Law Enforcement Information Network.docx
DOCX document 14 KB Posted
- Attached to
- CNC 15" Lathe for SMT
- Solicitation number
- RFP 472 190000001967 2
- Issued by
- Kalamazoo County, Lansing City, Michigan
About this file
This is a security procedures document from the Michigan Department of Corrections (MDOC) outlining compliance requirements for contractor and subcontractor staff working with offenders under state and local contracts. The document establishes mandatory background checks, criminal history clearances, and security protocols that must be completed before contractor staff engage with prisoners, parolees, probationers, or access offender records. All contractor staff providing direct services to offenders or handling sensitive offender information must submit a completed Law Enforcement Information Network (LEIN) Information Form to MDOC-PMCD-FOA-LEINS@michigan.gov for approval prior to beginning work. The LEIN form requirement applies at contract start and annually thereafter. Subcontractor staff must clear background checks using the Michigan State Police Internal Criminal History Access Tool (ICHAT) or equivalent municipal/federal system at contract initiation and annually. Contractors must maintain copies of all background checks for audit purposes and may be required to submit RI-8 Fingerprint Cards for fingerprint verification.
MDOC maintains strict eligibility requirements prohibiting contractor staff with active police warrants, pending charges, or current offender status from assignment to contracts. Felony ex-offenders are ineligible until discharged from all sentences, including parole and probation supervision, though MDOC reserves discretionary approval authority based on individual circumstances. Additionally, contractors must verify staff relationships with offenders receiving services under the contract and require affected staff to complete an Offender Contact Exception Request (CAJ-202) form, which must be submitted to the MDOC Program Manager and maintained in employee personnel files. There is no cost associated with the LEIN process, as the forms are provided by MDOC.
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Other files
| File | Type | Posted |
|---|---|---|
| Lathe - Questions and Answers.docx | DOCX document | |
| Lathe -Schedule A.docx | DOCX document | |
| Lathe -Proposal Instructions and Vendor Questions Worksheet.docx | DOCX document | |
| Lathe -Schedule B - Pricing Matrix.docx | DOCX document | |
| MDOC Vendor Handbook for Vendor Employees Entering A Secure Facility Sept 2016 6-5-18.doc | DOC document | |
| standard contract terms.docx | DOCX document | |
| PREA Standards FINAL - Adult Prisons and Jails CURRENT 6-5-18.doc | DOC document |
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Text version
Law Enforcement Information Network (LEIN) The Contractor will be subject to the following security procedures:
1. No active police warrants or pending charges on any staff assigned to this contract, including subcontractors.
1. Contractor staff may not be under Federal, State or local jurisdiction as an offender. Felony ex-offenders will not be considered as contracted staff until they have been discharged from all sentences, including parole and probation supervision. MDOC reserves the right to approve or decline applicants who have been involved in the criminal justice system depending on the circumstances.
1. Contractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must complete the Law Enforcement Information Network (LEIN) Information Form at the start of the contract and annually thereafter, as directed by the Michigan Department of Corrections.
1. The completed LEIN Information Form must be sent to the MDOC-PMCD-FOA-LEINS@michigan.gov and approved by MDOC prior to Contract staff working with MDOC offenders. There is no cost associated with the LEIN. The LEIN form will be provided to the Contractor.
1. Subcontractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must clear a background check at the start of the contract and annually thereafter. The background check must include the Michigan State Police Internal Criminal History Access Tool (ICHAT), or the municipal/federal equivalent. The Contractor must maintain a copy of the background check(s) for auditing purposes.
1. Contractor staff may be required to complete and submit an RI-8 Fingerprint Card for Finger Print Checks to the MDOC.
1. The Contractor and subcontractor must verify and document whether a staff member assigned to the Contract is related to or acquainted with an offender receiving services under this Contract. For staff who are related to or acquainted with an offender, the Contractor’s staff member must complete the Offender Contact Exception Request (CAJ-202) as provided by the MDOC and submit it to the MDOC Program Manager or designee. The Contractor must ensure its staff complete the form and notify the MDOC Program Manager of any changes throughout the contract term. The Contractor must maintain a copy of the form in the employee’s personnel file for auditing purposes
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