Law Enforcement Information Network.docx
DOCX document 14 KB Posted
- Attached to
- Hot/Cold Wells for STF
- Solicitation number
- RFP 472 190000001361 1
- Issued by
- Ingham County, Lansing City, Michigan
About this file
This document outlines security procedures and compliance requirements established by the Michigan Department of Corrections (MDOC) for contractors and subcontractors working on the Law Enforcement Information Network (LEIN) contract. The requirements apply to all contractor staff assigned to the contract, including subcontractors who provide direct services to offenders (prisoners, parolees, probationers), handle or access offender records, or provide supervisory services to staff performing these functions. Key compliance obligations include submission of a completed LEIN Information Form at contract start and annually thereafter to MDOC-PMCD-FOA-LEINS@michigan.gov for approval prior to staff working with MDOC offenders. The LEIN form is provided at no cost to the contractor. Additionally, contractor staff must have no active police warrants, pending charges, or current jurisdiction as offenders, with felony ex-offenders ineligible until discharged from all sentences including parole and probation supervision.
Subcontractor staff performing similar functions must clear background checks at contract start and annually thereafter, including the Michigan State Police Internal Criminal History Access Tool (ICHAT) or municipal/federal equivalent, with the contractor maintaining copies for audit purposes. Contractor staff may be required to submit an RI-8 Fingerprint Card for fingerprint checks to MDOC. Both contractors and subcontractors must verify and document any relationships or acquaintance between staff members and offenders receiving services, requiring completion of the Offender Contact Exception Request (CAJ-202) form submitted to the MDOC Program Manager. The MDOC reserves discretionary approval rights over applicants with criminal justice system involvement based on circumstances. All documentation must be maintained in employee personnel files for auditing purposes.
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| File | Type | Posted |
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| PREA Standards FINAL - Adult Prisons and Jails CURRENT 6-5-18.doc | DOC document | |
| standard contract terms.docx | DOCX document | |
| MDOC Vendor Handbook for Vendor Employees Entering A Secure Facility Sept 2016 6-5-18.doc | DOC document | |
| STF Hot-Cold Wells - Proposal Instructions and Vendor Questions Worksheet.docx | DOCX document | |
| STF Hot-Cold Wells 3-11-19 - Schedule A.docx | DOCX document | |
| Schedule B - Pricing Matrix.docx | DOCX document |
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Text version
Law Enforcement Information Network (LEIN) The Contractor will be subject to the following security procedures:
1. No active police warrants or pending charges on any staff assigned to this contract, including subcontractors.
1. Contractor staff may not be under Federal, State or local jurisdiction as an offender. Felony ex-offenders will not be considered as contracted staff until they have been discharged from all sentences, including parole and probation supervision. MDOC reserves the right to approve or decline applicants who have been involved in the criminal justice system depending on the circumstances.
1. Contractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must complete the Law Enforcement Information Network (LEIN) Information Form at the start of the contract and annually thereafter, as directed by the Michigan Department of Corrections.
1. The completed LEIN Information Form must be sent to the MDOC-PMCD-FOA-LEINS@michigan.gov and approved by MDOC prior to Contract staff working with MDOC offenders. There is no cost associated with the LEIN. The LEIN form will be provided to the Contractor.
1. Subcontractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must clear a background check at the start of the contract and annually thereafter. The background check must include the Michigan State Police Internal Criminal History Access Tool (ICHAT), or the municipal/federal equivalent. The Contractor must maintain a copy of the background check(s) for auditing purposes.
1. Contractor staff may be required to complete and submit an RI-8 Fingerprint Card for Finger Print Checks to the MDOC.
1. The Contractor and subcontractor must verify and document whether a staff member assigned to the Contract is related to or acquainted with an offender receiving services under this Contract. For staff who are related to or acquainted with an offender, the Contractor’s staff member must complete the Offender Contact Exception Request (CAJ-202) as provided by the MDOC and submit it to the MDOC Program Manager or designee. The Contractor must ensure its staff complete the form and notify the MDOC Program Manager of any changes throughout the contract term. The Contractor must maintain a copy of the form in the employee’s personnel file for auditing purposes
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