LANDFILL SERVICES

UNITED STATES PENITENTIARY

(USP) CANAAN

STATEMENT OF WORK

Prepared By:

U.S. DEPARTMENT OF JUSTICE

Federal Bureau of Prisons United States Penitentiary

3057 Eric J. Williams Memorial Drive Waymart, Pennsylvania 18472

LANDFILL SERVICES

UNITED STATES PENITENTIARY

(USP) CANAAN

1. SCOPE:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), United States Penitentiary in Waymart, intends to make a single award of an Indefinite Delivery/Requirements type contract with firm-fixed prices, to a responsible contractor who can provide the services in accordance with the stated requirements. This requirement is for the provision of Solid Waste Landfill Services as prescribed in the description of duties listed below. The contract will consist of one

(1) base year with four (4) options years that may be exercised by the government. The place of performance will take place at the contractor’s disposal facility. The facility must be approved by the Commonwealth of Pennsylvania Department of Environmental Protection, operated in accordance with all Federal, State and Local codes and laws, and meet EPA requirements and standards.

B. BACKGROUND

USP Canaan is a government-owned facility with the Bureau of Prisons. USP Canaan houses approximately 1,600 high security inmates. USP Canaan also maintains a population at the satellite camp, housing approximately 150 minimum security inmates. The Federal Bureau of Prisons (FBOP), United States Penitentiary Canaan is located at 3057 Eric J. Williams Memorial Drive, Waymart, Pennsylvania 18472.

C. SCOPE OF WORK

USP Canaan will transport garbage and construction debris to the contractor’s disposal facility utilizing a government owned vehicle. Upon delivery, the contractor shall assume ownership of all trash, garbage and construction debris from the Government owned containers, which is not hazardous waste as defined by federal, state or local laws or regulations (“Hazardous Waste”), once the unloading at the transfer site is complete. The contractor will be fully responsible for the disposal of the nonhazardous trash, garbage and construction debris materials in a lawful and proper manner. USP Canaan shall not deliver any Hazardous Waste to the contracted facility. The Government estimates they will deliver 800 tons per year of solid waste; however, there is no guarantee regarding the estimated tonnage, as quantities will vary on a per delivery, weekly, monthly and yearly basis. The Contractor will be required to provide the Government with documentation of the tonnage for each delivery as listed in the specific requirements

D. SPECIFIC REQUIREMENTS

- The contractor must own or operate a landfill Company that is approved by the Pennsylvania Department of Environmental Protection (DEP) and supply documentation stating

- The contractor must be properly certified and /or licensed to perform waste disposal in the Commonwealth of Pennsylvania. The contractor agrees to follow all Federal, State and local laws and regulations

- Landfill Company must provide written documentation stating the landfill meets all Federal, State and Local regulations and be in full compliance will all policies, rules, and regulations.

- Waste will be solid/wet nonhazardous material transferred from The Federal Bureau of Prisons (FBOP), United States Penitentiary Canaan government owned equipment to the disposal facility.

- In the event government equipment is not operational the landfill company shall provide a "will call" to remove waste from The Federal Bureau of Prisons (FBOP), United States Penitentiary Canaan billed separate of this contract. The price must be determined fair and reasonable by the Contracting Officer.

- Estimated waste is eight hundred (800) tons per year; with estimated three (3) loads per week.

- Landfill Company shall be available between the hours of 7:00 a.m. to 3:30 p.m., Monday through

Friday, excluding Federal Holidays.

- Landfill Company will supply receipts with truck numbers and weight of the waste dumped.

- Landfill Company will submit a monthly invoice with all receipts/tickets related to waste disposal.

- The landfill shall accept both compacted and non-compacted solid waste delivered by Government-authorized vehicles.

All work shall be in accordance with applicable Federal, State and Local codes. The contractor must make immediate notification to the Contracting Officer and receive advanced approval when there is ANY interruption or disruption of services.

F. PLACE OF PERFORMANCE

Services will be performed at the contractor's disposal facility. Facility must be located within a thirty-five

(35) mile radius or less of The Federal Bureau of Prisons (FBOP), United States Penitentiary Canaan is located at 3057 Eric J. Williams Memorial Drive, Waymart, Pennsylvania 18472.

2. CONTRACTOR SECURITY/WORKING REGULATIONS:

A. WORKING CONDITIONS

1. Working Hours - Normal business hours for the facility is 7:00a.m. - 3:30p.m. Work hours and workdays can vary from the normal business by submitting a schedule to the Contracting Officer for advance approval prior two weeks prior to the commencement of work. Thereafter, the contractor will be required to provide a written request for extension of hours or change in workdays to the Contracting Officer.

2. All vehicles on institutional grounds must be removed at the end of each workday. Vehicles not being utilized or operated must be turned off, keys removed and in the possession of escorting staff. Report any missing keys (including personal keys) to the staff escorting officer immediately.

3. Weapons are strictly prohibited. No weapons are allowed on the institution property. All vehicles entering on the property are subject to search procedures. All contract workers shall be instructed to leave all weapons at their homes.

4. Medications/Narcotics are prohibited. If contract workers are required to take prescription medications while at the work site, they shall be instructed to only bring in the amount of medication required for that day.

5. Executive Order 13043 and DOJ Policy requires that contractors and subcontractors adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles. In addition, it is Pennsylvania Law that all operators of motor vehicles are required to wear their seat belts. This law will be enforced while operating a motor vehicle on Federal Property.

6. The contractor shall provide the Contracting Officer or COR (if assigned) with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within fourteen (14) days of receiving the Notice to Proceed. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete. The security check-out process will require the completion of an Authority to Release Information form, National Crime Information Check (NCIC), and a Residency Requirement Certification From. Contractor personnel shall wear clothes that are suitable for the work they are performing. No sleeveless shirts (tank tops), or camouflage clothing is allowed. No cell phones, pagers, two-way radios, or communication devices of any kind are permitted while working on the grounds of the institution.

When on federal property belonging to the Bureau of Prisons the following dress is not allowed:

Khaki shirt/pants/outerwear Denim Shirt/jeans Camouflage shirt/pants/outerwear Shorts

7. The Contractor shall adhere to all regulations and guidelines prescribed by the institution, to include guidelines relating to safety, custody, and conduct. The Contractor shall be escorted by institutional staff at all times and will have limited contact with the inmate population.

The Contractor shall not move unescorted through the institution or have unsupervised contact with inmates.

Any violations of the institutional rules and regulations regarding inmate contact will result in administrative action.

8. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

9. Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc.

In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure, and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the Contracting Officer to ensure that the Contracting Officer can make timely notifications to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and USP Canaan locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

C. PERMITTING

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the Contracting Officer upon receipt from local agency.

END STATEMENT OF WORK