Lanscape Bid.pdf

To: All Bidders April 10, 2026

SUBJECT: Lunenburg Public Schools Invitation to Bid

Lunenburg Athletic Field Grounds Care

The Town of Lunenburg is seeking quotes for a company to perform grounds maintenance on two athletic fields:

Practice Fields 1 & 2 157,850 Sq/Ft

Mass Ave Field 73,500 Sq/Ft

Totaling: 231,350 Sq/Ft

For a five (5) month period. The contract is to run from May 1, 2026 through September 30, 2026.

The scope will include cutting the field and grass areas, making fertilizer applications and other applications as approved by the owner as detailed in the specifications.

You are invited to bid on this work using the attached specifications. Bids are due by April 24th at 2:00 PM. No pre-bid meeting is scheduled for this bid however if you need to conduct a site visit please contact Chris Stevens, Director of Facilities, Lunenburg Public Schools, 978-230-

2351 to schedule. Bids are to be sent to Lunenburg Public Schools, Attn: Director of Facilities, 129 Northfield Rd., Lunenburg, MA 01462, or emailed to cstevens@lunenburgschools.net.

Please return your bid using the format on the specifications.

If you have any questions on this bid, please call me at (978) 230-2351

Sincerely, Chris Stevens mailto:cstevens@lunenburgschools.net

SCOPE OF WORK AND SCHEDULE

Lunenburg Public Schools

Lunenburg, Massachusetts

Deadline:

The bidder will provide a bid to provide all material, equipment and labor to perform the work.

Bids must be submitted no later than 2:00 PM April 15th, 2026. Total for 5 month period will be the basis for determining low bidder.

Scope of Work:

The scope of work for this bid is as follows:

Standard for Athletic Field:

The grass on Practice Fields 1 & 2 shall be kept green and neatly cut not to exceed 3 inches in length. The grass on the Mass Ave field shall be kept green and neatly cut not to exceed 3 inches in length, with the following exception:

During the fall sports season, the Mass Ave Field shall be maintained at a height not to exceed

1.5 inches for field hockey.

The grass will be cut as needed throughout the year. During periods of summer drought, the period between cuttings shall be extended to allow the grass to attain a height of 4 inches before cutting. The contractor will be expected to remedy any excessive accumulation of grass clippings if such a situation should arise.

Base spots will be immediately repaired. Area soil will be worked free of dead grass, root and a high quality perennial grass seed will be applied to soil. If a depression exists, 1⁄2" screened loam will be added. Fertilization, weed and insect control will be the responsibility of the contractor using industry standard methods using EPA "Greenscaping" methods. The goal is to maintain the fields in a vigorous and healthy condition. The grass should be thick, dark green, and free of weeds and crabgrass. The contractor will have only Pesticide Licensed Applicators make application to the field in compliance with the Act to Protect Children and Families From

Harmful Pesticides. A list of all EPA registered pesticides and herbicides that the contractor plans to use and the proposed date of application will be submitted to the Director of Facilities a minimum of 7 calendar days before application. The contractor will provide all markings for posting areas that are to receive applications. Application dates must be coordinated for scheduled athletic events with the Director of Facilities. The contractor will provide a record of each application including date, times, product identification and quantity used to the Director of

Facilities within 72 hours following application. The Contractor will be required to test the existing soil condition prior to the first application of fertilizers and provide a copy of the results to the Director of Facilities for his files.

(1) Fertilizers shall be a granular lawn fertilizer. All fertilizer and weed control shall be applied per manufacturer's recommendation. Based upon the soil test results the contractor will recommend modifications to the fertilizer schedule and receive approval before any applications. Watering shall be done in all fertilizer applications by natural rainfall or irrigation system within 24 hours of application.

(2) A spring application of fertilizer of 19-19-19 or as approved by the Director of Facilities between May 1st - May 8th.

(3) A summer application of fertilizer of 18 -0-4 or as approved by the Director of Facilities between June 1st - June 15th.

(4) A summer application of fertilizer of 21-0-4 .5% merits 50% SCU slow release for grub control or as approved by the Director of Facilities between July 17-July 23d. .An application of broad leaf weed control if needed will be made outside of the athletic seasons at an added cost.

The contractor will provide a recommendation and a price for such an application and receive approval

(5) An application of a 19-19-19 fertilizer or as approved by the Director of Facilities between

September 4- September 11th.

The contractor will be responsible for core aerating the entire area 3 times between June 15th and Sept 15th. Cores will be left on the field and do not need to be removed or dragged with the exception of the Mass Ave Field during fall sports season.

Trash and litter removal from the fields will be the responsibility of the contractor. The

Contractor can dispose of trash in the High School dumpster at no expense. Trash barrels on the site will be emptied by Lunenburg Public Schools personnel.

No vehicles except for lawn cutting equipment and equipment with turf tires, unless approved by the Director of Facilities, shall be allowed on the field.

Irrigation Monitoring and Repair

Both fields have irrigation systems which will be controlled by the School Department personnel.

The contractor will be responsible for monitoring the operation and reporting problems and recommend changes to operation to the Director of Facilities. The contractor will notify the

Director of Facilities of problems with the system operation but repairs will be undertaken by a separate 3d party vendor of the owner's selection.

Surrounding Areas:

The grass in surrounding areas shall be maintained by Lunenburg Public Schools personnel. No fertilization program is desired for the surrounding areas.

References:

The vendor will provide three references, two of which must be owners of athletic fields that the contractor has maintained within the last three years.