BID BOARD NOTICE

PROCUREMENT ID NUMBER:

ISSUE DATE: July 14, 2026

TITLE: Lab Testing Services at John L. Gildner RICA Rockville

DUE DATE: July 31, 2026, 1:00 PM

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT

REGULATIONS DESCRIBED IN COMAR 21.05.07

Brief Description of Services:

The Maryland Department of Health (MDH)

John L. Gildner – Regional Institute for Children and Adolescents (RICA) – Rockville is seeking the services of a vendor to provide Lab Testing Services for the period of 8/10/26 to 6/30/28.

I. PROCUREMENT OBJECTIVES

A. Issuing Office

John L. Gildner – RICA Rockville

Maryland Department of Health

15000 Broschart Road

Rockville Maryland 20850

The Contract Monitor(s) and their locations for this solicitation:

Abigail Moore, RN

John L. Gildner – RICA Rockville

15000 Broschart Road

Rockville, Md 20850

(301) 251-6920

Fax (301) 251-6987

Email: abigail.moore@maryland.gov

Angela Gould – Agency Buyer

John L. Gildner – RICA Rockville

5000 Broschart Road

Rockville, Md 20850

Email: angela.gould@maryland.gov mailto:abigail.moore@maryland.gov

B. Submission Deadline

An original digital copy of the bid MUST be received via eMMA by 1:00 p.m. Eastern Time on

July 31, 2026, in order to be considered. Mailed Bids will not be considered.

II. GENERAL INFORMATION FOR VENDORS

C. Contract

1. The contract resulting from this solicitation shall be a fixed price contract, beginning 7/01/2026.

2. The Department reserves the right to reduce or withhold contract payment in the event the

Contractor does not provide the Department with all required deliverables within the time frame specified in the contract or in the event that the Contractor otherwise materially breaches the terms and conditions of the contract.

D. Submission of Bids

Bidders MUST submit bid in ecommerce Maryland Marketplace Advantage (eMMA) to be labeled

“Bid”.

Faxed, emailed, courier and/or mailed bids will not be accepted for this solicitation.

C. Vendor Experience and References

1. The Bidder shall provide at least three (3) references from the past Five (5) years to that attest to the Bidder’s experience in providing COVID testing, treatment and vaccinations.

Required Documentation: As proof of meeting this requirement, the Bidder shall provide references from customers who are capable of documenting the Bidder’s ability to provide the goods and services specified in this solicitation in accordance with COMAR 21.05.02. Each reference shall be from a client for whom the Bidder has provided goods and services within the past five (5) years and shall include the following information:

a. Name of client organization

b. Name, title, telephone number, and e-mail address, if available, point of contact for client organization; and

c. Value, type, duration, and description of goods and services provided.

The Department reserves the right to request additional references or utilize references not provided by Bidder. Points of contact must be accessible and knowledgeable regarding

Bidder performance.

2. The Bidder shall be Clinical Laboratory Improvement Amendments (CLIA) certified.

Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its Bid a current certificate issued by Centers for Medicare and Medicaid Services / Center for

Clinical Standards and Quality (CMS/CCSQ).

3. The Offeror(s) MUST NOT be on the Health and Human Service (HHS) Office of the Inspector

General’s List of Excluded Participants and Entities (LEIE) or the federal General Services

Administration System for Award Management (SAM).

Required Documentation: As proof of meeting this requirement, the Offeror(s) must provide a letter of self-certification with its Bid that it is not on the LEIE or SAM lists. Links to the

LEIE and SAM lists are as follows:

https://oig.hhs.gov/exclusions/exclusions_list.asp and https://www.sam.gov/SAM/. (If the SAM link creates problems, copy the link and manually insert into the address bar.)

D. Transmittal Letter

A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

E. Selection Process

The contract resulting from this solicitation shall be awarded to the responsible and responsive bidder whose bid meets the requirements noted in this solicitation document and is the most favorable bid price (lowest cost).

III. TECHNICAL SPECIFICATIONS

A. SCOPE:

The Maryland Department of Health (MDH) is seeking licensed vendors to supply high quality laboratory services for COVID-19 testing:

Services to include but not limited to:

1. The Contract Monitor and/or Facility Designee (i.e. Infection Control Nurse, Health Ste Nurse) will notify the Contractor to schedule a pickup at the facility.

2. Specimen collection services at Rockville RICA location(s) for employees for the detection of active SARS-CoV-2 infection RT PCR using specific nucleic acids in nasal swabs.

3. Secure courier service for specimen collection from the RICA location to vendor Laboratory https://www.sam.gov/SAM/

4. Analysis of COVID-19 testing kits for up to 600 individual tests across one (1) location for the duration of the contract period.

5. Hours of operations: RICA Rockville - Pick up availability is 24/7, including Holiday,

6. Testing results will be provided to the Contract Monitor or their designee(s) via email or contractor/vendors provided internet portal.

7. Results reporting shall be with a turn-around time from testing of 24-48 hours, not to exceed 72 hours. (Any testing result turnaround time that exceeds 72hrs will be charged at the expense of the vendor

8. Provide notification within 24hrs of extended turnaround times.

9. The Reporting of inconclusive results with a scheduled date for repeat testing (within 24 hours). In a situation where a repeated specimen test is inconclusive, the specimen must be cancelled and recollected.

B. Requirements:

The Laboratory must be licensed by the State and Federal Government to perform clinical laboratory tests and meet all requirements to perform high complexity tests with its validated

TaqPath SARS-CoV-2 protocol.

1. The laboratory must be able to provide proof of licensure (i.e. certification numbers). All testing drives must be performed in accordance with the current CDC and MD guidelines for social distancing and prevention of acquired COVID-19 infection in a public/health setting. Additionally, all testing must be performed by appropriately qualified medical professionals.

2. Results must be reported to the designated Contract Monitors as well as to the Health Department of Maryland in compliance with HIPAA for the handling of Protected Health Information (PHI).

3. Hours of operations: Pick up available 24/7 for JLG RICA Rockville.

C. Contract Initiation Requirements

Once all approvals have been obtained and the Contract is fully executed, the Procurement Officer may schedule a kickoff meeting to be held prior to commencement of Contract performance.

Confirmation of specimen pick-up times at John L. Gildner – RICA Rockville will be confirmed after the contract is fully completed.

D. eMMA eMMA is an electronic commerce system for the State of Maryland. The solicitation and Bidder questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be provided via eMMA.

In order to be considered for and potentially receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://emma.maryland.gov, click on “New Vendor? Register Now” to begin the process and then follow the prompts.

https://emma.maryland.gov/

E. Vendor Experience and References

1. The Bidder shall provide at least three (3) references from the past Five (5) years to that attest to the Bidder’s experience in providing COVID testing, treatment and vaccinations.

Required Documentation: As proof of meeting this requirement, the Bidder shall provide references from customers who are capable of documenting the Bidder’s ability to provide the goods and services specified in this IFB. Each reference shall be from a client for whom the Bidder has provided goods and services within the past five (5) years and shall include the following information:

a. Name of client organization

b. Name, title, telephone number, and e-mail address, if available, point of contact for client organization; and

c. Value, type, duration, and description of goods and services provided.

2. The Bidder shall be Clinical Laboratory Improvement Amendments (CLIA) certified.

Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its

Bid a current certificate issued by Centers for Medicare and Medicaid Services / Center for Clinical

Standards and Quality (CMS/CCSQ).

3. The Offeror(s) MUST NOT be on the Health and Human Service (HHS) Office of the Inspector

General’s List of Excluded Participants and Entities (LEIE) or the federal General Services

Administration System for Award Management (SAM).

Required Documentation: As proof of meeting this requirement, the Offeror(s) must provide a letter of self-certification with its Bid that it is not on the LEIE or SAM lists. Links to the LEIE and

SAM lists are as follows:

https://oig.hhs.gov/exclusions/exclusions_list.asp and https://www.sam.gov/SAM/. (If the SAM link creates problems, copy the link and manually insert into the address bar.)

The Department reserves the right to request additional references or utilize references not provided by

Bidder. Points of contact must be accessible and knowledgeable regarding Bidder performance

F. Transmittal Letter

A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

G. Selection Process

The contract resulting from this solicitation shall be awarded to the responsible and responsive bidder whose bid meets the requirements noted in this solicitation document and is the most favorable bid price

(lowest cost).

https://www.sam.gov/SAM/

IV. STANDARD TERMS AND CONDITIONS

A. Contract Initiation Requirements

1. Once all approvals have been obtained and the Contract is fully executed, the Procurement Officer may schedule a kickoff meeting to be held prior to commencement of Contract performance.

2. Confirmation of specimen pick-up times and location (at the JLG RICA Rockville) will be confirmed after the contract is fully completed.

B. End of Contract Transition

The Contractor shall cooperate in the orderly transition of services from it to a subsequent contractor at the end of the contract term or upon receipt of a Notice of Termination from the State. Transitions shall be provided in a prompt and timely manner and shall proceed in accordance with the schedule provided to the

Contractor by the State in the Notice of Transition. Additional instructions regarding transition services may be provided in the event of a Notice of Termination issued by the State.

C. Invoicing

Submission of an invoice constitutes the Contractor’s verification that the information in the invoice is accurate as of the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) will not be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

1. Contractor name and address;

2. Remittance address;

3. Federal taxpayer identification (FEIN) number, social security number, as appropriate.

4. Invoice period (i.e. time period during which services covered by invoice were performed);

5. Invoice date;

6. Invoice number;

7. State assigned Contract number;

8. State assigned (Blanket) Purchase Order number(s);

9. Goods or services provided;

10. Amount due; and

11. Any additional documentation required by regulation or the Contract.

Invoices that contain both fixed price and labor hours or time and material items shall clearly identify each item as either fixed price, and labor hours, or time and material billing.

The State reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

D. Deliverable Invoicing

Payment for deliverables will only be made upon completion and acceptance of the deliverables as defined as follows:

1. Issuing company name, address, and telephone number.

2. For each Contractor employee /resource:

a) Contractor employee / resource name, and

b) For each period ending date, e.g., “Period Ending: mm/dd/yyyy” (Periods run 1st through

15th, and 16th through last day of the month.):

i) Tasks completed that week and the associated deliverable names and ID#s; ii) Number of hours worked each day.

ii) Total number of hours worked that Period.

iii) Period variance above or below 40 hours.

iv) Annual number of hours planned under the Task Order.

v) Annual number of hours worked to date; and

vi) Balance of hours remaining.

3. Annual variance to date (Sum of periodic variances); and

4. Signature and date lines for the Contract Monitor.

Note: (If applicable) Time sheets shall be submitted to the Contract Monitor prior to invoicing. The

Contract Monitor shall sign the timesheet to indicate authorization to invoice.

E. Travel Reimbursement

Travel will not be reimbursed under this IFB.

F. Liquidated Damages

MBE Liquidated Damages

Inapplicable because there is no MBE goal for this IFB.

G. Payments by Electronic Funds Transfer

By submitting a Bid in response to this solicitation, the Bidder, if selected for award: Agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s Office grants an exemption.

Payment by EFT is mandatory for contracts exceeding $200,000. The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT) Registration Request Form. Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the

COT/GAD X-10 form, must include the business identification information as stated on the form, and must include the reason for the exemption. The COT/GAD X-10 form may be downloaded from the

Comptroller’s website at:

http://comptroller.marylandtaxes.com/Vendor_Services/Accounting_Information/Static_Files/G

ADX10Form20150615.pdf.

H. Prompt Payment Policy

This procurement and the Contract(s) to be awarded pursuant to this solicitation are subject to the Prompt

Payment Policy Directive issued by the Governor’s Office of Small, Minority & Women Business Affairs

(GOSBA) and dated August 1, 2008. Promulgated pursuant to Md. Code Ann., State Finance and

Procurement Article, §§ 11-201, 13-205(a), and Title 14, Subtitle 3, and COMAR 21.01.01.03 and

21.11.03.01, the Directive seeks to ensure the prompt payment of all subcontractors on non-construction procurement contracts. The Contractor shall comply with the prompt payment requirements outlined in the

Contract, Section 31 “Prompt Pay Requirements” (see Exhibit 2 - Sample Contract). Additional information is available on GOSBA’s website at:

http://www.gomdsmallbiz.maryland.gov/documents/legislation/promptpaymentfaqs.pdf.

I. Conflict of Interest Affidavit and Disclosure

The Bidder shall complete and sign the Conflict-of-Interest Affidavit and Disclosure (Attachment I)

(The form may be found at https://procurement.maryland.gov/wp content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf) and submit it with its

Bid. By submitting a Conflict-of-Interest Affidavit and Disclosure, the Contractor shall be construed as certifying that all Contractor Personnel and subcontractors are also without a conflict of interest as defined in COMAR 21.05.08.08A.

J. Insurance Requirements

The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract, including option periods, if exercised:

A. The following type(s) of insurance and minimum amount(s) of coverage are required:

Commercial General Liability - One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and three million dollars

($3,000,000) annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

B. The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’ Compensation Insurance and professional liability.

http://comptroller.marylandtaxes.com/Vendor_Services/Accounting_Information/Static_Files/G%20ADX10Form20150615.pdf http://comptroller.marylandtaxes.com/Vendor_Services/Accounting_Information/Static_Files/G%20ADX10Form20150615.pdf http://www.gomdsmallbiz.maryland.gov/documents/legislation/promptpaymentfaqs.pdf

C. All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the

Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing, if policies are canceled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The

Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

D. Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

E. The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

F. Subcontractor Insurance

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

V. CONSIDERATION AND PAYMENT

In consideration of the satisfactory performance of the work set forth in this Contract, MDH or the RICA shall pay the Contractor in accordance with the terms of this Contract and at the prices quoted in the Bid.

Unless properly modified (see above Section 2), payment to the Contractor pursuant to this Contract, including the Initial Term and any Renewal Term, shall not exceed the Contracted amount of $50,000.

Contractor shall notify the Contract Monitor, in writing, at least sixty (60) days before payments re0ch the

NTE Amount. After notification by the Contractor, if the State fails to increase the LAB Testing Services

Contract.

Contract amount, the Contractor shall have no obligation to perform under this Contract after payments reach the stated amount; provided, however, that, prior to the stated amount being reached, the Contractor shall:

a) promptly consult and work in good faith with the Maryland Department of Health and

MDH or the RICA facilities to establish a plan of action to assure that every reasonable effort is undertaken by the Contractor to complete State-defined critical work in progress prior to the date the NTE Amount will be reached; and

b) when applicable secure databases, systems, platforms, and applications on which the

Contractor is working in an industry standard manner so as to prevent damage or vulnerabilities to any of the same due to the existence of any such unfinished work.

The Contractor shall e-mail the original of each invoice and signed authorization to invoice to the

Contract Monitor, their designee and/or the accounting department at the respective) facility at e-mail address: ricarock.accounting@maryland.gov and abigail.moore@maryland.gov, Abigail Moore, RN

BSN (Infection Control Nurse) Infection Control Nurse. Unless a payment is unauthorized, deferred, delayed, or set-off under COMAR 21.02.07, payments to the Contractor pursuant to this Contract shall be made no later than 30 days after JLG RICA receipt of a proper invoice from the Contractor as required by standard terms and conditions.

mailto:ricarock.accounting@maryland.gov mailto:minni.mullah@maryland.gov

The Contractor may be eligible to receive late payment interest at the rate of 9% per annum if:

(1) The Contractor submits an invoice for the late payment interest within thirty days after the date of the

State’s payment of the amount on which the interest accrued; and (2) A contract claim has not been filed under State Finance and Procurement Article, Title 15, Subtitle 2, Annotated Code of Maryland.

The State is not liable for interest:

(1) Accruing more than one year after the 31st day after the agency receives the proper invoice; or

(2) On any amount representing unpaid interest. Charges for late payment of invoices are authorized only as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of

Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable.

a) Final payment under this Contract will not be made until after certification is received from the

Comptroller of the State that all taxes have been paid.

b) Electronic funds transfer shall be used by the State to pay Contractor pursuant to this Contract and any other State payments due Contractor unless the State Comptroller’s Office grants Contractor an exemption.

c) In addition to any other available remedies, if, in the opinion of the Procurement Officer, the

Contractor fails to perform in a satisfactory and timely manner, the Procurement Officer may refuse or limit approval of any invoice for payment, and may cause payments to the

Contractor to be reduced or withheld until such time as the Contractor meets performance standards as established by the Procurement Officer.

d) Payment of an invoice by MDH or the JLG RICA is not evidence that services were rendered as required under this Contract.

BID PAGE

See Attachment B Price Form for Bidders to submit their financial Bid Proposal based on Per Section

III Technical Specifications.

THE STATE OF MARYLAND ENCOURAGES

MINORITY BUSINESS ENTERPRISES TO

PARTICIPATE IN THIS PROCUREMENT PROCESS.