Lathe IFB.docx

SOUTH SHORE REGIONAL SCHOOL DISTRICT

476 WEBSTER STREET

HANOVER, MA 02339

South Shore Regional School District (SSRSD), 476 Webster St., Hanover, Massachusetts, 02339, hereinafter referred to as the Awarding Authority, hereby invites sealed bids for:

Supply, Delivery and Complete Installation of Six (6) New and Unused 14 x 40 inch Manual Geared Head Lathes

INSTRUCTIONS TO BIDDERS

1. Bids shall be received at the Office of the Superintendent, South Shore Regional School District, 476 Webster St., Hanover, MA until July 5, 2017 at 9:00 A.M., per the clock in the Main Office, at which time and place the bids will be publicly opened and read aloud. In the event the building is closed due to uncontrolled events such as but not limited to fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 9:00A.M. on the next day in which the building is opened. Bids will be accepted until that date and time. No bid received after the time established for the opening of bids will be considered regardless of the cause for the delay in receipt of any such bid.

2. Bids not submitted on original bid forms shall be deemed non-responsive. Bid submissions must be enclosed in a sealed envelope marked "BID FOR LATHES.” The Awarding Authority assumes no liability for bids mistakenly opened due to improperly labeled envelopes and will return same to bidder without notice.

3. Specifications and Bid Documents may be obtained by contacting Sylvia Hufnagel at 781-499-7411 or by emailing shufnagel@ssvotech.org .

4. QUESTIONS- Questions concerning this Invitation to Bid must be received in writing by Sylvia Hufnagel at shufnagel@ssvotech.org . Questions may also be hand delivered or faxed to 781-878-1794. Written responses will be emailed, mailed or faxed to all bidders on record as having picked up the IFB. The deadline for questions is June 30, 2017 at 10:00 A.M.

5. The South Shore Regional School District reserves the right to reject any and all bids or to accept that bid deemed to be in the best interest of the School District.

6. Bids may be modified or withdrawn by written notice prior to bid opening date. Bid modifications should be submitted in an envelope clearly marked “Modification No. __ Bid for Lathes.”

7. The successful bidder shall accept the order within seven (7) days after notification of its award. No bids may be modified or withdrawn for a period of thirty (30) days, Saturdays, Sundays and legal holidays excluded, after the date set for the opening of the bids.

8. ADDENDA – If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed, mailed or faxed to all bidders on record as having picked up the IFB. All addenda shall be acknowledged on Bid Proposal Form by all responsive, responsible bidders.

9. WARRANTY - All items furnished under this specification shall be new and first quality and be warranted by the seller, or through him, the manufacturer, for a period of at least one (1) year, unless otherwise specified herein, for use by the South Shore Regional School District, the original purchaser, from the date of shipment; and the seller, or the manufacturer, shall repair or replace, at no cost to the South Shore Regional School District, any item proving defective in materials, workmanship, design or improper installation. The warranty shall be in writing, in a form acceptable to the Awarding Authority and shall be delivered to the Awarding Authority before final payment to the Contractor is made. Bidders shall supply any brochures and/or descriptive literature on item(s) offered.

10. PACKAGING - All items shall be delivered in sealed cartons, crates or packages and shall be accompanied by a complete and accurate packing list. Loose unpacked items will not be accepted.

11. INSTALLATION - The successful bidder (or his designee) shall install equipment and provide initial startup and training on use of equipment.

12. DELIVERY - Lathes must be delivered and fully installed and operational no later than August 31, 2017. All Bidders shall state “guaranteed delivery date” on Bid Proposal Form. All goods are to be shipped fully prepaid. Every effort shall be made by the successful bidder to deliver complete shipments. The successful bidder will assume all risk and bear all costs for the equipment until delivery and installation has been completed and accepted by the District.

13. EQUALS - Item(s) similar in design, function, and equal or better in quality may be offered. Such items shall be clearly identified by the bidder as part of the bid submission. However, any alternate products must meet the level of technology of the identified products and must be accompanied by a copy of the manufacturer’s specifications for comparison. Any alternate product offered without the required documentation may result in a rejection of the submittal The Awarding Authority reserves the right to determine whether, in its opinion, such items are in fact equal. Such determination shall be final.

14. PRICE - Price quoted shall include price for each item, together with a lump sum purchase price. Price should include all and any shipping and handling charges, set up at designated site, training in the operation of the lathes, and any maintenance needed for a period of one year.

15. BID PROPOSAL FORM – The enclosed Bid Proposal Form shall be filled out completely and signed in longhand by the bidder. Bids offered on a form other than the one supplied will not be considered. Bidders shall submit a signed Certificate of Non-Collusion and Tax Certification Form using the enclosed form.

16. REFERENCES - Bidders shall provide a list of all similar lathe delivery and installations in the last three years. Additional reference sheet pages may be attached if necessary. The list should include the client’s name, location and contact name and phone number.

17. CERTIFICATE OF INSURANCE - Successful bidder shall submit Certificate of Liability, Automotive and Workers Compensation Insurance prior to the signing of the Contract. The limits shall be as follows: Commercial General Liability: $1,000,000 Occurrence/$2,000,000 General Aggregate/$2,000,000 Products Aggregate. Commercial Auto: $1,000,000 CSL Bodily Injury/Property Damage. Workers' Compensation: Statutory Limit. Commercial Umbrella: $1,000,000 Occurrence/$1,000,000 Aggregate. The successful bidder shall have General Liability that is Primary and Noncontributory and hold SSRSD harmless and waive subrogation rights including Workmen’s Compensation, and name SSRSD as an additional insured. Failure to maintain the above mentioned coverages for the entirety of the Contract shall be considered a material breach of the contract.

18. RULE FOR AWARD- One contract will be awarded to the lowest responsible, responsive, and eligible bidder offering the base bid and alternate at the lowest total price that does not exceed the School District’s appropriation.

19. CONTRACT-The following documents form the Contract, are incorporated by reference herein, and are referred to as the “Contract Documents:” Invitation to Bid

· Instructions to Bidders

· The Bid Proposal Form submitted by the Contractor

· The attached “Contract for Installation of 6 Manual Geared Head Lathes”

· All submission required by “Instructions to Bidders”

South Shore Regional School District

Specifications

Description: Six (6) 14 x 40 inch Manual Geared Head Lathes; Complete with hardened and ground gears and bed ways, 5 Hp, 3-phase motor, quick change gear box, inch/metric threading capabilities, chip pan and jog button. Standard equipment includes Removable gap, face plate, 4-way Tool post, steady rest, coolant system, splash guard, tool box with necessary tools, quick-action foot brake, pull-out chip pan, 220/3/60 ac volt operation.

- Manual Lathe 14 x 40 in. Geared Head - 16 speed precision lathe

- One (1) Yr. Warranty on Parts and Labor standard Equipment

- Minimum 5HP; 3-PHASE Motor

- Minimum 2200 lb. Machine Weight -Hardened and ground bed ways -Quick change gear box

- Inch/Metric Threading Capability

- Face Plate

- 4 Way Tool Post

- Hole Through Spindle – 1 9/16 in.

-6” Dia. 3 Jaw Universal Chuck -5C lever type Collet attachment -5C Collet rack -5C Collets ⅛” to 1-1/16” by 16ths (17 pcs)

- Coolant System with pump

- Steady Rest

- Machine mounted Work Light

- Spindle Foot Brake

- Pull-Out Chip Pan

- Splash Guard -Operation manual and parts list -Freight, Rigging and setup by 8/31/2017

BID PROPOSAL FORM

TO: South Shore Regional School District, 476 Webster Street, Hanover, Massachusetts 02339

BID OPENING DATE & TIME: 9:00A.M. WEDNESDAY JULY 5, 2017

To enter bid for this equipment, return one signed copy. Substitute forms will not be accepted

TOTAL PURCHASE PRICE OF BASE BID AND ALTERNATE

(Price to include delivery, installation and training at South Shore Vocational Technical High School).

GUARANTEED DELIVERY DATE: _____________________

BIDDER: _________________________________________________________________

(Name of Company)

SIGNED BY: _______________________________________ DATE: ____________________

(Authorized Company Representative)

PRINT NAME: _________________________________________

TITLE: _________________________________________

ADDRESS: _________________________________________

TEL/FAX#: _________________________________________

ADDENDA (only if applies): # 1 _______________, # 2 _____________, # 3_______________ (Sign here) (Sign here) (Sign here)

CERTIFICATION

(To Be Completed By Bidder)

** Social Security Number (Voluntary) or Federal Identification Number

* Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant.

** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing delinquency will not have a contract or other agreement issued, renewed or extended. This request is made under the authority of Massachusetts General Laws, Chapter 62C, Section 49A.

CERTIFICATE OF NON-COLLUSION

(To Be Completed By Bidder)

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification the word “person” shall mean any natural person, business, partnership, corporation, union committee, club or other organization, entity, or group of individuals.

Nature of Business

REFERENCES

Please provide three references we may contact with completed jobs of similar nature and scope.

Name ________________________________________________________________________ Address ______________________________________________________________________ Phone Number _______________________________ Contact __________________________ Date________________ Project description_________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________

Date________________ Project description _________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________

Date________________ Project description _________________________________________