Landfill Liner CQA RFQ.pdf

City of Nacogdoches RFQ No. 26-10-131 – Professional Engineering Services Landfill CQA Page | 1

REQUEST FOR QUALIFICATIONS

RFQ #: 26-10-131

PROFESSIONAL ENGINEERING SERVICES

LANDFILL LINER CONSTRUCTION QUALITY

ASSURANCE

Statement of Qualifications (Submission) must be received before:

Wednesday, May 27, 2026

2:00 PM

City Hall

202 E. Pilar Street, Room 239 Nacogdoches, Texas 75961

Refer Inquiries To:

Jason Vickery, PE

Asst. Dir. of Public Works/Asst. City Engineer City of Nacogdoches Engineering Division

(936) 559-2518 Email: vickeryj@nactx.us

City of Nacogdoches - Engineering Department

P.O. Drawer 635030 • Nacogdoches, TX 75963 • (936) 559-2516 • Fax (936) 559-2908 • www.ci.nacogdochesJx.us • Home of Stephen F. Austin State University• www.sfasu.edu http://www.ci.nacogdochesjx.us/ http://www.sfasu.edu/

RFQ No. 26-10-131 – Professional Engineering Services Landfill CQA Page | 2

TABLE of CONTENTS

I INTRODUCTION

II DEFINITIONS

III NOTICE TO CONSULTANTS

IV STANDARD TERMS AND CONDITIONS

V BACKGROUND

VI SCOPE OF WORK

VII SUBMISSION REQUIREMENTS

VIII EVALUATION AND SELECTION PROCESS

IX CERTIFICATION AND ACKNOWLEDGEMENT

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I. INTRODUCTION

The City of Nacogdoches seeks to enter into an agreement with a qualified Firm or Corporation (Consultant) with substantial and relevant experience and expertise to provide professional engineering services for Construction Quality Assurance services for the liner construction for Block O, Cells 3 and 4 at the Nacogdoches Landfill.

II. DEFINITIONS

A. DEFINITIONS

In order to simplify the language throughout this request for qualifications, the following definitions shall apply:

City of Nacogdoches – Same as City City Council – The elected officials of the City of Nacogdoches, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

Contract – An agreement between the City and the successful Consultant to furnish the professional services described herein City – The government of the City of Nacogdoches, Texas Firm – the successful Consultant responding to this request Consultant – Respondents to this Request for Qualifications RFQ– Request for Qualifications; this solicitation SOQ – Statement of Qualifications; a firm’s response to this solicitation

III. NOTICE to CONSULTANTS

A. NOTICE

Sealed Submissions are due at 2:00 PM on Wednesday, May 27, 2026 after which time all qualified Submissions will be acknowledged at 202 East Pilar Street, Room 239, Nacogdoches, Texas 75961. Submissions received after the specified deadline will be returned unopened.

Submissions must be provided in PDF digital format on a flash drive only.

Sealed Submissions shall be clearly marked with the RFQ number and title and addressed to the City of Nacogdoches – Engineering Division. Submissions shall be delivered using one of the following:

Hand-deliver to: Mail to: Ship to (FedEx, UPS, DHL, etc.):

Attn: Jason Vickery Attn: Jason Vickery Attn: Jason Vickery Engineering Dept Engineering Dept Engineering Dept 202 E. Pilar St., Room 239 PO Box 635030 202 E. Pilar St., Room 239 Nacogdoches, TX 75961 Nacogdoches, TX 75963 Nacogdoches, TX 75961

Vendors may receive notice of solicitations from the City of Nacogdoches from a variety of channels. Approved methods of dissemination include: www.civcastusa.com or on the City website at https://www.nactx.us/bids.aspx. The receipt of solicitations through any other means may result in the receipt of incomplete specifications or addenda which could ultimately render your Submission non-compliant. City of Nacogdoches accepts no responsibility for the receipt or notification of solicitations through any other source.

http://www.civcastusa.com/ https://www.nactx.us/bids.aspx

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B. QUESTIONS and INQUIRIES

Questions and inquiries about this Solicitation shall be submitted in writing via email to the following point of contact:

Jason Vickery, PE Asst. Dir. of Public Works/Asst. City Engineer vickeryj@nactx.us

The deadline for written questions is Friday, May 22, 2026 at 5:00 PM. This deadline has been established in order to provide adequate time for City staff to prepare responses to questions from consultants to the best of their ability before the solicitations are due.

Consultants shall not attempt to contact City Council members, City staff or Management directly during the Pre-Submission or Post-Submission period. The City intends to respond to all appropriate questions or concerns; however, the City reserves the right to decline to respond to any question or concern. All material modifications, clarifications or interpretations will be incorporated into an addendum which will be publicly posted. All addenda issued prior to the due date and time for responses are incorporated into the RFQ and must be acknowledged in the Submission response. Only written information provided shall be binding. Oral or other interpretations shall not be binding and are held without legal effect.

C. SCHEDULE of IMPORTANT DATES The City will generally comply with the following schedule for the selection process, subject to changes necessary to ensure fairness and to accommodate unanticipated events:

Release RFQ May 10, 2026

Deadline for Questions and Inquiries 5:00 PM May 22, 2026

Submissions Closing Date and Time 2:00 PM May 27, 2026

City’s Review of Submissions June 2026

Earliest Award by City June 2026

IV. STANDARD TERMS and CONDITIONS

A. DISCLOSURE

At the due date and time there will be no disclosure of contents of any Submission to competing Consultants, and all Submissions will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the Firm identifies as proprietary, all Submissions will be open for public inspection after the contract award.

B. DISCLOSURE of INTERESTED PARTIES Contracting hereunder may require compliance with §2252.908 Texas Government Code/Disclosure of Interested Parties for contracts that (1) require an action or vote by the City Council before the contract may be signed; or (2) has a value of at least $1 million. The law provides that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the

RFQ No. 26-10-131 – Professional Engineering Services Landfill CQA Page | 5 governmental entity at the time the business entity submits the signed contract to the governmental entity or state agency.

The process as implemented by the Texas Ethics Commission (“TEC”) is as follows:

1. The disclosure of interested parties must be performed using the Texas Ethics Commission’s electronic filing application listing each interested party of which the business entity is aware on Form 1295, obtaining a certification of filing number for this form from the TEC, and printing a copy of it to submit to the City.

2. The copy of Form 1295 submitted to the City must be notarized and contain the unique certification number from the TEC. The form must be filed with the City pursuant to §2252.908 Texas Government Code, “at the time the business entity submits the signed contract” to the City.

3. The City, in turn, will submit a copy of the disclosure form to the TEC no later than the 30th day after the date the City receives the disclosure of interested parties from the business entity.

C. MANAGEMENT

Should there be a change in management after the due date and time, but before a contract is awarded, Consultants must notify the City immediately. This may result in further evaluation. Should a change in management occur after the contract is awarded, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract. Any resulting contract is nontransferable by either party.

D. PERSONAL INTEREST

Consultants shall comply with all applicable ordinances and with state law pertaining to conflict of interest and required disclosures, including, but not limited to, TEXAS LOCAL GOVERNMENT CODE, Chapter 171.

E. RECEIPT OF SOQs Statement of Qualifications(s) must be received by the City prior to the time and date specified. The mere fact that the Submission was dispatched will not be considered; the Firm must ensure that the Submission is actually delivered. The time Submissions are received shall be determined by the time clock stamp in the Engineering Department.

F. REIMBURSEMENTS

There is no express or implied obligation for the City of Nacogdoches to reimburse responding

Consultants for any expenses incurred in preparing Submissions in response to this request and the City of Nacogdoches will not reimburse firms for these expenses, nor will the City pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

G. REPRESENTATIONS and RESPONSIBILITIES

By submitting qualifications in response to this RFQ, Consultant represents that it has carefully read and understands all elements of this RFQ; has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the work; and has full knowledge of the scope, nature, quality and quantity of services to be performed.

By submitting qualifications in response to this RFQ, the Consultant represents that it has not relied exclusively upon any technical details in place or under consideration for https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

RFQ No. 26-10-131 – Professional Engineering Services Landfill CQA Page | 6 implementation by the City, but has supplemented this information through due diligence research and that the Consultant sufficiently understands the issues relative to the indicated requirements.

The failure or omission of Consultant to receive or examine any form, instrument, addendum, or other documents or to acquaint itself with conditions existing at the site or other details shall in no way relieve any Consultant from any obligations with respect to its Submission or to the contract.

H. VENUE

Any contract awarded as a result of this RFQ shall be governed by and construed in accordance with the laws of the State of Texas, and is fully performable in Nacogdoches, Texas, and venue for any action related to this contract will be Nacogdoches County, Texas.

I. WITHDRAWAL of SUBMISSIONS A Submission may be modified or withdrawn by the Consultant any time prior to the time and date set for the receipt of Submissions in accordance with the following guidelines.

1. Consultant shall notify the Engineering Department in writing of its intention to withdraw a Submission previously sent.

2. If a change in the Submission is requested, the modification must be worded by the Consultant as to not reveal the contents of the Submission.

3. Submissions withdrawn and modified must be resubmitted to the Engineering Department no later than the time and date set for the receipt of Submissions.

4. No Submission can be withdrawn after the time set for the receipt of Submissions and for a minimum of ninety (90) days thereafter.

V. BACKGROUND

The City of Nacogdoches Landfill is an existing 320-acre, Type I Municipal Solid Waste

Disposal Facility (TCEQ MSW Permit No. 720) owned by the City of Nacogdoches. The City of Nacogdoches Landfill is located in Nacogdoches County, Texas and provides waste disposal capacity for residences and businesses within the City, Nacogdoches County, and other surrounding areas. The facility is located at 4602 NW Stallings Drive, Nacogdoches, Texas 75964 within the city limits of Nacogdoches. The City is the owner and permit holder of existing TCEQ MSW Permit No. 720. The primary function of the facility is municipal solid waste disposal. Support facilities include an uncontaminated wood waste processing area, large item/white goods storage area, and tire storage located within the permit boundary. The entrance facilities include a gatehouse, scales, equipment maintenance and storage area, office, and site entrance road. The landfill is operated by the City.

The City is requesting qualifications from qualified firms that can provide professional services to conduct liner Construction Quality Assurance (CQA) for Block O, Cells 3 and 4 of the existing City of Nacogdoches Landfill. The City will soon engage a contractor to construct the GCL/FML liner system with underdrain system in the approximately 15-acre cell area. The professional services would include preparation of a Geosynthetic Liner

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Evaluation Report (GLER) prepared consistent with 30 Texas Administrative Code (TAC)

Chapter 330 Municipal Solid Waste Management Regulations as adopted by the Texas

Commission on Environmental Quality (TCEQ). The CQA firm would submit the GLER to the

TCEQ and remain engaged until the GLER is approved by the TCEQ.

VI. SCOPE OF WORK

The professional services required will include, but are not limited to Construction Quality

Assurance and construction phase engineering services for composite lined landfill cells as required by the City of Nacogdoches landfill permit MSW 720 and Texas Commission on

Environmental Quality (TCEQ) municipal solid waste regulations. Work must comply with construction plans, specifications and estimates for projects associated with landfill infrastructure and may include utilities, road and bridge, drainage, technical studies, engineering reports, master planning of public works facilities and other manner of engineering consulting services. The scope of services shall include:

1. The cell project involves the construction of approximately 15 acres of composite lined landfill area. The liner system shall include a geosynthetic clay liner (GCL), a layer of 60 mil HDPE geomembrane (smooth on floor, textured on slopes), a layer of single-sided geocomposite on the floor and a layer of double-sided geocomposite on the slopes, and a two-foot thick protective layer and leachate collection system. In addition, an underdrain system will be installed.

2. The CQA firm shall assign a project manager with at least 5 years of CQA experience to handle the scheduling of field personnel, monitor the overall project and manage the construction phase services. The CQA firm will be responsible for the scheduling of the field personnel, review soil and liner documentation, coordinate surveyor, and prepare the liner documentation report.

3. The CQA firm will be responsible for conducting all CQA field testing and sampling, preparing daily construction reports, recording and distributing project meeting minutes.

The CQA firm shall prepare all necessary field reports, such as panel placement, trial welds, panel seaming, non-destruct log, destruct log, and repair log.

4. The CQA firm shall provide a certifying engineer with at least 5 years of CQA experience to review the progress of the CQA work, review the field reports, laboratory data and files, conduct periodic site visits to review construction, and review and certify the documentation report. This person shall be a registered engineer in the state of Texas.

5. The CQA firm will subcontract laboratory services for this project for the geotechnical portion of the lab work and for the geosynthetic testing portion of the work. Test results shall be reviewed and approved by the CQA firm to ensure that all are in compliance with the project permit and specifications.

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6. The CQA firm shall also subcontract the survey services for the CQA report to include the

GCL and geomembrane panel layouts, seaming and destruct locations and protective cover thickness.

VII. SUBMISSION REQUIREMENTS

The City will not accept oral Submissions, or Submissions received by telephone or FAX machine.

Submissions must be prepared simply and economically, providing a straightforward, concise description of Consultant’s ability to meet all requirements and specifications of this RFQ.

Emphasis should be focused on completeness, clarity of content and responsiveness to all requirements and specifications of this RFQ.

Qualification response packages must be submitted only in a PDF digital format on a flash drive.

All media devices will become the property of the City of Nacogdoches.

The City of Nacogdoches requires comprehensive responses to every section within this RFQ. To facilitate the review of the responses, Respondents shall follow the described format. The intent of the Submission format is to expedite review and evaluation. It is not the intent to constrain Consultants with regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a uniform manner amenable to review.

Any SOQ that does not meet all of the minimum requirements contained herein will be considered non-responsive and will not be evaluated. These minimum requirements are considered pass or fail criteria and include:

1. SOQ must be received by the due date and time;

2. Certification must be signed and returned with SOQ, including acknowledgement of any addenda issued.

SOQ’s that pass the minimum requirements listed above will be evaluated, rated, and ranked, in accordance with the criteria provided below. The City may request additional information, site visits, interviews, or presentations from the Firm as part of the evaluation process.

The Submission format shall be clearly identified in the responses and conform to the criteria as outlined below.

A. Recent experience of the project team with comparable engineering projects within the past five years (30 points)

Identify recent direct experience the Firm has in providing similar Construction Quality Assurance for construction of composite liner systems in a landfill. Provide an outline of services that the Firm provides including engineer of record for CQA certifications and professional capabilities related to these engineering services.

Identify key personnel of the Firm or sub-consultant firms who will be performing work on the projects. Demonstrate technical competency, educational background, specialized design experience pertinent to proposed projects, qualifications, license status and compliance with legal requirements for each individual.

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B. Project and Construction Management Experience (45 points)

Identify the individual who will be the project manager. Individual must be a currently licensed professional engineer in the State of Texas at the time of submission and must be employed by the Firm and not by a sub-consultant.

Demonstrate individual's project management experience, license status, technical competency and educational background. Demonstrate the ability of Firm to provide qualified full-time and part-time project inspectors for construction inspection.

C. Project schedule and ability to meet schedules and deadlines (25 points}

Demonstrate that the proposed CQA team has sufficient time and resources to devote to the project immediately after successfully negotiating a contract for services, as well as the approach for handling multiple projects simultaneously at various stages of development. Outline how the Firm will handle unexpected events internal to the Firm which will allow progress on the project to continue with minimal delay or disruption.

Provide evidence of the Firm's ability to meet construction project schedules in the past, including expedited schedules, while delivering projects of satisfactory quality to the Owner on municipal projects of similar size and scope.

VIII. EVALUATION and SELECTION PROCESS

The City has attempted to provide a comprehensive statement of requirements through this

RFQ for the engagement. Written Submissions must present Consultant's qualifications and understanding of the work to be performed. Consultants are asked to address each evaluation criteria and to be specific in presenting their qualifications. Submissions must be as thorough and detailed as possible so that the City may properly evaluate capabilities to provide the requested services.

Presentations and/or interviews may be conducted by one or more Consultants selected. The

City reserves the right to award based on the responses received or to negotiate with any or all of the Consultants selected. The City shall select the Consultant which, in the City’s opinion, has made the Submission most beneficial to the City for award. Should the City determine in writing and in its sole discretion that only one Consultant is fully qualified or that one Consultant is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Consultant. The executed Agreement will incorporate all the requirements, terms and conditions of the solicitation and the Consultant's Submission as negotiated.

The City has established specific, weighted criteria for selection. This section presents the evaluation criteria, description, and relative weight assigned to each (100 points maximum). The

City will evaluate each Consultant’s responses to the requirements contained in this RFQ.

Clarity and Quality of Submission

Firms must provide comprehensive responses to every section within this RFQ in the described format. It is not the intent of the City to constrain Firms with regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a uniform manner amenable to review and evaluation. Failure to do so may result in your Submission being disqualified from further review and consideration.

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A. (30 points) Recent Experience of Project Team with Comparable Projects B. (45 points) Project and Construction Management Experience C. (25 points) Project Schedule and Ability to Meet Schedules and Deadlines

100 POINTS TOTAL POINTS AVAILABLE

By submission of qualifications, Consultant acknowledges acceptance of the evaluation process, the evaluation criteria, scope of work, approach and methodology, and all other terms and conditions set forth in this RFQ. Further, Firms acknowledge that subjective judgments must be made by the City during this process.

The City makes no guarantees or representations that any award will be made and reserves the right to cancel this solicitation for any reason, including:

● Reject any and all Submissions received as a result of this RFQ.

● Waive or decline to waive any informality and any irregularities in any Submission or responses received.

● Negotiate changes in the Scope of Work or services to be provided.

● Withhold the award of contract(s).

● Select Consultant(s) it deems to be most qualified to fulfill the needs of the City.

● Terminate the RFQ process.

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IX. CERTIFICATION and ACKNOWLEDGEMENT

The undersigned, as an authorized agent of the Consultant, hereby certifies:

( ) The Consultant is in receipt of _________ addenda.

( ) The Consultant is familiar with all instructions, terms and conditions, and specifications stated in this RFQ.

( ) The Consultant is qualified to perform the work and services outlined in this RFQ.

( ) The Submission has been arrived at independently and submitted without collusion with any other Consultant, City staff or City contractor, and the contents of the Submission have not been communicated by the Consultant or, to the Consultant’s best knowledge and belief, by any one of its employees or agents to any person not an employee or agent of the Consultant, and will not be communicated to any person prior to the City’s final action on this RFQ by City Council. Nothing in this paragraph shall be construed to prevent or preclude two or more companies or persons from joining together to submit qualifications for the work.

( ) The offers, terms and conditions of the Submission will remain valid and effective and may be relied upon by the City for a period of ninety (90) days following the Submission Closing Date and Time as identified in this RFQ or addenda.

Signed By: _________________________________ Title:

Typed Name: ____________________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Bid Address:

P.O. Box or Street City State Zip

Order Address:

P.O. Box or Street City State Zip

Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: _____________________________

DUNS No.: ____________________________________