298-FY27-CAM-PricingRFI

RESPONDENT INFORMATION

COMPANY NAME

COMPANY ADDRESS

COMPANY WEBSITE

COMPANY Tax ID (EIN)

NC License Number

(Please provide a copy of the Current License)

Point of Contact

(Name and Title)

Email

Phone

PURPOSE & BACKGROUND

The City seeks to collect market pricing data for construction services of a large, riverine, urban park and site restoration project. This Request for Information will provide non-binding pricing information to inform the City’s project planning, understand options, and provide general expectations on means and methods for construction services.

UNIT RATE INSTRUCTIONS & GUIDANCE

Respondents must provide unit rates as outlined in this document, consistent with the following:

▪ Scope limited to the request. Respondents must price only the items requested. Responders may not add, delete, or substitute items.

▪ Basis of rates. The City has provided general assumptions for each work item, including site conditions, work standards, and unit of measure. Unit prices must include these assumptions. (See table: “City Comments/Notes”)

▪ Price composition. Unit prices should include materials, equipment, labor, overhead, and profit.

▪ Price exclusion. Unit prices should not include ancillary costs such as mobilization, temporary services (except where specified), site security, storage, on-site management, performance bonds, insurance, or permitting.

▪ Project size. Responders should assume that the Project area is between ten (10) and fifty (50) acres of public park construction.

▪ Current market rates. Rates must reflect current market conditions on the date of submission.

▪ Contractor notes. Respondents must use the “Responder Comments/Notes” sections to describe means and methods, as identified in the work item description. Respondents may also use the “Responder Comments/Notes” section to provide clarifications or assumptions in determining unit price, as needed.

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CITY OF ASHEVILLE

REQUEST FOR INFORMATION

Responses should account for applicability of federal, state, and local standards that may impact unit pricing.

● NCDOT standards. Work items, when applicable, refer to NCDOT-compliant materials and mix designations.

Responders must price materials that meet the NCDOT Standard Specifications for Roads and Structures.

● State statutes. Responders must comply with the North Carolina requirements for doing business, including Business Registration, general contractor or other professional licensing, and E-Verify.

● Labor standards. Project work may be funded by federal sources and require compliance with prevailing wage requirements (Davis Bacon Act, 40 USC 3141-3148) and overtime and worker safety requirements (Contract Work Hours and Safety Standards Act – 40 USC 3701-3708).

● Federal funding requirements. The City anticipates that work informed by this RFI may be funded in part or in whole with federal funding. Federal funding requirements will be included in solicitation of actual work. All federal funding must comply with the requirements outlined in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).

● Environmental protection requirements. Work may be performed in or near sensitive environments requiring additional practices to ensure compliance with local, state, and federal environmental and/or historic preservation requirements.

By submitting a response, each responder acknowledges and agrees to the following.

● Compilation and comparison. The City will compile and compare the unit rates submitted by all responders.

● Association with responder. The City will associate each responder's unit rates with that company's identity.

● Sharing of data. The City reserves the right to share the submitted data.

● Follow-up questions. The City may contact responders after receipt of the data to ask additional questions, based on the point of contact listed in Respondent Information.

● No obligation to compensate. The City will not compensate any responder for the cost of preparing, submitting, or clarifying a response to this RFI.

● No obligation to award. Responding to this RFI creates no obligation on the part of the City to award a future contract or any scope of work to any responder. This RFI is not a commitment to issue a future solicitation.

● No contract formed. A response is informational. It is not an offer capable of acceptance, and the City's receipt of a response does not form a contract.

● No prequalification. A response to this RFI does not prequalify a responder for any future solicitation or service.

● Informational use only. Unit rates are for the City's budgeting and cost estimating. The City will not hold a responder to a submitted rate, and a submitted rate does not limit or substitute for a price in any future competitive solicitation.

● Right to modify or cancel. The City may amend, suspend, or cancel this RFI at any time and may issue addenda. The City will post addenda to the same location as this RFI.

● Determination of qualification. Responders may be asked to demonstrate capacity and capability for similar work. The City will determine, in its sole discretion, whether a responder is qualified, and may reject any or all responses.

● Public records. Responses are public records under the North Carolina Public Records Act, N.C.G.S. Chapter

132. A responder that submits trade secret information must clearly mark it as confidential in accordance with N.C.G.S. 132-1.2. The City will not treat unit rates as confidential.

● Responder accuracy. Each responder is solely responsible for the accuracy and completeness of its response.

The City is not responsible for errors or omissions in a response.

● No federal obligation. Where federal funds may support a future project, the federal government is not a party to this RFI and has no obligation to any responder.

● Governing law. North Carolina law governs this RFI and all responses.

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RFI Submittal:

1. All inquiries regarding the RFI Submittal must be submitted in writing by 5:00pm ET 11/06/26 to Dustin Clemens at dclemens@ashevillenc.gov. All questions and the responses will be provided to all known Submitters through an addendum posted on 11/09/26.

2. Sealed RFIs should be delivered to the following address. All responses shall be opened publicly, and once they are opened, shall be public records under Chapter 132 of the General Statutes. Contractors mailing RFI packages should allow delivery time to ensure timely receipt.

City of Asheville 70 Court Plaza Security Guards Asheville, NC 28801

The RFI proposal due date is November 12, 2026 3:00 PM ET and must be received on/or before, this date and time to be considered.

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CITY OF ASHEVILLE

mailto:dclemens@ashevillenc.gov

UNIT PRICE RESPONSES

Work Item City Comments/Notes Unit Unit Price Responder Comments/Notes

Rip Rap

Class II (NCDOT Spec) Rip Rap installed in various locations including; 12'x12' area in waterway under bridge, 22'x10' area in waterway under bridge, along the bottom of existing ditches, and protection of RCP culvert end sections. Contractor should assume quantity of material is 100-200 tons F&I in various areas.

TON

Embankment Excavation

Embankment excavation predominantly along waterway bank areas. Areas have been eroded. Excavation will entail removal of material along waterway to establish a clean surface to fill against as well as over excavation if unsuitable soil is encountered. Bidder should clarify in the Responder Comments/Notes column detailing means and methods for the unit price if based on work in the wet or if dewatering activities would be necessary. Dewatering costs should be incorporated in the unit cost if necessary. Unit costs should also include costs associated with hauling and disposal of unsuitable soils.

Contractor should assume 50% of excavated materials is unsuitable. Contractor should assume that access to working area is likely limited and narrow (roughly 40' in workable space) and that work area will be approximately 100' away from access routes. Contractor should assume that expected length of work is approximately 200-500' with depths varying 1-10’.

CY

Silt Excavation

Silt excavation predominantly along ditches and in retention ponds to remove deposited sediment and silt. Excavation will entail removal of material along ditches and retention ponds to re-establish stormwater system profiles. Ditches and retention ponds may be wet or dry. Bidder should clarify in the Responder Comments/Notes column detailing means and methods for the unit price if based on work in the wet or if dewatering activities would be necessary. Dewatering should be incorporated in the unit cost if necessary. Unit costs should also include costs

CY

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associated with hauling and disposal of unsuitable soils.Constractor should assume all (100%) excavated material will be disposed. Contractor should assume that access to working area is likely limited and that work area will be approximately 100' away from access routes. Contractor should assume that expected work is approximately 2,500 CY.

Fill and Compaction

Fill activities predominantly along waterway bank areas. Areas have been eroded. Excavation bid separately to establish a clean surface to fill against. Bidder should assume dewatering should be incorporated in the unit cost as necessary. Unit costs should include costs associated with all fill brought on site.

Additional costs for specialized materials should be accounted for in the unit cost as necessary. Unit costs should include compaction as the areas of fill are likely to be 1-10' deep.

Contractor should assume that access to working area is likely limited and that work area will be approximately 100' away from access routes. Contractor should assume that expected length of work is approximately 200-500'.

CY

Velodrome Concrete Surface

Work includes removal and disposal of existing 5,600 SY, 6" concrete surface. Unit cost includes fine grading after removal of existing concrete surface. Unit cost includes 5,600 SY, 6" drainage layer under concrete surface. Unit cost includes repaving 5,600 SY, 6" thick, concrete surface. Approximately 60% of the concrete surface area is installed at a 20% slope.

Standard concrete installation methodology and mix design, including control joints should be assumed.

SY

Velodrome Asphalt Surface

Work includes removal and disposal of existing 3,400 SY, 4" asphalt surface. Unit cost includes fine grading after removal of existing asphalt surface. Unit cost includes 3,400 SY, 6" drainage layer under asphalt surface. Unit cost includes repaving 3,400 SY, 4" thick, asphalt surface. Standard asphalt installation methodology for NCDOT standard S9.5C should be

SY

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assumed.

Pedestrian Bridge [40 FT Long]

Work includes removal and disposal of existing damaged steel and wood pedestrian bridge, 40' long, 10' wide. The lump sum unit cost for this work item should include the complete furnish and install of 40' long, 10' wide wooden and steel bridge rated for pedestrian traffic. Bridge structure should include all steel structural components, concrete foundation components, wood decking, and steel handrails.

LS

Pedestrian Bridge [20 FT Long]

The lump sum unit cost for this work item should include the complete furnish and install of 20' long, 8' wide rated for H15 (30,000lb) vehicle load. Bridge structure should include all steel structure and 2”x8” wood decking, concrete foundation components, and wood handrails. Unit cost should not include demolition costs.

LS

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