Landscape crew specs revised 6.13.19.docx

SPECIFICATIONS

PURPOSE

The Pennsylvania Department of Transportation, hereafter referred to as PENNDOT, requires Landscape Maintenance services throughout Beaver County. PENNDOT requires a mobile, sufficiently equipped, knowledgeable, properly licensed, landscape maintenance complement.

SCOPE OF WORK

The contractor shall provide all personnel, professional services, engineering services, materials, supplies, general and specialized equipment, tools, transportation, storage, facilities, management and supervision, except as specified herein as PENNDOT - furnished, to perform grass cutting, brush cutting, landscaping, grounds maintenance, herbicide spraying, litter pickup and shall also be responsible for performing indefinite quantity work items, as designated by the District Roadside Specialist.

The roads and grounds to be managed and maintained are all within Beaver County.

DESCRIPTION

A. The services to be provided from the Landscape Maintenance crew include, but are not strictly limited to:

· Grass cutting and trimming

· Fertilization ~ Herbicide application

· Vegetation cutting and collection and disposal of

· Grassing; leaf removal

· Sodding; planting

· Tree and shrub pruning and removal

· Herbicide spraying

· Brushing

· Garden preparation; shrub bed preparation

· Indefinite quantity work items as required

· Watering

· Securing outside services

· Supply materials

· Securing rental equipment

B. If a piece of equipment needed for proper execution of the contract work and not of the type required to be provided by the contractor, the equipment can be obtained by rental. Reasonable rental rates will be allowed and shall included on Form 609 with a copy of the supplier's invoice attached in accordance with section Publication 408, Section 110.03-3.b.

C. The District Roadside Specialist or designated personnel will issue specific instructions relative to the work areas and performance requirements. The contractor will be required to assign to the crew complement skilled workmen knowledgeable in the proper landscaping practices. The contractor will be required to the assigned task in an efficient and timely manner to the satisfaction of the District Roadside Specialist. Designated department personnel may review any operations and certify as to the properly equipped complement, satisfactory work performance and hours worked by completion of Form M-609 (Daily Roadside Activity Report). Authorized landscape materials purchased and mutually considered necessary shall be included on Form 609 with a copy of the suppliers' invoice attached.

D. The number of hours this complement will work is dependent on satisfactory work performance, program demands, and funding. The Department reserves the right to increase or decrease the number of units of payment scheduled for this complement or to terminate this work for reasons as determined by the District Roadside Specialist to be in the best interest of the Department.

E. The contract will be for an original period of one year from the effective date.

F. The applicator and licensing record form shall be completed and submitted to the District Roadside Specialist before the start of work.

EQUIPMENT

The contractor is responsible for furnishing at no cost to PENNDOT the following type, condition and quantity of equipment that meets the qualifications necessary for the proper execution of the work in a timely manner. Maintain the equipment in good condition, subject to acceptance, prior to and during use in connection with all contract work. When the District Roadside Specialist specifies that work be performed by the use of certain methods and equipment, use such methods or equipment unless others are authorized. When special equipment is required to be used, comply with Description B.

1. One (1) pickup truck with a minimum capacity of 3/4 ton and maximum age ten (10) years. Units older than ten years shall be approved by the District Roadside Specialist.

2. One (1) tow-behind trailer with a minimum capacity of 10,000 lbs. GVW with adequate hitch load.

3. One (1) 8 hp minimum field and brush mower with a minimum 24" cutting width.

4. Four (4) gasoline powered (minimum 30cc displacement) trimmers, with monofilament line head and brush blade head included with each trimmer.

5. Two (2) 20" minimum gasoline powered rotary mowers.

6. One(1) chain saw with bar length of 12 to 16 inches.

7. One (1) 25-gallon minimum capacity container for the purpose of carrying a water supply for herbicide spraying operations.

8. One (1) 3 gallon minimum capacity backpack sprayer.

9. Plastic bags for litter pickup operations.

10. A Cellular telephone as a means of communicating with the District Roadside Specialist.

11. The necessary hand tools required to efficiently perform all of the landscape maintenance tasks assigned to the crew.

MATERIALS, LABOR, EQUIPMENT AND SERVICES BY OTHERS

The contractor is responsible for furnishing, at no cost to the Department, all materials, labor, equipment and tools listed in the specifications which are necessary to efficiently perform the assigned landscaping task. PENNDOT may require the contractor to furnish additional items of materials, labor, services, rental equipment and tools as necessary. All additional work, material, services, equipment, and labor NOT included in the contract items, which is determined by PENNDOT to be necessary or desirable to percentages; materials plus 25%, labor plus 40%, equipment plus 5% and services by submitted on PENNDOT form (CS 4347AA, AS, BA, CA, D, E and F) with accompanying invoices. No items shall be purchased without prior approval from the District Roadside Specialist. The Department reserves the right to supply any items when it's deemed to be in the best interest of the Commonwealth.

To the extent able, the contractor shall obtain materials or services at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials or services. The contractor must use a purchasing system that ensures competitive bidding for all services, material, rental equipment and tools that are to be purchased for this contract.

PERSONNEL

The contractor shall be required to furnish a four (4) person landscape complement.

Complement personnel provided by the contractor shall be considered authorized agents of the contractor, with the authority to sign any and all related PENNDOT documents for the purpose of recording actual hours worked and other required documentation.

PENNDOT may require the contractor to furnish, upon request additional personnel required for a specific job. Such additional personnel will be paid as additional groundsmen at the price quoted on the bid form.

MATERIALS

The cost of materials used will be reimbursable, including applicable sales tax and transportation costs charged by the material supplier. Submit costs on PENNDOT form CS4347 with accompanying invoices.

To the extent able, the contractor shall obtain materials at the most advantageous prices available with the due regard to securing prompt delivery of satisfactory materials.

LABOR

Labor required beyond the four person landscape complement NOT including additional groundsmen will be payable under Publications 408, Section 110.03d. The additional labor costs will include any indirect labor costs as follows: social security tax, Medicare tax, unemployment tax worker's compensation insurance, contractor's public liability insurance, and contractor's property damage liability insurance. The estimated effective rates for the current calendar year to be computed by dividing the contractor's total company-wide unemployment tax payments for the previous calendar year by the total wages and salaries paid to all employees for the same period. Submit costs on PENNDOT form CS4347. The Department reserves the right to request payrolls to verify hourly rates.

RENTAL EQUIPMENT

Reasonable rental rates for equipment, mutually considered necessary will be allowed. Rental rates will be determined using the applicable rate listed in the most current edition of the Rental Rate Blue Book.

Rented equipment to be prior approved by the District Roadside Specialist. The contractor will be reimbursed the actual invoiced cost for the rented equipment, plus the cost of transporting the equipment to and from the work site. An allowance will be made for operating costs by adding, to the rental cost, the estimated operating cost per hour, as listed in the Blue Book, for each hour the rented equipment is actually in operation. Furnish a copy of the invoice, receipt, or cancelled check as support for the rental expenses incurred. Submit costs on PENNDOT form CS4347 with accompanying invoices.

SERVICES BY OTHERS

For specialized work performed by others, the contractor will be reimbursed the invoice price plus 2% to cover administration and all other costs. Services may include registered arborist, landscape architect, or surveyors. All such services by others must be approved by PENNDOT.

LIABILITY

SAFETY

A. The contractor shall provide all necessary warning lights, signs, flags, amber flashing lights, etc., to assure maximum safety to the public and minimize interference with the normal flow of traffic. All traffic control shall be in accordance with PENNDOT Publication 213.

B. The contractor shall comply with all State and Federal laws and to OSHA safety requirements.

C. All personnel must wear a hard hat in work areas and either an ANSI Class 2 (Daylight Hour) vest or an ANSI Class 3 (night time hour) vest when working within 15 feet of the roadway.

NON-COMPLAINCE OF CONTRACTOR AND COMPENSATION

A. If, for any reason, the contractor fails to comply with the requirements of the contract, Section 108.09 of the current PENNDOT Specifications, Publication 408 shall prevail.

B. The work schedule shall be specified by the designated Department representative. The contractor will be paid on an hourly basis as documented on the Form M-609 (Daily Roadside Activity Report). The Department representative will prepare and approve this form, along with the contractor's representative. All payrolls and invoices shall be correlated with the M-609 Report and processed through the District Roadside Specialist for payment. No payment will be made for travel time to and from the site of daily work or for hours not worked due to breakdown or repairs, inclement weather or other causes.

C. The contractor shall be permitted to perform this work during the Monday through Friday period of each week or as otherwise provided during the term of this contract. No work will be permitted on National Holidays, Saturday or Sunday unless specifically authorized by the District Roadside Specialist.

D. The contractor shall contact the District Roadside Specialist or designated PENNDOT representatives when work cannot be conducted on any specific day due to his operational problem. This contact must be made before 9am local time. No more than one (1) contractor cancellation of this nature will be permitted per month. The contractor shall be assessed fifty dollars ($50.00) per cancellation for any additional cancellations per month.

E. No work shall be permitted at any time without full complement of equipment and personnel as specified herein.