

LC52.212-4 52.212-4 (DEV) Contract Terms and Conditions - Commercial Items (Feb 2016)

(a) FAR 52.212-4, Contract Terms and Conditions – Commercial Items. The clause is modified as follows:

(1) The Library will apply FAR 52.243-1 (Changes – Fixed Price) to any changes under this contract instead of section (c).

(2) The reference in section (d) to the Disputes clause at FAR 52.233-1 refers to the clause as modified by the Library.

(3) The references in section (g)(2) and (i)(2) to the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 C.F.R. part 1315 refer instead to the Prompt Payment clause at FAR 52.232-25 as modified by the Library.

52.232-25 Prompt Payment (Jan 2017)

Notwithstanding any other payment clause in this contract, the Government will make invoice payments under the terms and conditions specified in this clause. The Government considers payment as being made on the day a check is dated or the date of an electronic funds transfer (EFT). Definitions of pertinent terms are set forth in sections 2.101, 32.001, and 32.902 of the Federal Acquisition Regulation. All days referred to in this clause are calendar days, unless otherwise specified. (However, see paragraph (a)

(4) of this clause concerning payments due on Saturdays, Sundays, and legal holidays.)

(a) Invoice payments--

(1) Due date.

(i) Except as indicated in paragraphs (a)(2) and (c) of this clause, the due date for making invoice payments by the designated payment office is the later of the following two events:

(A) The 30th day after the designated billing office receives a proper invoice from the Contractor (except as provided in paragraph (a) (1)(ii) of this clause).

(B) The 30th day after Government acceptance of supplies delivered or services performed. For a final invoice, when the payment amount is subject to contract settlement actions, acceptance is deemed to occur on the effective date of the contract settlement.

(ii) If the designated billing office fails to annotate the invoice with the actual date of receipt at the time of receipt, the invoice payment due date is the 30th day after the date of the Contractor's invoice, provided the designated billing office receives a proper invoice and there is no disagreement over quantity, quality, or Contractor compliance with…