LBB User and Profile Guide~14.pdf
PDF 350 KB Posted
- Solicitation number
- UD-27-369
- Issued by
- California
About this file
Long Beach Buys User & Profile Maintenance Guide
This document is a user guide for the City of Long Beach's electronic procurement system, Long Beach Buys, powered by Periscope. The guide provides comprehensive instructions for Seller Administrators responsible for maintaining user accounts, addresses, and commodity codes within their organization's Long Beach Buys Account. The guide addresses three primary administrative functions: adding new users, maintaining existing users, and managing organizational information including addresses and commodity codes. No specific contract opportunities, project timelines, or response deadlines are detailed in this document, as it serves as a reference manual for system administration rather than a procurement solicitation.
The guide outlines user role assignments, distinguishing between the Seller role, which allows access to bids, purchase orders, and electronic quote submission, and the Seller Administrator role, which provides overall account management capabilities. Administrative procedures include creating user login credentials with temporary passwords, modifying user status between active and inactive states, resetting passwords, and adjusting user role permissions. For organizational profile maintenance, the guide explains how to edit existing mailing addresses or add new addresses of various types, including general mailing addresses and bid mailing addresses. Additionally, administrators can manage commodity codes and services by searching and selecting appropriate codes through keyword search or dropdown selections to ensure accurate bid notifications aligned with the organization's product and service offerings.
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| File | Type | Posted |
|---|---|---|
| UD-27-369 Polymer_Preapproval.pdf |
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Long Beach Buys: Powered by Periscope
Long Beach Buys User & Profile Maintenance Guide
The Seller Administrator is responsible for maintaining users accessing their Long Beach Buys Account, maintaining addresses, and the commodity codes responsible for bid notifications.
Adding New Users:
1. Navigate to Long Beach Buys
2. Click the SIGN IN button in the top right corner of the page
3. Enter your login credentials
• Enter your LOGIN ID
• Enter your PASSWORD
• Click SIGN IN
4. Click Add User on this Account
• Enter their contact information
• Enter their Login Id
• Enter their Login Question and Answer
• Assign a role
• Seller – Allows the user to access Bids, Purchase Orders, and submit electronic Quotes
• Seller Administrator – Allows the user to maintain the overall Long Beach Buys Account
5. Click Save & Exit
• The created user will automatically receive a system-generated email providing them their temporary password
• The Seller Administrator creating the Login Id must provide that ID to the new user
Maintaining Existing Users:
• Click Maintain Users on this Account
• Click the user’s Login Id
• To inactive a user’s Login Id
• Click the Status field
• Click Inactive
• Click Save & Exit
• To reset a user’s password
• Click Reset Password
• In the popup window click Reset Password
• To modify the user’s existing roles
• Click or uncheck Seller or Seller Administrator
Maintaining Addresses:
1. Click Maintain Organization Information
2. Click Maintain Addresses
• To edit an existing address
• Click the Address Name
• Modify any of the existing Mailing Address fields
• To add a new address
• Click Add Another Address
• Select the Address Type
• Enter the required Address Information
Maintaining Commodity Codes and Services:
1. Click Maintain Organization Information
2. Click Maintain Commodity Codes & Services
3. Click Maintain Commodity Codes
• To add more Commodity Codes
• Click Add Additional Codes
• Search for the new Commodity Codes by Keyword Search or by selecting the drop downs
• Select the Code(s) to add to the account
• Click Save
File details come from the government source that posted it. Updated .