Lanier MS_HS RPF.pdf

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SECTION B

PROPOSAL FORM

LANIER COUNTY MIDDLE/HIGH SCHOOL MODIFICATIONS AND

RENOVATIONS FOR THE LANIER COUNTY BOARD OF EDUCATION

REQUEST FOR PROPOSAL

Competitive sealed proposals for construction of “Lanier County Middle/High School

Modifications and Renovations for the Lanier County Board of Education” will be received by the Lanier County Board of Education no later than May 14, 2024 at 3:00 p.m. at the following address:

Lanier County Board of Education

Hwy 221 South

Lakeland, GA 31635

THE OWNER IS: Lanier County Board of Education

THE ARCHITECT: J. Glenn Gregory & Associates, Architect

1807 N. Patterson Street

Valdosta, GA 31602

229-249-8833

Email: jggarch@bellsouth.net

THE PROJECT IS:

Lanier County Middle/High School Modifications and Renovations on the site at 52 West

Patten Avenue, Lakeland, Georgia. The building is described in the Preliminary Project

Manual (Project Documents) dated March 19, 2024. Site work and utilities are not a part of this work.

Building construction will commence on May 28, 2024 and substantial completion must be achieved not later than August 1, 2025.

The Construction Manager shall propose a Guaranteed Maximum Price (GMP) complete with all cost, based on Preliminary Plans and Specifications. This will be a Construction

Manager Services Contract “at Risk”. The selected CM will be issued a contract to provide “pre-construction services”. The CM will coordinate and provide value engineering input to the Architect during the development and completion of final

Construction Documents. He will be paid a fee of $5,000.00 for pre-construction services. Upon completion of final Construction Documents by the Architect and subsequent approval of same by Lanier County Board of Education and Georgia

Department of Education Facilities Section, The CM will be issued a contract to modify and renovate the existing building based on a G. M.P. The G. M.P. will include all cost from the CM to the Owner based on final Documents.

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The “Notice to Proceed” will be issued on or before May 28, 2024. Payment will be made to the C.M. on a monthly basis as work progresses.

The competitive sealed proposals will be received and evaluated in accordance with the

State of Georgia Code Section 36-912-21G, paragraph (c) as follows:

“(c) (1) in making any competitive sealed proposal, a governmental entity shall:

(A) Publicly advertise a request for proposals, which request shall include conceptual program information in the request for proposals describing the requested services in a level of detail appropriate to the project delivery method selected for the project, as well as the relative importance of evaluation factors;

(B) Open all proposals received at the time and place designated in the request for proposals so as to avoid disclosure of contents to competing offerors during the process of negotiations; and

(C) Make and award to the responsible and responsive offeror whose proposal is determined in evaluation factors set forth in the request for proposals. The evaluation factors shall be the basis on which the award decision is made. The contract file shall indicate the basis on which the award is made.

(2) As set forth in the request for proposal, offerors submitting proposals may be afforded an opportunity for discussion, negotiation, and revision of proposals.

Discussion, negotiation and revisions may be permitted after submission of proposals and prior to award for the purpose of obtaining best and final offers. In accordance with the request for proposals, all responsible offerors found by the governmental entity to have submitted proposals reasonably susceptible of being selected for award shall be given an opportunity to participate in such discussions, negotiations, and revisions. During the process of discussion, negotiation, and revision, the governmental agency shall not disclose the contents of proposals to competing offerors.”

Proposals must be submitted in duplicate accompanied by a Bid Bond not less that five percent (5%) of the GMP. No proposal may be withdrawn for a period of thirty (30) days after time has been called on the date of the opening. Both a Performance and Labor and

Materials Payment Bond will be required in an amount equal to one hundred percent

(100%) of the Contract Price, upon Construction Manager’s contract amended to construct the building.

The following evaluation factors and weights will be used to rate each proposal. The rating committee will rate each firm from 1 to 10 for each factor and then multiply the factor weight by the rating to determine the numerical value of each factor. The numerical value will be totaled to achieve the total rating of each offeror.

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1. Experience in successfully completing the construction of new schools with a construction (10%) value in excess of $5,000,000.00 – three (3) examples required

2. Quality of similar projects – three (3) examples required (10%)

3. Reputation and experience of key subcontractors, including Plumbing, (10%)

HVAC and Electrical.

4. Financial ability of the proposed firm (10%)

5. Experience, expertise and availability of the proposed firm’s management (10%)

Team and field superintendent

6. Cost Proposal must be a Guaranteed Maximum Price (25%)

7. Geographic location (25%)

Each proposer will be required to submit a detailed cost breakdown, preferably the contractor’s proposal tabulation sheet, including names, addresses, telephone numbers of proposed subcontractors and suppliers, within 48 hours of submitting the initial proposal.

The Architect will keep the detailed cost information confidential, and will use it only as reference information to confirm that each proposer is clear about the scope of the work.

The Architect and the Architect’s consultants expect to communicate with the Contractor and Sub-contractors to examine the proposals in detail. Proposers are encouraged to submit information demonstrating their ability to produce quality projects on schedule.

Information demonstrating the experience and expertise of the management team and field superintendent will also be evaluated. Sub-contractors will be evaluated based on their experience and performance with similar systems and projects.

The Owner reserves the right to reject any and all proposals and to waive technicalities and formalities and to award the contract in the best interest of the Owner. The Owner will evaluate each proposal, may negotiate prices and terms with proposers, make a final evaluation of the seven evaluation factors and make a contract award decision prior to disclosing the contents of the proposals.

Having carefully examined the Preliminary drawings and specifications entitled "Lanier

County Middle/High School Modifications and Renovations for the Lanier County

Board of Education, Lakeland, Georgia” dated March 19, 2024 and Addendum (a)

No. (s) _____________________ as well as the premises and conditions affecting the work, the undersigned proposes to provide pre-construction services and provide a proposal with Guaranteed Maximum Price to furnish all services, labor and materials.

called for by them for the entire work, in accordance with said documents, for the sum of

DOLLARS

($_______________) which sum is hereinafter called the Guaranteed Maximum Price

(GMP).

Note: Should the Owner not proceed with construction of building, the Construction

Manager will be paid the sum of the five thousand dollars ($5,000.00) for “pre-construction services. In the event the Owner decides to proceed with the building construction, this $5,000.00 will be considered part of GMP.

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($____________________), being not less than 5 percent of the Bid. The undersigned agrees that the above stated amount is the pro per measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute the contract and to furnish the Performance and Payment bond in case this proposal is accepted, and further agrees to the following:

If this proposal is accepted within thirty (30)after the date set for the opening of proposals and the undersigned fails to execute the contract within ten (10) days after written notice of such acceptance or if he fails to furnish both Performance Bond and Labor and

Materials Payment Bond, the obligation of the bid bond will remain in full force and effect and the money payable thereon shall be paid unto the Owner as liquidated damages for such failure; otherwise, obligation of the bond will be null and void. Performance and

Payment Bond are not due until such time as the Construction Manager’s contract is issued to construct the building.

The undersigned agrees to commence the work within five (5) days after date of Notice to Proceed and complete the work in accordance with the contract documents in order for the Owner to have beneficial occupancy up until Summer of 2025. Some selective area may be available sooner.

It is understood that the amount of one thousand dollars ($1,000.00) per day will be assessed in the event that the work is not completed by the indicated time as a measure of damages the Owner will incur from lack of use of the facility.

The undersigned agrees that upon issuance of a Certificate of Substantial Completion and the Owner occupying the premise, the Contractor will complete all punch list items and all final paperwork within sixty (60) days from the date of said Certificate of Substantial

Completion.

Each day beyond the sixty (60) days that items remain outstanding, the Contractor will forfeit to the Owner one hundred dollars ($100.00) per calendar day deduction from any retainage, unless extraordinary circumstances accepted and approved by the Architect, prevent a final inspection and close-out of the project.

Respectfully submitted, NAME: _________________________________________________________

BY: ____________________________________________________________

ADDRESS: ______________________________________________________

FAX NUMBER ___________________________________________________

EMAIL __________________________________________________________