LAMOURE PWS DRAFT CLEAN 11.8.2022.pdf

PERFORMANCE WORK STATEMENT FOR OPERATION AND MAINTENANCE NAVAL

COMPUTER & TELECOMMUNICATIONS AREA MASTER STATION ATLANTIC

DETACHMENT LAMOURE, NORTH DAKOTA

SECTION 1.0 GENERAL

1.1 SCOPE OF SERVICES

1.2 SITE/SYSTEM DESCRIPTION

1.3 CONTRACT PERIOD OF PERFORMANCE

1.4 TECHNICAL AND ADMINISTRATIVE REGULATION, STANDARDS

OPERATING PROCEDURES (SOPs) AND INSTRUCTIONS

1.5 Time and Place of Performance’

1.5.1 Orientation/Phase-In/Turnover

1.5.2 Security Clearance and Special Requirements

1.5.3 N a v y Approving Official (NAO)

1.5.4 Phase-Out Period

1.6 TURNOVER PERIOD

1.6.1 Turnover Procedures and Documents

1.6.1.1 Electronic Equipment Proof of Performance

1.6.1.2 Test Equipment Turnover

1.6.1.3 Facilities Turnover

1.6.1.4 Turnover Acceptance Documents

1.6.2 Contractor’s Equipment Custodian

1.7 GENERAL WORK DESCRIPTION

1.7.1 NCTAMS LANT DET LaMoure

1.7.1.1 Control Room

1.7.1.2 Information Management

1.7.2 Adverse Weather

1.8 GENERAL WORK DESCRIPTION – OTHER

1.8.1 Maintenance

1.8.1.1 System Maintenance

1.8.1.2 Janitorial/Housekeeping Services

1.8.2 Repair Parts

1.8.3 Emission Security (EMSEC)

1.8.4 Security Program

1.8.4.1 Security System

SECTION 2.0 DEFINITIONS

2.1 ALL DEFINITIONS ARE PROVIDED IN APPENDIX II-C

SECTION 3.0 – GOVERNMENT FURNISHED SUPPORT

3.1 GENERAL GOVERNMENT FURNISHED SUPPORT

3.1.1 Commercial Electric Power

3.1.2 Special Purpose Vehicle(s)

3.1.3 General Office Equipment and Tools, and Non-Electronic Equipment

3.1.4 Badges

3.1.5 Data Grade Leased Lines, Telephones, and Telephone Lines

3.1.5.1 Data Grade Leased Lines

3.1.5.2 Telephone and Telephone Lines

3.1.6 Diesel Fuel and Heating Oil

3.1.7 Bottled Water

3.2 NAVY STOCKED REPAIR PARTS

3.2.1 Storage of Parts

3.3 COMPUTER SYSTEMS

3.3.1 Computer Equipment

3.3.1.1 Internet Connectivity

3.4 COMMUNICATIONS SECURITY (COMSEC)

3.4.1 Communications Security Key Management Infrastructure (KMI) Local Element (LE) Manager

3.4.2 Key Management Infrastructure (KMI) Local Element (LE) Alternate Managers and Users

SECTION 4.0 – CONTRACTOR FURNISHED ITEMS AND SUPPORT

4.1 CONTRACTOR PERSONNEL

4.1.1 General

4.1.2 Standards of Behavior

4.1.3 Personnel Removal

4.1.3.1 Removal by Installation Commander

4.1.3.2 Reserved

4.1.4 Strike Contingency

4.1.5 Reserved

4.1.5.1 Maintenance of Contractor’s List of Personnel

4.1.6 Reserved

4.1.7 Adverse Weather Conditions

4.1.8 Watch Section/Shift

4.1.9 Site Manager

4.1.10 Security Guards

4.1.11 Training

4.1.11.1 Cardiopulmonary Resuscitation (CPR) Training

4.1.11.2 First Aid Training

4.1.11.3 Force Protection (FPCON) and Information Condition (INFOCON) Plans

4.1.12 Security Clearance Requirements

4.1.12.1 Navy Cybersecurity Workforce (CSWF) Qualification Requirements

4.1.12.2 Information and Personnel Security

4.2 REPAIR PARTS AND ALL CONSUMABLES

4.2.1 Communications-Electronic, Antenna, Facilities and Equipment Repair Parts and

Consumables

4.2.1.1 Consumables

4.2.1.2 Level of Repair Parts

4.2.1.3 Identification of Reimbursement of Repair Parts

4.2.1.4 Additional Funding Requirements

4.2.2 Petroleum

4.2.2.1 Petroleum Levels

4.2.2.2 Waste Petroleum

4.2.2.3 Gravel

4.2.2.4 Hazardous Waste

4.3 TRANSPORTATION

4.3.1 Government Furnished Motor Vehicles and Special Purpose Vehicles

4.3.1.1 Vehicle Insurance

4.3.2 Personnel Transportation Costs

4.3.3 Transportation of Test Equipment

4.4 TELEPHONES AND INTERNET

4.5 LICENSING REQUIREMENTS

SECTION 5.0. – DESCRIPTION OF WORK

5.1 OPERATING PROCEDURES

5.1.1 General

5.1.2 NCTAMS LANT DET Lamoure

5.1.2.1 Contractor Functions

5.2 REPORTS AND RECORDS

5.2.1 Requirements

5.2.2 Types of Records and Reports

5.3 PHYSICAL SECURITY

5.4 ELECTRONIC EQUIPMENT MAINTENANCE AND REPAIR

5.4.1 Planned Maintenance Requirements

5.4.1.1 Planned and Corrective Maintenance

5.4.1.2 Modification of Equipment Lists

5.4.1.3 Maintenance Action Forms

5.4.1.4 Force Revision (FR)

5.4.1.5 Contractor’s Work Center Supervisor

5.4.1.6 Configuration Data Manager Database Open-Architecture (CDMD-OA)

5.4.2 Miniature/Micro-miniature (2M) Repair Program and High Reliability

5.4.2.1 Certification Requirements

5.4.3 Communications Equipment Maintenance Plan

5.4.3.1 Plan Update

5.5 GENERAL PURPOSE ELECTRONIC TEST EQUIPMENT (GPETE)

MAINTENANCE AND CALIBRATION

5.6 GENERAL OFFICE, TOOLS, AND NON-ELECTRONIC EQUIPMENT

MAINTENANCE

5.6.1 DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS).

5.7 FIRE PROTECTION AND PREVENTION

5.7.1 Inspection and Maintenance

5.8 FIRE ALARM PROTECTION SYSTEM OPERATIONS AND

MAINTENANCE

5.9 VHF PORTABLE RADIOS

5.10 TECHNICAL LIBRARY

5.11 FACILITIES, STRUCTURES, BUILDINGS MAINTENANCE, OPERATION

AND SERVICES SUPPORT

5.11.1 General

5.11.2 Maintenance Procedures

5.11.3 Facilities Scheduled Maintenance Plan

5.11.3.1 Plan Update

5.11.4 Planned and Corrective Maintenance

5.11.5 Configuration Data Manager Database Open-Architecture (CDMD-OA)

5.12 BUILDING AND STRUCTURES

5.12.1 General

5.12.1.1 Structural/Architectural Requirements

5.12.1.2 Interior/Exterior Electrical System

5.12.1.3 Heating/Ventilation/ Air Conditioning System (HVAC)

5.12.1.3.1 Annual Boiler Inspection

5.12.1.4 Plumbing

5.12.1.5 Sheet Metal/Welding

5.12.1.5.1 Welding Requirements

5.13 GROUNDS MAINTENANCE

5.13.1 Grounds Equipment

5.14 REFUSE

5.15 JANITORIAL

5.15.1 Scope and Frequency of Cleaning

5.16 SAFETY AND HEALTH REQUIREMENTS

5.16.1 Working on Electronic/Electrical Equipment

5.16.2 Reporting Safety Accidents

5.16.3 Safety Program Plan

5.16.4 Identification and Correction of Safety and Health Deficiencies

5.17 VEHICLE MAINTENANCE

5.17.1 Management of Refrigerant

5.17.2 Reserved

5.18 ANTENNA INSPECTION

5.19 PUBLIC RELATIONS

5.19.1 Coordination with Government Agencies

5.19.2 Hosting of Visitors

5.20 COMMAND INSPECTION GENERAL (IG) PROGRAM

5.20.1 General

5.20.2 Contractor’s Participation for Inspections

5.20.2.1 Formal IG Report

5.21 INFORMATION MANAGEMENT

5.21.1 General

5.22 TYCOM READINESS MANAGEMENT SYSTEM (TRMS)

5.22.1 General

5.23 STATUS OF RESOURCES AND TRAINING SYSTEM (SORTS)

REPORTING

5.23.1 General

5.24 ENERGY RESOURCES/CONSERVATION GOALS

5.25 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

5.25.1 Performance Requirements

5.25.1.1 Pollutions Prevention

5.25.2 Permits and Certificates

5.25.3 Management of Ozone Depleting Substances

5.25.4 Oil Management

5.25.5 Hazardous Waste Management

5.25.6 Solid Waste (SW) Management and Resource Recovery

SECTION 6.0 – INSPECTION AND ACCEPTANCE

6.1 GOVERNMENT CONTRACT QUALITY ASSURANCE (QA) AND

LIAISON PERSONNEL

6.1.1 Technical Director (TD)

6.2 PERFORMANCE STANDARDS

6.2.1 Full Operational Availability

6.2.2 Planned Maintenance System (PMS) and Performance Rate (PPR) Standards

6.2.3 Corrective Maintenance for Communications/Electronic Equipment

6.2.4 Performance Monitoring of Facilities Corrective Maintenance

6.2.5 Other Government Furnished Equipment (GFE)

6.3 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE

6.3.1 Communications/Electronic Equipment Monitoring

6.3.2 Inspections of Contractor Maintenance

6.4 CONTRACTOR QUALITY CONTROL

SECTION 7.0 – GOVERNMENT ASSETS IN POSSESSION OF THE CONTRACTOR

7.1 ITEMS TEMPORARILY IN THE PHYSICAL POSSESSION OF

THE CONTRACTOR

7.1.1 Communications Electronic Equipment

7.1.2 Test Equipment

7.1.3 Fire Protection Equipment

7.1.4 General Office, Plant Property, and Non-Electronic Equipment

7.2 CONTRACTOR’S RESPONSIBILITIES FOR GOVERNMENT ASSETS

7.2.1 Damage Reports

7.3 TURNOVER AND ACCEPTANCE PROCEDURES

7.3.1 General

7.3.1.2 Equipment, Spare Parts and Library Inventories

7.3.2 Communications/Electronics Turnover/Acceptance Documents

7.3.3 Facilities Turnover/Acceptance Documents

SECTION 8.0 – REPORTS AND RECORDS

8.1 FACILITIES DATA AND REPORT REQUIREMENTS

8.1.1 Monthly Reports

8.2 MAINTENANCE OF FACILITIES RECORDS

8.2.1 Records

8.3 COMMUNICATIONS DATA AND REPORT REQUIREMENTS

8.3.1 Submission of Reports, Documents, and Inventories

8.4 MAINTENANCE OF COMMUNICATIONS/ELECTRONIC RECORDS

8.4.1 Communications/Electronic Records

8.5 TECHNICAL LIBRARY

8.6 GOVERNMENT FORMS

SECTION 9.0 – PERSONNEL QUALIFICATIONS

9.1 GENERAL

9.2 LABOR CATEGORIES

9.2.1 Site Manager

9.2.2 Lead Electronics Technician III

9.2.3 Electronics Technician II

9.2.4 Electronics Technician I

9.2.5 Facility Worker

9.3 SECURITY CLEARANCE

9.4 RESERVED

9.5 PERSONNEL RECORDS

9.6 DEDICATION ON-SITE

INDEX FOR APPENDICES

APPENDIX I

I-A Consolidated Equipment List

I-B General Purpose Electronic Test Equipment (GPETE)

I-C Government Furnished Equipment (other)

I-D List of Buildings

I-E Site Maps

I-F Grounds Equipment

I-G List of Technical Publications I-H References

APPENDIX II

II-A Facility Maintenance Plan

II-B Maintenance Index Pages

II-C Definitions/Abbreviations and Acronyms

APPENDIX III

III-A OSCAR 19 – Severe Weather Operations

III-B ECHO-02 – Air Conditioning Failure

III-C ECHO -05 – Emergency Generator Operation and Troubleshooting

III-D ECHO-06 – Boiler Procedures

III-E ALFA-02 – Watch stander Procedures

III-F ECHO-07 – Heating & Cooling (Helix Building)

III-G ECHO-01 – Emergency Action Plan

III-H Quality Assurance Surveillance Plan

PERFORMANCE WORK STATEMENT (PWS) FOR OPERATION AND MAINTENANCE

(O&M) OF NAVAL COMPUTER AND TELECOMMUNICATIONS AREA MASTER STATION

ATLANTIC DETACHMENT (NCTAMS LANT DET) LAMOURE, NORTH DAKOTA

SECTION 1.0 GENERAL

1.1 SCOPE OF SERVICES. The contractor shall operate and maintain the NCTAMS LANT DET LaMoure, North

Dakota; a component of shore Fixed Submarine Broadcast System (FSBS). The Contractor shall be responsible for all equipment and facilities 24 hours per day, seven days per week, 365 days per year (including the additional day for leap year). Equipment is cited in Appendix I.

1.2 SITE/SYSTEM DESCRIPTION. The Contractor shall operate and maintain a Very Low Frequency (VLF) transmitter facility in support of the Commanding Officer, NCTAMS LANT. The site is located approximately three miles west of Lamoure, North Dakota which is approximately 130 miles southeast of the city of Bismarck, North Dakota. The maps are provided by Appendix I-E. The site consists of one monopole 1200’ base insulated antenna, one 100’ communications tower, one transmitter building housing the VLF transmitter and control system, one helix building housing all antenna tuning components, one storage building, one pump/boiler house, and a monitoring site approximately 25 miles from the transmitter building consisting of a single building and whip antenna. The VLF transmitter is a solid state amplifier developed under the AN/FRT-101 program. The Lamoure station will serve as a test site for the solid state amplifier and as a versatile swing site for broadcast operations. As an operational site, NCTAMS LANT DET Lamoure will be employed to mitigate downtime at other transmitters in the Arctic, Atlantic or Pacific areas of responsibilities (AOR’s).

1.3 CONTRACT PERIOD OF PERFORMANCE. The work to be performed hereunder shall be performed at the location(s) specified in the above paragraphs. The period of performance is as specified in the schedule (Section B).

1.4 TECHNICAL AND ADMINISTRATIVE REGULATIONS, STANDARD OPERATING PROCEDURES (SOP)

AND INSTRUCTIONS. Technical and administrative regulations and instructions applicable to the performance of this Contract are specified throughout this PWS, and will be referenced provided by the Government as required by the Contractor. The contractor shall develop, draft and submit to the Government, for final approval, the standard operating procedures (SOPs) within thirty (30) days after effective date of contract (A001). The Government will approve all SOPs prior to the Contractor assuming full site operations and maintenance responsibility. The SOPs shall describe how to operate and maintain the NCTAMS LANT DET Lamoure, ND shore communication system transmitter, ancillary equipment, facilities, antenna, antenna structures, and grounds maintenance, to include emergency action plans and physical security/force protection procedures, watch standing, and administrative procedures and a cleaning bill IAW the PWS. The Contractor shall perform IAW the Government approved SOPs.

Selected SOPs are shown in Appendix III. All station SOPs will be reviewed annually for errors and omissions by 30

Sept.

1.5. T IME AND PLACE OF PERFORMANCE. The work described herein shall be performed at NCTAMS LANT

DET Lamoure for a base period plus option periods as specified in the contract. The contractor is responsible for preparing for full performance during an orientation/phase-in/turnover period that is anticipated to begin approximately thirty (30) days prior to the commencement of services. Orientation/phase-in of new Contractor personnel and turnover of equipment from incumbent contractor occurs during this period. The start of performance date is when the new Contractor takes full responsibility for the operation and maintenance of the equipment as specified in the Performance Work Statement (PWS).

1.5.1 Orientation/phase-in/turnover. The orientation/phase-in/turnover period shall commence 30 days prior to the

Contractor assuming operational/maintenance responsibilities. During the orientation/phase-in/turnover period, the contractor is responsible for making all necessary preparations for full performance, including obtaining all necessary credentials for employees to enter the facilities.

a. Personnel who are currently employed by the incumbent contractor may be exempted from participating in the orientation/phase-in/turnover period. The contractor shall ensure that all other employees are present during the orientation period so that they are fully prepared to take over their responsibilities IAW the PWS.

b. Pricing for orientation/phase-in/turnover period shall not be separately priced under the contract.

c. All orientation/phase-in/turnover period activity will be conducted in such a manner as to not interfere with, disrupt, or hinder the incumbent personnel in the performance of their assigned functions. Orientation/phase-in/turnover period shall include, but not be limited to the following:

1. The new contractor personnel's observation of the operation and maintenance activities of the incumbent contractor to gain experience and familiarization with tasks to be performed to discharge their assigned responsibilities.

2. An orderly transition of duties and responsibilities from the incumbent contractor to the new

Contractor by establishing procedures for turnover inspection and documentation herein. Turnover activities shall include, but not be limited to: inventory of equipment and Government-furnished repair parts; observation and/or demonstration of equipment/plant property performance and familiarization with the Navy Supply System procedures;

MIP/MRC requirements; 3M Maintenance procedures and MIQ procedures.

3. Establish a management climate by formulating and implementing appropriate internal policies or procedures designed to assign schedules and tasks appropriate to the designated positions; determine logistics procedures and emergency conditions, establish records; integrate personnel; familiarize with operating and reporting procedures.

4. Establish company operations and interaction/communication with Government personnel.

5. Familiarize with maintenance manuals, reports, maintenance histories, logs and records and maintenance procedures.

1.5.2 Security Clearance and Special Requirements. Positions are designated as National Security Positions requiring a high level of confidence and trust. Contractor personnel shall have the personnel security investigations specified in the DD 254 of this contract at work performance start date. All personnel security clearances shall be obtained in accordance with the DD 254 (Exhibit B).

1.5.3 N a v y A p p r o v i n g O f f i c i a l (NAO). The Commanding Officer, Naval Computer and

Telecommunications Area Master Station LANT (NCTAMS LANT) Norfolk, VA will serve as the inspecting agency. Commander, Fleet Cyber Command is the NAO for all Navy networks and information systems.

NCTAMS LANT is the local Cybersecurity (CS) authority for NCTAMS LANT DET Lamoure.

1.5.4 Phase-Out Period. The Contractor may be required to provide phase-out coordination and familiarization for a new contractor or Government employees for a period of thirty (30) days prior to contract expiration date. The

Contractor shall perform a joint inventory of equipment, facilities, classified material holdings and government assets with the Government and the third party contractor during the phase-out period. The Government may conduct an evaluation to determine the working condition of all equipment. Items of equipment not in working order and any discrepancies found beyond normal wear and tear as a result of negligence shall be corrected by the

Contractor in accordance with the Government Furnished Property clause. The Contractor shall be responsible for generating the joint equipment and property turnover inventories for signature. Turnover document templates will be provided by the government for data population by the contractor (A002).

1.6 TURNOVER PERIOD

1.6.1 Turnover Procedures and Documents. Subsequent to the effective date of the contract, Government Furnished

Equipment (GFE) shall be transitioned to the Contractor. Upon receipt, the Contractor shall conduct an inventory of all GFE, supplies, and facilities. Upon inventory completion, the contractor shall agree in writing that all GFE, supplies, and facilities coincide with the Government’s records and are considered to be of normal working condition. The Navy may demonstrate in one of two ways that the electronic equipment, systems, facilities, and structures meet standards which the Contractor shall maintain:

a. By performance

b. By record of planned and corrective maintenance history that all preventative maintenance actions have been completed.

Deficiencies/discrepancies shall be noted on the GFE inventory list. If no deficiencies/discrepancies are found, this fact will be noted on the turnover document. Deficiencies noted which adversely affect the operational performance shall disqualify the equipment/system from being accepted by the Contractor for operation and maintenance. At that point it will become the Governments responsibility to either correct the deficiencies or designate in writing as acceptable for the purpose of Contract performance. When the Government turns over all systems/ancillary equipment, supplies and facilities to the Contractor, the Contractor shall accept from the Government total responsibility for operation and maintenance. The Contractor shall maintain during the life of the Contract, all systems, ancillary equipment, supplies, and facilities in the same condition or better (except in those cases (i.e.

equipment) where normal wear and tear is expected).

1.6.1.1 Electronic Equipment Proof of Performance. Communications-Electronics (C-E) equipment designated for maintenance by the Contractor will be turned over to the Contractors such that the equipment meets all Government performance standards. The Government will provide all 3-M management records for review by the Contractor to demonstrate a history of planned and corrective maintenance. The Government will demonstrate to the Contractor that all equipment meets the operational condition/performance standards as specified in the Governments

Turnover/Acceptance documents. Additional test/demonstration of equipment will be as mutually agreed upon by the COR and the Contractor representative.

1.6.1.2 Test Equipment Turnover. Test equipment shall be transitioned to the Contractor subsequent to the effective date of the contract. The Contractor is not responsible for test equipment repair and all preventative and corrective maintenance until the start of full Contract performance.

1.6.1.3 Facilities Turnover. The Contractor shall maintain non-electric and electric plant property and facilities equipment in the same condition or better as received during turnover. The Government will demonstrate the PM actions have been completed and that non-electrical and electrical equipment systems, mechanical systems, control systems, facilities, and structures meet performance standards which the Contractor is required to maintain.

Discrepancies found during demonstrations/inspections shall be noted on a turnover document and will become the

Government’s responsibility to either correct or designate as acceptable deficiencies for the purpose of Contractor performance. Deficiencies/discrepancies which do not adversely affect operational performance shall not relieve the

Contractor from accepting any facility, non-electronic equipment or system for operation and maintenance (O & M).

It will become the Government’s responsibility to either correct or designate in writing, as acceptable, for the purpose of Contractor performance. The Contractor may choose to remedy identified deficiencies/discrepancies during the life of the contract IAW paragraph 5.1.

1.6.1.4 Turnover Acceptance Documents. The Government’s turnover/acceptance documents serve as proof of performance/condition standards that the Contractor shall be required to maintain during the life of the Contract.

Deficiencies or discrepancies or absence of deficiencies or discrepancies shall be specified on the turnover documents. The COR and the Contractor’s on-site representative shall jointly sign the turnover documents.

1.6.2 Contractor’s Equipment Custodian. The Contractor shall designate an Equipment Custodian (EC) in writing to the Technical Director at the commencement of the Turnover Period. During the life of the Contract, the

Contractor’s Equipment Custodian shall keep current the inventories for the systems, ancillary equipment, supplies, and facilities required in performance of this Contract. A copy of any changes to the list shall be provided to the

Technical Director. If needed, the Contractor shall provide training in custodial procedures to its personnel at no additional cost to the Government. The EC shall maintain SOPs that explain how equipment and supplies are ordered inventoried, labeled and secured for the life of the contract. The EC shall also have a process in place for identifying obsolete parts/equipment to ensure spares are available and that equipment/material not required by the government is properly disposed.

1.7 GENERAL WORK DESCRIPTION

1.7.1 NCTAMS LANT DET LAMOURE. The Contractor shall operate the NCTAMS LANT DET Lamoure, North

Dakota, 24 hours a day, seven days a week, 365 days a year (including the additional day for leap year). This includes operation during adverse weather conditions such as heavy rain or snow, extreme heat or cold and natural disasters such as tornadoes, storms, flooding, earthquakes, drought, etc. The Contractor shall perform such functions as:

a. Preventive and corrective maintenance on all equipment, systems and facilities in accordance with requirements of the 3M system and as further defined in Section 5.0.

b. Removal of accumulated snowfall in accordance with Section 5.13 to ensure safe access for site employees and allow access to all equipment when required.

c. Install, remove and modify equipment as needed in accordance with Section 5.1.

1.7.1.1 Control Room. The Contractor shall operate the transmitter control room located in the Transmitter Building with a Watch Section shift on a 24/7/365 basis. The Contractor shall perform such functions as:

a. Perform preventive and corrective maintenance on all equipment in accordance with requirements of the

3M system and as further defined in Section 5.0.

b. Monitor and take immediate action on any alarms or equipment failure.

c. Coordinate with other sites, typically using Government provided secure and unsecure telephones and/or computers.

d. Ensure higher level Government authority is informed of equipment status and as defined in Section 8.3.

e. Operate the VLF transmitter control systems to ensure the VLF Broadcast is transmitted in accordance with Standard Operating Procedures, and any additional direction coordinated by the COR, appropriate Broadcast

Control Authority (BCA), NCTAMS LANT Technical Control and the NCTAMS LANT Norfolk, VA, Joint Fleet

Technical Operations Center.

f. Maintain control of all visitors by providing escorts as required, monitor internal and external security cameras, implement force protection and respond to emergencies IAW SOPs.

g. Maintain computer network defense in accordance with the site Information Conditions Plan in response to heightened cyber threats.

h. The Contractor shall maintain a "master station log" showing personnel on watch and noting equipment changes, equipment status, maintenance actions, quality control checks on each individual piece of equipment, and all actions taken or events occurring during the watch in a format approved by the Government. The Contractor shall establish and maintain, in addition to the master station log, a listing of all CCSD’s and TCF trouble reports for the site. (A003)

i. HAZCON, CDSR, SITREP and CASREP reports shall be submitted to the Government in accordance with NWP 10-03.1. The Contractor shall ensure these “Operation” impacting conditions are reported expeditiously to the JFTOC Watch Officer, Technical Control and BCA on an as occurring basis until the situation returns to normal operating condition.

j. FSBS information shall be maintained and compiled into the FSBS Report which will be forwarded to the

NCTAMS LANT JFTOC and TD/COR on a monthly basis (A004). The report format will be provided by the government and cover transmitter, circuit, message traffic outages and HAZCONs.

k. Any malfunction of antenna tower lights shall be reported to the TD, FAA, Technical Control and

JFTOC immediately. Lights shall be checked and logged in the master station log as a minimum at dusk and every four hours of operation after that until lights are secured at daylight. Completion of repair must be reported.

Replacement of failed tower lights shall be within the next scheduled downtime weather and contractor availability permitting.

l. Perform frequency changes to the VLF transmitting system including re-tuning of the VLF helix coil and subsystems. Tuning configurations will be provided by the In Service Engineering Activity.

m. Participate in security and operational exercises.

1.7.1.2 Information Management. The Contractor shall keep all records, forms, reports and other data relative to the operation and maintenance of the Equipment and Facilities at the VLF transmitter site, on computers provided by the Government. The Contractor shall operate all assigned computer terminals, including software, to provide the

Government access to all Contract data described throughout this contract. Contractor personnel operating assigned computer terminals are classified as Authorized Users and shall comply with requirements set forth in

SECNAVINST 5239.2, Cyberspace Information Technology and Cybersecurity Workforce Management and

Qualification Manual.

1.7.2 Adverse Weather. The Contractor shall maintain all operations during inclement or adverse weather conditions or natural disaster such as storms, flooding, earthquakes, drought, tornados, etc. The Contractor shall purchase and install, as approved by the COR, any additional equipment and supplies needed to maintain operations during adverse weather conditions. Supplies and equipment will be reimbursed under the maintenance and repair parts

CLIN.

1.8 GENERAL DESCRIPTION – OTHER

1.8.1 Maintenance

1.8.1.1 Systems Maintenance. Maintenance shall include all preventive and corrective maintenance on electronic equipment, signal distribution frames (i.e., circuit distribution frames, main distribution frames, etc.), Programmable

Logic Controllers (PLC), Digital Direct Controllers (DDC), power distribution systems, emergency power generators and battery systems, electrical power and lighting systems, protection systems, alarm systems, electrical power switching equipment, electrical power sub-stations and dry air systems. The Contractor shall not alter or renovate equipment or facilities without prior written approval from the government. Electrical power systems maintenance shall comply with COMTENTHFLTINST 11311.1. Schedule of emergent and long term maintenance shall be performing IAW NCTAMS LANT Operations Department JFTOC OSCAR SOP 06, Scheduling of

Emergent and Long Term Maintenance for Fleet Submarine Broadcast System (FSBS) Broadcast Transmission Sites

1.8.1.2 Janitorial/Housekeeping Services. The Contractor shall perform housekeeping and janitorial services for all spaces to maintain sanitary conditions. The level of cleaning required is that floors shall be swept and mopped as a minimum, weekly to prevent dirt, or dust buildup. If circumstances occur that require additional cleaning, the

Contractor shall increase the frequency of cleaning to maintain sanitary conditions. Equipment cabinets shall be free of dust and foreign matter accumulation. Lighting fixtures and walls cleaned of dust, dirt, or foreign material.

Garbage and trash receptacles shall be emptied on a daily basis into the main trash. All designated material shall be disposed of into provided burn bags for destruction and/or shredded on a watch-to-watch basis. The scope and frequency of these functions shall be at a level required to ensure proper operation of equipment, security of classified material and equipment safety and health of personnel. A pleasant environment for employees and an attractive appearance to visitors and official guests shall be maintained, as further defined in Section 5.15

1.8.2 Repair Parts. For purposes of this PWS repair parts, maintenance and material shall refer to items with reimbursable costs associated with communication-electronics equipment maintenance, facilities maintenance, GFE maintenance, test equipment calibration, grounds keeping, gases, petroleum products (as specified herein), KMI, security, operations, alterations and as further defined in Section 4.2.

1.8.3 Emission (TEMPEST) Security. It is a security violation to operate certain personally owned equipment in controlled communication spaces where classified information is processed. The Contractor shall not operate the following equipment in any of the Control Room areas: radios (portable or otherwise), tape recorders, television sets, transmitting equipment, cameras, cell phones, personal digital assistants (PDA’s), electronic wireless devices and electronic oscillating equipment. Possession or operation of such devices at site compound areas shall require specific authorization by the government on a case-by-case basis.

1.8.4 Security Programs. The Contractor shall provide security programs at NCTAMS LANT DET LaMoure in accordance with the following Governing directives and local SOP’s which implement these instructions:

a. Physical Security and Loss Prevention Program. OPNAVINST 5530.14(), National Industrial Security

Program Operating Manual (NISPOM), NCTAMSLANTINST 5530.1(), NCTAMSLANTINST C5530.4()

b. Force Protection Antiterrorism. DODI 2000.16 AT Standards, DOD 0-2000.12H AT Handbook.

c. Personnel Security and Information Security. DODM 5200.01 Volumes 1 - 4, SECNAV M5510.1(), NCTAMSLANTINST 5510.1().

d. Automated Information Security (AIS) Program. DODD 8500.1, DODI 8500.2, DON 5239 series, NISPOM, NCTAMS LANT 5239 series, and the NCTAMS LANT DET Lamoure Automated Information Security

Plan.

e. Communication Security (COMSEC) KMI - 1

f. Operations Security (OPSEC) Program. NCTAMSLANTINST 3070().

1.8.4.1 Security System. The Contractor shall operate, maintain and repair the Closed Circuit Surveillance Camera

System, the magnetic locks, security software/hardware control system, Intrusion Detection Systems, security gate and openers, security lighting and fencing.

SECTION 2.0 – DEFINITIONS

2.1 ALL DEFINITIONS ARE PROVIDED IN APPENDIX II-C

SECTION 3.0 – GOVERNMENT FURNISHED SUPPORT

3.1 GENERAL GOVERNMENT FURNISHED SUPPORT. The Government will furnish the following support to the Contractor:

3.1.1 Commercial Electric Power. The primary source of electric power will be provided by the Government through commercial sources. Backup/emergency power will be provided from emergency generators and the UPS operated and maintained by the Contractor. The Contractor shall promptly report to the Technical Director all power failures and or interruptions and any emergency power problems to ensure continuity of operation.

3.1.2 Special Purpose Vehicles. Special purpose vehicles required in the performance of this Contract shall be provided by the Contractor.

3.1.3 General Office Equipment and Tools, and Non-Electronic Equipment. The Government shall provide the general office equipment and furniture, tools and non-electronic equipment listed in Appendix I. All other items in this category, required in the performance of this Contract, shall be provided by the Contractor. The Contractor shall be required to maintain the items listed in Appendix I, as further defined in Section 5.

3.1.4 Badges. The Government will provide badges required to identify visitors who require access to the

Transmitter Site. These badges shall be used by the Contractor for the purpose of personnel identification and control, in accordance with SECNAV 5510.30 manual.

3.1.5 Data Grade Leased Lines, Telephones, and Telephone Lines.

3.1.5.1 Data Grade Leased Lines. The Government will provide GFE leased data lines, and their associated hardware in support of this Contract. These leased lines consist of telephone line and satellite links, which provide service between Government sites and have operational functions within the VLF Communications Systems. They are VLF

Communications System specific, required by the Government to fulfill VLF operational requirements. The

Contractor shall operate, maintain, and manage these circuits in accordance with DISA Standards.

3.1.5.2 Telephones and Telephone Lines. Telephone hardware is provided by the Government at NCTAMS LANT

DET Lamoure. The Government will provide phone lines for unclassified and secure voice and data services.

Government provided phone lines shall only be used for official communications related to operating and maintaining the transmitter station. The Contractor is responsible for leasing its own phone lines as required for personal communications and corporate business. Access to Contractor leased phone lines shall only be allowed in spaces and on devices approved by the TD/COR. Contractor phone lines shall be clearly marked so they are not mistaken for government provided phone lines. The Contractor shall submit a request that identifies the locations and devices where they would like their phone lines accessible and the method for identifying these lines to the TD/COR for approval prior to the lines being activated.

3.1.6 Diesel Fuel and Heating Oil. Diesel fuel for emergency generators and heating oil for DET Lamoure will be provided by the Defense Energy Supply Center (DESC) through commercial sources. Typically, approximately two weeks are required from the time DESC receives a request for delivery until the delivery is made.

3.1.7 Bottled Water. The transmitter facility is supplied with water from drilled potable water well. This water has been declared non-potable by Navy Region NW and is unsuitable as drinking water.. The Contractor shall purchase bottled water to meet Lamoure staff drinking needs.

3.2 NAVY STOCKED REPAIR PARTS. The Government will provide Navy Stocked repair parts required in the performance of this Contract. The Contractor shall be responsible for identifying all parts required in support of repair and maintenance as further delineated in Section 4.2. All transactions for requisition processed through the

Federal Supply System will be approved by the Technical Director and processed by the Contractor through the

NCTAMS LANT N6 and N00FM Supply Department using government provided supply forms.3.2.1 Storage of

Parts. Certain repair parts will be stored at NCTAMS LANT DET Lamoure. The quantities may be adjusted by the Government as necessary based on inventory/demand reviews. The Contractor shall be responsible, when using the parts, to maintain one-for-one replacement to perpetuate the levels which are set by the Government.

The Contractor shall be responsible for the accounting, security and storage of all spare parts in accordance with

PWS, paragraph 4.2.

3.3 COMPUTER SYSTEMS Contractor personnel assigned to this Contract shall operate and maintain computer systems that are provided by the Government via the Navy-Marine Corps Intranet (NMCI); operate and maintain as directed by NMCI reps and/or COR. The Government may also provide non-NMCI computer systems which the Contractor must operate and maintain, including but not limited to HVAC control system, security system, facilities maintenance system, emergency power control system, the transmitter control system, the NATO

Integrated Submarine Broadcast System (NISBS), and station radio log system. The contractor shall appoint a qualified Information Systems Security Officer (ISSO) who will be appropriately certified, with certification credentials verified in TWMS (Total Workforce Management System) prior to the first period of full contract performance. The contractor shall develop and maintain an organizational or system-level cybersecurity program that includes cybersecurity architecture, requirements, objectives and policies, cybersecurity personnel, and cybersecurity processes and procedures. Ensure all cybersecurity components under contractor’s purview have completed the appropriate evaluation and configuration processes prior to incorporation into or connection to an

Information System (IS) or Platform Information Technology (PIT) system. Support the detachment’s cybersecurity program to include cybersecurity architecture, requirements, objectives, policies, personnel, processes, and procedures. Maintain a repository for applicable system-level cybersecurity-related documentation. Monitor compliance with cybersecurity policy and disseminate the results of such monitoring to the regional NCTAMS LANT Information Systems Security Manager (ISSM). Support Cyber Security

Inspections (CSIs), tests, and reviews. Ensure implementation of security measures and procedures, including reporting incidents to the regional ISSM, command Security Manager (COR), and appropriate reporting chains.

Ensure possible or actual data spills and unauthorized disclosures of classified information involving ISs, are conducted and reported in accordance with DoDM 5200.2 and SECNAV WASHINGTON DC 051800Z JAN 16

(ALNAV 001/16) incorporating all changes and supersessions. Act as the primary cybersecurity advisor to the regional ISSM for IS and PIT systems under contractor’s purview. Ensure cybersecurity-related events, or configuration changes that may impact IS and PIT systems authorization or security posture, are formally reported to the regional ISSM, Technical Director/COR, and other affected parties. Assist the regional ISSM in meeting their duties and responsibilities as they pertain to the Detachment. Ensure that all users have the requisite security clearances and access authorization, and are aware of their cybersecurity responsibilities for

DoD IS and PIT systems under contractor’s purview before being granted access to those systems. In coordination with the regional ISSM, initiate protective or corrective measures when a cybersecurity incident or vulnerability is discovered and ensure that a process is in place for authorized users to report all cybersecurity-related events and potential threats and vulnerabilities to the regional ISSM. Ensure that all DoD IS cybersecurity-related documentation is current and accessible to properly authorized individuals. The Contractor shall be responsible to complete user agreement forms and security briefs for all computer systems used in performance of this contract. The Contractor is responsible for all costs associated with training and certifying the designated cybersecurity positions in accordance with DoD and Navy requirements.

3.3.1 Computer Equipment. The Government shall furnish personal computers and associated equipment, in sufficient quality, to meet the Contractor’s basic office IT requirements at NCTAMS LANT DET Lamoure. All information processed on these computers shall become government property. The Contractor is responsible for all costs associated with purchasing and maintaining computer equipment and network connections used to process personal or corporate information not related to this contract or information they would not like to be considered government property. The contractor shall ensure these systems meet National Industrial Security requirements. The government equipment provided shall be of adequate type, quantity, and software functionality to meet the

Contractor’s contractual obligations at the DET Lamoure. The Contractor shall be responsible for consumable items such as paper, toner and print cartridges. GFE – office IT may be procured through the Navy Marine Corp Intranet

(NMCI) contract, hereafter referred as NMCI services.

Repair parts for non-NMCI computer systems (to include hard drives, power supplies, monitors, etc.) shall be purchased by the contractor and reimbursed through the maintenance and repair parts CLIN as approved by the COR.

Repair parts for NMCI systems will be provided by the NMCI contractor. The Contractor shall be responsible to operate and maintain NMCI and station computer systems in accordance with NMCI and Navy operational procedures, policy and guidance as provided by the COR or designated representative. Contractor personnel shall be responsible to assist in the collection, preparation, and verification of data in support of NMCI and non-NMCI systems. The COR, or designated representative and the Contractor on-site representative shall periodically review computer service requirements to insure efficient use of resources. These reviews shall be the basis for reduction and/or additions to the NMCI service requirements furnished by the Government. In cases where the Contractor requests additional services, the government shall require the Contractor to provide a written justification. If NMCI service requirement disagreements occur, the Government shall consult the Administrative Contracting Officer

(ACO) as arbitrator. If the Contractor requires site specific software outside that provided by the Government, the

COR or designated representative must approve and submit the software for NMCI assessment and authorization.

The Contractor shall be responsible for procurement of the software and any NMCI charges to obtain NMCI assessment and authorization. If the requested software fails either assessment or authorization, the software shall not be permitted. The Contractor shall maintain an up-to-date inventory of all NMCI and non-NMCI computer hardware and software, and provide the TD with an annual inventory report (A005). Contractor provided computers equipment and network devices shall only be located in unclassified, non-operational spaces. Contractor computer equipment and network devices shall be clearly marked so they are not mistaken for government property. The

Contractor shall submit a request that identifies the equipment, location and identification method for all computer equipment and network devices to the TD/COR for approval prior to use on site.

3.3.1.1 Internet Connectivity. Internet connectivity to NCTAMS LANT DET Lamoure government owned computers will be provided through the Government. The Contractor shall provide at no additional cost to the government internet connections required to process information not related to this contract. Additionally, they shall provide a minimum of two wall ports with commercial internet for use by official visitors to DET Lamoure at no additional cost to the government. Contractor provided internet connections shall only be located in unclassified, non-operational spaces. Contractor internet connections shall be clearly marked so they are not mistaken for government connections. The Contractor shall submit a request that identifies the desired internet connections to the

TD/COR for approval prior to activation.

3.4 COMMUNICATIONS SECURITY (COMSEC)

RESERVED

3.4.1 Communications Security Key Management Infrastructure (KMI) Local Element (LE) Manager. The

COR will be designated as the Commanding Officers Representative under a NCTAMS LANT COMSEC account.

3.4.2 Key Management Infrastructure (KMI) Local Element (LE) Alternate Managers and Users

The Contractor shall designate KMI LE Primary and Alternate Managers(s) to maintain COMSEC material. LE

Managers shall conduct account maintenance such as combination changes, shipping and receiving material, etc..

At a minimum, the Site Manager will be designated as a LE Manager. Enough LE Users must be designated to ensure continual access to the Keying Material (KEYMAT) stored in the COMSEC safe and 24/7 operations. LE

Users that are assigned operational COMSEC responsibilities will be trained in conducting Over-The-Air-Transfers

(OTAT) of KEYMAT, emergency response, loading of KEYMAT and accounting for all COMSEC related material.

All LE Users, LE Managers and Alternate Managers will complete monthly training related to requirements specified in KMI. Training topics are typically provided by the government. The contractor will submit monthly

KMI training reports to the NCTAMS LANT KMI Manager and TD/COR(A006). All KMI LE personnel will maintain a state of inspection readiness, be prepared for monthly spot checks conducted by the TD and are subject to unannounced annual COMSEC inspections conducted by NCTAMS LANT KMI Managers.

SECTION 4.0 – CONTRACTOR FURNISHED ITEMS AND SUPPORT

4.1 CONTRACTOR PERSONNEL.

4.1.1 General. All employees who perform work under this Contract shall be employees of the Contractor and not employees of the U.S. Government. The Contractor shall provide personnel who meet, or exceed, the skill, education, and experience necessary to perform tasks under this PWS. All Contractor employees shall be able to read, write and speak English sufficiently to perform assigned duties.

4.1.2 Standards of Behavior

Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers or cause a fire hazard. Contractor personnel shall be respectful and courteous to government employees and visitors at DET Lamoure. The Contractor shall complete annual

Trafficking In Personnel training provided by the government.

4.1.3 Personnel Removal

Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

4.1.3.1 Removal by Installation Commander

The Technical Director, as authorized by the Commanding Officer NCTAMS LANT, may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security. The Contractor shall report to the COR certain events that have an impact on the status of the facility clearance (FCL), that impact on the status of an employee's personnel security clearance (PCL), that affect proper safeguarding of classified information, or that indicate classified information has been lost or compromised. The reporting requirements are outlined in DoD 5220.22M National Industrial Security Program (NISPOM) and SECNAV M-5510.36.

4.1.3.2 Reserved.

4.1.4 Strike Contingency

The contractor shall prepare and maintain a strike contingency plan (A008). The contractor shall submit a copy of the plan within 30 days after contract award to the COR. The Plan shall become the property of the Government upon review and acceptance. The contractor shall implement a strike contingency plan for the continuation of services required by this PWS in the event of a work stoppage, slow-down or similar action by contractor employees. The contractor’s plan shall also provide for the continuation of subcontractor services in the event that a subcontractor is unable to satisfactorily implement its strike contingency plans. The contractor shall maintain a copy of this plan on site.

4.1.5 Reserved.

4.1.5.1 Maintenance of Contractor’s List of Personnel. During the life of the Contract, the Contractor shall continually update the list of on-site Contractor personnel when substitutions are made and when employees are terminated, furloughed, suspended or on extended leave of absence due to illness, death in family or any other cause.

Changes to the list of on-site Contractor employees shall be effected by the Contractor within five working days of the actual substitution or termination of the employee. Prior to assuming full responsibility for Lamoure operations and maintenance, the contractor shall provide the Government the names of all on-site Contractor employees, their position as specified in the Technical Proposal, job assignment, functional area, location, and security clearance, security indoctrination status and NATO brief status (A009).

4.1.6 Reserved.

4.1.7 Adverse Weather Conditions. The Contractor shall be required to maintain operations at NCTAMS LANT

DET Lamoure and perform all maintenance functions during inclement or adverse weather conditions such as heavy snow storms, rain storms, floods, drought, tornados, etc. In the event required antenna maintenance or ground maintenance (corrective or preventive) must be performed following heavy snowfall, the Contractor shall be responsible for clearing roads to gain access as identified in Section 5.13 at no additional cost to the government.

4.1.8 Watch Section/Shift. Watch Section/shifts are personnel who operate and maintain the equipment in the control room 24 hours a day, 7 days a week, 365 days per year (including the additional day for leap year), and…