Lawn Care RFP February 2026.pdf
PDF 5 MB Posted
- Attached to
- Grounds Maintenance: Mowing, Edging
- Solicitation number
- RFP BIRC 260000001249 1
- Issued by
- Saginaw County, Michigan
About this file
This is a Request for Proposal (RFP) issued by Birch Run Area Schools on February 13, 2026, for comprehensive lawn care and grounds maintenance services across the district's campus. The scope of work includes routine mowing of approximately 30 acres of mowable area weekly during the growing season (April-October), bi-weekly string trimming around obstacles, immediate cleanup of clippings from sidewalks and parking lots, and pesticide/herbicide spraying approximately twice annually. Additional services include spring cleanup of winter debris and fall branch and leaf cleanup. The specific athletic fields requiring mowing are a 2-acre football field, 2.3-acre soccer field, and 3.45-acre baseball and softball outfields, with a 0.4-acre high school courtyard requiring equipment that fits through doorways. A mandatory pre-bid site walkthrough is scheduled for Wednesday, March 4 at 1:00 PM, with a deadline for questions on Wednesday, March 11 at 4:00 PM. Proposals are due Friday, March 13 at 1:00 PM, and contract award is scheduled for Monday, March 16.
Proposals must include company profile information, detailed equipment and personnel lists, current similar contract references, and a itemized cost proposal broken down by service type: normal weekly cutting, trimming, spring/fall cleanup, additional cutting of specific athletic fields, and spraying per gallon. Contractors must be licensed, insured, and possess pesticide certification. Mandatory school safety requirements include compliance with a 100-foot equipment operation buffer from students, Michigan criminal background checks for all employees with certification they are not on sex offender registries, and 72-hour advance notice for any pesticide or herbicide applications. The RFP does not specify pricing terms, set asides, contract term length, renewal options, or funding sources.
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Text version
Request for Proposal (RFP): Lawn Care Services Date Issued: February 13, 2026
1. Project Overview Birch Run Area Schools is seeking proposals from qualified, licensed, and insured landscaping contractors to provide comprehensive lawn care and grounds maintenance for the District’s campus. The intent is to maintain an aesthetically pleasing and safe environment for students, staff, and the community.
2. Scope of Work The contractor shall provide all labor, equipment, and materials for the following:
A. Routine Mowing & Maintenance
● Mowing: Regular lawn areas and all athletic fields shall be mowed weekly during the growing season (roughly April–October). Specific athletic fields may be requested to be mowed additionally, as needed. It should be noted that there is a courtyard area at the high school that requires equipment that fits through doorways.
● Trimming: String trimming around all obstacles (trees, poles, fences, playgrounds, etc.)
must be performed bi-weekly.
● Clean-up: All clippings must be blown off sidewalks, parking lots, and entryways immediately following service.
● Spraying: Spraying of weeds throughout the district, approximately twice a year.
B. Seasonal Clean-ups
● Spring: Clean-up of winter debris, basic ground prep for any areas needing attention, etc.
● Fall: Branch and Leaf clean up. Disposal is available on school grounds.
3. Mandatory School Safety Requirements Because this work takes place on school property, the following are non-negotiable:
1. Scheduling: No power equipment may be operated within 100 feet of students. There may be times when the contractor is asked to adjust the mowing schedule (i.e. to minimize disruption during testing).
2. Background Checks: Contractor must certify that all employees have passed a Michigan criminal background check and are not on any sex offender registry.
3. Chemical Notification: Contractor must provide 72 hours notice before any pesticide/herbicide application for posting requirements. Contractor must also have pesticide license and certification.
4. Proposal Submission Requirements Interested vendors must submit the following:
● Company Profile: Years in business and number of active crews.
● Equipment/Personnel List: Detailed list of equipment and personnel that would be dedicated to this contract.
● References: A list of current contracts held by your company that are similar in scope to this proposal.
● Cost Proposal: A broken-down table showing the following fee schedule.
○ The breakdown should include a cost for each of the following:
■ Normal weekly cutting
■ Trimming
■ Spring/Fall Clean up
■ Additional cutting of Football Field
■ Additional cutting of Baseball/Softball outfields
■ Additional cutting of Soccer Field
■ Spraying (per gallon)
5. Timeline
● MANDATORY Pre-Bid Site Walkthrough: Wednesday March 4 @ 1pm
● Deadline for Questions: Wednesday March 11 @ 4pm
● Proposal Due Date: Friday March 13 @ 1pm
● Contract Award Date: Monday March 16
6. Specifications
● Approximate Total Mowable Area across District: 30 acres
● Football Field: 2 acres
● Soccer Field: 2.3 acres
● Baseball and Softball Outfields: 3.45 acres
● Courtyard at HS: 0.4 acres
| Request for Proposal (RFP): Lawn Care Services |
| 1. Project Overview |
| 2. Scope of Work |
| A. Routine Mowing & Maintenance |
| B. Seasonal Clean-ups |
| 3. Mandatory School Safety Requirements |
| 4. Proposal Submission Requirements |
| 5. Timeline |
| 6. Specifications |
File details come from the government source that posted it. Updated .