Laerdal Equipment DQ for MSU Denver.pdf

AHEC –18408-D

AURARIA HIGHER EDUCATION CENTER

DOCUMENTED QUOTE COVER SHEET

Date: 12/8/2017 Quote Number: AHEC-18408-D

Return all Quotes to:

Auraria Higher Education

Center, Procurement Services

1201 Fifth Street, Suite 370

Denver, CO 80204

Fax Number: 303 556-2093

Purchasing Agent: Kristin Anzara

Quote Due Date: 12/13/2017 Quote Due Time: 2:00pm Mountain Time

All Quotes Shall be Quoted F.O.B. Destination unless Otherwise Specified

Laerdal Equipment & Software, Accessories, and On-site Training for MSU Denver

Per the attached specifications, terms and conditions

F.E.I.N.:

Payment Terms:

(Minimum of Net 30) Delivery Date:

Authorized Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City: State: Zip:

Phone Number: Fax Number:

Contact for Clarifications:

Title:

Phone Number: Fax Number:

E-mail Address:

The purpose of this coversheet is to fully identify respondents so they may be considered, to quickly identify the costs and billing terms, and to provide basic information applicable to all solicitations. Submit only the first page of this coversheet (completed and signed), price pages(s), supporting descriptive/technical literature for substitutes where applicable, and other enclosures requested or relevant to this solicitation. In submitting an offer, you are acknowledging acceptance of the related documents.

Vendor note: Faxed or Email quotes are acceptable. RESPONSES MAY BE FAXED TO 303.556.2093 or EMAILED TO

Kristin.Anzara@ahec.edu before DATE/TIME due. Vendors are urged to read the solicitation document thoroughly before submitting a quote.

Vendors are required to submit Federal Employer Identification Number (F.E.I.N.).

THIS PAGE MUST BE COMPLETED, SIGNED AND RETURNED WITH RESPONSE.

mailto:Kristin.Anzara@ahec.edu

I. GENERAL INFORMATION

1.1 ColoradoVSS

The State of Colorado has transitioned to a financial management system called the Colorado Operations Resource Engine (CORE). Solicitations for most State Agencies (Agencies) and some State Institutions of Higher Education (Institutions) will be posted on a new website, Colorado Vendor Self Service or ColoradoVSS:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Solicitation details for goods and services, as well as construction notices on ColoradoVSS are public and do not require registration. Once registered, suppliers are able to receive notifications in categories of interest.

There is no cost to register on ColoradoVSS. If you have not registered and would like to become a registered supplier on ColoradoVSS click here.

During the solicitation process for this documented quote, all official communication with vendors will be via notices on ColoradoVSS, so it is highly encouraged that vendors register. Notices may include any modifications to administrative or performance requirements, answer to inquires received, clarifications to requirements, and the announcement of the apparent winning vendor. It is incumbent upon vendors to carefully and regularly monitor ColoradoVSS for any such notices.

1.2 Scope

It is the intent of the Auraria Higher Education Center (AHEC) Procurement Services Office to receive quotes on behalf of Metropolitan State University of Denver (MSU Denver) – Nursing Department for Laerdal equipment & software, accessories, and on-site training services.

1.3 Costs

Costs must remain firm for 90 days from quote due date.

1.4 Term of the Contract

The purchase order awarded will be from date of award through delivery of all items. Awarded costs must remain firm from date of award through expiration of the purchase order.

1.5 Number of Awards

AHEC intends to award a contract to the vendor capable of fulfilling the anticipated volume needs for the Nursing Department; however, should AHEC determine at any time during the term of the resulting contract that the awarded vendor is not adequate to properly fill these needs, AHEC reserves the right to make awards to vendors who submitted responses to the original solicitation but were not awarded, or to re-issue the solicitation and make additional awards as necessary.

1.6 Solicitation Submission and Questions

The quote, including cover page complete with signature, must be received at 1201 5th Street, Suite 370, Denver, CO 80204 no later than the quote due date and time specified on the coversheet of this solicitation. Faxed or Emailed responses are acceptable.

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/vss

Vendor will assume full responsibility for any costs related to this solicitation including express delivery, parcel post, packing, cartage, insurance, license fee permits or cost of bonds.

All questions regarding this solicitation are to be emailed to Kristin.Anzara@ahec.edu. Answers will be posted on ColoradoVSS. No questions will be accepted after: 12/11/2017 at 2:00PM Mountain Time.

1.7 Cost and Award Information

Vendors shall submit their cost information on Attachment D titled “Cost Sheet”. All cost information shall be provided according to the instructions in this solicitation. NO modifications to the Cost Sheet(s) will be accepted.

Cost must remain firm for the first 12 months of the contract. Any unique changes or modifications to the contract will be negotiated on a case-by-case basis ONLY, with final determination made by AHEC.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” Auraria Higher Education Center will apply this statute to the extent necessary for all solicitations.

AHEC reserves the right to reject all quotes and re-solicit at any time prior to contract start date.

AHEC reserves the right to cancel this solicitation in its entirety at any time without penalty. All prices and notations shall be printed in ink or type written on the solicitation documents.

Illegible quotes or writing may be deemed non-responsive and may not be evaluated. A quote with missing, or inconsistent information may be considered non-responsive and may not be evaluated. Do not qualify your quote nor alter the solicitation format. AHEC will be the sole judge in determining the acceptability of an offer. AHEC also reserves the right to reject any or all quotes in part, or in whole, and to waive technicalities as allowed in the Procurement Rules.

AHEC reserves the right to make multiple awards from this solicitation if in the best interest of the Nursing Department.

1.8 Performance

Awarded vendor shall comply with the requirements as to performance, timeframes, etc. If the winning vendor fails to perform, AHEC reserves the right to take remedial action, including canceling the contract (with 30 day written notice) for cause (default). Cause is defined as failure to meet requirements of the written specifications and conditions or correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award. In the event of default, AHEC may make an award to another vendor in the competitive range, or re-solicit at its discretion.

Invoices for services shall be submitted to the ordering department for authorization to pay.

Order department addresses must be taken from the purchase order.

Vendors guarantee to AHEC that they understand and agree to the terms and conditions of the solicitation; guarantee a continuing supply and consistent quality of the service offered; and that they will not default from performance by virtue of a mistake or misunderstanding.

mailto:Kristin.Anzara@ahec.edu

1.9 Responsibility of Vendor

Vendors must be able to demonstrate their ability to perform according to the terms of this solicitation. AHEC may require additional information of the apparent successful vendor to determine their ability to perform. This information may include, but is not limited to, previous experience of company; years in business; quality and condition of equipment; financial condition; references as to size and scope of work done in the past. AHEC reserves the right to make its vendor responsibility determination at any time in this solicitation process and may not make a responsibility determination for every vendor.

AHEC reserves the right to request further information as it deems necessary to determine the vendor’s responsibility. If the vendor fails to supply the requested information, AHEC shall base the determination of responsibility upon any available information, or may find the vendor non-responsible.

1.10 Insurance

Vendor must provide insurance information as outlined in paragraph 4.3 of the State of Colorado Solicitation Instructions/Terms and Conditions found on ColoradoVSS. Awarded vendor must submit correct certificate of insurance within ten (10) business days of award, and prior to performance of any services.

1.11 Sex Offender Registration Information Requirements

Auraria Higher Education Center is a State of Colorado Higher Education Campus. Awarded vendor(s) must comply with the following laws in order to have employees on a State of Colorado Campus:

Colorado Revised Statutes, Title 16-22-103, et seq.

Code of Federal Regulations, 34 CFR 668.46 Jeanne Clery Act 20 USC 1092 (f)

1.12 Public Employees Retirement Association (PERA)

MSU Denver is a Colorado Public Employees Retirement Association (PERA) affiliated employer. Pursuant to Colorado Revised Statutes, MSU Denver is requiring the vendor to notify MSU Denver’s Accounting Office at 303.556.5021 within fifteen (15) calendar days from the date of resulting contract or purchase order if the services provided are being or are to be performed by a PERA retiree.

1.13 Cooperative Purchasing

Successful vendor(s) shall make available to other Colorado State agencies or political subdivisions (“Participating Entity”) any and all items specified herein at the contract prices established herein. If a Participating Entity exercises this option, it shall be understood and agreed that such an arrangement does not bind either the Participating Entity or the successful vendor(s) to the terms, conditions or prevailing awards generated through this DQ; nor does it preclude any Participating Entity from pursuing a purchase or purchases through their own contracting methods with another vendor.

It shall be further understood and agreed that MSU Denver is not a legally binding party to any contractual agreement made between a Participating Entity and the successful vendor(s) as a result of this DQ. Each Participating Entity which determines to enter into a contractual arrangement with the successful vendor(s) shall establish its own contract, place its own orders, issue its own purchase orders, be invoiced separately and make its own payments, and issue its own tax exemption certificates as required by the successful vendor(s).

II. SCOPE OF WORK

2.1 Background

In a clinical setting, the Nursing Department uses equipment/simulators to teach nursing students safe nursing practices. Equipment/Simulators are used to mimic real patient characteristics that prepare students for registered nursing practices and NCLEX licensing exams.

2.2 Contractor Responsibilities

The Contractor will provide Laerdal brand equipment (include all necessary installation and software licensing, if needed), accessories, and on-site educational training sessions as outlined in Attachment D titled “Cost Sheet”.

On-site education training must accommodate up to eight (8) MSU Denver staff participants and be sufficient so that MSU Denver staff will possess enough fundamental knowledge of the simulator and instructor device operations, operating modes, and system features.

2.3 MSU Denver’s Responsibilities

The Nursing Department will coordinate and provide a location on the Auraria Higher Education Center Campus for educational training sessions.

III. QUALIFICATIONS AND REQUIREMENTS

3.1 Product and Service Specifications

Quotes shall be Laerdal brand-name and model specific to items identified on Attachment D titled “Cost Sheet”. No other brands shall be accepted. Contractor can suggest alternate model equipment but must provide rational for alternate submission (i.e. product ID is obsolete, etc.) and include product literature/specifications.

Vendor must be an authorized Laerdal equipment reseller or a registered partner to be eligible to submit a quote. Proof of Laerdal reseller or partner shall be included with response.

Educational session information (i.e. agenda, course description, and the number of hours for each session) must accompany the quote. Shall the vendor have specific training requirement such information must also be included with the response.

IV. GENERAL CONDITIONS

4.1 The vendor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices.

4.2 This Documented Quote does not obligate AHEC to pay any costs incurred in the preparation or the submission of such quotes, or to purchase, or contract for materials, or services from such solicitation if not in the best interest of AHEC.

4.3 The quoted price shall be exclusive of any Federal or State Taxes from which the AHEC is exempt.

4.4 ANTI-KICKBACK ACT of 1986. Vendor represents that they have not provided or attempted to provide any kickback to any employee or agent of AHEC. All reports of possible kickback shall be submitted in writing to AHEC Procurement Services.

V. EVALUATION

Quotes will be evaluated on vendor's appropriateness and completeness of response requirements as outlined in this solicitation, ability to meet specification, delivery, and cost.

AHEC will award, in whole to the vendor who is most responsive to AHEC's needs, price and other factors considered. AHEC reserves the right to reject any or all quotes.

VI. VENDOR INFORMATION

6.1 Vendor Disclosure Statement

In part, Colorado Revised Statute 24-102-206 states: (1) Prior to contracting or as a requirement for the solicitation of any contract from the state for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including any subcontracts, and whether any services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts, or complete Attachment A.

6.2 W-9 and Vendor Mailing Address Form

AHEC is required to have a W-9 on file for every company it does business with. Please attach a completed W-9 (Attachment B) and the Vendor Mailing Address Form (Attachment C) to your quote.

VII. COSTS

All costs must be listed on Attachment D titled “Cost Sheet”. DO NOT attach a quote. Costs must remain firm for 90 days from Documented Quote due date.

ATTACHMENT A

VENDOR DISCLOSURE STATEMENT

Contract Performance Outside the United States or Colorado

Colorado Revised Statute 24-102-206

To the extent the vendor has not disclosed the following information in the Statement of Work, this form shall be completed and returned to the contracting agency. This applies to all state contracts and solicitation for services executed after August 3, 2007.

1. Are any services under the contract or any subcontracts anticipated to be performed outside the United States or Colorado?

Yes No

If “Yes”, please complete the following three questions:

2. Where will the services be performed under the contract, including any subcontracts?

(List country(ies) and/or state(s).

3. Explain why it is necessary or advantageous to go outside of the United States or the

State of Colorado to perform the contract or any subcontracts.

4. Contract Routing Number:

Vendor Name:

Not required for contracts to which the State is a party under:

Medicare

The “Colorado Medical Assistance Act”, Articles 4 to 6 of Title 25.5 CRS

The “Children/s Basic Health Plan Act”, Article 8 of Title 25.5, CRS

The “Colorado Indigent Care Program”, Part I of Article 4 of Title 25.5, CRS

ATTACHMENT B

ATTACHMENT C

Vendor Mailing Address Form

Vendor Name:_______________________________________

Vendor FEIN:_______________________________________

Order Address: Remit to Address:

Phone:___________________________ Phone:_____________________________

Fax:_____________________________ Fax:_______________________________

Please return this form with the W-9 to:

Auraria Higher Education Center

Procurement Services

Campus Box K

PO BOX 173361

Denver, CO 80217-3361