Documented Quote

Date:

10/6/17 Quote Number:

LCC 18-03

Return all Quotes to:

Lamar Community College Business Office 2401 S. Main Lamar, CO 81052 Accounting Tech:

Ava Bair Voice (719) 336-1574 Fax (719) 336-5626 ava.bair@lamarcc.edu

Quote Due Date: October 17, 2017 at 3:00 pm

Quotes properly marked as to Quote No., and Date will be accepted via fax at (719) 336-5626 or by mail to Lamar Community College, Business Office, 2401 S. Main, Lamar, CO 81052 on or before the submission deadline of 10/17/17 @ 3:00 pm.

Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.

LAMAR COMMUNITY COLLEGE IS SOLICITING FOR QUOTES FROM QUALIFIED VENDORS FOR A PLASMACAM CNC PLASMA TABLE OR EQUIVALENT PER ATTACHED SPECIFICATIONS.

NOTES

· Vendors must be registered with the State of Colorado.

· To register go to:

www.colorado.gov/vss Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

· All vendors must complete and return the vendor information page (Exhibit 1), & a W-9 (Exhibit 2) with the bid submission to be considered responsive.

· Lamar Community College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 3. No other terms will be accepted.

· Lamar Community College reserves the right to accept or reject bids any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

· Quotes must be FOB Destination.

· When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

· This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss

DETERMINANT FACTOR:

· Specifications are provided to identify the product required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to price, quality per specification, delivery date. LCC will award the quote deemed to be the most advantageous to the college based on the following criteria (for example):

1. Cost

2. Conformity of equipment bid to specifications

3. Ability to meet Required Delivery Date

Additional Information

· Quotes must be in accordance with specifications set forth and subject to conditions herein and/or attached. All respondents are responsible for checking the VSS system for award; no other notification will be provided.

· The Contractor is subject to the Special Provision for Sole Source Government Contracts as defined in Colorado Constitution Article XXVII (Amendment 54)

· Objective: Lamar Community College (LCC) is requesting quotes for the product(s) or service(s) as described below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s quote will not be paid by LCC. LCC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

· Sales Tax Exemption: All quotes shall be exclusive of any Federal or State taxes from which the College is exempt.

· Evaluation and Award: will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of LCC as to the ability of the bidder to provide quality goods and service, to be in the best interest of the state, and to comply with the purchase order terms and conditions.

· Purchase Order: Due to the nature of this procurement, order(s) shall be placed through the issuance of a Purchase Order. No formal contracts will be utilized and no alternate Terms and Conditions accepted. A Purchase Order will be issued to the awarded Contractor as needed.

· Insurance Requirement: When the solicitation and purchase involves service, the awarded vendor shall submit a certificate of insurance in the minimum state-prescribed limits no later than five days prior to beginning work. Specific requirements may be obtained through the Purchasing Department. The certificate shall list Lamar Community College as both Certificate Holder and Additional Insured.

SPEIFICATIONS:

Lamar Community College is seeking quotes for a PlasmaCAM CNC Plasma Table or equivalent to be used by students in our LCC Maker Space.

PlasmaCAM CNC Plasma Cutting System or equivalent. Minimum specifications include:

· Power required: 115/230 VAC, 50/60Hz, 10A

· 385 pounds and able to be shipped in a single crate.

· Plasma Cutting Table 69” wide by 65” deep by 90” high

· Table surface height of 33” high.

· Cutting capacity: material thickness of 1 inch maximum, material weight of 2,000 lbs. maximum, and size of pieces cut should be a maximum of 4 ft. by 20 ft. sheets of metal.

· Cutting area of 48 ½” square.

· Minimum Cutting/Rapid (X/Y) speed of 0.1 to 1,000 inches per minute

· Minimum Raise / Lower (Z) speed of 3.3 to 80 inches per minute

· Minimum resolution of the X/Y axes of 0.0005 inch; Z axes of 0.002 inch

· Pipe Cutting Attachment

· Standard Automated Digital Height Control

· Advanced Design Software

· Advanced Machine Control which allows cutting of shapes larger than the machine itself

· Maximum of three advanced design software seat licenses for use of software on three separate computers.

· All shipping and handling costs for delivery to Lamar Community College.

· Minimum of three year warranty parts and labor.

· Minimum Unlimited Technical phone / online video support due to our remote location.

EXHIBIT 1

Vendor Response Form for LCC 18-03 Page 1 (Submit the following information with Bid Proposal) All prices must be FOB Destination

ITEMS NEEDED:

(Per Specifications Listed)

MINIMUM

ORDER QTY

DESCRIPTION

Indicate your firm price for each of the following quantities (Prices must be FOB Destination).

UNIT PRICE

(Must Include Freight)

TOTAL PRICE

Delivery:

LCC requires a delivery by November 15, 2017 to campus.

Signature of Company Representative Verifying Warranty

Can your company meet this schedule? (Signature Required)

When must you receive the order so you can meet this schedule?

(Earliest date of order will be October 18, 2017.)

LCC 18-03 Plasma Table Page | 2

Exhibit 1 (Cont.)

THIS COMPLETED PAGE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL

Company Name

Terms (must be at least NET 30 days)

Modification Number (if applicable)

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

A member of the State of Colorado VSS System

YES _____ NO_____ VSS Registration #____________

Federal Identification #

DSA 10493, Food Service Management, Oct 2010 Page | 1

Form 6-AC-02C Revised 1/93 395-53-01-1030 image1.jpeg