Laundering Machines RFR.pdf

RFR 26-DOC-1000-Laundering Machines COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-

124708

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF PUBLIC SAFETY &

SECURITY

DEPARTMENT OF CORRECTION

50 MAPLE STREET, SUITE 3

MILFORD, MA 01757

Request for Response (RFR)

Document Title: Laundering Machines

COMMBUYS Bid#: BD-26-1025-DOCFS-FISCM-124708

Agency Document Number: RFR # 26-DOC-1000-Laundering Machines

Issue Date: February 2, 2026

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that may be found on COMMBUYS (www..com). Bidders are responsible for reviewing and adhering to all information, forms, and requirements for the entire Bid, which are incorporated into the Bid. Bidders also may contact the OSD Help Desk at OSDHelpDesk@mass.gov or by phone at 1-888-MA-STATE (627- 8283). The OSD Help Desk is staffed from 8:00 p.m. to 5:00 p.m. Monday through Friday, Eastern Time, except during federal, state, and Suffolk county holidays.

TABLE OF CONTENTS

Table of Contents

1. Glossary

2. RFR Introduction and General Description

2.1. Procurement Scope and Description

2.2. Applicable Procurement Law

2.3. Number of Awards

2.4. Adding Contractors after Initial Contract Award

2.5. Eligible Entities

2.6. Acquisition Method(s)

2.7. Contract Duration

2.8. Estimated Value

2.9. Point of Contact

2.10. Contract Management

2.11. Questions and Answers Regarding the RFR

2.12. Amendment Deadline

3. Specifications

3.1. Category 1: Purchase, Lease, and Rental

3.2. Category 2: Service, Maintenance, Repairs, and Parts

3.3. Compensation Structure/Pricing

3.4. Performance Management

4. Evaluation Criteria

4.1. Supplier Diversity Plan

4.2. Best and Final Offer

4.3. Withdrawing a Quote

5. Instructions for Execution and Submission of Commonwealth Standard Forms

1. Glossary In addition to the definitions found in 801 CMR 21.00, which apply to all procurements for goods and services, the definitions found below apply to this Solicitation:

Agency – See Department.

Bid – While a bid may generally refer to an offer or response submitted in response to a

Solicitation or Request for Response (RFR), in COMMBUYS, a “bid” refers to the solicitation, RFR or procurement.

Department/DOC – The Massachusetts Department of Correction, the purchasing agency.

Bidder – An individual or organization proposing to enter into a Contract to provide a Commodity or Service, or both, to or for a Department or the State.

The utilization of the term Bidder in this RFR references vendors during the bid submission process.

Contract – A legally enforceable agreement between a Contractor and a Department. ANF, OSD and CTR shall jointly issue Commonwealth Terms and Conditions, a Standard Contract Form and other forms or documentation that Departments shall use to document the Procurement of

Commodities or Services, or both. COMMBUYS refers to Contract records as “Purchase Orders” or “Blanket Purchase Orders.”

For the purpose of this procurement, the Contract shall consist of the following documents in order of priority: (1) the Commonwealth Terms and Conditions; (2) the executed Standard Contract

Form; (3) the DOC’s Request for Response; (4) the Contractor’s Response to the DOC’s RFR, excluding any language stricken by the Department as unacceptable and including any negotiated terms and conditions allowable pursuant to 801 CMR 21.00.

Department Contract Manager – See Strategic Sourcing Services Lead.

Contractor – An individual or organization which enters into a Contract with a Department or the

State to provide Commodities or Services, or both.

The RFR document delineates obligations that are the responsibility of the Contractor.

Evaluation – The process, conducted by the Strategic Sourcing Team, of reviewing, scoring and ranking the submitted Quotes and Proposals related to this Bid.

Request for Response (RFR) The mechanism used to communicate Procurement specifications and to request Quotes from potential Bidders. An RFR may also be referred to as a "Bid” or

“Solicitation.”

Facility - An institution of the Department, including all prisons, correctional centers, pre-release centers, the Massachusetts Treatment Center (MTC), any modular expansion, any reopened

Facility, and any new Facility.

Response – The Bidder’s complete submission (or “Quote” as referenced in COMMBUYS) in response to a Solicitation, in other words, a “Bid” or “Proposal.”

Solicitation – See Request for Response (RFR).

Strategic Sourcing Team (SST) – Representatives from various eligible entities and interested stakeholders that design procurements, develop specifications, conduct Solicitations, evaluate responses to Bids and award Statewide or Department Contracts. The SST also monitors

Contractor performance through performance measures and the level of customer satisfaction throughout the life of the Contract. In some agencies, SSTs are referred to as “Procurement

Management Teams (PMT).”

Strategic Sourcing Services Lead (SSL) – Individual designated by the procuring Department to lead the Strategic Sourcing Team and the solicitation and resulting Contract. In some agencies SSLs are referred to as “Procurement Team Leads (PTL).” COMMBUYS Refers to the SSL in the Header Information section of a Bid as the “Purchaser”.

2. RFR Introduction and General Description

2.1. Procurement Scope and Description

The Massachusetts Department of Correction (“Department”) is soliciting Bidders to submit proposals for the following categories with respect to Laundering Machines:

1 Category 1: Purchase, Lease, and Rental laundering machines for use in correctional facilities.

2 Category 2: Service, Maintenance, Repairs, and Parts for laundering machines within correctional facilities.

2.2. Applicable Procurement Law

This Bid is issued under the following law(s):

• MGL c. 7, § 22; c. 30, § 51, § 52; and 801 CMR 21.00 (Goods and Services)

2.3. Number of Awards

The Department seeks Multiple Contractors. The intent of this RFR is to establish and maintain a list of pre-qualified Contractors from which the Department, it’s facilities and the other Commonwealth agencies defined as eligible entities, can utilize.

2.4. Adding Contractors after Initial Contract Award

This is a Rolling Enrollment Contract. Under the rolling enrollment process, the RFR does not close, allowing Bidders to respond at any point during the life of the solicitation. However, all

Contracts resulting from this RFR will expire simultaneously. The Department will not accept new bids that are received less than 6 months away from the maximum and final end date of the solicitation. The Department makes no guarantee that any commodities or services will be purchased from any Contract resulting from this RFR.

2.5. Eligible Entities

Any Contract resulting from this Bid will be open for use to the Issuing Entity (DOC), the

Massachusetts County Sheriffs, and all agencies under the oversight of the Executive Office of Public Safety and Security (EOPSS). This is a Non-Statewide/Limited User Contract.

Each of these Commonwealth Agencies will be responsible for executing its own purchase orders and paying its own invoices for goods and/or services acquired from this Contract.

2.6. Acquisition Method(s)

The acquisition method(s) to acquire goods and/or services from this Solicitation are:

Lease, Lease With Option to Purchase, Rental (short term, under 6 months), Outright Purchase, Maintenance Agreement, Fee for Service

Performance and Payment Time Frames Which Continue Beyond Duration of Contract

All term or other agreements for services entered during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract, shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No new agreements for services may be executed after the Contract has expired.

2.7. Contract Duration

The expected duration of this Contract is as follows:

Contract Duration Number of Options

Number of Years/Months

Initial Duration Up to 4 Years

Renewal Options 2 2 Options to Renew, up to 2 Years Each Option

Total Maximum Contract Duration

8 Years

2.8. Estimated Value

The estimated value of this Bid is $360,000 annually. Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

This Request for Response is being procured in compliance with the World Trade

Organization for procurements in which the value over the entire duration of the procurement may exceed $498,000.

The Department is looking for the “Best Value” response, which is timely, which supports the required performance outcomes, and which provides the greatest quantity of services at the highest quality.

Estimated Procurement Calendar

EVENT DATE

Announcement Published on CommBuys January 23, 2026

Bid / RFR Release Date February 2, 2026

Deadline for Submissions of Bidder Written Questions

February 16, 2026, 5:00PM

Official Answers for Bid Q&A Published (Estimate)

February 23, 2026

Bid Amendment Deadline / Bid Docs Will Not Be Amended After This Date

March 6, 2026

Deadline for Quote/Bid Responses (“Bid Opening Date/Time” In CommBuys)

Initial Bids due by March 16, 2026, 2:00 PM. Rolling Enrollment bids due no later than December 31, 2034.

Evaluation of Initial Bid Responses (Estimate) March/April 2026

Best and Final Offer due from Selected Bidders April/May 2026 Bidders will be notified and given at least one week’s notice if Site Inspections are required.

Notification of Apparent Successful Bidder(s) (Estimate)

May 2026

Negotiations (Estimate) May 2026

Estimated Contract Start Date July 1, 2026

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock displayed to Bidders after logging in. If there is a conflict between the dates in this

Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on

COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid

Q&A, on COMMBUYS for Procurement Calendar updates.

2.9. Point of Contact

All formal communication during the bidding period shall be only through the designated point of contact and all submissions shall be via COMMBUYS.

The prime point of contact for this solicitation will be:

SST Leader Name: Tina Connery

SST Leader Title: Contract Specialist III

Email address: tina.m.connery@doc.state.ma.us

2.10. Contract Management

The “Purchaser” contact listed in the Master Blanket Purchase Order on COMMBUYS for this

Contract is the Department’s Contract Manager.

The Department’s Contract Manager is the point of contact for interested Bidders during the procurement process. Bidders may contact the Contract manager if the Bidder is having trouble obtaining any required attachments electronically through Commbuys. Bidders are prohibited from communicating directly with any employee of the procuring Department or any member of the SST regarding this RFR except as specified in this RFR, and no other

Department employee or representative is authorized to provide any information or respond to any question or inquiry regarding this RFR.

The Department’s Contract Monitor is the Department employee responsible for managing and administering the Contract upon award. The Department’s Contract Monitor will be the point of contact for the successful Bidder and Contractor concerning day to day operational matters and the performance of duties of the Contract.

Contract Manager/Contract Monitor:

Tina Connery Tina.m.connery@doc.state.ma.us

2.11. Questions and Answers Regarding the RFR

Questions and clarification requests shall be minimized or aggregated to the extent possible.

All questions and clarification requests shall be made by the Bidder by pressing the

“Bid Q&A” tab for the RFR in COMMBUYS. Responses to requests for clarification or questions will be provided in writing and issued by the Strategic Sourcing Team Leader via

COMMBUYS. In addition, the Department of Correction reserves the right to, in its sole discretion, not answer all questions submitted by Bidders. It is the Bidder’s responsibility to verify the receipt of questions and clarification requests.

Questions may be asked only prior to the deadline for submission of questions stated in the estimated procurement calendar. Bidders are responsible for entering content suitable for public viewing since all the questions will be accessible to the public. Bidders must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Bidder’s company or other companies. The SST reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Department or this bid. All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

2.12. Amendment Deadline

The SST reserves the right to make amendments to the Bid after initial publication. It is each

Bidder’s responsibility to check COMMBUYS for any amendments, addenda, or modifications related to this Bid. The SST and the Department accepts no responsibility and will provide no accommodation to Bidders who submit a quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

3. Specifications The Department is seeking responses from qualified contractors to submit proposals for the following categories with respect to Laundering Machines:

1 Category 1: Purchase, Lease, and Rental of laundering machines for use in correctional facilities.

2 Category 2: Service, Maintenance, Repairs, and Parts for laundering machines within correctional facilities.

This RFR covers various types and models of laundering machines which include but are not limited to; residential, commercial, and industrial sized equipment.

Type of Laundering Machines:

The brand names and models listed below are for reference purposes only. “Or equal” is acceptable. All bidders must submit manufacturer specifications with their product offering.”

The models listed below are the types of machines currently used in Facilities. These machines or equals are intended to be inclusive of this RFR, along with other models negotiated with successful Bidders. For informational purposes, the following machines are currently used:

Commercial Grade Machines

• Speed Queen Washer SWT021 (60 Hz)

Stainless Steel tub (2.5 cubic feet capacity)

(Wash function with normal and gentle cycles)

• Speed Queen Dryer SSE007 (Electric)

18 lb. capacity (7.1 cubic feet capacity)

High air flow capacity (214 C.F.M)

Large door opening (2.06 cubic feet)

• Speed Queen Dryer SDG009 (Gas)

18 lb. capacity (7.1 cubic feet capacity)

High air flow capacity (214 C.F.M)

Large door opening (2.06 cubic feet)

3.1. Category 1: Purchase, Lease, and Rental

• Lease

This RFR allows any Facility to lease laundering machines on an as needed basis.

Leases must align with contract terms. The Department reserves the right to terminate the lease at any time during the lease agreement, with or without cause, at no penalty to the Department. Such termination will become effective at the end of the termination month. (For example, if the Department terminates the Lease on 7/13/2026, the Lease will end on 7/31/2026). The Contractor shall remove equipment no later than five business days of the following month, or as negotiated and accepted by the Contractor and the Department.

All required repairs on leased machines will be completed by the Contractor at their own expense. The Contractor shall maintain each leased machine to be in good condition and working order and shall furnish all parts and devices required to ensure the equipment remain operational. All repairs shall be addressed no later than 48 hours or as negotiated by the Department at the time of the service call.

If the Department has a leased machine that is inoperable for a period of ten days or longer, the Contractor shall replace that machine immediately upon notice by the Department.

No new lease agreements will be entered into within six months of Contract expiration date.

• Lease With Option to Purchase This RFR will allow any Facility to negotiate an end of lease buyout option. The buyout cost to the Department shall be identified at the start of the lease. However, the Department will decide at the end of the lease whether to purchase the leased equipment.

• Rental (short term under 6 months) This RFR will allow any Facility to rent machines. Such rentals shall be considered short term (less than six months).

All required repairs to rental machines will be completed by the Contractor at their own expense. The Contractor shall maintain each rented machine to be in good condition and working order and shall furnish all parts and devices required to keep the equipment operational. All repairs shall be addressed no later than 48 hours or as negotiated by the Department at the time of the service call.

If the Department has a rented machine that is inoperable for a period of ten days or longer, the Contractor shall replace that machine immediately upon notice by the Department.

• Outright Purchases This RFR will allow any Facility to purchase machines outright. The cost will include delivery and full installation.

Once the Department owns the machines outright, the Contractor shall provide the Department with a maintenance agreement, which includes pricing tables, hourly rates, and maintenance schedule.

• Maintenance Agreement The Contractor shall provide the Department with a maintenance agreement, outlining a maintenance schedule for all leased, rented, and owned machines. This maintenance agreement will include pricing tables and hourly rates.

3.2. Category 2: Service, Maintenance, Repairs, and Parts.

• Repairs

All required repairs will be completed by the Contractor. The Contractor shall maintain each owned, leased and rental machine to be in good condition and working order and shall furnish all parts and devices required to keep the equipment operational. All repairs shall be addressed no later than 48 hours or as negotiated by the Department at the time of the service call.

• Warranty for Parts and Labor Contractor shall offer the Department full warranty for parts and labor for a period of one year or manufacturer’s warranty, whichever is greater. This period begins on the date the Department has signed off on final acceptance of purchased equipment, which has been fully operational for a minimum of 30 days.

• Maintenance Agreement The Contractor shall provide the Department with a maintenance agreement upon request for any Department owned machine.

• Fee for Service

Billable service will apply only to machines owned by the Department. Therefore, this

RFR allows the Department to utilize the Contractor for service and parts, as needed for Department owned machines under Category 2. Contractors must obtain a valid purchase order number at the time of the service call. The Department will not process payment for any service performed without a valid purchase order number.

All repairs shall be performed by the Contractor no later than 48 hours or as negotiated and accepted by the Department at the time of the service call.

The Department may choose any or all services for which a price has been bid for each Facility. The Strategic Sourcing Team reserves the right to add subsequent

Contractors to the contract anytime during its duration based upon product availability as deemed necessary and appropriate. The Contractor may provide prices for services to that facility.

3.3. Compensation Structure/Pricing

The acquisition method(s) to acquire goods and/or services from this Bid are:

• Lease

• Lease with option to purchase

• Rental (short term under 6 months)

• Outright Purchase

• Maintenance Agreement

• Fee for Service

Compensation will be based solely on the pricing information provided by the Bidder and accepted by the Department. Bidders responding to this RFR must complete and return

Response Form A. Bidders must provide a Product Offering list which includes pricing. If applicable, Bidders must provide a detailed Maintenance/Service Agreement.

Any negotiated prices and discounts for subsequent options to renew time periods will be firm for the entire time period of the renewal option. The Department will not make any payments on any equipment that is inoperable for a period exceeding ten days.

The vendor’s travel time, if any, must be included in quotes or maintenance agreements.

3.4. Performance Management

Any and all work performed through the duration of the Contract must be guaranteed by the

Contractor to be completed in a workmanship-like manner and according to applicable codes and industry accepted standards. Contractors will only be expected to provide services in their area(s) of expertise; that is, the business for which they receive an award. Each Contractor’s performance will be evaluated on an ongoing basis and will be utilized in determining whether or not to extend the Contract. Purchasers may be surveyed as to their satisfaction with the

Contractor’s performance under the Contract. Contractor performance will also be evaluated based on the number of complaints received from Purchasers. A high number of unresolved complaints will result in a warning to the Contractor and may lead to early termination or non-renewal of that Contractor’s Contract.

4. Evaluation Criteria Bidder scores will be used to rank Bidders and will determine which Bidders proceed to subsequent stages of the evaluation and/or enter into negotiations with the Department to receive a Contract award.

Below are the criteria and maximum points available:

Category 1 (Purchase, Lease, Rental Laundering Machines):

Evaluation Criteria: Maximum Points Available

Pricing 20

Prompt Pay 5

Product Offerings 10

Business Reference 5

Buyout Option 10

Maintenance Plan 10

Delivery Timeframe 20

Subtotal: 80

Supplier Diversity Plan: (minimum of 25% weight) 20

Total: 100

Category 2 (Service, Maintenance, Repairs & Parts for Laundering Machines):

Evaluation Criteria: Maximum Points Available

Pricing 20

Prompt Pay 5

Business Reference 5

Response Time for Repairs 20

Subtotal: 50

Supplier Diversity Plan: (minimum of 25% weight) 12.5

Total: 62.5

*Added Value: (Up to 5 possible points per each added value)

Added value is determined by the Strategic Sourcing Team (SST). Added value is discretionary.

Added value could be anything in the proposal that the Bidder includes, that in the view of the

SST, is above and beyond the requirements of the RFR, and results in a “best value” to the

Department, which the SST determines to be an additional “plus”, and worthy of additional points.

The SST determines the number of added value points, if any, on a case by case by basis.

4.1. Supplier Diversity Plan

Bidders responding to this RFR are required to submit a Supplier Diversity Plan.

Requirements for the Supplier Diversity Plan are included in Section 3. At least 25% of the total available evaluation points for this bid solicitation shall be allocated to the evaluation of the SDP Plan submissions.

4.2. Best and Final Offer

After the deadline for response submission, the Department reserves the right to extend a

Best and Final Offer (“BAFO”) opportunity to all or a select number of Bidders. Bidders may be asked to submit additional information specific to program specifications and cost.

4.3. Withdrawing a Quote

Prior to Bid Opening Date/Time

Quotes may be withdrawn using the “Withdraw Quote” button offered under the Summary tab of a submitted Quote in COMMBUYS.

After Bid Opening Date/Time

Quotes may not be withdrawn after the Bid Opening Date/Time. If the Bidder wants to remove a Quote from consideration, contact the Strategic Sourcing Services Lead for guidance.

5. Instructions for Execution and Submission of Commonwealth

Standard Forms Bidders must submit the following forms:

• Standard Contract Form

If a contract is executed bidders must submit a standard contract form certifying under the pains and penalties of perjury, that it has submitted a Response to this RFR that is the

Bidder’s Offer as evidenced by the execution of its authorized signatory, and that the

Bidder’s Response may be subject to negotiation by the SST. Also, the terms of the RFR, the Bidder’s Response, and any negotiated terms shall be deemed accepted by the

Department and included as part of the Contract upon execution of this document by the

State Purchasing Agent or his designee.

If the Bidder does not have a Vendor Code beginning with “VC” or does not know their

Vendor Code, the Bidder should leave the Vendor Code field blank. The Bidder should

NOT enter a Vendor Code assigned prior to May 2004, as new Vendor Codes have been assigned to all companies since that time.

• Commonwealth Terms & Conditions

The Standard Contract Form incorporates the Commonwealth Terms & Conditions by reference. This means that signing the Standard Contract Form also signifies acceptance of the applicable terms and conditions of this document, and there is no need to separately sign the Commonwealth Terms & Conditions. This document must be unconditionally accepted by one of the authorized signatories (see Contractor

Authorized Signatory Listing, below) and accepted without alteration. If the provisions in this document are not accepted in their entirety without modification, the entire Proposal offered in response to this Solicitation may be deemed non-responsive. The awarded

Contractor certifies compliance with the Commonwealth Terms & Conditions as certified by its authorized signatory in the Standard Contract Form.

• Contractor Authorized Signatory Listing

In the table entitled “Authorized Signatory Name” and “Title,” type the names and titles of those individuals authorized to execute contracts and other legally binding documents on behalf of the Bidder. Bidders are advised to keep this list as small as possible, as

Contractors will be required to notify the Procurement Manager of any changes. If the person signing in the signature block at the bottom of the first page of this form also will serve as an “Authorized Signatory,” that person’s name must be included in the typed table.

With regard to the next paragraph, which begins “I certify that I am the President, Chief

Executive Officer, Chief Fiscal Officer, Corporate Clerk, or Legal Counsel for the

Contractor…,” if your organization does not have these titles, cross them out and handwrite the appropriate title above the paragraph.

The second page of the form (entitled “Proof of Authentication of Signature”) states that the page is optional. However, the “optional” aspect of the form is that Commonwealth

Departments are not required to use it. In the case of Statewide Contracts, however, this page is required, not optional. The person signing this page must be the same person signing the Standard Contract Form, the Commonwealth Terms and Conditions, and the

RFR Checklist.

Please note that in two places where the form states “in the presence of a notary,” this should be interpreted to mean “in the virtual presence of a notary or corporate clerk/secretary.” Either a notary or corporate clerk/secretary may authenticate the form;

only one is required.

Organizations whose corporate clerks/secretaries authenticate this form are not required to obtain a Corporate Seal to complete this document.

• Supplier Diversity Program Plan Form (For Procurements Greater Than $250k

Annually)

Download this form and complete as directed by the form instructions; include with online submission. Ink signature is not required.

The specific Supplier Diversity Program (SDP) requirements for this procurement may be found earlier in this document. Bidders are required to state a specific percentage of

Contract revenues that will represent the annual SDP commitment for the entire Contract period, including any renewals.

• Request for Taxpayer Identification Number & Certification (Massachusetts

Substitute W-9 Form)

This is a required form. This form must be executed without modification. If a Bidder previously submitted a Request for Taxpayer Identification and Certification Number

(Mass. Substitute W9 Form) and has received a valid Massachusetts Vendor Code, an original W-9 form is not required. A copy of the form as filed may be included. If the

Bidder’s name, address, or Tax ID Number have changed since the Mass. Substitute W9

Form was executed, a new Mass. Substitute W9 Form is required. The information on this form will be used to record the Bidder’s legal address and where payments under a State

Contract will be sent. The company’s correct legal name and legal address must appear on this form and must be identical to the legal name and legal address on the

Commonwealth Terms and Conditions. Please do not use the U.S Treasury’s version of the W9 Form.

• Business Reference Form

This is a required form for this procurement. Bidders must submit three references. In completing this form, note that the “Bidder” is the name of the company submitting a Quote in response to this RFR and the “RFR Name/Title” and the “Agency Document Number” can be found on the cover of the RFR document and in the Short Description field in the

Header Information of the Bid record in COMMBUYS. Also, please note that: “Reference

Name” is the name of the organization (if not applicable, then name of the individual) that is providing the reference; “Contact” is the name of the individual inside the organization that will provide the reference; and the “Address,” “Phone #” and “Fax/Internet Address” are those of the “Contact” so that the SST may be able to reach them.

• Prompt Payment Discount Form

This is a required form. Download this form and complete as directed below; include with online submission. Ink signature is not required.

Pursuant to the Prompt Payment Discount terms set forth in the RFR Required

Specifications for Contracts and on the Prompt Payment Discount Form itself, all Bidders must execute this form. After entering the “Bidder Name” and “Date of Offer for

Prompt/Early Payment Discount,” the Bidder must identify the prompt payment discount(s) terms by indicating the “Percentage Discount off of the Proposed Pricing” and the “Turn-around-time for Payments.” In the event of a hardship that prevents the Bidder from offering a prompt payment discount, the Bidder must document this fact and provide supporting information. If awarded a Contract, the final negotiated prompt payment discounts should be reflected on the Commonwealth Standard Contract Form.

• Environmentally Preferable Product Information

In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment and human health, Bidders are encouraged to provide information regarding their environmentally preferable/sustainable business practices as they relate to this Contract wherever possible. Bidders must complete this form and submit it with their RFR Response.

• Response Form A

Bidders must sign and return

• Prison Rape Elimination

Bidders must sign and return.

The above attachments are available on: COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-

124708 on www.commbuys.com.

http://www.commbuys.com/