lauderhill RFQ 2026-061 RESIDENTIAL REHABILITATION _ HOME REPAIR (RE-BID).pdf

REQUEST FOR QUALIFICATIONS

RFQ 2026-061

RESIDENTIAL REHABILITATION & HOME REPAIR

PRE-QUALIFIED CONTRACTOR POOL (RE-BID)

City of Lauderhill

Kentrea Dykes

Purchasing and Contracts Manager

Visit us on the web at https://lauderhill.ionwave.net/

Advertise Dates: August 13, 2026 and August 20, 2026

Opens: September 14, 2026

Date Issued: August 13, 2026

NOTICE

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ No. 2026-061

RESIDENTIAL REHABILITATION & HOME REPAIR

PRE-QUALIFIED CONTRACTOR POOL (RE-BID)

The City of Lauderhill, Florida ("City"), is soliciting qualifications from experienced, qualified, and licensed contractors to establish a Pre-Qualified Contractor Pool for residential rehabilitation and home repair services.

Qualification Responses shall be submitted electronically through the

City's Procurement Portal (Ion Wave) no later than 10:45 A.M. (EST) on

September 14, 2026.

Scope of Services

The City is seeking qualified contractors to perform residential rehabilitation and home repair services on owner-occupied, single-family residential properties located within the City of Lauderhill. Contractors selected through this Request for Qualifications ("RFQ") will be eligible to receive invitations to bid on project -specific work assignments issued by the City.

Projects may include, but are not limited to:

• Roofing

• Electrical repairs

• Plumbing repairs

• HVAC replacement and repair

• Window and door replacement

• Accessibility improvements

• Interior and exterior rehabilitation

• Structural repairs

• Painting

• Flooring

• Kitchen and bathroom rehabilitation

• Energy efficiency improvements

• Other eligible residential rehabilitation activities

Projects may be funded through federal, state, local, or other housing assistance programs, including, but not limited to:

• Community Development Block Grant (CDBG)

• HOME Investment Partnerships Program (HOME)

• State Housing Initiatives Partnership (SHIP)

• American Rescue Plan Act (ARPA), when applicable

• Other eligible funding sources

The purpose of these programs is to provide rehabilitation assistance to income-qualified homeowners, generally earning at or below 120% of the Area Median

Income (AMI), subject to the requirements of each funding source.

The scope of work for each project will be identified through the City's inspection process and issued as a project-specific work write-up.

Project values will vary depending upon the scope of work and funding source.

Accordingly, no minimum or maximum project amount is guaranteed or implied under this RFQ.

Solicitation Documents

The RFQ documents will be available beginning August 13, 2026, through the

City's Procurement Portal (Ion Wave):

https://lauderhill.ionwave.net

It is the sole responsibility of each respondent to obtain all solicitation documents, addenda, and related information from the City's Procurement Portal.

Questions

All questions regarding this solicitation shall be submitted through the Question &

Answer section of the City's Procurement Portal (Ion Wave).

Questions must be submitted no later than ten (10) calendar days prior to the

Qualification Response due date. Questions received after the deadline may not be answered.

Vendor Registration

All firms wishing to participate must register with the City through the

Procurement Portal prior to submitting a Qualification Response.

Registration is available at:

https://lauderhill.ionwave.net

Local Vendor Preference

The City has established a Local Vendor Preference Program to encourage participation by qualified local businesses. Local Vendor Preference shall be applied in accordance with Section 2.139 of the City of Lauderhill Code of Ordinances, where applicable.

Reservation of Rights

The City Commission reserves the right to reject any or all Qualification Responses; waive informalities, technicalities, or irregularities; request clarifications; establish one or more pre-qualified contractor pools; and accept the qualifications determined to be in the best interest of the City.

Selection for inclusion in the Pre-Qualified Contractor Pool does not guarantee the award of any work. Contractors selected for the pool may be invited to participate in future project-specific solicitations and may be required to execute a Master

Agreement with the City prior to receiving work assignments.

CITY OF LAUDERHILL

Kentrea L. Dykes

Purchasing and Contracts Manager

Advertisement Date: August 13, 2026 and August 20, 2026

STATEMENT OF NON - PARTICIPATION

REQUEST FOR QUALIFICATIONS

RFQ 2026-061

RESIDENTIAL REHABILITATION & HOME REPAIR

PRE-QUALIFIED CONTRACTOR POOL(RE-BID)

Note: If you do not intend to submit a response to this solicitation, please complete this form and submit it electronically through the City's Procurement

Portal (Ion Wave).

We/I do not wish to participate in this solicitation for the following reason:

Specifications proprietary

Cannot supply at this time

We do not carry this item

We do not provide this service

Unable to meet specifications

Unable to meet Bond requirements

Other

Please keep us on your bid list for future projects _______yes _______no

Signature: _______________________________________

Name of Company: ________________________________

Address: _________________________________________

TABLE OF CONTENTS

Item Description

Section 1 Definitions

Section 2 Special Conditions

Section 3 Scope of Services

Section 4 Term of Contract

Section 5 Contractor Responsibilities

Section 6 Inquiries / Availability

Section 7 Submission of Qualifications

Section 8 Evaluation and Selection Process

Section 9 Rejection Criteria

Section 10 Waivers

Section 11 Bonding, Licensing, and Insurance Requirements

Section 12 General Conditions

Section 13 Submittal Package

Attachment A Performance Measures Acknowledgement and Respondent's Qualification Statement

Attachment B Non-Collusive Affidavit

Attachment C Drug-Free Workplace Certification

Attachment D Certification Resolution / Signature Page

Attachment E Acknowledgement of Addenda

Attachment F Public Entity Crimes Certification

Attachment G Affidavit of Compliance with Anti-Human Trafficking Laws

Attachment H Affidavit of Compliance with Foreign Entity Laws

SECTION 1 – DEFINITIONS

Whenever the following terms appear in this Request for Qualifications (RFQ), the intent and meaning shall be interpreted as follows:

1.1 City

The City of Lauderhill, Florida, a municipal corporation organized and existing under the laws of the State of Florida.

1.2 Contract

A written agreement, work order, purchase order, or other authorization issued by the City to a Contractor selected from the City's Pre-Qualified Contractor Pool for the performance of a project-specific Scope of Work. Each project may also require execution of a separate agreement between the Contractor and the homeowner, as required by the applicable funding program.

1.3 Contract Administrator

The Purchasing and Contracts Manager, or another City employee designated in writing by the City Manager, who shall serve as the City's authorized representative for administration of this RFQ, the Master Agreement, and any resulting project-specific contracts.

1.4 Contractor

A Respondent determined by the City to be qualified and approved for inclusion in the City's Residential Rehabilitation and Home Repair Pre-Qualified Contractor

Pool.

1.5 Evaluation Committee

The committee appointed by the City Manager consisting of City staff and/or outside subject matter experts responsible for evaluating Qualification Responses submitted in response to this RFQ.

1.6 Licensed Contractor

A contractor holding all licenses required under Chapter 489, Florida Statutes, including, but not limited to, a General Contractor (CGC), Building Contractor (CBC), Residential Contractor (CRC), Roofing Contractor (CCC), Electrical

Contractor (EC), Plumbing Contractor (CFC), Mechanical or Air Conditioning Contractor (CMC or CAC), or other specialty contractor legally authorized to perform the assigned scope of work.

1.7 Local Vendor Preference

The City's Local Vendor Preference Program established pursuant to Section 2.139 of the City of Lauderhill Code of Ordinances. Local Vendor Preference and Target

Market Program provisions shall not apply to projects funded, in whole or in part, with federal or state housing funds where geographic preference is prohibited by law or funding regulations.

1.8 Respondent

Any individual, partnership, corporation, limited liability company, joint venture, or other legal entity submitting a Qualification Response to this RFQ.

1.9 Purchasing and Contracts Division

The Purchasing and Contracts Division of the City of Lauderhill, which is responsible for administering this solicitation and coordinating the procurement process.

1.10 Qualification Response

The complete submission, including all required forms, certifications, licenses, documentation, and supporting information submitted by a Respondent in response to this RFQ.

1.11 Request for Qualifications (RFQ)

This solicitation, including all exhibits, attachments, addenda, written clarifications, and amendments issued by the Purchasing and Contracts Division.

1.12 Subcontractor

Any person, firm, corporation, partnership, or other entity retained by a Contractor to perform a portion of the work authorized under a project-specific contract. All subcontractors shall meet applicable licensing, insurance, and federal program requirements.

1.13 Scope of Work

The project-specific labor, materials, equipment, services, and responsibilities required of the Contractor as described in the City's work write-up, specifications, construction documents, and funding program requirements.

1.14 Pre-Qualified Contractor Pool

The list of contractors determined by the City to possess the qualifications, experience, licensing, and financial capability necessary to perform residential rehabilitation and home repair services. Inclusion in the Pre-Qualified Contractor

Pool does not guarantee the award of any work.

1.15 Work Write-Up

The project-specific scope of work prepared by or on behalf of the City that identifies the rehabilitation or repair activities to be performed, estimated quantities, specifications, and applicable program requirements.

1.16 Homeowner

The owner of an eligible owner-occupied residential property participating in the

City's Residential Rehabilitation and Home Repair Program and approved to receive assistance under an eligible funding source.

1.17 Funding Source

Any federal, state, local, or other funding program used to finance residential rehabilitation projects, including, but not limited to, the Community Development

Block Grant (CDBG), HOME Investment Partnerships Program (HOME), State Housing Initiatives Partnership (SHIP), American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds (SLFRF), or other eligible grant or housing assistance programs.

1.18 Federal Requirements

The federal statutes, regulations, grant conditions, and administrative requirements applicable to federally funded projects, including, but not limited to, 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards), 2 CFR Part 180 (Debarment and Suspension), Davis-Bacon and Related Acts (when applicable), Section 3 of the Housing and

Urban Development Act (when applicable), and all other applicable HUD or federal agency requirements.

1.19 Project Assignment

A project-specific invitation issued by the City to one or more Contractors within the Pre-Qualified Contractor Pool requesting bids or quotations for a specific residential rehabilitation or home repair project.

1.20 Master Agreement

The agreement executed between the City and each Contractor admitted into the

Pre-Qualified Contractor Pool establishing the general terms and conditions governing future project assignments. Project-specific work shall be authorized through individual work orders, purchase orders, or contracts issued under the

Master Agreement.

SECTION 2 – SPECIAL CONDITIONS

The following Special Conditions apply to all Contractors selected for inclusion in the City of Lauderhill’s Pre-Qualified Contractor Pool for the Residential

Rehabilitation and Home Repair Program. These conditions govern all work performed under this RFQ, regardless of funding source, unless otherwise specified.

2.1 General Compliance Requirements

Contractors selected for the Pre-Qualified Contractor Pool shall comply with all applicable federal, state, and local laws, including but not limited to:

A. U.S. Department of Housing and Urban Development (HUD) regulations.

B. Florida Statutes and Administrative Code.

C. Florida Building Code (FBC).

D. Broward County and City of Lauderhill ordinances.

E. Program-specific requirements tied to the funding source.

The City’s Residential Rehabilitation & Home Repair Program provides rehabilitation, weatherization, emergency repairs, accessibility modifications, incident-related repairs, general property improvements, and other eligible activities permitted by the applicable funding source.

Compliance is mandatory for participation in the City’s Residential Rehabilitation &

Home Repair Program.

2.2 Federal Requirements (Applicable When Federal Funds Are Used)

Projects funded through federal sources under the Residential Rehabilitation & Home

Repair Program, including CDBG, HOME, or other federal programs require compliance with the following:

General Procurement Standards: eCFR :: 2 CFR Part 200 Subpart D - Procurement

Standards

A. Uniform Administrative Requirements (2 CFR Part 200) eCFR :: 2 CFR Part 200 -- Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards

Licensed Contractors must comply with procurement standards, cost reasonableness, documentation and recordkeeping, conflict-of-interest rules, and allowable cost requirements.

B. Debarment & Suspension (2 CFR Part 180) eCFR :: 2 CFR Part 180 -- OMB Guidelines to Agencies on Government-Wide Debarment and Suspension (Nonprocurement)

Contractors must:

1. Maintain active SAM.gov registration.

2. Not be suspended, debarred, or otherwise excluded.

3. Certify eligibility prior to contract award.

C. HUD Section 3 (24 CFR Part 75) eCFR :: 24 CFR Part 75 -- Economic Opportunities for Low- and Very Low- Income Persons

When applicable, Contractors must:

1. Provide employment, training, and contracting opportunities to Section 3 workers and businesses.

2. Maintain documentation of outreach and hiring efforts.

3. Submit Section 3 compliance reports as required.

D. Lead-Safe Housing Rule (24 CFR Part 35) eCFR :: 24 CFR Part 35 -- Lead-Based Paint Poisoning Prevention in Certain Residential Structures

For homes built before 1978:

1. EPA RRP certification is required.

2. Lead-safe work practices must be followed.

3. Clearance testing must be performed when required.

4. Contractors must provide proof of EPA Lead-Safe Firm Certification and Certified Renovator credentials.

5. Contractors must comply with all lead hazard reduction, containment, clearance, and reporting requirements applicable to SHIP, HOME, CDBG, and other funded activities.

E. HOME Written Rehabilitation Standards (24 CFR Part 92) eCFR :: 24 CFR Part 92 -- Home Investment Partnerships Program

When HOME funds are used, all rehabilitation work must comply with the City’s written rehabilitation standards, as required by 24 CFR Part 92. These standards specify required methods and materials and ensure that all HOME-assisted units are brought into compliance with applicable State and local codes and the HOME property standards for decent, safe, and sanitary housing.

F. Asbestos and Hazardous Materials Requirements eCFR :: 29 CFR Part 1926 Subpart Z -- Toxic and Hazardous Substances

When federal funds are used, Contractors must comply with all applicable asbestos regulations, including EPA, OSHA, and HUD requirements. Contractors shall not disturb asbestos-containing materials (ACM) unless properly licensed and authorized and must immediately notify the City if suspected ACM is encountered. All work must follow required containment, handling, and disposal procedures.

G. Davis-Bacon Act (when applicable) eCFR :: 29 CFR Part 5 Subpart A -- Davis-Bacon and Related Acts Provisions and Procedures

If triggered by the funding source, wage decisions must be followed, certified payrolls must be submitted, on-site worker interviews may be conducted.

H. Anti-Lobbying (Byrd Amendment) eCFR :: 2 CFR Part 418 -- New Restrictions on Lobbying

Contractors must certify that no federal funds were used to influence federal officials.

I. Build America, Buy America (BABA) eCFR :: 2 CFR Part 184 -- Buy America Preferences for Infrastructure Projects

When applicable, materials must comply with domestic sourcing requirements.

J. Equal Employment Opportunity & Fair Housing Requirements eCFR :: 24 CFR Part 200 Subpart J -- Equal Employment Opportunity eCFR :: 24 CFR Part 100 -- Discriminatory Conduct Under the Fair Housing Act

Contractors must comply with:

1. Equal Employment Opportunity (EEO) requirements.

2. Fair Housing Act.

3. Americans with Disabilities Act (ADA).

K. Inclusive Participation Requirements

In accordance with HUD procurement standards, the City encourages participation from small, minority-owned, women-owned, and Section 3 businesses on federally funded rehabilitation projects. This requirement is intended to promote equitable access and broad competition and does not constitute a preference or scoring advantage.

2.3 State Requirements (Applicable When SHIP or State Funds Are Used)

Projects funded through the State Housing Initiatives Partnership (SHIP) under the

Residential Rehabilitation & Home Repair Program must comply with:

A. Florida Statutes 420.9071–9079

Including income eligibility, eligible activities, and affordability requirements.

B. Local Housing Assistance Plan (LHAP)

Contractors must comply with all LHAP requirements adopted by the City.

C. Lead-Safe and Hazardous Materials Requirements

Contractors must comply with all state-level requirements for lead hazard reduction, asbestos handling, containment, clearance, reporting, and documentation.

D. Florida Green Building / Energy Efficiency Standards

Where applicable, improvements must support energy conservation, water efficiency, and long-term affordability.

2.4 Florida Building Code Requirements

All work must comply with the latest statewide adopted edition of the Florida Building Code (FBC), including the Residential, Existing Building, Mechanical, Electrical, Plumbing, and Energy Conservation Codes.

A. Product Approval Rule (FAC 61G20-3)

Contractors must use materials with valid Florida Product Approvals, including but not limited to windows, doors, roofing materials, shutters, and structural components.

B. Wind-Borne Debris & High-Velocity Hurricane Zone (HVHZ) Region

Requirements

The City of Lauderhill is legally located inside the High-Velocity Hurricane Zone (HVHZ) under Florida Building Code; impact-rated products or approved protection systems are required.

2.5 Local Requirements

Contractors must comply with City of Lauderhill permitting requirements, Broward County licensing requirements, local vendor preference (when applicable), and all

City ordinances and codes.

A. Permits

Contractors must obtain and pay for all required permits, including:

1. Building permits.

2. Electrical permits.

3. Plumbing permits.

4. Mechanical permits.

5. Specialty permits.

B. Inspections

Contractors must be present for:

1. Third-party inspections.

2. Interim & Final inspections.

3. City inspections.

C. Change Orders

No work outside the approved Scope of Work may be performed without:

1. Written authorization from the City.

2. A fully executed change order.

D. Property Protection

Contractors must protect landscaping, irrigation systems, driveways, windows, and personal property. Any damage caused by the Contractor or its subcontractor(s) shall be repaired or replaced at the Contractor’s expense.

E. Local Vendor Preference & Target Market Program (Section 2-139 of the

City Code)

1. City Code Compliance: In accordance with Section 2-139 of the City of

Lauderhill Code of Ordinances and the City’s Target Market Program, the City may grant a preference to responsive, responsible bidders who qualify as local vendors.

2. Covered Trades: Bidders should note that electrical services, HVAC/mechanical, and plumbing trades are specifically recognized under the City’s Target Market Program guidelines for local preference advantages. To qualify, the vendor must maintain a permanent physical business address within the city limits and hold a valid City of Lauderhill

Business Tax Receipt.

3. Grant Funding Restrictions: In accordance with federal procurement standards (2 CFR § 200.319) and State of Florida grant regulations, the Local Vendor Preference and Target Market Program guidelines shall not apply to any project funded in whole or in part by federal funds (such as

CDBG or HOME) or state housing funds (such as SHIP). For these specific grant-funded repair projects, geographic location will not be used as an evaluation factor.

2.6 Licensing Requirements

Contractors selected for the Pre-Qualified Contractor Pool shall maintain all licenses, registrations, and certifications required to perform the assigned work throughout the term of the Agreement.

A. State Licensing

Contractors shall possess and maintain a current, active State of Florida contractor license appropriate for the work assigned, including but not limited to:

• General Contractor (CGC)

• Building Contractor (CBC)

• Residential Contractor (CRC)

• Roofing Contractor (CCC)

• Electrical Contractor (EC)

• Plumbing Contractor (CFC)

• Mechanical or Air Conditioning Contractor (CMC/CAC)

• Other specialty contractor licenses issued pursuant to Chapter 489, Florida

Statutes.

B. Broward County Licensing

Where applicable, Contractors shall maintain a current Broward County Certificate of Competency or other required local trade license.

C. City Business Tax Receipt

Contractors shall maintain a current City of Lauderhill Business Tax Receipt prior to the issuance of any project assignment.

D. Subcontractors

All subcontractors shall possess the licenses and registrations required to perform their respective trades.

E. Building Department Registration

Contractors shall be registered and remain in good standing with the City of

Lauderhill Building Department throughout the contract term.

Failure to maintain required licensing may result in immediate suspension or removal from the Pre-Qualified Contractor Pool.

2.7 Insurance Requirements

Contractors shall maintain insurance meeting the minimum requirements established by the City throughout the duration of the Agreement and any project assignments.

Prior to execution of a Master Agreement or issuance of a Notice to Proceed, the

Contractor shall furnish Certificates of Insurance naming the City of Lauderhill, its elected officials, officers, employees, and agents as Additional Insureds, where applicable.

Minimum coverages shall include:

• Commercial General Liability

• Workers' Compensation

• Employer's Liability

• Automobile Liability

• Professional Liability (when applicable)

• Pollution Liability (when asbestos, mold remediation, lead hazard reduction, or hazardous material abatement is included)

Insurance shall remain in effect until final project closeout and expiration of all warranty periods.

2.8 Independent Contractor

The Contractor shall perform all work as an independent contractor.

Nothing contained herein shall be construed as creating an employer-employee relationship, joint venture, partnership, or agency relationship between the City and the Contractor.

The Contractor shall be solely responsible for:

• Employee wages

• Payroll taxes

• Benefits

• Workers' Compensation

• OSHA compliance

• Supervision of employees and subcontractors

2.9 Prohibited Activities

The following actions are strictly prohibited and may result in suspension, removal from the Contractor Pool, termination of a project assignment, or other remedies available to the City:

• Entering into private agreements with homeowners for additional work related to a City-funded project without prior written approval.

• Soliciting additional work from homeowners while performing City-funded projects.

• Performing work outside the approved Scope of Work.

• Beginning work prior to issuance of a Notice to Proceed.

• Performing work without required permits.

• Using unlicensed or unauthorized subcontractors.

• Substituting subcontractors without prior written approval.

• Failing to maintain required insurance or licenses.

• Offering gifts, gratuities, or inducements to City staff or homeowners.

• Falsifying invoices, payrolls, certifications, inspection reports, or other project documents.

• Violating federal, state, or local procurement requirements.

2.10 Performance Measures

Contractors shall maintain a consistently high level of performance to remain eligible for project assignments under the Residential Rehabilitation and Home

Repair Program.

Performance evaluations will be completed by the City and/or the City's Project Management Consultant after each project and periodically throughout the term of the Agreement.

A. Timeliness

The Contractor shall:

1. Begin work within the timeframe specified in the Notice to Proceed.

2. Complete projects within the approved construction schedule.

3. Promptly schedule inspections.

4. Submit change order requests within three (3) business days.

5. Respond to City inquiries within one (1) business day.

B. Quality of Work

The Contractor shall:

1. Produce workmanship meeting industry standards.

2. Pass inspections with minimal corrections.

3. Install products in accordance with manufacturer recommendations.

4. Use approved materials meeting Florida Product Approval requirements.

5. Correct deficiencies promptly.

C. Communication

The Contractor shall:

• Maintain professional communication.

• Provide regular progress updates.

• Immediately report unforeseen conditions.

• Document field issues requiring City direction.

D. Jobsite Management

The Contractor shall:

• Maintain safe and orderly worksites.

• Protect homeowner property.

• Remove debris daily.

• Secure materials and equipment.

• Ensure OSHA compliance.

E. Documentation

The Contractor shall timely submit:

• Permits

• Inspection reports

• Warranties

• Operating manuals

• Product approvals

• Close-out documents

• Section 3 reports (when applicable)

• Certified payrolls (when applicable)

• Lead-safe documentation (when applicable)

F. Homeowner Relations

The Contractor shall:

• Treat homeowners respectfully.

• Maintain courteous conduct.

• Address complaints promptly.

• Protect homeowner privacy.

G. Performance Evaluation

Performance may be evaluated using:

• Schedule compliance

• Inspection results

• Work quality

• Documentation accuracy

• Safety performance

• Homeowner satisfaction

• Warranty claims

• Compliance with funding requirements

H. Corrective Action

Unsatisfactory performance may result in:

1. Written Notice of Deficiency.

2. Mandatory Corrective Action Plan.

3. Probation.

4. Temporary suspension.

5. Removal from the Pre-Qualified Contractor Pool.

6. Contract termination.

7. Recovery of damages or other remedies available under law.

The City's determination regarding contractor performance shall be final.

2.11 Records and Documentation

The Contractor shall maintain complete project records, including:

• Contracts

• Permits

• Inspection reports

• Product approvals

• Warranties

• Subcontractor agreements

• Payroll records (when applicable)

• Section 3 documentation

• Lead-safe documentation

• Certified payrolls

• Photographs before, during, and after construction

• Final lien releases

• Material invoices

Records shall be retained for five (5) years after final payment or longer if required by the applicable funding source or state or federal law.

The City, HUD, the State of Florida, and other authorized agencies shall have access to all project records for audit and inspection purposes.

2.12 Conflicts of Interest

Contractors shall comply with all applicable conflict-of-interest provisions contained in:

• 2 CFR Part 200

• 24 CFR Part 570

• 24 CFR Part 92

• Florida Code of Ethics for Public Officers and Employees (Chapter 112, Florida Statutes)

• City of Lauderhill Procurement Policies

Contractors shall not:

• Employ or compensate City employees involved in administering the program.

• Provide gifts, gratuities, favors, or anything of value to City officials or employees.

• Participate in projects involving an actual or perceived conflict of interest without prior written approval from the City.

The Contractor shall immediately disclose any actual, potential, or apparent conflict of interest. Failure to disclose such conflicts may result in removal from the

Pre-Qualified Contractor Pool, termination of contracts, or other remedies available to the City.

SECTION 3 – SCOPE OF SERVICES

3.1 Statement of Work and Purpose of the Program

The City of Lauderhill seeks to establish a Pre-Qualified Contractor Pool of licensed, experienced, and insured contractors to perform residential rehabilitation, repair, reconstruction, weatherization, accessibility modifications, resiliency improvements, and other eligible housing-related construction services for owner-occupied residential properties located within the City.

The purpose of the Residential Rehabilitation and Home Repair Program is to preserve safe, decent, sanitary, and affordable housing for income-eligible homeowners while improving the long-term quality and resiliency of the City's housing stock.

Projects may be funded through federal, state, local, or other eligible housing assistance programs. Contractors shall perform work in accordance with the project-specific Work Write-Up, applicable funding source requirements, the

Florida Building Code, manufacturer specifications, and all federal, state, and local laws.

Selection for the Pre-Qualified Contractor Pool does not guarantee the award of any work.

A. Program Overview

The City intends to establish a pool of qualified contractors capable of providing a comprehensive range of residential rehabilitation and repair services on an as-needed basis.

Projects may include:

• Rehabilitation

• Reconstruction

• Emergency repairs

• Weatherization

• Accessibility improvements

• Energy efficiency improvements

• Hurricane hardening

• Disaster-related repairs

• Code compliance

• General home improvements

• Other eligible housing rehabilitation activities

The City reserves the right to add or remove service categories as program needs evolve.

B. Alignment with HUD Procurement Standards

Consistent with 2 CFR Part 200, the City's procurement process is intended to promote:

• Full and open competition

• Broad contractor participation

• Objective qualification standards

• Fair and transparent procurement practices

The City encourages participation by:

• Small businesses

• Minority-owned businesses

• Women-owned businesses

• Veteran-owned businesses

• Section 3 Business Concerns (when applicable)

This encouragement shall not constitute a preference where prohibited by federal or state funding requirements.

C. Purpose of the Scope

This Scope of Services establishes the minimum requirements for Contractors performing work under the Residential Rehabilitation and Home Repair Program.

Contractors shall perform work that is:

• Safe

• Code compliant

• Durable

• Cost-effective

• Completed in accordance with accepted construction practices

D. Funding Neutrality

Because projects may be financed through multiple funding sources, this RFQ has been prepared to be funding-neutral.

Additional federal, state, or grant-specific requirements shall apply only when identified within the individual Project Work Write-Up or Invitation to Bid.

E. Program Goals

The objectives of the Program include:

• Eliminating health and safety hazards

• Correcting building code deficiencies

• Improving structural integrity

• Extending the useful life of residential structures

• Increasing energy efficiency

• Improving accessibility

• Enhancing disaster resilience

• Preserving affordable housing

• Improving neighborhood appearance

• Improving homeowner quality of life

3.2 Scope of Services

A. Establishment of Contractor Pool

The City will establish a Pre-Qualified Contractor Pool consisting of licensed contractors qualified to perform residential rehabilitation and repair services.

Eligible trade classifications include, but are not limited to:

• General Contractor (CGC)

• Building Contractor (CBC)

• Residential Contractor (CRC)

• Roofing Contractor (CCC)

• Electrical Contractor (EC)

• Plumbing Contractor (CFC)

• Mechanical/Air Conditioning Contractor (CMC/CAC)

• Specialty Contractors authorized under Chapter 489, Florida Statutes

B. Eligible Services

Services may include, but are not limited to:

Structural Improvements

• Structural repairs

• Foundation repairs

• Framing

• Exterior wall repairs

Roofing

• Roof replacement

• Roof repairs

• Soffit and fascia

• Gutters

Mechanical Systems

• HVAC replacement

• HVAC repair

• Ventilation improvements

Electrical

• Service upgrades

• Panel replacement

• Rewiring

• Lighting

Plumbing

• Water line replacement

• Drain replacement

• Fixture replacement

• Water heater replacement

Windows and Doors

• Hurricane-impact windows

• Exterior doors

• Interior doors

• Garage doors

Accessibility

• ADA modifications

• Ramps

• Grab bars

• Accessible bathrooms

• Accessible kitchens

Interior Rehabilitation

• Flooring

• Drywall

• Painting

• Cabinet replacement

• Kitchen rehabilitation

• Bathroom rehabilitation

Exterior Improvements

• Painting

• Siding

• Stucco

• Concrete repairs

• Driveways

• Walkways

Energy Efficiency

• Insulation

• Air sealing

• High-efficiency HVAC

• ENERGY STAR appliances (when eligible)

Resiliency Improvements

• Hurricane shutters

• Impact glazing

• Roof tie-downs

• Flood mitigation

• Wind resistance improvements

Emergency Repairs

• Immediate health and safety repairs

• Water intrusion

• Storm damage

• Fire damage stabilization

Other Eligible Improvements

The City reserves the right to assign any rehabilitation or home repair work determined eligible under the applicable funding source.

3.3 Program Objectives

Each project shall seek to accomplish one or more of the following objectives:

• Correct health and safety deficiencies.

• Eliminate code violations.

• Improve structural integrity.

• Increase accessibility.

• Improve energy efficiency.

• Improve hurricane resilience.

• Preserve affordable housing.

• Extend the useful life of residential structures.

• Improve neighborhood stability.

3.4 Project Assignment Process

Each project shall generally proceed as follows:

A. Property Inspection

The City or its Program Manager shall inspect the property and identify eligible rehabilitation needs.

B. Preparation of Work Write-Up

The City shall prepare a detailed Work Write-Up that includes:

• Scope of Work

• Specifications

• Estimated quantities

• Product requirements

• Permit requirements

• Funding requirements

• Independent cost estimate

C. Invitation to Bid

The Work Write-Up shall be distributed to eligible Contractors within the Pre-

Qualified Contractor Pool.

The City may:

• Invite all Contractors;

• Invite Contractors within a specific trade classification;

• Invite a limited number of Contractors when permitted by applicable procurement regulations.

D. Site Visit

A mandatory or optional pre-bid site visit may be scheduled.

E. Bid Submission

Contractors shall submit bids in accordance with the instructions provided for each project.

F. Award

Project assignments may be based upon one or more of the following:

• Lowest responsive and responsible bidder

• Contractor rotation

• Emergency procurement procedures

• Availability

• Specialized expertise

• Funding source requirements

• Contractor performance history

• Small project quotation procedures

• Other procurement methods permitted by applicable laws and grant regulations

The City reserves the right to reject any or all bids, re-solicit a project, negotiate when authorized by law, or cancel a project without liability.

3.5 Project Funding

Projects may be financed through one or more of the following:

• Community Development Block Grant (CDBG)

• HOME Investment Partnerships Program (HOME)

• State Housing Initiatives Partnership (SHIP)

• State Housing Trust Fund Programs

• Local Housing Assistance Programs

• General Fund

• Disaster Recovery Funds

• FEMA

• Hazard Mitigation Grant Program

• Community Development grants

• Other federal, state, county, or local funding sources

The applicable funding source and any special program requirements shall be identified within the individual Project Work Write-Up or Invitation to Bid.

SECTION 4 – TERM OF CONTRACT

4.1 Initial Pool Term

The City anticipates establishing a Pre-Qualified Contractor Pool of Contractors through this RFQ for a period of three (3) years from the date of award, subject to funding availability and satisfactory performance. Contractors who successfully meet all requirements will be placed in the City’s Qualified Contractor Pool for project-specific bidding opportunities.

4.2 Renewal Options

The City reserves the right to renew eligibility in the Qualified Contractor Pool for two (2) additional one (1) - year periods based on continued compliance with program requirements and acceptable performance.

4.3 No Guarantee of Work

Inclusion in the Qualified Contractor Pool does not guarantee assignment of work.

The City will maintain the Pool and rotate eligible Contractors for project-specific competitive bidding opportunities as projects become available.

4.4 Removal Criteria

Failure to perform work in accordance with program requirements, meet deadlines, or maintain required licensing and insurance may result in removal from the Qualified Contractor Pool.

SECTION 5 – CONTRACTOR RESPONSIBILITIES

Contractors selected for inclusion in the Pre-Qualified Contractor Pool shall perform all work in accordance with the project-specific Scope of Work, applicable building codes, program requirements, and City standards. These responsibilities apply to all projects regardless of funding source, unless otherwise specified. Contractors shall comply with all Performance Measures outlined in Section 2.10, which govern timeliness, quality of work, communication, documentation, and overall performance expectations for continued eligibility in the Qualified Contractor Pool.

5.1 General Requirements

Contractors shall:

A. Perform all work as independent contractors, not as employees or agents of the City.

B. Provide high-quality workmanship consistent with industry standards and manufacturer specifications.

C. Provide a sufficient and adequately skilled workforce to perform all work safely, efficiently, and in accordance with the approved Scope of Work.

D. Protect all workers, residents, and property throughout the duration of the project.

E. Maintain clean, safe, and orderly worksites at all times.

F. Ensure all employees and subcontractors are properly licensed, insured, and easily identifiable.

G. Use company vehicles that are clearly marked with the company name and telephone number.

H. Ensure all company personnel are properly identified by uniforms or badges displaying the company’s name.

5.2 Bidding & Pre-Construction Responsibilities

A. Submit an itemized, line-item bid including quantities, unit pricing (per line item) along with the number of items to be replaced or repaired.

B. Verify all applicable measurements prior to submitting a bid.

C. Attend all mandatory pre-bid and pre-construction meetings.

D. Provide a complete list of subcontractors proposed for each project.

E. Ensure all subcontractors are properly licensed, insured, and not debarred.

F. Test all electrical outlets and receptacles using an approved tester to verify proper grounding, GCFI protection, and tamper-resistant (TR) compliance.

Contractors must document and report any deficiencies prior to bid submission.

G. Verify electrical panel box capacity when HVAC systems are being called for replacement or installation and notify the City of any power or amp deficiencies prior to bid submission.

H. Communicate regularly with the City, the designated Project Management

Firm, homeowner, residents, and inspectors throughout the pre-construction process.

5.3 Permitting, Compliance & Documentation

Contractors are responsible for:

A. Obtaining and paying for all required permits, including building, electrical, plumbing, mechanical, and any specialty permits. This includes any required permit processing, inspections, processing, and certificate of completion fees.

B. Submitting proof of permit payment, including copies of all issued permits, prior to commencing work and when submitting a reimbursement request.

Proof of permit payment and related documentation are strictly required for each project assisted.

C. Ensuring all open permits are formally approved and closed by the City’s

Building Department prior to final payment submission.

D. Complying with all applicable federal, state, and local requirements, including the current Florida Building Code, local ordinances, state and federal requirements (if applicable), program-specific rules, HUD Lead-Safe Housing Rule (for homes built pre-1978), and HUD Section 3 requirements (when applicable).

E. Maintaining all required project documentation, including warranties, manuals, subcontractor lists, inspection reports, and proof of formal permit closure.

5.4 Construction Responsibilities

A. Perform all work in accordance with the approved Scope of Work, state and local building codes, program requirements, and manufacturer installation guidelines.

B. Notify the City or the Project Management Firm immediately if field conditions differ from the issued Work Write-Up.

C. Not proceed with any changes, addendums, or alterations without prior written authorization and a fully executed change order.

D. Inspect all electrical switches and outlets for proper operation, correct wiring, and safe installation. Document and report any deficiencies. Include all debris removal and disposal fees in each project bid. Contractors must maintain a clean and orderly jobsite daily, ensuring the removal of waste and construction debris before leaving the worksite each workday.

E. Protect all landscaping, irrigation systems, driveways, windows, structures, and personal property. Any damage caused by the Contractor or its subcontractors shall be repaired or replaced completely at the Contractor’s expense.

F. In the event of any damage to public or private property, the Contractor shall immediately notify the City and the Project Management Firm of the location, nature, and extent of the damage and shall complete all required repairs at the Contractor’s expense.

G. Maintain a safe jobsite at all times, including compliance with all applicable OSHA safety standards, implementing appropriate safety barriers, signage, and protective measures to safeguard workers, homeowners, neighboring homes, and property.

H. Comply with all federal, state, and local regulations regarding hazardous materials, including asbestos. Contractors shall not disturb any asbestos-containing materials (ACM) unless properly licensed and authorized and must immediately notify the City and Project Management Firm if suspected ACM is encountered.

I. Comply with all federal, state, and local regulations regarding lead-based paint.

Contractors shall not disturb any lead-based paint or lead-containing materials unless properly certified and authorized and must immediately notify the City and

Project Management Firm if deteriorated or suspected lead-based paint is encountered.

5.5 Communication Responsibilities

A. Maintain regular, professional communication with the City, Project Management Firm, inspectors, and homeowners.

B. Provide clear progress updates as requested by city staff.

C. Notify the City immediately of any material delays, unforeseen weather conditions, or issues affecting the project timeline.

D. Document all construction issues, discrepancies, and field conditions requiring immediate clarification.

5.6 Inspections & Quality Assurance

A. Obtain formal Florida Product Approval documentation for all required components prior to installation.

B. Be physically present for all required inspections, including interim, final, building permit, and any third-party specialty inspections City and third-party.

C. Acknowledge that the final quality and acceptance of workmanship will be determined by the City and the Project Management Firm during inspections.

D. Acknowledge receipt of all unacceptable work notifications within twenty-four

(24) hours and correct the specified deficiencies within the timeframe established by the City at no additional cost to the City or the homeowner.

E. Provide documentation of all corrections made and provide proof of compliance when required.

F. Ensure all work successfully passes final inspection and meets all program standards.

5.7 Closeout Requirements

Contractors shall submit a complete closeout package, including:

A. Final Invoice on company letterhead with invoice number, name, and address of the project assisted.

B. Final Release of Liens for the total amount of the project from the assigned Contractor.

C. Final Release(s) of Liens for the total amount for the project from all subcontractors.

D. Proof of final building permit closure and final inspection approvals from the building department.

E. Certificate of Completion (CC) or Certificate of Occupancy (CO) signed off by the City Building Department.

F. Contractor warranty(ies).

G. Subcontractor(s) warranty(ies), if applicable.

H. Executed manufacturer warranties and owner operation manuals.

I. Final Inspection Report showing all items completed as passed.

J. A completed and signed punch list item verification form and after pictures in color.

K. Any required funding-source documentation (such as Section 3 or Lead-Safe

Clearance reports).

L. Homeowner Satisfaction Survey.

M. Final Reimbursement payments will not be issued until the project is fully completed, inspected, and approved by the City.

5.8 Additional Requirements

A. Enter into a formal tri-party agreement with the City and a separate agreement with the homeowner for each project.

B. Enroll in the City’s electronic direct- deposit payment (ACH) system for all automatic payment reimbursements.

C. Comply with all Section 3 requirements (when applicable); certified Section 3 contractors are strongly preferred for the pool selection.

D. Maintain active eligibility status in the federal Sam.gov registry database throughout the life of the pool.

E. Provide the City and Project Management Firm with an updated, final list of all subcontractors for each project.

SECTION 6 – INQUIRIES / AVAILABILITY

6.1 Inquiries

All questions regarding this Request for Qualifications (RFQ) shall be submitted electronically through the Question & Answer section of the City's Procurement

Portal (Ion Wave) at:

https://lauderhill.ionwave.net

Questions must be submitted no later than ten (10) calendar days prior to the Qualification Response due date. Questions received after this deadline may not be answered.

Responses to all questions and any resulting addenda will be posted through the

City's Procurement Portal (Ion Wave). It is the sole responsibility of each Respondent to monitor the Procurement Portal for updates, clarifications, and addenda.

Solicitation documents may be obtained by downloading them from the City's

Procurement Portal (Ion Wave).

6.2 Cone of Silence

Upon advertisement of this RFQ, a Cone of Silence shall be imposed in accordance with the City of Lauderhill Code of Ordinances.

Except as expressly authorized herein, Respondents shall not communicate regarding this solicitation with:

• The Mayor or City Commissioners;

• City employees;

• Evaluation Committee members;

• Consultants retained by the City; or

• Any other person involved in the evaluation or award process.

All communications regarding this solicitation shall be directed exclusively to the Purchasing and Contracts Division through the City's Procurement Portal (Ion

Wave).

Violation of the Cone of Silence may result in the Respondent being deemed non-responsive and removed from further consideration.

SECTION 7 – SUBMISSION OF QUALIFICATIONS

7.1 Submission Requirements

Qualification Responses shall be submitted electronically through the City's

Procurement Portal (Ion Wave) at:

https://lauderhill.ionwave.net

RFQ Number: RFQ No. 2026-061

RFQ Title: RESIDENTIAL REHABILITATION & HOME REPAIR PRE-QUALIFIED

CONTRACTOR POOL (RE-BID)

Qualification Response Due Date: September 14, 2026

Qualification Response Due Time: 10:45 A.M. (EST)

The electronic submission must be completed and received prior to the stated deadline. Qualification Responses received after the deadline will not be accepted.

Unless otherwise specifically authorized by the City, paper copies, emailed responses, or faxed responses will not be accepted.

7.2 Qualification Response Format

Qualification Responses shall be prepared in a clear, concise, and organized manner and shall include all forms, certifications, licenses, and supporting documentation required by this RFQ.

Respondents shall organize their submissions in accordance with Section 13 –

Submittal Package.

7.3 Authorized Signature

The Qualification Response shall be electronically executed by an individual authorized to legally bind the Respondent.

Submission of a Qualification Response constitutes an irrevocable offer by the

Respondent to perform the services described in this RFQ under the terms and conditions contained herein.

7.4 Qualification Response Validity

Qualification Responses shall remain valid for a period of one hundred twenty

(120) calendar days following the submission deadline unless otherwise extended by mutual written agreement between the City and the Respondent.

Respondents may not withdraw their Qualification Response during this 120-day period without the written consent of the City.

7.5 Responsibility of the Respondent

It is the sole responsibility of the Respondent to ensure that its Qualification

Response has been successfully submitted through the City's Procurement Portal

(Ion Wave) prior to the submission deadline.

The City shall not be responsible for incomplete, delayed, or unsuccessful electronic submissions resulting from internet interruptions, system errors, or user error.

7.6 Late Qualification Responses

Qualification Responses received after the established submission deadline shall be considered non-responsive and shall not be accepted or considered.

SECTION 8 – EVALUATION &…