Landscape Renovation 2025 #4 Final 3.21.25.pdf

Landscape Renovation

Request For Proposal (RFP)

Proposal #LANDSCAPE UPDATE-2025-4

Landscape Remodel

Proposals Due:

5:00pm (Mountain Time) on April 17, 2025

Carbon Valley Parks and Recreation District 701 5th Street

Frederick, CO 80530

March 19, 2025

Table of Contents Introduction

General Requirements and Submittal Information

About the District

Scope of Work

Term of Engagement

Proposal Content (Mandatory)

Cover Letter

Table of Contents

Letter of Transmittal

Vendor Background and Qualifications

References

Project Understanding and Approach

Cost Proposal

Requirements

District Requirements and Notifications

Mandatory Insurance Requirements

Comprehensive General Liability

Public Inspection of Proposals

Laws to be Observed

Tax Exemption

Required Reporting

Method of Payment

RFP Timeline

Additional Attachments Required

Proposal Costs

Right to Select or Reject

Requirements List (Exhibit 1-3)

Additional Provisions

Questions and Requests for Clarification

Late Proposals

CVPRD’s Right to Reject Proposals

CVPRD’s Right to Cancel Solicitation

Disqualification of Vendors

Evaluation of Proposal

Final Selection

Exhibit 1: Reference Authorization and Release Form

Exhibit 2: Reference Form

Addendum A

Introduction

Carbon Valley Parks and Recreation District (“CVPRD” or “District”) is requesting proposals as a publicly opened bid for landscape renovations for two (701 5th Street, Frederick, CO, 80530) and (6615 Frederick

Way, Frederick, CO, 80530) from qualified commercial landscape installers. Each will be examined promptly after opening and the results will be announced to all participants.

General Requirements and Submittal Information

For a vendor that is submitting their proposal by mail to be considered, the District must receive one (1) original and five (5) copies of the proposal by 5:00 pm (Mountain Time) on, Thursday, April 17, 2025, at the following address:

Carbon Valley Parks and Recreation District ATTN: Scott Hickman 701 5th Street

Email: shickman@cvprd.com

All proposals submitted by mail must be in a sealed package and clearly marked “CVPRD Landscape

Renovation Proposal”. The vendor’s name and address should be clearly marked on the outside of the envelope.

For a vendor that is submitting electronically to be considered, the District must receive one (1) electronic copy (PDF is preferred) by 5:00pm (Mountain Time) on Thursday, April 17, 2025

Proposals will not be accepted after the date and time stated above.

There is no expressed or implied obligation for the District to reimburse responding vendors for any expenses incurred in preparing proposals in response to this request.

The District reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the vendor of the conditions contained in this request for proposal, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the District and the vendor selected.

Any proposal submitted by US Mail shall be sent by either certified or registered mail. Proposals must be received at the above address no later than 5:00 PM MST on Thursday, April 17, 2025. Any proposal mailto:shickman@cvprd.com received after this date shall not be considered and shall be returned unopened. The proposing vendor bears the risk of delays in delivery. The contents of any proposal shall not be disclosed as to be made available to competing entities during the negotiation process. Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly familiar with all specifications and requirements of this RFP.

The failure or omission to examine any form, instrument or document shall in no way relieve vendors from any obligation in respect to this RFP. The District reserves the right to award the proposed contract to multiple vendors if the Executive Director determines that such an award is in the best interest of the

District.

About the District CVPRD is a Colorado special district, established in 1983 covering roughly 45 square miles, including the communities of Frederick, Firestone, Dacono and rural areas that surround the Tri-Towns in Colorado.

Through the management of two facilities, the District offers new as well as traditional programming.

The main recreation facility is a 50,000 square foot center that hosts a 25-yard, six lane lap pool, an activity pool with amenities such as logs, lazy river, 18-foot slide, and a kid’s splash pool. The aquatics section also offers a steam room and a hot tub for guests. Outside of the pool area the facility houses a dance studio, one gymnasium, cardio room, fitness studios, a state-of-the-art weight room, a childcare facility and public meetings spaces. The second facility is across the street and houses the District’s

Gymnastics Center. The District also manages a 7500 square foot Community Center. The Carbon Valley

Parks and Recreation District strives to increase and enhance recreational opportunities by providing a variety of quality programs and activities for the residents of Frederick, Firestone, Dacono and surrounding communities.

The District will administer the proposal process in accordance with the terms and dates outlined in this

RFP; however, the District reserves the right to modify the activities, timelines, or any other aspect of the process at any time, at the District’s discretion. By requesting proposals, the District is in no way obligated to award a contract or pay the expenses incurred in connection with the preparation or submission of a proposal. The award of any contract shall be contingent on the requisite staff and Board of Directors approval.

Scope of Work Carbon Valley Recreation Center (701 5th Street, Frederick, CO 80530) – See Addendum “A” for the landscape design drawings and project manual provided by RVI Planning + Landscape Architecture.

Carbon Valley Gymnastics Center (6615 Frederick Way, Frederick, CO 80530) – See Addendum “A” for the landscape design drawings and project manual provided by RVI Planning + Landscape Architecture

Term of Engagement It is the intent of the District to contract for the services presented herein. The District will require a warranty on workmanship and products for a minimum of one year. The final selection and award will be made by the Carbon Valley Parks and Recreation District Executive Director.

Proposal Content (Mandatory) Failure to complete any question or request for information, in whole or in part, or any deliberate attempt by the vendor to mislead the District, may disqualify the vendor.

Cover Letter Each proposal should have a cover letter on the letterhead of the company or organization submitting the proposal. The cover letter must briefly summarize the vendor's ability to provide the services specified in the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the organization into a formal contract with Carbon Valley Parks and Recreation District (CVPRD).

Table of Contents Each proposal must include a table of contents with page numbers for each of the required components of the proposal.

Letter of Transmittal Vendor shall include a transmittal letter attesting to the accuracy of the proposal signed by a representative authorized to execute binding legal documents on behalf of the vendor. The letter should present the vendor’s understanding of the services requested in this RFP. The name of the person(s) authorized to represent the vendor in any negotiations and the name and title of the person(s) legally authorized to sign any contract that may result should also be included. For each authorized representative, provide mailing addresses, phone and fax numbers and email addresses.

Vendor Background and Qualifications

▪ Provide a narrative on vendor background and qualifications that includes:

▪ The number of years the vendor has been in the commercial asphalt business.

▪ A description of the company’s growth, staff size and ownership structure.

▪ Describe at least three similar scope projects that the vendor has completed in the last two (2) years.

▪ Provide a brief statement of the company’s background demonstrating longevity and financial stability.

▪ Describe how the company measures customer satisfaction and how issues with customer satisfaction are resolved.

References

Provide four (4) references from customers for which the vendor is currently or has provided services as required in this RFP, within the last three (3) years, specifically special districts, municipalities, or other governmental agencies if applicable. Otherwise compare with other counties and cities closely related to our size. Regional clients located in the Rocky Mountain Region are preferred. References should have a comparable scope to this project. Include the contact names, phone numbers, email addresses and mailing addresses. References may be contacted to assist with the evaluation of experience, expertise, and the customer’s satisfaction and should be willing to be available for a conference call.

Project Understanding and Approach Each Proposer shall describe their qualifications and commitment to providing the required scope of services and a clear understanding of the work to be performed. Vendors should list and describe any significant issues and concerns that need to be addressed. Other potential issues or risks not included in the “significant” category should be presented, along with any innovative or unique solutions. Include various general and/or specific tasks the vendor views as important for prudent management and sequencing of the tasks required for a successful project.

Cost Proposal

Attach and provide a cost/quote for all equipment, services and labor which encompasses all work listed in the specifications prior to start and finish of project. The District is not liable for any costs incurred by a proposer in responding to this request, attending interview, or for any other activity prior to award of the contract to the selected proposer.

Requirements Provide a clear, concise narrative description of the proposal equipment, hardware, software, warranties and maintenance along with all specifications highlighting equipment functions.

District Requirements and Notifications

Mandatory Insurance Requirements As a part of the contract requirements, the vendor shall obtain at its own cost and expense and keep in force and effect during the term of this contract, including all extensions, the minimum coverage limits specified below with a carrier satisfactory to the State. All vendors shall carry comprehensive general liability and all other coverages listed below:

Comprehensive General Liability

▪ $1,200,000.00 per person/$3,000,000 per occurrence.

▪ Product Liability

▪ $1,200,000.00 per person/$3,000,000 per occurrence.

▪ Automotive Liability Insurance covering all automotive units used in the work with limits of not less than 100,000 each person and $300,000 each accident as to bodily injury and

$25,000 as to property damage to others.

▪ Forty-five (45) days written notice of cancellation or material change of any policies shall be required.

▪ Before any work is done hereunder, a certificate of insurance referencing the name and contract number stated herein, shall be filed with the State of Colorado. The certificate holder is as follows:

Carbon Valley Parks and Recreation District 701 5th Street

Note: Carbon Valley Parks and Recreation District shall not be named as additional insured.

Public Inspection of Proposals All documents submitted as part of the vendor’s proposal will be deemed confidential during the evaluation process. Vendor proposals will not be available for review by anyone other than the CVPRD’s staff and its representatives. There shall be no disclosure of any vendor’s information to a competing vendor prior to awarding the contract.

Carbon Valley Parks and Recreation District (CVPRD) is a public agency as defined by state law, and as such, it is subject to the Colorado Open Records Act (CORA) and Sunshine Law. Under the law, all

CVPRD’s records are public records (unless otherwise declared by law to be confidential) and are subject to inspection and copying by any person. Vendor(s) are advised that once a proposal is received by

CVPRD and a decision on contract award is made, its contents will become public record, and nothing contained in the proposal will be deemed to be confidential except proprietary information.

Vendor(s) shall not include any information in their proposal that is proprietary in nature or that they would not want to be released to the public. Proposals must contain sufficient information to be evaluated and a contract written without reference to any proprietary information. If a vendor feels that they cannot submit their proposal without including proprietary information, they must adhere to the following procedure, or their proposal may be deemed unresponsive and will not be recommended for selection.

Laws to be Observed The vendor is presumed to know and shall strictly comply with all Federal, State, or local laws and regulations in any manner affecting the conduct of the work. The vendor shall indemnify and hold harmless the Carbon Valley Parks and Recreation District, and its designees thereof against any claim or liability arising from or based upon the violation of any such laws, ordinances, regulations, orders, or decrees whether by itself, by its employees, or by its subcontractor(s).

Tax Exemption The material covered by this proposal is exempt from all COLORADO STATE TAXES. Such taxes shall not be included in the prices quoted. Any material which is to be incorporated in the work or any equipment required for the work contemplated in the proposal may be consigned to the District. If the shipping papers show clearly that any such material is so consigned, the shipment will be exempt from the tax on the transportation of property. All transportation charges shall be paid by the vendor. Each vendor shall take its exemption into account in calculating its bid for its work.

Required Reporting One of the primary goals in administering this contract is to keep accurate records regarding its actual value/usage. This information is essential to update the contents of the contract and to establish proper bonding levels if they are required. The integrity of future contracts revolves around our ability to convey accurate and realistic information to all interested vendors. A usage report shall be furnished on the 15th (or next business day after the 15th day) of each month by the successful vendor electronic format detailing the purchasing of all items on this contract. The reports shall be submitted electronically and sent as an attachment to finance@cvprd.com. Any exception to this mandatory requirement may result in cancellation of the award.

Method of Payment For each part of this contract, the District will pay the vendor monthly, within thirty (30) days of receipt of the vendor's billing, the amount which is legitimately earned by the vendor, and supported by payroll data and an itemized accounting of reasonable reimbursable direct non-salary costs. A current progress report of the work shall accompany each billing.

RFP Timeline

CVPRD anticipates the following timeline:

Distribution of RFP 4/3/2025

Pre-Bid Walk Through 4/9/2025

10:00am

Proposals Due 4/17/2025

Board Recommendation 5/12/2025

Contract awarded by District 4/21/2025

Begin installation 5/19/2025

Additional Attachments Required

Proposal Costs The District is not liable for any costs incurred by a proposer in responding to this request, attending an interview, or for any other activity prior to the award of the contract to the selected proposer.

Right to Select or Reject

The District reserves the right, in its sole discretion, to select the proposal which it determines will best serve the needs of the District, or to reject any and all proposals submitted, and to request additional information on all proposals.

Requirements List (Exhibit 1-3) Vendors are required to provide responses to all requirements.

▪ Exhibit 1, Reference Authorization and Release Form

▪ Exhibit 2, Reference Form

Additional Provisions

▪ Either party may terminate the audit contract at any time by giving not less than thirty (30) days prior written notice of such termination. If services are terminated the District will pay auditors for all work completed. Nothing herein shall be deemed a limitation upon the District’s right to terminate for cause or otherwise to pursue such legal or equitable rights or remedies which may accrue to the District hereunder.

▪ The District will make every effort to administer the proposal process in accordance with the terms and dates discussed in this RFP. However, the District reserves the right to modify the proposal process and dates as it deems necessary.

Questions and Requests for Clarification Questions and requests for clarification concerning this RFP should be made in writing no later than

4:00pm on Monday, April 14, 2025. Inquiries should be directed to:

Carbon Valley Parks and Recreation District ATTN: Scott Hickman 701 5th Street Frederick CO. 80530 shickman@cvrpd.com

Late Proposals Proposals received after the specified date and time will not be accepted or considered. To guard against premature opening, sealed proposals shall be submitted, plainly marked with the proposal title, vendor name, and time and date of the proposal opening. Evaluation of the proposals is expected to begin shortly after the proposal’s due date. To document compliance with the deadline, the proposal will be date and time stamped upon receipt.

CVPRD’s Right to Reject Proposals CVPRD reserves the right to reject any or all proposals in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever is determined to be the most advantageous to CVPRD. Vendors submitting proposals may be afforded an opportunity for discussion.

Vendors may be requested to provide the best and final offer during the negotiation process.

Negotiations may be conducted with responsible vendors who submit proposals found to be reasonably likely to be selected for award. The contents of any proposal shall not be disclosed to be available to competing vendors during the negotiation process.

CVPRD’s Right to Cancel Solicitation CVPRD reserves the right to cancel this solicitation at any time during the procurement process, for any reason or for no reason. CVPRD makes no commitments expressed or implied, that this process will result in a business transaction with any vendor. This RFP does not constitute an offer by CVPRD.

Vendor’s participation in this process may result in CVPRD selecting your organization to engage in further discussions and negotiations toward execution of a contract. The commencement of such negotiations does not, however, signify a commitment by CVPRD to execute a contract nor to continue negotiations. CVPRD may terminate negotiations at any time and for any reason, or for no reason.

mailto:shickman@cvrpd.com

Disqualification of Vendors

▪ Any one or more of the following causes may be considered as sufficient for the disqualification of a vendor and the rejection of its proposal or proposals:

▪ More than one proposal for the same contract from an individual, firm, or corporation under the same or different names.

▪ Evidence of collusion among vendors.

▪ Unsatisfactory performance record as evidenced by past experience with CVPRD.

▪ Any suspension or debarment of the parent company, subsidiary or individual involved with the vendor by federal, any state or any local governments within the last 10 years.

▪ If the unit prices are obviously unbalanced either in excess or below reasonable cost analysis values.

▪ If there are any unauthorized additions, interlineations, conditional or alternate bids or irregularities of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

Evaluation of Proposal Proposals will be examined for compliance with all requirements specified in this RFP and those that do not comply will be subject to disqualification without further consideration. In evaluating the proposals and selecting the successful vendor/business, the District will consider the vendor’s/business’s qualifications and experience, as well as cost. While pricing is important, it should be noted that the lowest cost proposal is not a guarantee of selection for services. An evaluation of the proposals will be considered specialized experience and technical competence, references, size, structure and location and ability to meet the District’s requirements.

Final Selection The vendor selection process will consist of a solicitation of proposals from all vendors with experience providing the documented services and requirements.

In responding to the RFP, vendors should indicate how their proposal will address and fulfill the stated requirements above, provide a high-level project schedule and timeline, and provide a competitive cost proposal.

Exhibit 1: Reference Authorization and Release Form

To:__________________________________________________________________________________

By: ____________________________, whose address is ______________________________________ (Proposing firm)

Proposing firm has submitted a sealed Proposal to the Carbon Valley Parks and Recreation

District for Proposal #ASPHALT-REPAIR-2025-3

Proposing firm hereby authorizes Carbon Valley Parks and Recreation District to perform such investigation of proposing firm as CVPRD deems necessary to establish the qualifications, responsibility, trustworthiness, and financial ability of the proposing form. By its signature hereon, the proposing firm authorizes CVPRD to obtain reference information concerning the proposing firm and releases the party providing such information named above and CVPRD from any and all liability to the proposing firm as a result of any reference information provided.

Proposing firm further authorizes CVPRD to discuss and release any and all information regarding the

Proposing firm’s performance on its forthcoming services related to this project or other past projects upon receiving a request for such information. Proposing firm releases CVPRD from any and all liability associated with such a release of information.

Proposing firm further waives any right to receive copies of reference information provided to

CVPRD. A copy of a facsimile of this executed Reference Authorization and Release Form may be used with the same effectiveness as an original.

By: _______________________________________

Signature

Title: _____________________________________

Date: _____________________________________

Exhibit 2: Reference Form

Contact Person___________________________________________________________________

Company Name__________________________________________________________________

Address_________________________________________________________________________

Telephone Number ______________________Email_____________________________________

Contact Person____________________________________________________________________

Company Name____________________________________________________________________

Address__________________________________________________________________________

Telephone Number _______________________Email______________________________________

Contact Person_____________________________________________________________________

Company Name_____________________________________________________________________

Address____________________________________________________________________________

Telephone Number _______________________Email_______________________________________

Contact Person_______________________________________________________________________

Company Name______________________________________________________________________

Address_____________________________________________________________________________

Telephone Number ________________________Email________________________________________

Addendum A

Carbon Valley Parks and Recreation District

Gymnastics Building Frederick, Colorado

Prepared by RVI Planning + Landscape Architecture, Inc.

6615 Frederick Way, Project Number 24007948

PROJECT

MANUAL

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

00 01 10 Table of Contents

SPECIFICATIONS GROUP

DIVISION 01 – GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 33 00 SUBMITTAL PROCEDURES

01 77 00 CLOSEOUT PROCEDURES

01 56 39 TREE RETENTION AND PROTECTION

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 91 13 SOIL PREPARATION

32 91 20 TOPSOIL

32 93 00 PLANTS

END OF TABLE OF CONTENTS

Carbon Valley Gymnastics Building GENERAL REQUIREMENTS Frederick, CO 01 00 00 - 1 February 2025

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 CONCTRACTURAL REQUIREMENTS

A. All contractors, vendors, and subcontractors must comply with the terms and conditions outlined in the Owner's contract, which includes but is not limited to insurance, indemnification, safety, and payment requirements.

B. The Owner's contract will be provided to all parties for review and signature prior to the commencement of work. Sample copy has been provided for bidding purposes.

C. It is the contractor's responsibility to familiarize themselves with and adhere to all requirements as outlined in the contract.

D. In the event of a conflict between these specifications and the Owner's contract, the terms of the Owner's contract shall take precedence.

1.2 REFERENCE DOCUMENTS

A. The following documents are incorporated by reference and form part of the Contract Documents:

1. The Owner-Contractor Agreement.

2. General and Supplemental Conditions of the Contract.

3. Insurance Requirements as outlined in the Owner's contract.

These documents are available upon request from the Owner.

END OF SECTION 01 00 00

Carbon Valley Gymnastics Building SUMMARY Frederick, CO 01 10 00 February 2025

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work performed by Owner.

5. Multiple Work Packages.

6. Work under Owner's separate contracts.

7. Future work not part of this Project.

8. Owner's product purchase contracts.

9. Owner-furnished/Contractor-installed (OFCI) products.

10. Owner-furnished/Owner-installed (OFOI) products.

11. Contractor-furnished/Owner-installed (CFOI) products.

12. Contractor's use of site and premises.

13. Coordination with occupants.

14. Work restrictions.

15. Specification and Drawing conventions.

16. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 017300 "Execution" for coordination of Owner-installed products.

1.2 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.3 PROJECT INFORMATION

A. Project Identification: Carbon Valley Gymnastics Center

1. Project Location: 6615 Frederick Way, Frederick, CO 80530

B. Owner: Carbon Valley Parks and Recreation District, 701 Fifth St, Frederick, CO 80530

1. Owner's Representative: Scott Hickman, shickman@cvprd.com

C. Landscape Architect: RVi Planning + Landscape Architecture

1. Landscape Architect's Representative: Nicoletta Garda, ngarda@rviplanning.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Landscape and irrigation improvements at 6615 Frederick Way, Frederick, CO 80530

B. Type of Contract:

1. Project will be constructed under coordinated, concurrent multiple contracts. See Section 011200 "Multiple Contract Summary" for a list of multiple contracts, a description of work included under each of the multiple contracts, and the responsibilities of Project coordinator.

1.5 WORK PERFORMED BY OWNER

A. Cooperate fully with Owner, so work may be carried out smoothly, without interfering with or delaying Work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Preceding Work: Owner will perform the following construction operations at Project site. Those operations are scheduled to be substantially complete before Work under this Contract begins.

1. Major irrigation updates, unless noted otherwise on plans. An allowance for each building associated with minor modifications should be provided.

1.6 WORK UNDER OWNER'S SEPARATE CONTRACTS

1. None.

1.7 OWNER'S PRODUCT PURCHASE CONTRACTS

A. Owner has negotiated Product Purchase contracts with suppliers of material and equipment to be incorporated into the Work. Owner will assign these Product Purchase contracts to Contractor. Include costs for purchasing, receiving, handling, storage if required, and installation of material and equipment in the Contract Sum unless otherwise indicated.

1. Contractor's responsibilities are same as if Contractor had negotiated Product Purchase contracts, including responsibility to renegotiate purchase and to execute final purchasing agreements.

B. Owner's Product Purchase Contracts Information:

1. Signage.

a. Purchase Contract Firm and Representative: Corvus Design Build Inc., Sam Fletcher, 814.404.1146, Samuel.fletcher@corvusdesignbuild.com

b. Product Purchase Contract Scope: Design, Fabrication, Permitting and installation labor of custom site signage.

c. Product Purchase Status: Price negotiated by Owner, to be incorporated into the Contract Sum by Contractor; see Section 012100 "Allowances" for cash allowance for Product Purchase contract.

d. Quantity: 1 Total

e. Other Requirements: Final design to be coordinated between Owner, Landscape

Architect, and Corvus Design Build.

1.8 OWNER-FURNISHED/CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Owner's Responsibilities: Owner will furnish products indicated and perform the following, as applicable:

1. Provide to Contractor Owner-supplied informational signage.

2. Provide for delivery of Owner-furnished products to Project site.

3. Upon delivery, inspect, with Contractor present, delivered items.

a. If Owner-furnished products are damaged, defective, or missing, arrange for replacement.

4. Obtain manufacturer's inspections, service, and warranties.

5. Inform Contractor of earliest available delivery date for Owner-furnished products.

B. Contractor's Responsibilities: The Work includes the following, as applicable:

1. Designate delivery dates of Owner-furnished products in Contractor's construction schedule, utilizing Owner-furnished earliest available delivery dates.

2. Review Owner-reviewed shop drawings and signage noting discrepancies and other issues in providing for Owner-furnished products in the Work.

3. Provide signage footings as indicated on plans.

4. Receive, unload, handle, store, protect, and install Owner-furnished products.

5. Protect Owner-furnished products from damage during storage, handling, and installation and prior to Substantial Completion.

6. Repair or replace Owner-furnished products damaged following receipt.

1.9 CONTRACTOR'S USE OF SITE AND PREMISES

A. Unrestricted Use of Site: Each Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits on Use of Site: Confine construction operations to areas within the Contract limits.

2. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.10 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy Project site and adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

B. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

C. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

3. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.11 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to between 8:00 a.m. to 6:00 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

C. On-Site Work Day Restrictions: Do not perform work resulting in utility shutdowns or resulting in noisy activity on-site during work black-out days indicated in Document

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

E. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

F. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Owner's property is not permitted.

G. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

H. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Carbon Valley Gymnastics Building CONTRACT MODIFICATION PROCEDURES Frederick, CO 01 26 00

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Landscape architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on form included in Project Manual.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Landscape Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Landscape architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request, when not otherwise specified, or 15 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Landscape architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Landscape architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Landscape architect.

1.4 ADMINISTRATIVE CHANGE ORDER

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Landscape Architect will issue a Change Order for signatures of Owner and Contractor on form included in Project Manual.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Landscape Architect may issue a Construction Change Directive on form included in Project Manual. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.7 WORK CHANGE DIRECTIVE

A. Work Change Directive: Landscape Architect may issue a Work Change Directive on form included in Project Manual. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

Carbon Valley Gymnastics Building Submittal Procedures Frederick, CO 01 33 00

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Landscape Architect's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Landscape Architect's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.3 SUBMITTAL SCHEDULE

A. Submittal Schedule: Submit, as an action submittal, a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Landscape Architect and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule.

2. Initial Submittal Schedule: Submit concurrently with startup construction schedule.

Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal Schedule: Submit concurrently with the first complete submittal of Contractor's construction schedule.

a. Submit revised submittal schedule as required to reflect changes in current status and timing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal Category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Landscape Architect's final release or approval.

g. Scheduled dates for purchasing.

h. Scheduled date of fabrication.

i. Scheduled dates for installation.

j. Activity or event number.

1.4 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Architect.

4. Name of Construction Manager.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Names of subcontractor, manufacturer, and supplier.

8. Unique submittal number, including revision identifier. Include Specification Section number with sequential alphanumeric identifier and alphanumeric suffix for resubmittals.

9. Category and type of submittal.

10. Submittal purpose and description.

11. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

12. Drawing number and detail references, as appropriate.

13. Indication of full or partial submittal.

14. Location(s) where product is to be installed, as appropriate.

15. Other necessary identification.

16. Remarks.

17. Signature of transmitter.

B. Options: Identify options requiring selection by Architect.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Landscape Architect on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Paper Submittals:

1. Place a permanent label or title block on each submittal item for identification; include name of firm or entity that prepared submittal.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Landscape Architect.

3. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Landscape Architect will return two copies.

4. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Landscape Architect will not return copies.

5. Additional Copies: Unless additional copies are required for final submittal, and unless Landscape Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

6. Transmittal for Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using facsimile of sample form included in Project Manual transmittal form.

E. Electronic Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

F. Submittals Utilizing Web-Based Project Software: Prepare submittals as PDF files or other format indicated by Project management software.

1.5 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections.