Landfill Drainage Stone.pdf

1255 Franklin Street, Suite 103 ▪ Rocky Mount, Virginia 24151 ▪ (540) 483-3027 ▪ (540) 483-3041 (Fax)

Franklin County, VA Request for Proposals for Supplying Landfill Cell 4 Drainage Layer Stone.

The County of Franklin is currently accepting proposals to deliver 26,000 tons of stone to 9340 Virgil H Goode Highway, Rocky Mount, VA 24151. All proposals should be sealed and marked Landfill Drainage Stone in the upper left-hand corner of the envelope. All proposals must be received by October 7, 2026 at 2:00pm local prevailing time.

Electronic proposals will be accepted.

Electronic submission may be done by emailing the completed proposal to Corey.White@franklincountyva.gov.

Any Proposals received after the specified time will not be considered.

Franklin County is an Affirmative Action/Equal Opportunity Employer.

Small (SBE), minority (MBE), and woman-owned (WBE) firms are encouraged to submit proposals.

The County reserves the right to reject any or all proposals, to purchase all or any part of the whole of items contained in the accepted Proposals, to waive any and all informalities therein, and the award shall, if made, be made to the lowest responsive, responsible submission, taking into consideration available equipment and personnel, experience with such projects, and ability to complete the project within the required timeframe.

Questions related to this Request for Proposals or guidelines may be referred to:

Jeff Gauldin, Public Works Director Email: Jeff.Gauldin@franklincountyva.gov

Phone: 540-483-6676 Ext. 2430 mailto:Corey.White@franklincountyva.gov mailto:Jeff.Gauldin@franklincountyva.gov

Franklin County, VA Request for Proposals for Supplying Landfill Cell Four

Drainage Layer Stone.

1255 Franklin Street, Suite 103 ▪ Rocky Mount, Virginia 24151 ▪ (540) 483-6676

Specifications/Scope of Work

Specification listed in Appendix 1 of the Document Cost Proposal form in Appendix 1 of the document

Any clarification or question concerning stone or hauling should be directed to Jeff Gauldin/ email jeff.gauldin@franklincountyva.gov

Pre-proposal Meeting

A pre-proposal inspection of the site is mandatory and can be arranged on September 28, 2026; please contact Jeff Gauldin to arrange a meeting. Several one-hour meeting slots will be available.

Performance of Work Contractors offering a submission on this work must have a Certificate of Insurance for liability to cover work, workers, and sub-contractors as needed. All stone haulers must carry the required CDL designation for the vehicle they will be operating. All stone must be weighed in on the Landfill scales. Proposals must be eligible for 60 days.

Proposals should be delivered to:

Corey White, Assistant Director of Finance 1255 Franklin Street, Suite 111

Rocky Mount, VA 24151

Or electronically at corey.white@franklincountyva.gov mailto:corey.white@franklincountyva.gov

General Provisions

A. ANTI-DISCRIMINATION: By submitting a proposal, the offeror represents and warrants to Franklin County, Virginia that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act, Section 2.2-4311 of the Virginia Public Procurement Act (VPPA), and all other applicable federal, state and local anti-discrimination laws, codes, rules, and regulations. Without limiting the foregoing, during the performance of this contract, the offeror agrees as follows:

1. The offeror will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state or federal law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the offeror. The offeror agrees to post notices setting forth the provisions of this nondiscrimination clause in conspicuous places available to employees.

2. The offeror, in all solicitations or advertisements for employees placed by or on behalf of the offeror, will state that such offeror is an equal opportunity employer.

3. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting these requirements.

4. The offeror will include the provisions of the above 1, 2, and 3 in every subcontractor or purchase order over $10,000 in connection with this RFP so that the provisions will be binding upon each subcontractor or vendor.

B. DRUG-FREE WORKPLACE: During the performance of the contract, the offeror agrees to (i) comply with the drug-free workplace provisions of Virginia Code 2.2-4312; (ii) provide a drug-free workplace for the offeror’s employees; (iii) post in conspicuous places, available to employees, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance is prohibited in the offeror’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iv) state in all advertisements or solicitations for employees that the offeror maintains a drug-free workplace; and (v) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000 in connection with this RFP, so that the provisions will be binding upon each subcontractor or vendor.

C. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting its proposal, the offeror represents and warrants that it does not and will not, during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

D. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in a court of appropriate jurisdiction in Franklin County, Virginia.

The offeror shall comply with all applicable federal, state, and local laws, codes, rules, and regulations.

E. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, the offeror represents and warrants that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier, or subcontractor in connection with their proposal, and that it has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged. Furthermore, the provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2-4377 of the Virginia Code pertaining to bidders, offerors, contracts, and subcontractors, are applicable to this RFP and any resulting contract, as are the provisions, requirements, and prohibitions contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.

F. QUALIFICATIONS OF OFFEROR: Franklin County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to provide the services/furnish the goods as required under this RFP, and the offeror shall furnish to Franklin County all such information and data for this purpose as may be requested. Franklin County reserves the right to inspect the offeror’s physical facilities prior to the award to satisfy questions regarding the offeror’s capabilities. Franklin County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy Franklin County that such offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

G. DEBARMENT STATUS: By submitting its proposal, the offeror represents and warrants that it is not currently debarred by the Commonwealth of Virginia or any County, county, town, or political subdivision therein from submitting proposals or proposals on contracts for the type of goods and/or services covered by this solicitation, nor is it an agent of any person or entity that is currently so debarred.

H. NONDISCRIMINATION TOWARDS OFFERORS: A bidder, offeror, or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs ex-offenders unless Franklin County has made a written determination that employing ex-offenders on the specific contract is not in its best interest.

FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS.

I. SCC REGISTRATION: Pursuant to Virginia Code § 2.2-4311.2, the offeror must be registered with the State Corporation Commission if so required by Title 13.1 or Title 50 of the Virginia Code or otherwise required by law.

J. MINORITY CONTRACTING: It is the policy of Franklin County to maximize participation by minority and women-owned businesses, small businesses, and service-disabled veteran businesses in contracting opportunities.

K. AVAILABILITY OF FUNDS: It is understood and agreed by the offeror that Franklin County shall be bound only to the extent of the funds available or which may hereafter become available for the purpose of the Contract.

L. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions or other breaches of any resulting contract by the offeror, Franklin County may terminate the contract and/or procure the goods and services from other sources and hold the offeror responsible for any resulting additional purchase and administrative costs.

These remedies shall be in addition to any other remedies that Franklin County may have under the contract, at law, or in equity.

M. CONTRACTUAL CLAIMS: The procedure for reviewing and resolving contractual claims and resolving contractual disputes shall be the procedure set forth in Virginia Code § 2.2-4363. C.

N. INSURANCE

The Contractor shall not commence work under this contract until he has obtained all the insurance required hereunder and Franklin County has approved such insurance; nor shall the Contractor allow any Subcontractor to commence work on his subcontract until all similar insurance has been so obtained and approved. Approval of the insurance by the County shall not relieve or decrease the liability of the Contractor hereunder.

a. Worker's Compensation, including Occupational Disease and Employer's Liability Insurance: The Contractor shall take out and maintain during the life of this Contract Workers' Compensation and Employer's Liability Insurance for all his employees to be engaged in work on the project under this contract in an amount no less than the minimum allowed by the State Corporation Commission, and in case of such work is sublet, the Contractor shall require the Subcontractor similarly to provide Workers' Compensation and Employer's Liability Insurance for all of the latter's employees to be engaged in such work.

b. Comprehensive General Liability Insurance: The Contractor shall maintain during the life of this Contract comprehensive general liability insurance as shall protect him, the County of Franklin County and its offices, agents, and employees, and any Subcontractors performing work covered by this Contract from claims for damage for personal injury, including death, as well as from claims for property damage, which may arise from operations under this Contract, whether such operations by himself or by any Subcontractor, or by anyone directly or indirectly employed by either of them. The amount of such insurance shall not be less than a combination single limit of $1,000,000 per occurrence on bodily injury and property damage and $1,000,000 aggregate on completed operations. The comprehensive general liability insurance shall provide the following coverage:

• Comprehensive Premises – Operation

• Products/Completed Operations Hazard Contractual Insurance

• Underground Hazard Explosion & Collapse Hazard

• Independent Contractor and Subcontractor Broad Form Property

Damage

• Personal Injury Builders Risk

c. Automobile liability insurance minimum combined single limits of $500,000 per occurrence. This insurance shall include bodily injury and property damage for the following vehicles:

• Owned Vehicles Non-Owned Vehicles Hired Vehicles

d. Umbrella Policy. At the option of the Contractor, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable, provided that the primary and umbrella policies both provide the insurance coverage herein required. However, any such umbrella policy must have minimum coverage limits of $2,000,000.00.

All policies shall name Franklin County, its officers, agents, and employees as additional insured. This coverage shall be reflected on the Certificates of Insurance (including any endorsements or riders thereto), which will be provided to the County. Each Certificate of Insurance shall require that notice be given to the Director of Finance thirty (30) days prior to cancellation or material change in the policies.

Written evidence of the insurance required herein shall be filed with the County not later than thirty (30) days following the date of the award of the Contract. A copy of the evidence of insurance shall be filed with the Director of Finance and Public Works Director.

O. Limitations of Work Area The Contractor shall be limited to a specific area for storage of equipment, supplies, and building materials. This area shall be designated by the County and established during the Pre-construction conference.

The parking area for the Contractor's employees shall be designated in the vicinity of the project. It shall be the responsibility of the Contractor to require his personnel to park in this designated area and not any area that may interfere with the normal operations in and around the construction area or with access and use of the facility by the County.

P. Observance of Laws The Contractor at all times shall observe and comply with all Federal, State, and County laws, bylaws, ordinances and regulations in any manner affecting the conduct of the work or applying to employees on the project, as well as all orders or decrees which have been promulgated or enacted, by any legal bodies or tribunals having authority or jurisdiction over the work materials, employees or contract.

Q. Performance In case of default by the Contractor, Franklin County may procure the commodity or services from other sources and hold the Contractor responsible for any excess costs occasioned thereby.

R. Permits At his own expense, the Contractor shall secure any business or professional licenses, permits, or fees required by Franklin County, Commonwealth of Virginia, or any other requesting agency having jurisdiction. Contact the Public Works office at 540-583-6676 for more information.

S. Safety All practices, materials, and equipment shall comply with the Federal Occupational Safety and Health Act, as well as any pertinent Federal, State, and/or local Safety or Environmental Codes.

Construction site safety is the responsibility of the Contractor.

T. Subcontracts Franklin County shall disapprove of no proposed subcontractor except for cause.

The Contractor shall be as fully responsible to Franklin County for the acts and omissions of his subcontractors and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by him.

The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the Contract for the improvements embraced in this Contract.

Nothing contained in the Contract shall create any contractual relation between any subcontractor and the County.

U. Suspension of Work The work may be suspended by Franklin County when deemed in the best interest of the County.

V. Termination If the Contractor fails to begin the work under this contract within the time specified, or fails to perform the work with sufficient workmen and equipment or with sufficient materials to insure the completion of said work within the specified time, or shall perform the work in an unsatisfactory manner, or shall neglect or refuse to remove materials or perform anew such work as shall discontinue the prosecution of the work, or if the Contractor shall become insolvent or be declared bankrupt, or shall commit any act of bankruptcy or insolvency, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall not carry out the work in an acceptable manner, the County shall give notice in writing to the Contractor of such failure, delay, neglect, refusal, or default, specifying the same and if the contractor, within a period of seven days after such notice, shall not proceed in accordance therewith, then the County Manager acting for and on behalf of the County shall, upon receipt of a written certificate from the Engineer of the fact of such failure, delay, neglect, refusal, or default and of failure of the Contractor to comply with such notice, have full power and authority to declare the forfeiture of this contract, and to forfeit the rights of the Contractor in this contract, and the County Manager at this option may withhold full or partial payment to the vendor until completion of the work in accordance with the terms of this contract or may have the County take over the terms of this contract or may have the County take over the work, including any or all materials and equipment on the ground as may be suitable and acceptable to the County and may complete the work by or on its own employees, or may enter into a new contract for the completion of the work, or may use such other methods as in the opinion of the County Administrator or Public Works Director shall be required for the completion of the work in an acceptable manner. All costs and charges incurred by the County, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this contract.

In case the expense so incurred by the County shall be less than the sum which would have been payable under this contract if it had been completed by the Contractor and had not been forfeited by the County, then the Contractor shall be entitled to receive the difference, subject to any claims of liens thereon which may have been filed with the County or any prior assignment filed with

it. In case such expense shall exceed the sum that would have been payable under this contract, the Contractor and the surety shall be liable and shall pay the County the amount of such excess.

W. Work Changes The County, without invalidating the contract and without notice to any surety, may order changes in the work within the general scope of the contract consisting of additions, deletions or other revisions, providing the total amount added or eliminated does not exceed twenty-five percent (25%) of the total contract price, or $10,000, whichever is greater. All such changes in the work shall be authorized by change order and shall be executed under the applicable conditions of the contract documents.

The cost or credit to the County resulting from a change in the work shall be determined by unit prices subsequently agreed upon or by mutual acceptance of a lump sum properly itemized or on the basis of cost of Work plus a Contractors Fee for overhead and profit as determined below.

Should concealed conditions encountered in the performance of the work below the surface of the ground or hidden in existing structures be at variance with the conditions indicated by the contract documents, the contract price may be equitably adjusted by change order upon a claim by either party and approval of the other party, made within either party and approval of the other party, made within twenty (20) days after the first observance of the conditions.

The Contractor shall promptly, and before such conditions are disturbed, notify the Project Manager in writing of (a) subsurface or latent physical conditions at the site differing materially from those indicated in this contract or (b) unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this contract. The Project Manager shall promptly investigate the conditions, and if he finds that such conditions do so materially differ and cause an increase or decrease in the contractor's cost of, or the time required for, the performance of this contract, an equitable adjustment shall be made, and the contract modified in writing accordingly. Any claim of the Contractor for adjustment hereunder shall not be allowed unless he has given notice as required above or unless the Project Manager grants a further period of time before the date of final payment under the contract.

Appendix 1

Specifications

General:

Franklin County is constructing Cell 4 of its Landfill Permit #577. A phase of that construction is the installation of the drainage/leachate collection layer on top of the synthetic liner. This request for proposals is for the granular material that this layer is comprised of 26,000 tons is the estimated total required. The collection layer stone will need to be stockpiled by June 2028.

Material Specifications:

A. The material shall be a washed non–calcium carbonate material. A quarry certificate is required to demonstrate that the material is non–calcium carbonate.

B. The material may consist of clean, hard, durable, broken stone, or washed gravel, free from organic matter, clay, coal, limestone, shale, or other deleterious materials, and conforming to the material requirements of Section 203 of the VDOT Standard Road and Bridge Specifications.

C. The gradation of the material shall conform to Virginia Department of Transportation specifications for No. 57 coarse aggregate (ASTM C136).

D. The hydraulic conductivity of the material shall be 1.0 cm/sec or greater unless otherwise approved by the engineer (ASTM D2434).

Execution:

The contractor awarded the contract may begin delivery and stockpile the material at the Franklin County Landfill after November 15, 2026. Delivery can be at the contractor’s convenience during regular landfill business hours. Up to 20,000 tons may be stockpiled, with the balance delivered during drainage layer construction. A copy of each load’s weight ticket will be left with the landfill Scale house attendant.

Proposal submission:

Stone prices will be on a delivered per-ton basis. The 26,000-ton quantity is an estimate, and final contract price will be calculated on total tons delivered.

Payment:

Payment will be monthly for invoices received by the 10th of the month, matching corresponding received weight tickets.

Request for Pricing

STONE & HAULING PRICES

DUE: October 7th, 2026, 2:00 P.M local prevailing time.

TYPE OF

STONE

COST OF

STONE

PER TON

COST OF

HAULING STONE

PER TON

TOTAL COST OF

STONE &

HAULING PER TON

#57 washed non-Calcium

Carbonate

Company’s Name

Company’s Address

Telephone & Fax Number

Contact person

Date

Specifications