KYJM259003 SOW (250516).pdf

STATEMENT OF WORK

Version 4.1

KYJM 25-9003 Replace Active Vehicle Barriers (AVBs) Actuators with Hydraulic

May 15, 2025

GENERAL: The work covered by this contract consists of, but is not limited to, the furnishing of all plant, labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the Scope of Work below. All work shall be done in conformance with the DOT, FHWA, applicable sections of the attached Environmental Protection Specification, the project specifications, the proposed layout plan drawing, record drawing sheets, Federal, State and Miami-Dade Department of Environmental Management (DERM) codes and regulations, and OSHA requirements. The term, Contractor, shall be interpreted to mean the prime contractor and all its subcontractors. The prime contractor shall maintain project management and site supervise 100% of sub-contractor work. There shall be at least one English speaking supervisor at the work site while work is being performed.

SCOPE OF WORK

1. SITE LOCATION: Homestead Air Reserve Base (HARB), Florida.

2. DEMOLITION: All demolition work is associated with subsequent installation work. See “Installation” section.

3. INSTALLATION: The scope of installation work includes repairs to the existing Delta Scientific AVBs at HARB (Total 4). It is recommended that all potential Contractors perform a site visit and asses the level of remaining work, prior to submitting their proposals.

Contractor personnel must be factory qualified by Delta Scientific proving sufficient technical expertise to repair or maintain the system.

3.1. The Contractor is required to perform a thorough site visit to determine the required effort to complete the project prior to submitting their proposals.

3.2. Base Access: The contractor shall coordinate with the Contract Officer to gain access to areas of the installation involving this project. The Contractor shall have in his possession all applicable identification documents prior to arrival. The Contractor is encouraged to perform background checks on personnel before submission to the government, the government is not responsible for consequences of contractor personnel failing to pass base security criteria.

General Facilities Replacement Requirement

3.2.1. Convert barriers current HD-300EM actuators into Hydraulic system HD-300H actuators. This conversion must be turnkey, when complete the system sequences will be the same as what is installed now, the only difference is the barriers will

REPLACE ACTIVE VEHICLE BARRIERS (AVBs) ACTUATORS with HYDRAULICS

MAY/2025

use hydraulics to raise the barriers. The contractor shall verify existing conditions for accuracy prior to commencing replacement work.

3.2.2. Aerial photos of barriers show the 4 barriers to be worked on which are located on 288 Blvd. Westside AVBs are designated as facility numbers 4673 and 4773.

East side AVBs are designated with facility numbers 4674 and 4774. (See attachment 1)

3.3. Work Site Requirements:

3.3.1. Safety Requirement: The Contractor shall conduct its operations in accordance with FAR Pat 52.23-13 and Alternate 1.

3.3.2. Road Closures

3.3.2.1. All closures shall be properly scheduled and coordinated in order to minimize the effect on base access.

3.3.2.2. Contractor will only be allowed to close one side at a time, starting with the barriers located on the East side (first), once this work is completed and barriers are fully functional then he can begin work on the West side access.

At no time will the contactor be allowed to shut down both East and West access to the base.

3.3.2.3. The contractor is required to prepare and present an MOT plan that is acceptable to the base and IAW the FHWA guidelines.

3.3.3. Working Hours: The normal working hours at HARB are from 0730 to 1630 hours, Monday through Friday, excluding holidays. Access to work sites may be restricted to these hours and days. All other hours shall be considered non-regular times and must be requested in writing to the Contracting Office. 72 hours in advance. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment during normal hours must be coordinated in advance with the Contracting Officer.

3.3.4. Notification Responsibilities: The contractor shall notify HARB/CEC, via phone or E-mail, a minimum of 24 hours in advance of : (1) initially starting work or starting work after a multi-workday pause, (2) ceasing work for a multi-workday pause, and (3) deliveries of major materials or equipment.

3.4. Permitting

3.4.1. Excavation Permit: The contractor shall obtain excavation permits (AF Form 103 from Base Civil Engineering Work Clearance Request) prior to any excavation.

The permit shall be obtained from the Engineering Flight, 482 MSG/CEC, Bldg.

232. Permit request should be made at least 10 business days before the start of excavation. The excavation permit shall be created and processed in accordance with AFR 85-2.

3.4.2. OPEN FLAME, WELDING PERMITS: The Contractor must receive a permit for any welding or other open flame work to be done on base from the base Fire Department before such work is performed

4. ADMINISTRATIVE:

4.1. Meetings, Conferences, Site Visits: (Due to the expected short duration of this project, most of the below meeting requirements may not be required)

4.1.1. Post Award Meeting/Teleconference, Progress Meetings: After the issuance of a task order, the Contractor shall attend meetings at project site, HOMESTEAD ARB, FLORIDA. The purpose of these meetings includes, but is not limited to contract discussions, progress reviews, project scoping, planning, project status, and the general exchange of information concerning current and future activities. All meetings shall be held at HOMESTEAD ARB, FLORIDA. The Contractor shall coordinate each meeting with all individuals listed in section 7.2

4.1.2. Meeting Minutes The Contractor shall record and provide copies of all meeting minutes no later than two (2) business days after the meeting. Minutes shall be sent by email to each individual in section 7.2

4.1.3. Progress Review Meetings: The Contractor shall hold progress review meetings once a week and shall coordinate these meetings with the Base POC. These meetings will be a review of work performed, issues, schedules, milestones, and current status. The schedule of the progress review meeting may be modified by the Base POC with notification to the Contractor. These meetings will continue until the project is closed out.

4.1.3.1.Meeting Agenda: The Contractor shall prepare meeting agendas and distribute copies to POC’s a minimum of 24 hours prior to the schedule progress meeting.

4.1.3.2.Meeting Minutes: All meeting minutes will be taken by the Contractor and distributed to POCs no later than two (2) working days following meeting dates.

4.1.3.3.Schedules: The Contractor shall adhere to all meeting and reporting schedules and acknowledges the authority of the Base POC to reschedule any and all meetings and reports.

4.2. Base Access: The Contractor shall coordinate with the Contract Officer to gain access to areas of the installation involving this project. The Contractor shall follow all base rules and regulations regarding entry and access to base. The Contractor shall have in possession all applicable identification documents prior to arrival. The Contractor is encouraged to perform background checks on personnel before submission to the government; the government is not responsible for consequences of contractor personnel failing to pass base security criteria.

5. CONTRACT ADMINISTRATION

5.1. Amendments: Notwithstanding any of the provisions of this contract, the CO will be the only individual authorized to in any way to amend or modify the terms of this task order.

5.2. POC’s are:

Contracting Office:

Sandy Guite

482nd CONF/PK 29050 Coral Sea Blvd, Bldg 360 Homestead ARB, FL 33039-1299 henry.burgains@us.af.mil Commercial (786) 415-7406

DSN 535-7406

Project Engineer Mr. Dave Willock Base Pavements/ Civil Engineer Bldg. 232

USAFR 482 MSG / CEC

29350 Westover St Homestead ARB, FL 33039-1299 david.willock@us.af.mil Commercial (786) 415-7479

DSN 535-7479

Project COR Mr. Greg Soutar Construction Representative

Bldg. 232

USAFR 482 MSG / CEC

29350 Westover St Homestead ARB, FL 33039-1299 greg.soutar.1@us.af.mil l Commercial (786) 415-7944

DSN 535-7944

6. TESTING: Refer to manufacturer recommendations for testing requirements.

7. SPECIFICATIONS: N/A

mailto:david.willock@us.af.mil mailto:%20greg.soutar.1@us.af.mil%20l

8. PERFORMANCE PERIOD: All Contractor work shall be accomplished within 30 calendar days, including any time for submittals and shipping and handling of equipment. All Contractor work shall be accomplished within 30 calendar days.

9. DRAWINGS & PHOTOS: The selected aerial image is provided for illustration and to further delineate the scope of work. See Attachment 1 aerial image.

10. AS-BUILT DRAWINGS: N/A

11. EXISTING FACILITIES: Failure to verify the dimensions and locations before commencing work will be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the government.

12. WORKING HOURS: The normal hours of work at HARB are from 0730 to 1630 hours, Monday through Friday, excluding holidays. Access to work sites may be restricted to these hours and days. All other hours shall be considered non-regular time and must be requested in writing to the Contracting Officer 72 hours in advance. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment during normal hours must be coordinated in advance with the Contracting Officer and associated additional costs deducted from the final payment of the contract amount.

13. NOTIFICATION RESPONSIBILITIES: The Contractor shall notify HARB/CEC, via phone or E-mail, a minimum of 24 hours in advance of: (1) initially starting work or starting work after a multi-workday pause, (2) ceasing work for a multi-workday pause, and (3) deliveries of major materials or equipment.

14. CONTINUED USE OF FACILITES: Surrounding buildings and utilities will continue in use during this contract. Work and work areas shall be scheduled at least 24 hours in advance of anticipated time of accomplishments. Work shall be performed in a manner to create minimum disturbance and inconvenience to personnel. Contractor’s personnel will be limited to work areas.

15. CONTRACTOR QUALIFICATIONS: Contractor personnel will possess all certifications required by federal, state and local regulations to perform the work. Copies of these certifications may be required at the discretion of the Contracting Officer.

16. SITE SUPERVISOR: The job foreman or site superintendent shall be on the payroll of the contractor; shall be on site daily for a majority of sub-contractor work; and shall be conversant in English.

17. CONTRACTOR STORAGE: An on-site open and/or closed storage area for Contractor project material may be designated and set-aside by the Contracting Officer. Additional storage areas will not be provided, unless approved by the Contracting Officer. Security of the storage area and project materials shall be the responsibility of the Contractor. The Contractor shall keep the storage area neat, orderly and clear of all debris. The Contractor shall not allow trash or other debris to be scattered from his area by wind or other means.

Any open area provided to the Contractor must be surrounded by a chain link fence or orange safety fence and must be maintained in a serviceable condition at all times. All storage areas will be kept clear of weeds and trash.

18. Security: The Contractor shall obtain and monitor security badges used by its own staff and Subcontractors during the duration of this contract.

19. EXCAVATION PERMITS: The Contractor shall obtain excavation permits (AF Form 103, Base Civil Engineering Work Clearance Request) prior to any excavation. The permit shall be obtained from the Engineering Flight, 482 MSG/CEC, Bldg. 232. Permit request should be made at least two weeks before the start of excavation. The excavation permit shall be created and processed in accordance with AFR 85-2. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the permit’s drawing or by field pointing or by flagging, the Contractor shall be responsible for protection of each of the items indicated. Should damage occur to any of the items indicated by the Contractor, contract drawings or coordinating agency to the permit, the Contractor shall be responsible for prompt repair of the damage to return the item to its original workable condition. It is required that the operator of excavation equipment have the permit (or copy) in procession while excavating. The Contractor is responsible for initiating the permit renewal process if required.

20. OPEN FLAME, WELDING PERMITS: The Contractor must receive a permit for any welding or other open flame work to be done on base from the base Fire Department before such work is performed.

21. UTILITIES SERVICE: The Contractor may access available utilities (electricity and water), if applicable, at the construction site. Any utility hook-up costs shall be at the Contractor’s expense. No utilities will be provided by the government at any contractor open storage area. All taps from fire hydrants shall make use of approved backflow prevention devices according to risk as described in UFC 3-230-02

22. Utility Outage: The contractor shall request in writing and get approval for any utility outage. A minimum of fifteen (15) working days is required to process utility outage request.

The contractor shall allow the telephone company and communication personnel access to the systems required. If damage by construction activities occurs, the contractor shall restore service within 24 hours with no cost to the government.

Attachment 1.

Aerial Image of AVBs