Laser Welder Machine_ Final Requirements Sheet-6-9-25.docx

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Procurement of Extended Range Handheld Laser Welding & Cleaning System Date: April 25, 2025

I. BACKGROUND INFORMATION

The Fabrication Technology Office (FTO) provides a wide range of engineering, fabrication, and technical services to support the creation of unique measurement instruments and scientific apparatus needed by NIST scientists and research staff. The group provides the mission critical engineering and manufacturing expertise, and equipment needed to produce specialized parts and subassemblies for a variety of one-of-a-kind instruments conceived by NIST scientists and engineers. A cadre of highly skilled engineers, instrument makers, and engineering technicians provide this core capability. Beyond fabricating parts and equipment, group staff members work collaboratively with NIST research staff providing research support, technical consulting, and testing services. The group specializes in single job/prototype work and short production runs of unique mechanical components. The group also provides mechanical engineering design, optics and glass fabrication, and overall technical solutions for the fabrication and assembly of electromechanical devices Purpose/Objective:

The National Institute of Standards and Technology (NIST) seeks to procure an Extended Range Handheld Laser Welding & Cleaning System to support advanced manufacturing and materials research. The system will be used in a laboratory environment to perform high-precision welding and cleaning tasks on various materials, including stainless steel, aluminum, titanium, nickel alloys, and copper.

The objective of this requirement is to acquire a high-performance handheld laser welding and cleaning system capable of meeting stringent technical specifications for welding and cleaning a variety of metals, with integrated functionality to optimize weld quality and productivity.

II. SCOPE

The Contractor shall deliver one (1) Extended Range Handheld Laser Welding & Cleaning System, inclusive of FOB Destination delivery, installation, warranty, training, and all associated accessories as specified. The system shall meet all technical specifications outlined below and include all necessary components for immediate operation upon installation.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation, software, and accessories as applicable.

Line Item 0001:

Description: Extended Range Handheld Laser Welding & Cleaning System Quantity: 1 A. Technical Specifications

1. Laser Power:

· Maximum Average Power: 2000 W

· Peak Pulse Power: 3000 W

2. Welding Capability:

· Stainless, Galvanized, and Mild Steel: Up to 8 mm (0.315”)

· Aluminum (3 & 5 Series): Up to 8 mm (0.315”)

· Aluminum (6 Series): Up to 5 mm (0.200”)

· Titanium & Nickel Alloys: Up to 7 mm (0.275”)

· Copper: Up to 3 mm (0.120”)

3. Cleaning Capability:

· Pre- and Post-Weld Cleaning: Up to 15 mm width

· Pulsed Cleaning Power: Up to 3000 W peak power

· Cleaning Width-Length: Up to 15 mm

4. Operational Features:

· 100% Duty Cycle

· Wobble Length & Frequency: Up to 5 mm at 300 Hz

· Mode Storage Capacity: 100 modes

5. Power Requirements:

· 220V Single Phase, 33 A

6. Physical Specifications:

· Maximum Weight: 70 kg

· Gun Cable Length: 10 m (16 or 32’ selectable)

· Workpiece Clamp Length: 10 m (16 or 32’ selectable)

7. Safety and Classification:

· Class IV laser system

· Includes Laser Safety Glasses (OD 7+)

8. Accessories:

· Welding Helmet with IR Shield

· Cleaning Nozzles

· Welding Nozzles

· Cover Slides

· 3 m (10’) CAT 6 Ethernet Cable

· User Guide

9. Performance Requirements:

· Pre-weld and post-weld cleaning functionality to optimize weld quality and productivity.

IV. DELIVERABLE SCHEDLULE

Standards of Acceptance: The NIST Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR) shall review the delivered system and accessories and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 10 working days of receipt. The system must demonstrate compliance with all technical specifications during inspection and performance testing.

V. PLACE OF PERFORMANCE

The system shall be delivered and installed at the National Institute of Standards and Technology, Building 304/155, NIST, Gaithersburg, Maryland. Training and performance testing will also occur at this location.

VI. DELIVERY/LEAD TIME

The period of performance shall commence upon receipt of the purchase order and conclude upon acceptance of the fully installed and operational system, including training, no later than 30 days after receipt of order.

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the deliverables table. The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order, and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, building 304 Gaithersburg, MD 20899

Due to ongoing limited site access at NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST.

IX. TRAINING

The contractor shall conduct a training session for up to six (6) users at NIST. The training shall provide a thorough demonstration of all system functions, including welding and cleaning operations, maintenance, data administration, and basic troubleshooting. The training shall be completed at NIST, Monday through Friday, during the operating hours of 8:00 AM to 5:00 PM Eastern Time, immediately after installation and demonstration of specifications, and must be completed no later than 7 days after installation. Additional training requirements include:

1. Hands-on practice with welding and cleaning functions.

2. Instruction on safe operation of the Class IV laser system.

3. Guidance on using the mode storage capacity and wobble settings.

X. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in FAR 52.212-4, the Government reserves the right to perform performance tests and evaluations as defined below to verify specified system performance. Such tests, if performed, shall be conducted within the laboratory environment where the system is to be operated. The Contractor has the right to be present during the tests, at the Contractor’s expense.

Performance Tests:

1. Demonstration of welding capability on stainless steel, aluminum (3 & 5 series), and copper samples to verify specified penetration depths.

2. Verification of cleaning functionality with a 15 mm cleaning width and 3000 W peak pulsed power.

3. Operation at 100% duty cycle for 30 minutes without performance degradation.

4. Confirmation of wobble length (up to 5 mm) and frequency (up to 300 Hz).

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any indication of damage during transport. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government may reject the equipment due to defects and/or nonconformance prior to acceptance. The vendor is responsible for latent defects discovered after final inspection, with liability prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 working days of receipt unless otherwise indicated. The Government reserves the right to conduct quality assurance testing to confirm that the system meets the manufacturer’s and/or Government’s performance specifications as identified in the user guide and this document.

XI. WARRANTY

The contractor shall warrant the entire system for a minimum of one (1) year after receipt and acceptance of the equipment, in accordance with FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and, at a minimum, shall include:

· Repair or replacement of defective components at no cost to the Government.

· Technical support for troubleshooting and maintenance.

· Coverage for all parts, including laser source, gun cable, and nozzles.

XII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, as follows:

1. 100% after installation and acceptance by the TPOC of the fully installed system, AND

2. After successful completion of the testing requirements set forth in this document, AND

3. After successful demonstration by the system that it performs in accordance with the technical requirements set forth in this document, AND

4. After receiving an invoice submitted properly, in accordance with the purchase order terms and conditions.

Partial shipments and partial invoices will not be accepted unless otherwise requested and accepted by the Contracting Officer prior to award offer.

XIV. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must comply with all NIST safety regulations, including general safety, fire prevention, waste disposal, and Class IV laser safety protocols.

Security: NIST is a restricted campus. An identification badge is required for access to buildings and must be shown to Security Police when entering the campus.

Regular Business Hours: Regular business hours are Monday through Friday, 8:00 AM to 5:00 PM Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance, and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.