L0WA21 PD - B144 DDA 2 Jun 20.pdf

B141 DDA (Tracking #L0WA21) | 1

Purchase Description

BUILDING 144 DIGITAL DETECTOR ARRAY (DDA)

2 June 2020

1. Scope: The 402d Aircraft Maintenance Group (AMXG) at Robins AFB, GA, has a requirement for a turnkey Digital Detector Array (DDA) within B144. The DDA must use the latest in digital scanning and DDA design to optimize the F-15 vertical as defined in F-15 T.O. 1F-15C-36, pages 4-136 through 138, F-15 T.O. 1F-15C-36 page 3-4, and C-5 T.O. 1C-5M-36: page 3-17. The speed from beginning to end including start up and processing time to store information collected from the DDA shall be under four (4) hours for any single task listed in the technical order above.

1.1. The system shall be designed to incorporate the existing rails and bridge. The contractor shall review the existing rails and bridge and repair the structures as needed to return them to full operational capability. (There are at least two broken welds and all rails need cleaning, at minimum.) Operation shall be smooth between all transitions. The entire electrical/control system, mast, x-ray equipment, and robotic manipulator shall be new. This shall eliminate the need to home the system when there is a power failure or if an outside force moves the manipulator. The control software shall be replaced to operate with the updated control system.

The new software shall be able to operate on Windows 10, 64 bit operating system. The DDA source generator and tube shall be of the latest commercially available technology. The water cooler for the DDA tube shall be replaced. The high voltage cable shall be replaced. The DDA detector and software shall be updated to current imaging system and software that can operate on Windows 10. The detector shall be larger than the current one allowing for more imaging space with a smaller pixel size than the current system. The new system shall include and operate off of one computer and use LCD screens allowing for more space in the control room. The capturing of images shall be at a resolution equal or greater than our current DDA method.

Captured images shall be able to be digitally stored and printed if required. Storage space shall be at a minimum 2 TB with file sizes being under 0.5 GB with the ability to upgrade system without the contractor.

1.2. The contractor shall provide all materials, equipment, shipping, and labor necessary to deliver and install the system.

1.3. Certain components of this effort have been specifically called out by brand name for this purchase description. The robot and industrial control equipment for this effort shall be of the brand Fanuc and Rockwell Automation, respectively. “Or Equal” components will not be accepted.

1.4. All work shall be completed in accordance with this purchase description and subject to the terms and conditions of the contract.

1.5. The system shall be installed no later than 15 months after contract award, with training, programming support, and production support not to exceed 3 months following installation for a total completion timeframe of 18 months after contract award. Contractor shall provide F.O.B destination delivery to the following address.

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DoDAAC: FP8038

402 AMXG/MXDEA

92 Phantom Street Bldg. 144 Attn: Charles Poole, (478) 222-4903 Warner Robins, GA 31098

2. Government Furnished Property (GFP): None.

3. Equipment Description: The DDA system shall consist of the following elements. The contractor shall provide all equipment operating manuals for the following components, to coincide with delivery of the equipment for installation. (CDRL A001, Commercial Off-the-Shelf (COTS) Equipment Manual Requirements, DI-TMSS-80527C/T)

3.1. DDA Machine Hardware

3.1.1. The X-Ray generator shall travel with the carriage to minimize cabling from the generator to the tube head.

3.1.2. The yoke carrying the X-Ray tube head and receiver shall adjust to accommodate different part thicknesses.

3.1.3. The system shall consist of a Fanuc robot with a payload of greater than or equal to 360 kg and shall have the Stream Motion (J519) and MODBUS/TCP functions loaded.

3.1.3.1. The robot shall employ Fanuc Dual Check Safety (DCS) and Collision Guard.

3.1.3.2. The axis for the yoke adjustment shall be powered by a Fanuc motor and be controlled by the robot controller. The robot controller must be mounted to the floor in the cell and not travel with the robot.

3.1.4. If the system requires a Programmable Logic Controller (PLC) it shall be of the brand Rockwell Automation/Allen-Bradley and be in the Logix 5000 family.

3.1.5. Layout: The system shall have two distinct areas, the work envelope and operator area.

3.1.6. Work Envelope: The approximate dimensions of the existing booth (Building 144 Tech Room) are 54’ x 48’, with an F-15 setting in the center. (See Attachment 1, Building 144 Layout, for overall dimensions.)

3.1.6.1. The contractor shall insure interlocks are in place so that the machine shall stop all motion and x-ray processes if an emergency switch is hit or hangar door or observation room door is opened during any point of the process.

3.1.7. Operator Area

3.1.7.1. The operator area is a shielded room. The integrity of the room shall not be compromised. Radiation level in the observation room shall be equal to or better than the current condition after all installation, construction, and upgrades are completed. The current condition as tested by the Bio Environmental Engineering section is under 2 mrem per hour. Attachment 2, Radiation Level Survey, is provided for reference.

3.1.7.2. The system shall allow full functionality operation while the operator is at the operator station.

3.2. DDA/Scan: The system shall record this data and store it per repair occurrence per tail number.

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3.3. Programming: The system shall be programmed using the teach pendant.

3.4. The Government shall be provided and shall own all the source code developed under this contract for the system. No parts of the code shall be password protected, unless the contractor provides the Government the password. The Government does reserve the right to use the code for troubleshooting, re-installing/downloading in case of program loss, or program modification if required.

3.5. Cyber Security Requirements

3.5.1. Contractor shall provide all Risk Management Framework (RMF) documentation required for the Government to move forward to an Athoriztation to Operate (ATO) for this Platform Information Technology (PIT) System. The cyber security documentation shall be provided no later than two (2) months prior to the end of the basic contract period of performance. (CDRL A002, Cyber Security Documentation, DI-MGMT-82002A)

3.5.2. The contractor shall follow the Uniform Facilities Criteria - UFC-4-10-6 process in compliance with Air Force Guidance Memorandum - AFGM2017-32-01.

3.5.3. The contractor shall prepare the system, documents, and recovery media required to obtain an ATO.

3.5.4. The contractor shall refer to Appendix I for Risk Management Framework (RMF) Control Correlation Identifier (CCI) Requirements.

3.6. Contactor Qualifications

3.6.1. The contractor shall be CSIA (Control System Integrators Association) Certified.

3.6.2. The contractor shall be a Rockwell Automation SP Certified in Control, Information, and Industrial IT.

3.6.3. The contractor shall be a Fanuc Authorized System Integrator.

3.6.4. The contract shall have a GICSP (Global Industrial Cyber Security Professional) on staff.

3.6.5. The contractor shall have CCNA-Industrial certified engineers.

3.7.Three (3) months after contract award, the contractor shall provide a single Microsoft Project

Gantt chart showing the project schedule from contract award through final inspection for the system. Additionally, the Gantt chart with any revisions or updates shall be provided monthly after the initial project schedule. (CDRL A003, Project Planning Chart, DI-MGMT-80507C)

3.8.Warranty: Contractor shall provide all standard warranty provisions, including at a minimum a one (1) year parts and labor warranty from the time of acceptance (for each system) for defects in material and workmanship. Subcomponents and interactions between all components shall be covered in the warranty.

3.9.OPTIONS. Each option, if exercised, shall be separately priced and available to exercise at the time of basic contract award or no later than 30 September 2020.Option 1, Disassembly

3.9.1.1. Delivery: If exercised, system shall be disassembled and palletized no later than 6 months after the award of the basic contract.

3.9.1.2. Removal and disposal of the existing DDA shall be the responsibility of the contractor.

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3.9.1.3. Removal and disposal of the existing mast and electrical system shall be the responsibility of the contractor.

3.9.2. Option 2, Programming

3.9.2.1. Delivery: no later than 15 months after option exercise.

3.9.2.2. The system shall display a virtual cell that shows the real-time position of the robot/structure, obstacles, and parts during all operations. These graphics shall be displayed in an isometric view on the HMI and allow the operator to zoom in to watch the DDA.

3.9.2.3. The contractor shall provide a model of the aircraft and/or aircraft components that has the DDA shot locations designated on it. The system shall have automated path generation based on the model and shot locations. Once the system has moved to the correct location, a static X-ray shot shall be taken.

3.9.2.4. The system shall scan the entire work envelope and locate the aircraft within the scan.

3.9.2.5. The system shall have automatic error recovery motion path generation. This path shall return the robot/structure to a safe position avoiding all parts and obstacles discovered in the scan of the work envelope.

3.9.2.6. The system shall have real-time collision avoidance for all parts and obstacles discovered in the scan of the work envelope. This collision avoidance shall be active during automatic and manual (teach pendant) operations

3.9.3. Option 3, Data Projecting

3.9.3.1. Delivery: no later than 15 months after option exercise.

3.9.3.2. The contractor shall present all the data captured onto a 3D model of the aircraft for printing and saving electronically.

3.9.4. Option 4, Data Recording

3.9.4.1. Delivery: no later than 15 months after option exercise.

3.9.4.2. The contractor shall provide a DVR for recording video of the process. This video shall be time stamped for comparison to key strokes and in-process testing. The DVR system shall have at least four cameras. The recorded data shall be correlated back to the tail number and time stamped.

3.9.4.3. The key strokes from the pendant and keyboard shall also be recorded correlated back to the tail number and time stamped.

3.9.4.4. The system shall print and save a digital copy of a report showing a graphical representation of previous and current repair locations, and physical scan data. This shall be accomplished with a printer provided by the contractor.

3.9.4.5. The DDA image acquisition software shall have the ability to record and organize file data per ASTM E2339 (DICONDE). The proposal shall include a Conformance Statement that accurately describes DICONDE implementation. Any deviations from DICONDE standards shall be identified in the proposal.

3.9.4.6. The system acquisition viewer software shall have multiple operator tools (window/level, pan, magnification, grayscale value readout, calibrated measurement, filters, image manipulation and enhancement, print, database archiving, data sharing, etc.)

4. Design: Design is the responsibility of the contractor. If any modifications to the existing DDA machine structure are required, the contractor shall be responsible for the modifications and assurance that the modification does not affect the safety of the technicians, quality of the aircraft, or

B141 DDA (Tracking #L0WA21) | 5 speed of production. The DDA system shall be able to identify and move around any obstacles to complete the work scope. The system shall identify and prevent damage to the DDA or asset even if asset positioning is incorrect.

4.1. The proposed placement of the F-15 and C-5 tail must be submitted as part of the CDR package for Government approval.

4.2. Design must meet ASTM standards for system compliance:

4.2.1. E2736, Standard Guide for Digital Detector Array Radiography

4.2.2. E2698, Standard Practice for Radiographic Examination using Digital Detector

Arrays

4.2.3. E2737, Standard Practice for Digital Detector Array Performance Evaluation and

Long-Term Stability

4.2.4. E2339, Standard Practice for Digital Imaging and Communication in

Nondestructive Evaluation (DICONDE)

4.3. Design Reviews: The contractor shall provide design reviews at specific points as follows.

4.3.1. Preliminary Design Review (PDR) - The PDR evaluates if design concepts are feasible and technically adequate. The PDR will establish if the system is ready to proceed into more detailed design. The PDR shall be conducted at Robins AFB or via a conference call, to be scheduled in advance by the contractor with the Government point of contact (POC) (listed in paragraph 10 below). The PDR presentation material shall be delivered to the Government within 5 days of scheduled meeting. (CDRL A004, Conference Minutes Preliminary Design Review (PDR), DI-ADMN-81250B)

4.3.2. Critical Design Review (CDR) – The CDR provides the team with an objective look at what the final design will likely be. The review shall ensure the system can proceed into production, demonstration, and test and can meet stated performance requirements within cost, schedule, and risk. The CDR shall be conducted at Robins AFB or via a conference call, to be scheduled in advance by the contractor with the Government POC. The CDR presentation material shall be delivered to the Government within 5 days of scheduled meeting. (CDRL A005, Conference Minutes Critical Design Review (CDR), DI-ADMN- 81250B)

4.3.3. Final Design Review (FDR) – The FDR provides one last look at the entire system design before the final system is setup at the contractor’s facility. The FDR shall be conducted at Robins AFB, to be scheduled in advance by the contractor with the Government POC. The FDR presentation material shall be delivered to the Government within 5 days of scheduled meeting. (CDRL A006, Conference Minutes Final Design Review (FDR), DI-

ADMN-81250B)

5. Factory Acceptance Testing

5.1. The complete factory acceptance plan for the system shall be developed by the contractor;

reviewed and modified/approved by the Government contract technical representative; and mutually agreed upon prior to conducting any test. Documentation verifying the acceptance

B141 DDA (Tracking #L0WA21) | 6 testing and verification shall be provided to the Government at least thirty (30) days prior to testing, which is to be scheduled in advance by the contractor with the Government POC. The Government will notify the contractor in writing within fifteen (15) calendar days of receipt if they comply with the test plan. If revisions are required, the contractor shall provide revisions within ten (10) calendar days for Government review and approval. (CDRL A007, Acceptance Test Plan (Factory), DI-QCIC-80553)

5.2. DDA Machine Factory Acceptance Testing

5.2.1. The contractor shall build a mock system to demonstrate explaining the setup of the entire system, robot hardware/software, subsystem hardware/software, and data recording.

5.2.2. Once the mock setup is completely assembled and working, Government shall review and give approval the test plan, the contractor shall notify the Government POC (listed in paragraph 10 below) via email and within thirty (30) days the Government shall send representative(s) to verify all the requirements in Section 3 have been met. Upon successful demonstration of the above, a separate acceptance test of the DDA the contractor shall demo the capability of the DDA as equivalent to our current x-ray film for FOD/water techniques.

Parameters to be measured and reported are defined by ASTM E2737, the Government will give approval to ship the system to Robins AFB for installation.

5.3. Site Acceptance Testing: Once installation at Robins AFB is completed and the Government has approved the test plan, the contractor shall notify the Government POC via email and within one

(1) week the Government representative(s) shall verify all the requirements in Section 3 have been met. (CDRL A008, Acceptance Test Plan (Government Site), DI-QCIC-80553)

5.4. Within thirty (30) days after on-site verification testing, the contractor shall obtain third-party accredited testing and certification of the radiation levels and provide documentation of the results to the Government POC for verification by the Installation Radiation Safety Officer (IRSO). (CDRL A009, Certificate of Compliance, DI-MISC-81356A/T)

6. Installation: The systems shall be installed by the contractor/vendors qualified representative(s) in the Government’s designated facilities/locations on Robins AFB, GA. All items shall be assembled and installed utilizing best commercial practices and manufacturer’s installation procedures. The Government shall supply all required utilities within ten (10) feet of the installation site. To have the utilities installed and ready for connections, the contractor shall provide a list of all required utilities, along with the required quantity and description, within the initial project planning chart referenced in paragraph 3.10 above (CDRL A003, Project Planning Chart, DI-MGMT-80507C)

7. Government Site Acceptance Testing

7.1. The complete site acceptance plan for the system shall be developed by the contractor; reviewed and modified/approved by the Government contract technical representative; and mutually agreed upon prior to conducting any test. Documentation verifying the acceptance testing and verification shall be provided to the Government at least thirty (30) days prior to testing, which is to be scheduled in advance by the contractor with the Government POC. The Government will notify the contractor in writing within fifteen (15) calendar days of receipt if they comply with the test plan. If revisions are required, the contractor shall provide revisions within ten (10) calendar days for Government review and approval. (CDRL A008, Acceptance Test Plan (Government Site), DI-QCIC-80553)

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7.2.Site Acceptance Testing: Once installation at Robins AFB is completed and the Government has approved the test plan, the contractor shall notify the Government POC via email and within one

(1) week the Government representative(s) shall verify all the requirements in Section 3 have been met. Any components damaged, missing, or installed improperly shall be identified and corrected by the contractor in a timely manner prior to acceptance.

7.3. Within thirty (30) days after on-site verification testing, the contractor shall obtain third-party accredited testing and certification of the radiation levels and provide documentation of the results to the Government POC for verification by the Installation Radiation Safety Officer (IRSO). (CDRL A009, Certificate of Compliance, DI-MISC-81356A/T)

8. Post Award (Training/Programming Support):

8.1.Beginning within fifteen (15) days of installation and site acceptance testing completion, the contractor’s qualified representative shall provide system operator and maintenance training for up to ten (10) Air Force civilian equipment operators and service technicians at no additional cost to the Government. This training shall be provided for the system installed and include a training manual, with hard copies to be provided to trainees at time of training and electronic copies to be provided to the Government POC and alternate. (CDRL A010, Training Materials, DI-ILSS-80872)

8.2.Training shall include:

8.2.1. Two (2) weeks of operator training, to include production runs on assets, daily operator requirements, error recovery, jogging, subsystem control, and review of the operation manual. Employees requiring training are AMXG 558th NDI technicians, AMXG EN, and

CMXG EN.

8.2.2. One (1) week of maintenance training, to include a complete preventive maintenance cycle, basic troubleshooting, review of the electrical/mechanical drawings and maintenance manual, and review of the HMI/PLC code. Employees requiring training are MXSG technicians, MXSG EN, AMXG EN, and CMXG EN.

8.2.3. One (1) weeks of programming/engineering training, to include a complete part creation sequence, error recovery, part programming, jogging, subsystem control, and review of the programming manual. Employees requiring training are MXSG EN, AMXG EN, and CMXG

EN.

8.2.4. The contractor shall provide a total of four (4) non-consecutive weeks of programming support. The contractor shall be onsite within one (1) weeks of being notified that onsite support is required.

8.3.Any models created during this process shall become property of the Government.

9. Additional Requirements

9.1. Immediately following completion of system installation, the contractor representative shall conduct a final walkthrough inspection with the Government Technical Representatives. Any components damaged, missing, or installed improperly shall be identified and corrected by the contractor in a timely manner prior to completion of the contract. Only the Contracting Officer is authorized to make changes to the resulting award document and/or contract on behalf of the Government.

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9.2. Contractor may not impact operations at any RAFB facility other than building 144. Contractor must obtain Government approval to use any area outside of building 144 as a laydown area.

9.3. Safety Requirements:

9.3.1. The contractor shall establish and maintain a safety and health program in accordance with the elements listed in the Appendix C (Safety Requirements). The contractor shall submit a Safety and Health Plan 10 days after award for review and acceptance by the WR- ALC/SE (Safety Office). The contractor shall ensure their Safety and Health Plan addresses, in detail, the items listed in the Appendix C. If task specific procedures are incorporated into a company local document, ensure those procedures are included/attached to the company's Safety and Health Plan. Referencing the company's local procedure/ document in the safety plan is not adequate. If the company's local procedure/document is not attached; Safety Plan will be returned "Not acceptable". (CDRL A011, Contractor's Standard Operating Procedures, DI-MGMT-81580/T)

9.3.2. The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor's internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company's Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor's Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the COR who will notify the CO.

9.3.3. Mishap/Incident Reporting. The contractor shall report all mishaps/incidents in accordance with the contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government's Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A012, Accident/Incident Report, DI-

SAFT-81563/T)

9.4. FOD Requirements. Contractor shall adhere to AFI 21-101(paragraph 14.19), Foreign Object

Damage (FOD) Prevention Program. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft. FOD can be caused by not accounting for hardware, safety wire, tools, supplies, etc., during operations and maintenance. Any or all - loose objects, regardless of their origin, can cause catastrophic and costly damage to an aircraft or major end item. These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight lines, runways, taxiways, ramps, and in aircraft hangars or maintenance areas. Prevention of FOD is a critical item, which must be accomplished by the contractor during the on-site portion of this task. This may apply to other Government Installations as directed by the TPC.

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9.5. Welding. The contractor shall make any necessary welding or cutting only after the contractor obtains a welding permit from the Base Fire Department. After ensuring all the proper safety equipment has been staged and ready for deployment, the contractor shall call 478-926-3487 to obain a welding permit.

9.6. Hazardous Chemicals. The contractor shall not release any hazardous or dangerous materials during the execution of this contract. All chemicals, cleaning agents, or other liquids used must have Material Safety Data Sheets readily available in case of accidental spill or contact with eye/skin. Contractor shall immediately notify the Government POC of any hazardous or dangerous situation as work develops. The contractor is responsible for the maintenance, fueling, and safety of his equipment, tools, vehicles, and personnel. Refueling of lift trucks shall be done outside.

9.7. Contractor shall comply with the Occupational Safety and Health Administration (OSHA), the contract safety provisions, the Air Force Occupational Safety and Health (AFOSH) Standards, and the National Fire Protection Association (NFPA) standard.

9.7.1. Contractor Employees:

9.7.1.1. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is the obligation of the contractor.

9.7.1.2. The contractor shall furnish to each of his/her employees a place of employment that is free from recognized hazards.

9.7.1.3. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks.

9.7.1.4. This contract shall in no way require persons to work in surroundings or under working conditions that are unsafe or dangerous to their health.

9.7.1.5. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property.

9.7.1.6. This requires providing personnel with protective equipment and associated safety equipment as may be necessary.

9.7.1.7. The contractor must also protect government personnel from hazards generated by the work.

9.7.2. Contractor Badges: All employees to enter Robins AFB shall have government provided badges. Contact Mr. Charles Poole for the current badge application form (478-222- 4903). Badge request shall be submitted a minimum of 10 days prior to the employee’s arrival.

9.7.3. Fire Reporting:

9.7.3.1. Brief all workers and subcontractors as to the location of telephone and fire alarm pull stations.

9.7.3.2. Report all fires as soon as discovered. The fire reporting number for on Base phones is 911. The fire reporting number for off Base phones is 478-222-2900. The caller should give his or her name and location of what is on fire. Also, give any other

B141 DDA (Tracking #L0WA21) | 10 information that may be requested by the Fire Department dispatcher. Stay on the telephone until the dispatcher has obtained all necessary information.

9.7.4. Work shall be performed to, but not be limited to, the requirements set forth by the following:

9.7.4.1. Robins AFB – Base Facility Standards (last edition)

9.7.4.2. Occupational Safety and Health Administration (OSHA)

9.7.4.3. All other applicable federal, state and local codes to ensure the system/s are installed in accordance with manufacturer’s specifications.

9.7.4.4. Air Force Occupational Safety and Health (AFOSH)

9.7.4.5. National Fire Protection Association

9.7.4.6. UFC 3-600-01 – Fire Protection Engineering for Facilities

9.7.4.7. The contractor shall perform all work to conform to the standards of the government listed in paragraph above and per manufacturer specifications/ requirements.

9.7.4.8. Equipment and materials provided by the contractor shall match/meet or exceed the specified equipment and material.

9.7.4.9. The contractor shall correct work not meeting these specifications at no additional expense to the government.

9.7.4.10. The contractor shall coordinate work between the different disciplines.

9.7.5. Permits & Utility Outages:

9.7.5.1. It shall be the contractor’s responsibility to attend permit and outage request meetings.

9.7.5.2. Adequate number and type of portable fire extinguishers, supplied by the contractor, will be as close to the work as possible. At least a 10 lb ABC type fire extinguisher shall be located at close proximity to the work being performed. In certain circumstances, one or two 20 lb ABC type fire extinguishers will be required for hazardous locations. The fire inspector issuing the welding/burning permit will determine the required level of protection at the time of permit issuance.

9.7.5.3. Utility Outages will be signed off on during the weekly outage meeting held on Wednesdays at 1000 hours in building 1555. Request utility outages in writing to the Base Civil Engineer, with a copy to the Contracting Officer a minimum of 21 days before the proposed outage.

9.7.5.4. Outages shall be scheduled at the Government’s convenience and may be at times other than normal working hours. For example, the times may be on weekends or during the second and third shifts (including holidays, holiday weekends, and work curtailment days). These are at no additional cost to the Government.

9.7.5.5. These hours are subject to change.

9.8. Schedule. The contractor shall schedule and perform the work as to minimize negative impacts on production.

9.9. The contractor shall perform the required work during the following normal business hours:

6:00 AM – 6:00 PM, Monday – Friday. Work may be performed outside of these times with approval by the Contracting Officer before work commences. A Government Representative shall be present in the event of weekend/holiday work schedule.

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9.10. Holidays and other Non-Work Periods: The Contractor personnel shall observe Federal holidays and closings, such as energy conservation days in accordance with the guidance provided for the WR-ALC civilian populace with regard to installation, acceptance testing and familiarization training

9.11. The contractor shall remove all packing materials and residue from the area and properly dispose of these off base. The work area shall be maintained in an uncluttered and safe condition at all times or work will be terminated until the conditions are corrected.

9.12. The contractor shall provide all equipment necessary to perform the requirements of this

Purchase Description. Under no circumstances shall the contractor use Government equipment such as forklifts, ladders, stools, tools, etc., during equipment installation

9.13. Security Requirements:

8.13.1 Government Security Regulations

The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

8.13.2 Access to Government Facilities

8.13.2.1 The Contractor shall ensure Contractor personnel who require access to Robins

AFB or other Government facilities comply with the security procedures of the facility.

8.13.2.1.1 The Security Manager of visiting personnel is required to submit a visit request through JPAS fifteen (15) days prior to arrival.

8.13.2.1.2 The Contractor personnel (visitor) shall provide the name of his/her Security

Manager with the sponsoring POC name and phone number. The POC must be an individual who has unescorted access and escort capability in the facility.

8.13.2.1.3 Visit requests can be requested for a maximum of one year.

8.13.2.2 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing.

Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

8.13.2.3 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

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8.14 Affirmative Procurement Programs (APP)

8.14.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection

Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

8.14.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

8.15 Environmental Management System (EMS) Awareness Training

Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

8.15.1 EMS training is provided by Environmental Management at (478) 327-8104 or (478) 926- 9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

8.15.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

8.15.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

8.16 Project Manager: A project manager is required.

8.16.1 The project manager can be a working manager. The project manager shall be on site at all times when any contractor or subcontractor personnel are on site. If the project manager is a working manager he must at all times be available to the Government and be totally aware all aspects of the project.

8.16.2 The contractor shall provide the Contracting Officer a letter designating a competent

B141 DDA (Tracking #L0WA21) | 13 person as site project manager. The letter shall state that the project manager has full authority to act for the Contractor and will be the primary Point of Contact for the Government. The Government reserves the right to disapprove the proposed project manager.

8.16.3 The Government through the Contracting Officer or the Contracting Officer Representative (CEA Project Manager) reserves the right to shut down all Contractor site activities if the project manager is not on site at such times. Site work shall not resume until the project manager has returned to the site. Several violations of this requirement are cause for termination for default.

8.17 Site, Maintenance, Clean-up and Restoration:

8.17.1.1 Maintain the work site in a neat, orderly and safe manner.

8.17.1.2 Remove scrap, waste and excess materials promptly. Provide signs, barricades and lights as required to protect base personnel.

8.17.1.3 Do not allow trash and debris to accumulate and become unsightly. Sweep up and collect in contractor-maintained disposal containers daily. Dispose of collected debris weekly as a minimum.

8.17.1.4 Restore the project site to its final condition as required by the contract as soon as possible.

8.18 Rejected Work: If work performed by the contractor or a subcontractor does not meet the plans, specifications, national standards, Base Standards, applicable codes, industry standards, or acceptable workmanship the contractor shall accomplish the rework at no additional cost to the government. Rework will be rescheduled for the next normal workday.

8.19 Equipment Damaged by Contractor: The contractor shall take before and after photographs of the work site. Prior to starting work the contractor shall photograph, annotate, and bring to the attention of the inspector any noticeable damage to equipment, ceilings, walls, doors and frames, furniture, floors etc. The location of the annotated and photographs needs to be well defined. If the damage is not documented then the contractor shall be responsible for the repairs. The contractor shall jointly verify the status of the fire alarm panel with the inspector prior to work starting. The contractor shall be responsible for the repair of any of the above damaged in the process of performing their work. The repairs shall utilize original manufacturer’s approved parts and comply with manufacturer’s specifications. When the contractor finishes the repair, the equipment shall function within acceptable manufacturer’s specifications. This shall be accomplished at no cost to the Government.

8.20 Contract Qualifications: The contractor shall ensure that all employees performing work under this contract have all applicable licenses and certification to work on the item/s in question. At a minimum the contractor shall hold all applicable license/s required by the state for the type of work being accomplished. Supporting documentations shall be provided if requested. At any time, work performed by a non-qualified person/s may be rejected as noncompliance and may not be acceptable.

B141 DDA (Tracking #L0WA21) | 14

10. Data Deliverables/Contract Data Requirements Lists (CDRL):

CDRL # Ref. Para. Description A001 3 Commercial Off the Shelf Equipment Manuals and

Associated Documents (Operator/Maintenance Manuals, Spare Parts List, Schematics)

A002 3.7.1 Cyber Security Documentation A003 3.10, 6 Project Planning Chart A004 4.3.1 Conference Minutes (PDR Material) A005 4.3.2 Conference Minutes (CDR Material) A006 4.3.3 Conference Minutes (FDR Material) A007 5.1 Acceptance Test Plan (Factory) A008 5.3 Acceptance Test Plan (Government Site) A009 5.4 Certificate of Compliance A010 7.1 Training Material A011 8.3.1 Contractor’s Standard Operating Procedures A012 8.3.3 Mishap Report

11. Government Technical Representatives. The on-site Government points of contact are:

Primary Alternate

Charles W. Poole

402 AMXG/MXDEA

Robins AFB, GA Comm 478-222-4903 charles.poole.6@us.af.mil

Todd Lavender

AMXG/MXDQB

Robins AFB, GA Comm 478-222-8086 leighton.lavender@us.af.mil

12. Purchase Description Attachments:

12.1. Attachment 1: Building 144 Layout

12.2. Attachment 2: Radiation Level Survey