Landfill_Topographic_&_Aerial_Survey_Services.pdf

REQUEST FOR PROPOSAL

PD 25-26.025

LANDFILL TOPOGRAPHIC & AERIAL SURVEY SERVICES

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: December 2, 2025

DEADLINE FOR QUESTIONS: December 9, 2025

RESPONSE DEADLINE: December 16, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

REQUEST FOR PROPOSAL

Landfill Topographic & Aerial Survey Services

1. Introduction

2. Scope of Work

3. General Terms and Conditions

4. Standard Insurance Requirements and Certificates

5. Insurance for Aviation Liability

6. Professional Errors and Omissions

7. Evidence/Certificates of Insurance

8. Pricing Table

9. Vendor Submissions

10. Evaluation Process

11. Evaluation Criteria

Attachments:

A - 25-26_TOPO_Area_KMZ

B - Area_Limit_map

Request For Proposal #PD 25-26.025 Title: Landfill Topographic & Aerial Survey Services

1. Introduction

1.1. Summary

Escambia County Waste Services Department located at 13009 Beulah Road Cantonment, FL is seeking proposals from certified surveyors to provide topographic surveying services for the Perdido Landfill site. Services requested will be over a period of 3 years with the option to renew an additional 2 years beyond, 1 at a time. This will be awarded to only one vendor.

1.2. Background

The Escambia County Department of Waste Services utilizes contour maps to help visualize landfill progress, support future development, and generate departmental maps for management processes.

Site is ~ 378 Acres. The purpose of requesting proposals is to provide services that accurately map the existing topography of the landfill in order to support future development and management activities.

1.3. Contact Information

Tammy Straughn

Purchasing Coordinator

221 Palafox Place 2nd Floor

Pensacola, FL 32505

Email: tmbaker1@myescambia.com

Phone: (850) 595-4985

Department:

Purchasing

1.4. Timeline

Release Project Date December 2, 2025

Question Submission Deadline December 9, 2025, 2:00pm mailto:tmbaker1@myescambia.com tel:(850)595-4985

Submission Deadline December 16, 2025, 10:00am

Office of Purchasing

213 Palafox Place, 2nd Floor

Pensacola, FL 32502

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Phone conference ID: 306 405 270#

2. Scope of Work

2.1. Scope of Work

Services requested under this scope of work will be over a period of 3 years with the option to renew an additional 2 years beyond, 1 at a time. This will be awarded to only one vendor.

Work is to be performed 6 times within each fiscal year with the first flight scheduled upon award of contract and continuing bi-monthly. Area consists of approximately 378 Acres. Area outlined in attached pdf file. A KMZ has been included in this item.

Deliverables include

• LiDAR survey with control points totaling ~378 Acres o Control point quantity determined by contractor

• 1-foot contours ( .dwg / .shp file

• Digital Terrain Model file (DTM)

• Digital Surface Model file (DSM) https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjcxNTlhMGUtYmIzZi00MWU0LTk2MmYtOTRlZjI0NDQ5OTg0%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

• Digital Elevation Model file (DEM)

• XML point cloud file

• Aerial Imagery

• Signed survey report from certified surveyor

2.2. General Elements

Proposals shall include the complete name and address of their firm and the name, mailing address, and telephone number of the person the County should contact regarding the proposal.

Proposals shall confirm that the firm will comply with all of the provisions in this RFP; and, if applicable, provide notice that the firm qualifies as a County proposer. Proposals shall be signed by a company officer empowered to bind the company. A proposer’s failure to include these items in their proposals may cause their proposal to be determined to be non-responsive and the proposal may be rejected.

Please restrict your submission to 20 pages or less not including the County required documents.

2.3. RFP Response Required Elements

Interested parties who seek to provide topographic and aerial surveys with Escambia County must submit a response in the form of a proposal that outlines their qualifications and ability to meet the goals, objectives and requirements illustrated in this RFP. The responses will be used to evaluate the most appropriate fit for the project.

To achieve a full, fair, and uniform review process, all submittals must include one (1) electronic copy of the response to the address provided in this RFP for filing that includes the following components in order to be judged responsive to this RFP:

Section 1:

Provide a Letter of Transmittal on company letterhead stating why the respondent is interested in developing a Project with Escambia County and provide a listing of any requirements listed in this RFP that it is unable to meet.

Section 2:

Provide an overview of the respondent's organization, services, partners, resources, and capabilities.

Provide details on the company's (or its shareholders') knowledge, experience, and operations within the survey industry.

Section 3:

Include approximate number of years operating in Escambia County or nearby counties and services provided to existing customers. Please describe local presence in the region.

Section 4:

Provide a project organizational chart showing how the initiative will be organized. Provide information that demonstrates the ability of the business to provide the capital financing required to provide services required. This section should also identify specific funding contributions and resources required from the County to make the financials viable if required. Public companies or those relying on the financing of public parent companies may provide a link to public SEC filings.

Section 5:

Include a detailed narrative that clearly and completely addresses the project goals, objectives and desired outcomes as illustrated in this document with particular emphasis and detail given to the information provided in sections three (3) and seven (7) of this RFP.

Section 6:

Define the roles and responsibilities for the Applicant, the County and other partners, if any, including any other requirements. Define how the Applicant's proposal will comply with applicable local, state, and federal regulatory requirements.

Section 7:

Provide any additional supporting information, documentation or materials that illustrate the qualifications and ability of the proposer to meet the goals, objectives and requirements outlined in this

RFP.

Section 8:

Required documents from the Vendor Submission section.

3. General Terms and Conditions

Any and all Supplemental Terms and Conditions and specifications referenced within the solicitation that vary from these General Terms and Conditions shall have precedence. Submission of an offer in accordance with these General Terms and Conditions and Supplemental Terms and Conditions constitutes a binding offer from the offeror. The terms and conditions incorporated herein will become a part of the written agreement between the parties.

Prospective offerors may utilize the Office of Purchasing Home Page to obtain Vendor Information and

Solicitation Information, including Bid/Proposal Tabulations, Recommended Award(s), etc. In order to participate in a solicitation, offerors must establish an account via the e-procurement portal of the

County’s vendor management software hosted by OpenGov. Once the vendor registration is completed, the offeror will receive all notifications relating to the relevant solicitation via e-mail to the address registered with the account.

1. Sealed Solicitations: All solicitation forms shall be executed and submitted in the e-procurement portal of the County’s vendor management software. The file name shall contain the solicitation number and title and the contractor/vendor’s name. All solicitations are subject to the terms and conditions specified herein. Solicitation offers which do not comply with these terms and conditions are subject to rejection.

2. Execution of Solicitation: Solicitation forms shall be manually or electronically signed by an authorized representative in the space provided. Persons signing on behalf of a corporate entity must be identified as President or Vice President with the records on file with the Florida Division of Corporations or otherwise authorized by corporate resolution of the Board of Directors.

Persons signing on behalf of a limited liability company must be identified as a managing member or other authorized representative with the records on file with the Florida Division of

Corporations.

3. No Offer: If not submitting an offer, respond by selecting the “NO BID” option in the e-procurement portal of the County’s vendor management software, specify the reason in the drop-down menu, and confirm the “NO BID” before the expiration of the Submission Deadline.

4. Conduct of Participants: The following policy will apply to all solicitations:

Conduct of Participants.

After the issuance of any solicitation, all bidders/proposers/protestors, or individuals action on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected County official, their agents or employees, or any member of the relevant Selection Committee at any time during the blackout period as defined herein;

provided, however, nothing herein shall prohibit bidders/proposers/ protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided for in the solicitation or unless otherwise directed by the

Purchasing Director.

Definitions.

Blackout Period means the period between the time the bids/proposals for Invitations to Bid or the Request for Proposal, or Qualification, or Information, or Request for Letters of Interest, or the Invitation to Negotiate, as applicable, are received at the Escambia County Office of

Purchasing, and the time the Board awards the Contract and any resulting bid protest is resolved or the solicitation is otherwise cancelled.

Lobbying means the attempt to influence the thinking of elected County officials, their agents or employees, or any member of the relevant Selection Committee, for or against a specific cause related to a pending solicitation.

5. Additional Terms and Conditions: No additional terms and conditions included with the offer will be considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. It is understood and agreed that the General and

Supplemental Terms and Conditions in this solicitation are the only terms and conditions applicable to this solicitation, and the contractor’s authorized signature affixed to the offer attests to this.

6. Mistakes: Contractors are expected to examine the specifications, delivery schedule, solicitation prices, extensions, and all instructions pertaining to supplies and services described in the solicitation. Failure to do so will be at contractor’s risk. In the event of an error in the extension of the unit price, the unit price will govern.

7. Prices: All offers shall include firm unit prices that include all packing, handling, shipping charges, and delivery to any point within Escambia County, Florida.

8. Discounts: Discounts for prompt payments shall not be considered when determining the lowest net cost for solicitation evaluation purposes except in cases of tie solicitations.

9. Product Literature: Offeror shall provide a copy of any relevant product literature and price list(s) with the offer.

10. Abnormal Quantities: Should any unusual or abnormal quantity requirements arise, the County reserves the right to solicit separate offers as a multiple award.

11. Additional Quantities: For a period not exceeding one hundred eighty (180) days from the date of the offer, the County reserves the right to purchase additional quantities at the prices offered in this solicitation. If additional quantities are not acceptable, the contractor must specify “OFFER

IS FOR SPECIFIED QUANTITY ONLY”.

12. Approved Equivalents: Any manufacturer’s name, trade name, brand name, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The contractor may offer any brand for which it is an authorized representative that meets or exceeds the specifications for any item(s). Customary measurements appearing in these specifications are not intended to preclude offers for commodities with metric measurements. If an offer includes equivalent products, indicate the manufacturer’s name and number. The contractor shall submit with its offer applicable cuts, sketches, and descriptive literature and/or complete specifications. Reference to literature submitted with a previous solicitation will not satisfy this provision. Escambia County reserves the right to determine acceptance of item(s) as an approved equivalent. Offers that do not comply with these requirements are subject to rejection.

13. Nonconformance to Specifications: Items may be tested for compliance with the contract specifications by a testing laboratory acceptable to the County. The County may require the contractor to reimburse all costs incurred by the County in connection with the examination or testing of the commodity, including costs relating to transporting the commodity samples to the testing site, actual test costs, personnel costs and other applicable costs should the items fail testing. The data derived from any tests for compliance with the contract specifications are public records and open to examination in accordance with Chapter 119, Florida Statutes. Items delivered that do not conform to the contract specifications may be rejected and returned at contractor’s expense. These items and items not timely delivered by the delivery date specified in the solicitation and/or purchase order may result in the contractor being found in default, in which event, any and all re-procurement costs may be charged against the defaulting contractor.

Any violation of these stipulations may also result in contractor’s name being removed from the

Office of Purchasing registered vendor list, and the County not doing business with the contractor until such time as the County has been reimbursed for all re-procurement costs.

14. Service and Warranty: Unless otherwise specified, the offeror shall define any warranty service and replacements that will be provided at no cost to the County during and subsequent to the contract term.

15. Condition and Packaging: All items shall be a new, current standard production model available at the time of the solicitation. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

16. Safety Standards: Unless otherwise stipulated in the solicitation, all manufactured items and fabricated assemblies shall comply with applicable requirements, standards, and regulations of the Occupational Safety and Health Act (OSHA).

17. Delivery: Delivery shall be Monday through Friday during regular business hours, excluding

County designated holidays, unless otherwise specified. Unless a date is specified, contractor must provide the number of days required to make delivery after receipt of purchase order. The

County may utilize delivery time as a factor for recommending the award.

18. Inspection, Acceptance and Title: Inspection and acceptance will be at “the place of destination” unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contractor until accepted by the County, unless loss or damage results from negligence by the County. The contractor shall be responsible for filing, processing, and collecting all damage claims.

19. Samples: Samples of items shall be furnished at no expense to the County. If not destroyed and upon written request, samples will be returned at the contractor’s expense. Each sample shall be labeled with the contractor’s name, manufacturer’s brand name, and serial number (as appropriate), solicitation number, and item reference. Requests to return samples must be received within 10 days after the solicitation opening date and must be accompanied by instructions with the applicable shipping authorization number and name of carrier. If instructions are not received, sample items become the sole property of the County and may be disposed of at the County’s discretion.

20. Protests: Any actual bidder/proposer who is aggrieved in connection with a pending award may submit a protest in writing to the Purchasing Director within two business days after the posting of the award recommendation as provided in Sec. 46-100, Escambia County Code of Ordinances.

21. Solicitation Expenses: The County accepts no responsibility for any expenses incurred by the offeror in the solicitation preparation and submittal as well as any other requirements as may be specified in the solicitation. All such expenses are borne solely by the offeror.

22. Taxes: Escambia County does not pay Federal Excise and Sales taxes on direct purchases of tangible personal property. See exemption number on face of purchase order. This exemption does not apply to the purchases of tangible personal property by contractors who use the tangible personal property in the performance of contracts for the improvement of County owned real property.

23. Invoicing and Payment: Payments shall be made in accordance with the Local Government

Prompt Payment Act, §§218.70, et seq., Florida Statutes, as amended.

24. Improper Invoice; Resolution of Disputes: Improper invoices for construction services and non-construction services will be processed in accordance with Sections 218.735(2)-(5) and

218.736(1), Florida Statutes, respectively. In the event a dispute occurs between a contractor and the County concerning payment of an original invoice, such dispute shall be finally determined by the County pursuant to the County’s Dispute Resolution Procedure established in accordance with

Section 218.76(2), Florida Statutes.

25. Conflict of Interest: The offeror represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. The offeror further represents that no person having any such interest shall be employed by it during the agreement term and any extensions. The offeror shall promptly notify the Purchasing Director, in writing, of any potential conflict of interest which may influence or appear to influence the contractor’s judgment or quality of services.

26. Contingent Fees: The offeror warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the offeror to solicit and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the offeror any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of an agreement. For the breach or violation of this provision, the County shall have the right to terminate any resulting contract without liability and at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift, or consideration.

27. Code of Ethics; Gifts: The award hereunder is subject to the provisions of Chapter 112, Part III, Florida Statutes, regarding the Code of Ethics for Public Officers and Employees, and the Escambia

County Code of Ethics Policy. Contractors are required to promptly disclose to the Purchasing

Director any gifts or gratuities offered to or solicited by any County employee or public officer.

The right of the contractor to proceed may be terminated by the County if, after notice and hearing, the Purchasing Director determines that the contractor, its agent, or another representative offered or gave a gratuity, including, but not limited to, money, services, travel, entertainment, or gifts to an officer, official, or employee of the County under circumstances where it may be reasonably inferred that the action of the contractor was intended to obtain a contract or favorable treatment under a contract. If the resulting contract is terminated under this clause, the County will be entitled to pursue all available legal remedies, including an action for breach of contract. The rights and remedies of the County provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

28. Governmental Restrictions: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items prior to delivery, it shall be the responsibility of the contractor to provide written notice to the

Office of Purchasing identifying the applicable restrictions or regulation(s) that necessitate the alteration. The County reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no further expense to the County.

29. Legal Requirements: This solicitation shall be conducted in accordance with the provisions of the

Escambia County Purchasing Ordinance, and all applicable laws and regulations of the State of

Florida and the Escambia County Code of Ordinances shall apply to any resulting contract.

Applicable provisions of all federal, state, and local laws, ordinances, rules, and regulations shall govern development, submittal, and evaluation of all offers received in response hereto and shall govern any and all claims and disputes which may arise regarding this solicitation or any resulting contract; and lack of knowledge by any offeror shall not constitute a cognizable defense against the legal effect thereof.

30. Compliance with Laws: The contractor agrees to comply with all applicable federal, state and local laws, rules, policies, or guidelines related to this offer and the performance of any resulting contract, including, but not limited to, the requirements of the Americans with Disabilities Act

(ADA), the Occupational Safety and Health Act (OSHA), the Equal Employment Opportunity (EEO)

Act, and the Illegal Immigration Reform and Immigrant Responsibility Act, as amended, (8 U.S.C.A.

§1324a).

31. Patents and Royalties: In addition to any other indemnification obligation, the contractor shall hold harmless, indemnify and defend the County and its officers, agents, and employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or supplied by the offeror.

The contractor has no liability when such claim is solely and exclusively due to the combination, operation or use of any article supplied hereunder with equipment or data not supplied by contractor or is based solely and exclusively upon the County’s alteration of the article. The

County will provide prompt written notification of a claim of copyright or patent infringement and will afford the contractor full opportunity to defend the action and control the defense.

Further, if such a claim is made or is pending, the contractor may, at its option and expense, procure the right to continue use of, replace or modify the article to render it non-infringing. (If none of the alternatives are reasonably available, the County agrees to return the article on request to the contractor and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.) If the contractor uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood that the offered prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work.

32. Public Records: Any documents submitted in response to this solicitation may be subject to disclosure pursuant to the provisions of Florida’s Public Records Act, Chapter 119, Florida

Statutes. contractor waives any claim of confidentiality upon submission of its offer. Records that are exempt or exempt and confidential will not be disclosed to any third-party except as authorized by law. Pursuant to Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

33. Equal Employment Opportunity: In the performance of the contract, the contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, or physical handicap.

34. Contractor Personnel: The County shall, throughout the term of the contract, have the right of reasonable rejection and approval of staff or subcontractors assigned to the work by the contractor. If the County reasonably rejects staff or subcontractors, the contractor shall provide replacement staff or subcontractors satisfactory to the County in a timely manner and at no additional cost to the County. The day- to-day supervision and control of the contractor’s employees and subcontractors is the sole responsibility of the contractor. Contractors who are suspended or debarred are prohibited from subcontracting.

35. Public Entity Crimes: Pursuant to Section 287.133(2), Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit an offer on a contract to provide any goods or services to a public entity, may not submit an offer on a contract with a public entity for the construction or repair of a public building or public work, may not submit offers on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S., for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. The Sworn Statement on Public Entity

Crimes must be completed and submitted with the offer. Information as provided may be verified through the State of Florida.

36. Scrutinized Companies: Pursuant to Section 287.135, Florida Statutes, a company is ineligible to bid or submit a proposal for, or enter into or renew a contract for goods or services of any amount if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to

Section 215.4725, or is engage in a boycott of Israel or bid on submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more if on the Scrutinized

Companies with activities in Sudan List or the Scrutinized Companies with activities in the Iran

Petroleum Energy Sector List, created pursuant to Section 215.473 or is engaged in business operations in Cuba or Syria. The Scrutinized Companies Certification must be completed and submitted with the offer. If contractor is found to have submitted a false certification or subsequently fails to maintain compliance, the contract may be terminated for cause.

37. Prohibition Against Considering Social, Political, Ideological Interests: Pursuant to Section

287.05701, Florida Statutes, the County will not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor.

In addition, the County may not give preference to any vendor based on the social, political, or ideological interests of the vendor.

38. Prohibition Against Use of Coercion for Labor and Services: In accordance with §787.06(13), Florida Statutes, Contractor shall sign and submit with its offer a Certification Regarding the Use of Coercion for Labor and Services attesting that Contractor does not use coercion for labor or services as the term is defined in §787.06(2), Florida Statutes.

39. Suspended and Debarred Vendors: Offers shall be received from only those contractors who are presently in good standing on the County’s vendor list. By submitting an offer, the contractor certifies that it is not currently suspended or debarred from submitting offers for contracts issued by any political subdivision or agency of the State of Florida or the federal government; and that it is not an agent of a person or entity that is currently suspended or debarred from submitting offers for contracts issued by any political subdivision or agency of the State of Florida or the federal government.

40. Drug-Free Workplace: Pursuant to Section 287.087, Florida Statutes, whenever two or more offers that are equal with respect to price, quality, and service are received by the County for the purchase of commodities or contractual services, an offer received from a business that certifies it has implemented a Drug-Free Workplace Program shall be given preference in the award process.

41. License and Certifications: Before submitting an offer, the offeror shall have met the applicable licensing, certification, and any other requirements of the state, county, city and/or other agency of authority with jurisdiction in such matters and must provide copies of documentation which evidence such qualifications with the response to this solicitation, and the offeror shall maintain such credentials throughout the term of the contract. Offeror will provide a copy of a current certificate of authority from the Secretary of State authorizing the company to do business in the State of Florida or other evidence of legal authority to do business in the state, county, city and/or any other agency of authority with the response to this solicitation. The County may allow this responsiveness issue to be cured after submission of the offer within a reasonable period of time and prior to any recommendation for award.

Offeror will also provide a copy of the current business tax receipt in accordance with the requirements of Chapter 205, Florida Statutes, and Chapter 90, Article III, Sec. 90-91 through

90-95 relating to Local Business Taxes. Failure to provide such evidence may render the offer non-responsive.

42. E-Verify: In accordance with Section 448.095, Florida Statutes, contractor shall register with and utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all new employees hired by contractor during the contract term and shall expressly require any subcontractors performing work or providing services pursuant to the Agreement to likewise utilize the E-Verify System to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. If contractor enters into a contract with a subcontractor performing work or providing services on its behalf, contractor shall also require the subcontractor to provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The resulting contract may be subject to termination if the contractor fails to maintain compliance.

43. Contract Documents: This solicitation shall be included and incorporated in the final contract and purchase order. The order of precedence for the contract documents will be the contract, purchase order, solicitation, and contractor’s response. Any and all legal action necessary to enforce the contract will be held in Escambia County, and the contract will be interpreted according to the laws of Florida.

44. Uniform Commercial Code: Chapter 672, Florida Statutes, the Uniform Commercial Code shall prevail as the basis for contractual obligations between the awarded vendor/contractor and

Escambia County for any terms and conditions not specifically stated in this solicitation and the relevant contract documents.

45. Default: Failure to perform in accordance with the terms of this solicitation and resulting contract may constitute a material default and grounds for termination with any and all re-procurement costs charged against the awarded contractor. In addition, contractor’s name may be removed from the Office of Purchasing registered vendor list; and the County will not do business with the contractor until the contractor may be reinstated to the vendor list in accordance with the County

Purchasing Ordinance.

4. Standard Insurance Requirements and Certificates

This offer contains an extensive insurance requirement. Offerors are encouraged to review these requirements with their insurance agents before submitting offers.

It is not necessary to have this level of insurance in effect at the time of submitting the offer.

A letter from the offeror’s insurance carrier will be required as evidence that the offeror will be able to obtain the level of insurance as required by the contract and indicated on the Sample Certificate of

Insurance should your firm be awarded the contract.

A. General Insurance Provisions

The Offeror shall procure and maintain the following described insurance, except for coverages specifically waived in writing by the County. Such policies shall be from insurers with a minimum financial size of VIII (8) according to the latest edition of the AM Best Rating Guide. An “A” or better Best

Rating is preferred, however, other ratings may be considered. Such policies shall provide coverages for any or all claims which may arise out of, or result from, the services, work and operations carried out pursuant to and under the requirements of the contract documents, whether such services, work and operations be by the contractor, its employees, or by subcontractor(s), or anyone employed by or under the supervision of any of them, or for whose acts any of them may be legally liable.

The Offeror shall require and shall be responsible for assuring throughout the time the agreement is in effect that all its subcontractors obtain and maintain until the completion of that subcontractor's work, the insurance coverages described herein as are required by law to be provided on behalf of their employees and others. If the Offeror fails to follow this requirement, then the Offeror’s insurance will become primary to cover any loss that may occur or is alleged to have occurred.

The required insurance shall be obtained and written for not less than the limits of liability specified hereinafter, or as required by law, whichever is greater.

These insurance requirements shall not limit the liability of the Offeror.

The County does not represent these types or amounts of insurance to be sufficient or adequate to protect the Offeror's interests or liabilities but are merely minimums required for the Offeror to be considered for the work that is the subject of this contract.

Except for worker's compensation and professional liability, the Offeror's insurance policies shall be endorsed to name Escambia County, Florida Board of County Commissioners as an additional insured to the extent of its interests arising from this agreement, contract, or lease.

The Offeror shall purchase and maintain coverage on forms no more restrictive that the latest edition of the ISO (Insurance Services Office) commercial General Liability and Business Auto policies.

The Offeror waives its right of recovery against the County, to the extent permitted by its insurance policies.

The Offeror's deductibles/self-insured retentions shall be disclosed to the County and may be disapproved by the County. The County may require them to be reduced or eliminated at the sole option of the County. The Offeror will remain responsible for any deductible or self-insured retention.

Insurance required of the Offeror, or its subcontractors shall be considered primary, and insurance of the County, if any, shall be considered excess to claims or losses which arise out of this agreement, contract, or lease.

B. Specific Insurance Requirements

1) Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

2) General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease-broad and broad form property damage coverages. Coverage B shall include Personal

Injury. Coverage C, Medical Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Products Liability coverage must be included in the CGL form if the Offeror is manufacturing or providing any product as a distributor for a manufacturer to the County. Minimum limits of $1,000,000 per occurrence and $2,000,000 Products/Completed Operations Aggregate must be in the policy and evidenced by Certificate. (See Section F. item (5) for more information)

3) Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

4) Umbrella Liability Coverage (when utilized to achieve required policy limits)

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages.

Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

5. Insurance for Aviation Liability

If Drones (or any Unmanned Aircraft) are used on the project, the General Liability coverage CANNOT include a Drone/Unmanned Aircraft exclusion. The Offeror warrants that coverage for Drones is contained in the General Liability policy or in an Aviation Liability policy which must be provided to the

County. That Aviation Liability policy must have limits equal to or exceeding the limits required for the

General Liability policy. Aviation Insurance for UAS (Unmanned Aviation Systems) is required for any entity owning, utilizing, or operating UAS (or drones) on behalf of or in support of the County. All operators must be currently licensed and authorized to operate the UAS/drones by all appropriate regulatory agencies, up to and including the FAA.

Policy limits of $1,000,000 per Occurrence/$2,000,000 policy aggregate are required. If you are recording and capturing facial images or any other personal information that is not public, then you will need to add Cyber Liability coverage $1,000,000 per Occurrence/$2,000,000 policy aggregate.

The County and all related entities must be named as Additional Insured under the policy.

6. Professional Errors and Omissions

Professional Errors & Omissions coverage which shall cover professional misconduct/wrongful acts or the lack of ordinary skill for the services defined in the scope of this contract.

The coverage limits should be at least $1,000,000 per wrongful act/$2,000,000 policy aggregate but for contracts that grant access to the County’s servers or facilities containing servers & other computer hardware, limits of at least $2,000,000 / $4,000,000 should be considered.

If this insurance is provided on a claims-made policy form, the Offeror warrants that any retroactive date under the policy shall precede the effective date of this contract and that either continuous coverage or an extended reporting period shall be maintained for a period of two years from the date the work is accepted as complete by the County. Certificates of insurance and/or policy endorsements will be required to evidence the coverage in this section.

7. Evidence/Certificates of Insurance

Required insurance shall be documented in certificates of insurance. When required by the County, certificates of insurance shall be accompanied by documentation that is acceptable to the County establishing that the insurance agent and/or agency issuing the certificate of insurance has been duly authorized, in writing, to do so by and on behalf of each insurance company underwriting the insurance coverage(s) indicated on each certificate of insurance. Some coverages should be evidenced by actual copies of policies and endorsements sent by the agent of the Offeror.

New certificates of insurance are to be provided to the County at least 30 days prior to coverage renewals. Failure of the contractor to provide the County with such renewal certificates may be considered justification for the County to terminate this agreement, contract, or lease.

Certificates should contain the following additional information:

1. Indicate that Escambia County is an additional insured on the General Liability and Business

Auto liability policies. If an Excess or Umbrella Liability policy is used to provide the minimum limit requirements, then the County should be named as an Additional Insured on that policy too.

2. Include a reference to the project and the Office of Purchasing number.

3. Disclose any self-insured retentions more than $1,000.00.

4. Designate Escambia County as the certificate holder as follows: Escambia County

Office of Purchasing, Room 11.101

213 Palafox Place 2nd Floor

Pensacola, FL 32502

Email: Purchasing@myescambia.com

5. Indicate that the County shall be notified at least 30 days in advance of cancellation.

Receipt of certificates or other documentation of insurance or policies or copies of policies by the

County, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of contractor's obligation to fulfill the insurance requirements herein.

If requested by the County, the contractor shall furnish complete copies of the contractor's insurance policies, forms, and endorsements, and/or such additional information with respect to its insurance as may be requested.

For commercial general liability coverage, the contractor shall, at the option of the County, provide an indication of the amount of claims payments or reserves chargeable to the aggregate amount of liability coverage.

8. Pricing Table

LANDFILL TOPOGRAPHIC & AERIAL SERVICES ~ 378 ACRES FY 25-26

Pricing for services rendered through September 30, 2026

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 LiDAR / XML point cloud 6 Each

2 Aerial Imagery 6 Each

3 1ft. Contours dwg & shp 6 Each

4 Digital Terrain, Surface, & Elevation models (DTM,DSM,DEM) 6 Each

5 Certified signed survey report 6 Each

TOTAL

LANDFILL TOPOGRAPHIC & AERIAL SERVICES ~ 378 ACRES FY 26-27

Pricing for services rendered from October 1, 2026, through September 30, 2027

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 LiDAR / XML point cloud 6 Each

2 Aerial Imagery 6 Each

3 1ft. Contours dwg & shp 6 Each

4 Digital Terrain, Surface, & Elevation models (DTM,DSM,DEM) 6 Each

LANDFILL TOPOGRAPHIC & AERIAL SERVICES ~ 378 ACRES FY 27-28

Pricing for services rendered from October 1, 2027, through September 30, 2028

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 LiDAR / XML point cloud 6 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total

2 Aerial Imagery 6 Each

3 1ft. Contours dwg & shp 6 Each

4 Digital Terrain, Surface, & Elevation models (DTM,DSM,DEM) 6 Each

9. Vendor Submissions

All forms downloaded in this section must be uploaded with your submission. Accepted format for

Proposals is PDF, Word or Excel (if applicable to the solicitation).

9.1. I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.

☐ Yes

☐ No

9.2. Contract Execution and Certificate(s) of Insurance**

The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of

Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

☐ Please confirm

*Response required

9.3. References Form

Please download the below documents, complete, and upload.

• REFERENCES_FORM.pdf

9.4. Deletion of Records Form

Deleted and Destroyed Documents Letter

PD PD 25-26.025 Landfill Topographic & Aerial Survey Services

To the Escambia County Office of Purchasing https://government-project.s3.us-west-2.amazonaws.com/47382/a0ceb893-04f1-40ea-a9f0-d4a8a9c11d5e_REFERENCES_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FLE47CE2%2F20251202%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251202T222826Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFYaCXVzLXdlc3QtMiJHMEUCIQDMLgSJcGPr74CEpmupgvgIhVIeDZnCiJx4aEAnKJTWLQIgPseLVhhdopCHnsHSFdJor%2BZuOlp4B6fjKAZdxSy1AMgqhQUIHxACGgw4OTIzNjQ2ODc2NzIiDGK8%2FUDY7CGhEmEJQiriBEKEH1zNoBQuEdLry3giRc51Q9QGlnum3xD5rbrEZnfd9HnOEmZMOh0jDdu4IyyXh8NdfkkNMyqOOOXA3ylEYl1N8jxK1Mt1dVdJoxeYMC7EoaTsNDeA8%2FSNpTmyRm8tODfaCvwbiSFL%2FN0PkdTmzipLjRRqQzqhcalNedgeAn7IotLZSWS%2B1XgfWeKyS2f8vD2SAz1X5L2Z86XDOcWGdh5555B3%2FIVEe8saf5vc0HqerRoTPhUTNueplcj7j0O1nS1zGqT7U5YPhVuX%2Fb4CNM7PSqOcR8GdL08s4OKw6fA6wUqjpdRGCjtDNybc8lW6ycnod5Iuj2i41GyRhf3StQDGBtcrDuM4OarpVxvxOMn743tyxPYGBbdygg26YuG1Wln7heMW%2BV5VtGeZXZfWXYSUBrWFzoTwUEiOaBRRs6i5qFWPhkj9Bc%2BWEYzRGz20MlUnIu8QzlJcdOH3KRl4Ixku1pP%2FsYl%2FipB9qbPkCgOom7%2Ffp61AaeFX5hLRv3CiJB8qryviwS9%2BwbMoHTabuRTaBP8mrF61imUPnLBZkZJn9P6g%2F7tGOBLUm%2FHoNKgxmceLiGVCGCSJ2q9%2Fmrius59TdyahbvqfChQUhioKqNo8spI9rKzdi7OpPMguyaZnQG3IeNzDTAyaX2sIfnN48Jqu60vlZmqabewqUDn5fqfBKVuuFHTK1AbQujUgJvmPBqiLy5OyPy923%2F6sizYTAn93zS1sxUje7Qf22LBOz6LjUHGlWNFzbOXTWZIhytowN1ic%2Bwy7ajsCA9CNlLBrWD9BI9GEDrOKMJ1e%2BZVBGBrz5GMwysG9yQY6mQEGHrvWifCzoNCJ8HeLcFjNXl%2FW0GRN8fTK2J8haa9nTd42ce0Cvhet%2BjCUOREV%2FqFQDOqtExlzzcIFPeuc1eCPdS04475H5ASkLFsgPK1IBnBenOqNUramwmAQypVt7x%2BAxOqbGC3%2Fnb%2BJUczD8jkbWenNXm6yMFFXWVHrArecRtgoFSbJVtXWz%2Fd24Oh%2BdlxZRnSkFe3OlRw%3D&X-Amz-Signature=07d7fbdc1b6bb01385bda54d0d6573656938b8373a389adb6281b9a5d5d111ae&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES_FORM.pdf%22&x-id=GetObject

Our firm recently received an Solicitation for the above-mentioned specification.

We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.