Land Clearing 07_2024.pdf

Waycross and Ware County Development Authority

Request for Proposals

The Waycross and Ware County Development Authority is accepting proposals from qualified contractors for land clearing for a cumulative total of approximately 118.32 acres on seven distinct parcels. The project will include the removal of trees, rubbish, and other vegetation that may be located on the site. Proposals are due by 10:00 AM (Eastern) on Wednesday, August

14, 2024.

The following options for submission of Proposal Packages are acceptable:

1) Emailed to wwda@wwda.us – the “subject line” of the email should read “WWDA RFP

– Land Clearing”

2) Hand delivery, U.S. Mail or other express delivery service to:

Waycross and Ware County Development Authority

2855 Forest Drive

Waycross, GA 31503

For information regarding proposals, contact Jason Rubenbauer at (912) 283-2112 or wwda@wwda.us.

The Waycross and Ware County Development Authority reserves the right to accept or reject, any or all proposals, and to award the contract in phases or to multiple parties.

***SEE ATTACHED TECHNICAL SPECIFICATIONS, TERMS, AND CONDITIONS,

NON-COLLUSION AFFIDAVIT, CONTRACTOR AFFIDAVIT AND AGREEMENT,

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT (if applicable), AND

CONTRACTOR’S DECLARATION***

mailto:wwda@wwda.us mailto:wwda@wwda.us

Technical Specifications

Description. This item shall consist of the clearing of the three parcels identified below of all trees, brush, overhangs, logs, stumps, trash, rubbish, and other debris, including any deleterious materials within the limits of the project. For the purposes of this specification, the boundaries of the parcels shall be defined by the Ware County Tax Assessor’s Office.

It shall be the responsibility of the Contractor to visit the project site(s) and ascertain the clearing requirements as included in the proposal documents before submitting a proposal on the project. Any necessary trimming of overhangs that encroach the right-of-way and interfere with the facilitation of construction or the operation of maintenance of the executed project will not be paid for separately.

Construction methods. The property shall be cleared of all trees, brush, overhangs, logs, rubbish, shrubs, and other trash. Items and certain areas designated by the Owner for preservation in accordance with determination by the US Army Corps of Engineers designated as jurisdictional wetlands shall be carefully protected from abuse, marring, or damage during construction operations and preserved in accordance with the Proposal Documents. Parking and/or servicing of equipment in protected areas is strictly prohibited.

Disposal of materials. All cleared vegetative materials shall be disposed of by piling and burning in accordance with the Contractor working with local fire officials to ensure that impacts on public safety and the environmental effects for surrounding industries are minimized. All approved burning activities shall be conducted using means to minimize low level smoke accumulation which may impact the safety of motorists or cause a nuisance for existing industries located near the project site(s). The Contractor shall dispose of tires, rubbish, and other debris in an approved facility. The Contractor shall be responsible for obtaining any necessary disposal permits. The cost of such disposal shall be included in the pricing proposed. The contractor shall not bury any refuse on any property owned by the Waycross and Ware

County Development Authority.

Limit of operations. No clearing shall be completed outside of the parcel boundaries. Any work completed outside of the parcel boundaries shall be done at the Contractor’s expense and it shall be the

Contractor’s responsibility to negotiate and secure the permission of the property owner for such operation. The Contractor shall provide sufficient evidence to the Waycross and Ware County

Development Authority that such permission has been obtained.

Schedule of Clearing. The timeframe for completion of all clearing activities for each of the seven parcels is 90 days from the issuing of the Notice to Proceed.

Measurement and Payment. Clearing will be paid at the contract price per parcel, as designated in the proposal and shall be full compensation for furnishing all labor, materials, permits, supervision, equipment, and supplies required to complete all items of work specified herein.

Land Clearing Specifications

Part I – General

1. Work Included

a. Contractor shall clear vegetative materials (i.e. trees, shrubs, stumps, etc.) via cutting, mulching, root raking, and/or mowing on each of the identified parcels. Trees, logs, shrubs, stumps, and other vegetations shall be piled and burned on each respective parcel away from public rights-of way and existing industries.

b. Contractor shall be responsible for utility location/identification (Call 811), site safety, owner/neighbor access, traffic control, and protection of existing facilities, features, and structures at all times.

2. Quality Assurance

a. All work described in these specifications, and all work necessary to completely finish work as described, shall be performed in a professional manner.

b. All work shall be done by persons who are thoroughly experienced and trained in their particular trade or craft.

3. Methods of Measurement/Basis of Payment

a. No explicit direct payment shall be made for incidental work under this section. Direct and indirect costs for this work shall be included in unit process provided on the

Proposal Forms.

4. Site Conditions

a. Protect existing buildings, landscaping, roads, fences, drives, curbs, utilities, jurisdictional wetlands, and other features from damage from work in this Section.

b. In the event of damage, the Contractor shall immediately affect all repairs and replacements necessary subject to the approval of the Property Owner at no cost to the

Waycross and Ware County Development Authority.

5. Regulatory Requirements

a. Obtain written permission from authority having jurisdiction before using storm sewers, ditches, or other existing drainage facilities for water disposal.

6. Insurance

a. Contractor must provide proof of insurance, listing the Waycross and Ware County

Development Authority as an Additional Insured. Minimum coverage shall include:

i. General Liability Insurance of: Aggregate $2,000,000/Occurrence $1,000,000 and:

ii. Workers Compensation: $1,000,000 each accident

Part II – Products

(Section not used)

Part III – Execution

1. Timeframe

a. The timeframe for completion of all clearing activities for each of the three parcels is

120 days from the issuance of the Notice to Proceed.

2. Protection

a. Utility Lines: Protect existing utility lines from damage. Notify the Inspector immediately of damage to or an encounter with an unknown existing utility line.

Contractor is responsible for repairing damage to existing utility lines that are indicated or made known to the Contractor prior to the start of clearing operations.

3. Clearing

a. Clearing shall consist of the felling, trimming, and cutting of trees, the removal of all stumps, and the satisfactory burning and/or disposal of the trees, stumps, and other vegetation designated for removal, including downed timber, snags, brush, and rubbish occurring in the areas to be cleared.

4. Tree Removal

a. Where indicated or directed, trees and stumps that are designated as trees shall be piled and burned or properly disposed of off-site, unless trees have marketable value. Trees, shrubs, stumps, and other vegetation with no marketable value are to be piled and burned or removed from the parcel and properly disposed of as specified in paragraph

“Disposal of Materials”.

5. Disposal of Materials

a. Salable Timber: The Contractor shall have the ability to market and sell the timber, trees, and stumps on any or all three parcels of land. The monetary amount received for any timber, trees, or stumps designated for sale by the Contractor shall be calculated in the Contractor’s overall price.

b. Nonsalable materials: Logs, stumps, roots, brush, rotten wood, and other refuse from the clearing operations shall be piled and burned as prescribed by local fire authorities.

c. Trash, rubbish, tires, and other material considered refuse shall be disposed of in an appropriate facility. Under no circumstances should this material be buried or disposed of on-site. The cost of this disposal shall be included in the pricing proposed.

6. Environmental Conditions

a. A buffer of 25 horizontal feet shall be maintained from the banks of any stream or otherwise identified waters of the state. This buffer shall be measured horizontally from the point where the vegetation has been wrested by normal stream flow. Adequate erosion control measures must be deployed in sensitive areas.

b. At no time shall land clearing activities be conducted in an area considered to be a wetland.

c. The Contractor shall be responsible for adhering to the requirements listed above and avoid activities in an environmentally sensitive area.

7. Health and Safety

a. Contractor is responsible to determine health and safety requirements sufficient to provide for employee and public protection.

b. Contractor shall comply with all federal, State of Georgia, and County of Ware regulations.

c. Waycross and Ware County Development Authority assumes no responsibility for theft, vandalism, or destruction of any property belonging to the Contractors, their

Subcontractors, or Suppliers. Contractor is responsible for securing all equipment when not in use and always assumes full responsibility.

8. Documentation

a. Contractor shall keep a continuous record of the following:

i. Date and time of beginning and completion of work each day

ii. Equipment onsite

iii. Work completed and material used.

iv. Location of Work.

v. Any other applicable information.

Proposal Form: Parcel One

Parcel Number: 050 03 001

Physical Location: Scapa Road & Simmons Drive

Total Acres: 51.69

Proposed Payment to Authority for Timber on Parcel One:

Proposed Price to the Authority to Clear Parcel One:

Total Price for Parcel One:

Proposal Form: Parcel Two

Parcel Number: 050 03 002

Physical Location: Scapa Road & Fulford Road

Total Acres to be cleared: 2.37

Proposed Payment to Authority for Timber on Parcel Two:

Proposed Price to the Authority to Clear Parcel Two:

Total Price for Parcel Two:

Proposal Form: Parcel Three-A (See Inset for Wetland on Next Page)

Parcel Number: 050 03 014

Physical Location: Industrial Blvd & Brown Drive

Total Acres to be cleared: 64.26

Proposed Payment to Authority for Timber on Parcel Three-A:

Proposed Price to the Authority to Clear Parcel Three-A:

Total Price for Parcel Three-A:

Proposal Form: Three A (Inset Jurisdictional Wetland)

Proposal Form: Parcel Three-B

Parcel Number: 050 03 014

Physical Location: Industrial Blvd & Brown Drive

Total Acres to be cleared: 41.36

Proposed Payment to Authority for Timber on Parcel Three-B:

Proposed Price to the Authority to Clear Parcel Three-B:

Total Price for Parcel Three-B:

Proposal Form: Parcel Four

Parcel Number: 050 03 021

Physical Location: Interior Rail Loop

Total Acres to be cleared: 11.39

Proposed Payment to Authority for Timber on Parcel Four:

Proposed Price to the Authority to Clear Parcel Four:

Total Price for Parcel Four:

Proposal Form: Parcel Five

Parcel Number: 050 03 014A

Total Acres to be cleared: 11.60

Proposed Payment to Authority for Timber on Parcel Five:

Proposed Price to the Authority to Clear Parcel Five:

Total Price for Parcel Five:

Proposal Form: Parcel Six

Parcel Number: 050 03 010

Total Acres to be cleared: 9.17

Proposed Payment to Authority for Timber on Parcel Six:

Proposed Price to the Authority to Clear Parcel Six:

Total Price for Parcel Six

Proposal Form: Parcel Seven

Parcel Number: 050 03 013

Physical Location: Brown Drive

Total Acres to be cleared: 23.44

Proposed Payment to Authority for Timber on Parcel Seven:

Proposed Price to the Authority to Clear Parcel Seven:

Total Price for Parcel Seven

Terms and Conditions

Applicable to Request for Proposals

WAYCROSS AND WARE COUNTY DEVELOPMENT AUTHORITY

TERMS AND CONDITIONS APPLICABLE TO REQUEST FOR PROPOSALS

RE: LAND CLEARING OF PARCELS

Date: July 2, 2024

The WWDA reserves the right to accept or reject any and all proposals, to waive informalities in the response or RFP process, and to negotiate with or select any respondent or other party, without proceeding further with the RFP process, in the discretion of the WWDA. Qualifications of the selected respondent rest heavily on the expertise of the respondent; the WWDA is not bound to select the “lowest offer” and may award the project in multiple phases or to multiple parties.

These terms and conditions apply to the RFP:

1. All proposals and supporting materials, as well as correspondence relating to the RFP, become property of the WWDA when received. All expenses for preparing and submitting proposals are the sole cost of the party submitting the proposal. The WWDA is not obligated to any party to reimburse such expenses. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Submittals are subject to the provisions of the Georgia Open Records Act.

2. All applicable Federal and State of Georgia laws, Ware County ordinances, and license requirements and regulations of all agencies having jurisdiction shall apply to the respondents throughout and are incorporated herein.

3. Professionals requiring special licenses must be licensed in the State of Georgia and shall be responsible for those portions of the work as may be required by law.

4. No proposal shall be accepted from, and no contract will be awarded to, any respondent that (i) is in arrears to Ware County or the City of Waycross with respect to any deby. Or

(ii) is in default with respect to any obligation to the WWDA.

5. Pursuant to O.C.G.A. § 13-10-91, qualifying contractors and subcontractors performing work within the State of Georgia on a contract with the WWDA must register and participate in a federal work authorization program. A cerification form verifying participation in such a program will be required of all respondents in addition to the

S.A.V.E. Program Affidavit by the WWDA in compliance with O.C.G.A § 50-36-1.

6. In conjunction with the execution of the agreement, the selected respondent shall provide evidence of worker’s compensation, general liability and professional malpractice insurance to the WWDA to cover the acts and omissions of the respondent’s principals, employees and agents, and any sub-contractors in rendering services within the scope of and in compliance with the agreement. Said insurance must be satisfactory to the

WWDA. The cost of such insurance shall be included in the respondent’s proposal.

The agreement will contain additional terms and conditions.

Waycross and Ware County Development Authority

2855 Forest Drive, Waycross, GA 31503

NON-COLLUSION AFFIDAVIT

The following affidavit it to accompany any proposal:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City, and State being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the contractor to submit the attached proposal. The Affiant further state as contractor, that they have not been a party to any collusion among contractors in restraint of competition by agreement to proposal at a fixed price or to refrain from submitting proposal. Affiant also states as contractor, that they have not been a party to any collusion with and officer of the Waycross and Ware County Development Authority or any of their employees as to quantity, quality, or price in the prospective contract; and that discussions have not taken place between contractors and any office of the Waycross and Ware County Development Authority or any of their employees concerning exchange of money or other things of value for special consideration in submitting a proposal for:

FIRM NAME

Signature

Title

Subscribed and sworn to before me this day of , 20 .

Notary Public

WAYCROSS AND WARE COUNTY DEVELOPMENT AUTHORITY

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the Waycross and Ware County Development Authority has registered with and is participating in a Federal Work Authorization Program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA)

P.L. 99-603], in accordance with the applicability provisions and deadlines established in

O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract the Waycross and

Ware County Development Authority, contractor will secure from such contractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in

Rule 300-10-01.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Waycross and Ware

County Development Authority at the time the subcontractor(s) is retained to provide the service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Office or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS DAY OF , 20

My Commission Expires:

*As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the

“EEV/Basic Rule Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

WAYCROSS AND WARE COUNTY DEVELOPMENT AUTHORITY

SUBCONTRACTOR AFFIDAVIT AND AGREMEENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the Waycross and Ware County Development Authority has registered with and is participating in a Federal Work Authorization Program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control

Act of 1986 (IRCA) P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

(Subcontractor Name)

Title of Authorized Office or Agent of Subcontractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS DAY OF , 20

My Commission Expires:

*As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the

“EEV/Basic Rule Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

CONRTACTORS DECLARATION

The contractor understands, agrees and warrants:

• That the contractor has carefully read and fully understands the full scope of the specifications.

• That the contractor has the capacity to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior to the scheduled proposal opening but may not be withdrawn after such date and time.

• That the Waycross and Ware County Development Authority reserves the right to reject any or all proposals and to accept that proposal which will, in its opinion, best serve the public interest. The Waycross and Ware County Development Authority reserved the right to award the proposal to separate contractors when more than one item appears on the schedule. The Waycross and Ware County Development Authority reserves the right to waive any technicalities and formalities in the proposal package.

• That the contractor understands that these specifications are the minimum requirements and must be met or exceeded to be considered by the Waycross and Ware County

Development Authority. The contractor acknowledges that the item proposal is suitable for the intended application.

• That by submission of this proposal the contractor acknowledged that the Waycross and

Ware County Development Authority has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the contractor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal.

CONTRACTOR:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)