KTM_Competitive IDIQ_SOW_7Feb22.docx

Statement of Work Kineto Tracking Mount (KTM) Sustainment and Support

Requested by:

Atlantic Ranges & Targets (ART) Patuxent River, Maryland Range Instrumentation Division (RID) Optical Systems Branch – Electro Optical Tracking Systems Section (EOTS)

A. SCOPE

The scope of this contract includes the sustainment of the Contraves/Brashear Kineto Tracking Mount (KTM) including all associated subassemblies and subsystems. It will also provide for the sustainment of all optical telescopes and lenses that are utilized for data collection.

B. Background

i. Atlantic Ranges and Targets (ART), located on Naval Air Station (NAS) Patuxent River, supports Naval Air Warfare Center’s Aircraft Division (NAWCAD) in conducting research, development, test, and evaluation (RDT&E) testing as a Major Ranges & Test Facility Base (MRTFB) test installation. ART is one of a handful of facilities and ranges regarded as national assets operated and maintained primarily for DoD RDT&E missions. MRTFB ranges and facilities provide unique assets to ensure proper RDT&E support for U.S. military weapon systems developers for, but not limited to: F/A-18(A-G), P-8, V-22, F-35, F-22, C130, MQ-25, Triton, and Fire Scout aircraft and various weapons or unmanned platforms for the Navy and other Department of Defense (DoD) Agencies (Air Force, Army, etc.). Range instrumentation and display systems deliver decision-quality data to customers and mission control, as well as Bay Watch traffic advisory services for the Patuxent River Special-Use Airspace. ART has completed upgrades of several fixed and mobile Kineto Tracking Mount (KTM) optical tracking systems and plans to sustain these systems for another 15-20 years. A contract is required for the maintenance and sustainment of existing KTMs and KTM subsystems and OEM sensors, purchase of upgrades, and for an acquisition channel to purchase spares or repairs to reduce critical down time.

C. Intent

i. This statement of work (SOW) is for a five (5) year indefinite delivery-infinite quantity (IDIQ) contract, consisting of one (1) base years and four (4) option years, to support the maintenance, services, and upgrades for KTMs at ART and other DoD/DoE/NASA ranges. This encompasses several aspects: technical support, obsolescence correction, upgrades, software updates/modifications, reverse engineering of Government Furnished Equipment (GFE) to recapture lost intellectual property for sustainment, on-site maintenance, preventative maintenance, corrective maintenance to include non-warranty hardware repair or replacement, spare parts, and replacement components. The SOW’s intent is to describe the services, labor categories, and equipment required. The planned start date is December 1, 2022 with the final option year ending on (or around) March 31, 2027.

The contractor shall provide maintenance and support services, in addition to hardware, software, and spare components. Paragraphs 1-16 describe in detail what the contractor shall do. The contractor shall not start work prior to the administration of the contract, shall not make assumptions without contacting the contracting officer (KO) or contracting officer representative (COR, if a COR is assigned) directly for clarification, or shall not deviate from the contract without express permission from the KO. If any changes to the base contract (original award purchase order) are required/requested, a modification must take place before any services, repairs, or delivery of hardware. The contractor shall be responsible for reports, status reviews, or test/evaluation test results as a result of any engineering design process, upgrade or modification, repair, or evaluation. The contractor shall be prepared to submit data calls, and cooperate with the government in performance reviews and audits as required.

b. Government The government will be responsible for the request package, market research, award, administering, managing, and closing out the contract. Except for the KO, no other person may change the scope, quantity, or the ceiling (funding) amount listed in the latest version of the contract. The government is responsible for monitoring the contract and notifying the contractor of their performance throughout the life of the contract. To help manage the contract, the government will have a Contracting Officer Representative (COR) and Technical Point of Contacts (TPOC).

1. Evaluations and Fees (CLIN 0001) The contractor shall establish evaluation fees for factory technical support for the base years of the contract and at the beginning of each option year, and shall perform technical evaluations for KTM, Digital Control System (DCS) or other government approved digital servo controller, Axis Converter Module (ACM), KTM trailer, optical telescopes & lenses and all other related subsystems of the KTM. The process for warranty/non-warranty evaluations shall be as follows:

1.1. When evaluation for upgrade or repair of warranty/non-warranty equipment is required, the contractor shall provide a Return Material Authorization (RMA) number to the Technical Point of Contact (TPOC) before shipment of unit(s) to the contractor for repair.

1.2. Upon receipt of items for evaluation, the contractor shall perform teardown/analysis, and subsequently provide a repair or upgrade price proposal to the COR/TPOC. This proposal shall contain the results of the analysis, the plan to repair or upgrade the unit, parts and labor required, and estimated timeframe of when the action will be completed and the unit(s) shipped. The contractor shall give full disclosure of loss of functionality or obsolescent parts and determine if equipment is beyond economical repair (BER). (A001)

1.3. Before a TSPI (Time Space Position Information)-capable KTM undergoes refurbishment, engineering modifications, digital control update, center platform conversion, and/or slip ring and fiber optic rotary joint conversion; the contractor shall perform an evaluation of the KTM to establish the baseline performance and to characterize pedestal condition. The evaluation process shall be as follows:

1.3.1. For an operable KTM that is capable of servo control, the contractor shall perform an encoder accuracy analysis and bearing (velocity) smoothness test along with the inspections/evaluations noted in Section 1.3.2.

1.3.2. For an inoperable KTM that is not capable of servo control, the contractor shall perform a series of evaluations utilizing visual inspection methods and appropriate test equipment to evaluate the condition of Inductosyns, resolvers, motors, safety interfaces and pedestal leveling.

1.4. The contractor shall complete an evaluation within 30 days of receipt of the equipment, and complete the disposition report within 30 days from completion of the evaluation. In cases where multiple repair actions affects the ability to meet this timeline, the contractor shall notify the government TPOC so the government may prioritize tasking.

1.5. The government end user will perform a technical evaluation of the proposal (and any subsequent clarification data provided by the contractor) in coordination with the COR and designated TPOC for the contract, and will either approve or disapprove the required repair or requested upgrade and notify the KO and the contractor within 30 days after receipt of the contractor’s report if the government intends to proceed with action, or return the equipment to the government facility without repair or upgrade.

2. Factory Technical Support & Corrective Maintenance (CLIN 0002) The contractor shall perform repair and upgrades of the KTM pedestal assembly, the KTM trailer, Digital Control System (DCS) or other government approved digital servo controller, Axis Converter Module (ACM), and repair/upgrade of all components/subsystems required for baseline and legacy-integrated systems sustainment to include, but not limited to: readout package (inductosyn, resolver, position potentiometers), motors, bearings, electronics and wiring. When required by delivery order, the contractor shall provide repair services to the components and/or subsystems that are not covered by the minimum commercial standard warranty. Repairs typically follow an evaluation and report, complete with analysis, recommendations, required hardware/software, and a repair plan (CLIN 0001). The process for warranty/non-warranty repairs shall be as follows:

2.1. When repair for warranty/non-warranty equipment is required or requested, the contractor shall provide a Return Material Authorization (RMA) number to the Technical Point of Contact (TPOC) before shipment of unit(s) to the contractor for action.

2.2. The requesting government facility will send the equipment/system to L3 for evaluation, determination, and recommendation under CLIN 0001.

2.3. After the repair, the contractor shall provide a disposition report that describes the failure mode/deficiency and explains the actions taken to repair the piece of equipment or system. (CDRL A002)

2.4. All repairs shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the repaired unit(s). An exception to the warranty shall be allowed when previously used parts are required to complete repairs to return the equipment to an operational state and/or when any new parts used in the repair have an Original Equipment Manufacturer (OEM) warranty that expires within the 12-month warranty period.

3. On-Site Tech Support & Corrective Maintenance (CLIN 0003) In special cases where the technical issues cannot be resolved by telephone or at the factory facility, or if it is more appropriate and productive to address the issue or request at the government facility such as KTM field evaluations, encoder accuracy measurements, motor replacements, Inductosyn & resolver replacements or software maintenance/upgrades, the contractor shall provide on-site support for repair services, technical support, field services, and training.

3.1. The term man-week will be used to average a week's pay, but the final amount of work required will be determined by the actual time the contractor is on site and/or consultation between the contractor and ART TPOC. Each man-week is an average of 5 days, 8 hours per day, or 40 hours per week Monday through Friday, except Federal Holidays.

3.2. Travel will be on each applicable delivery order (see CLIN 0005).

3.3. The on-site support will be on a DoD/DoE/NASA facility; the contractor may be required to provide field service personnel who have a minimum of a secret clearance. Security requirements for on-site support will be specified on each applicable delivery order.

3.4. The TPOC will perform a technical evaluation of the proposal (and any subsequent clarification data provided by the contractor) in coordination with the Contracting Officer Representative (COR) for the contract, and will either approve or disapprove the action/repair and notify the KO and the contractor if the government intends to proceed with the on-site action/repair.

3.5. After the action/repair, the contractor shall provide a disposition report that details the condition of the equipment and explains the action or actions taken and/or failure mode/deficiency and describes the remedy or remedies used in the repair. (A002)

3.6. All repairs shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the repaired unit(s). An exception to the warranty shall be allowed when previously used parts are required to complete repairs to return the equipment to an operational state and/or when any new parts used in the repair have an Original Equipment Manufacturer (OEM) warranty that expires within the 12-month warranty period.

4. Engineering Support (CLIN 0004) For all non-recurring engineering to cover custom work, reverse engineering of GFE to recapture lost intellectual property for sustainment, upgrades, major modifications, and/or addressing obsolescence issues, the contractor shall provide design and engineering services in the factory facility for all hardware and baseline software.

The process for upgrades and/or modifications shall be as follows:

4.1. When upgrades or modifications are requested, the contractor shall provide a Return Material Authorization (RMA) number to the Technical Point of Contact (TPOC) before shipment of unit(s) to the contractor for action.

4.2. The requesting government facility will send the equipment/system to the contractor for evaluation, determination, and recommendation under CLIN 0001.

4.3. After the upgrade or modification, the contractor shall provide a disposition report that describes the nature of the upgrade or modification, and the actions taken to upgrade or modify the piece of equipment or system. (CDRL A003)

4.4. The requesting range shall have the option to proceed with a phased-in approach to implement any and/or all engineering modifications and/or upgrades that are mutually agreed to by the contractor and the TPOC.

4.5. All intellectual property that is obtained through a reverse engineering process of GFE which occurs under this CLIN shall be the property of the Government. It shall be documented (CDRL A007) and transferred to the Government under CLIN 0006.

4.6. All upgrades and/or modifications shall be under warranty for a period of twelve (12) months after the Government’s receipt of the unit(s).

5. Travel and Per Diem Expenses (CLIN 0005) The contractor will be reimbursed for all actual travel, subsistence and per diem expenses for on-site travel to and from the contractor’s facility and a designated government facility in accordance with current U.S. Government Department of Defense Joint Travel Regulations (JTR).

6. KTM Material and Intellectual Property Procurements (CLIN 0006) The contractor shall provide cost and expected delivery time for off-the-shelf or special order items and intellectual property such as, but not limited to, schematics, and/or software source code, that is requested by the Government. Once agreed upon by both the government and contractor, the contractor shall procure the requested item(s) in the requested quantities and deliver the item(s) to the requesting government facility. All intellectual property obtained shall be transferred by hard copy and electronic means. After the POC of the requesting government facility provides the necessary information to the contractor, CLIN 0016 will cover shipping for all material purchases.

7. Customer Phone/Telecommunications Support (CLIN 0007) When feasible and appropriate, the contractor shall provide technical support via electronic media (telephone or other video/audio means) that is agreed to by the contractor and government. The purpose of this support is to provide a means for the government to receive technical support in troubleshooting and repairing sustainment issues that may be resolved through telecommunication means without the need to incur travel expenses or during periods when travel is prohibited. This support shall be charged hourly allowing the government to purchase x number of hours of telecommunication support during normal business hours.

8. KTM/Digital Servo Controller Training (CLIN 0008) The contractor shall provide training on the operation or general maintenance of requested systems or subsystems of the KTM as requested and agreed upon by the government and the contractor. The training shall be conducted either via on-line electronic means or on site at a government facility of the government’s choosing. If conducted at a government facility, travel will be authorized and executed for the delivery order through CLIN 0005. Training materials shall be provided either prior to or at the time the training is conducted (A004).

9. KTM Digital Control Update (CLIN 0009) The contractor shall convert a KTM that is controlled by a legacy analog servo controller and readout chassis to a system controlled by the most recent version of DCS (Digital Control System) with azimuth and elevation Axis Converter Modules (ACMs). If a DCS unit cannot be acquired then a suitable digital servo controller that is capable of being compatible with the KTM without losing any functionality may be used with the Government’s approval. The process for this conversion shall be as follows:

9.1. If Time Space Position Information (TSPI) is a requirement, the KTM will have to undergo a field evaluation (CLIN 0003) or factory evaluation (CLIN 0001) to establish the condition of the KTM before the upgrade can begin. Once the government is satisfied with the results of the evaluation, the upgrade can proceed.

9.2. The contractor shall provide, install, and test the DCS and ACMs or other government approved digital servo controller along with all required hardware, cabling and interfaces necessary to compete the upgrade.

9.3. The contractor shall provide the latest version of the baseline Control Client Graphical User Interface (CCGUI) software for command and control of the DCS or other appropriate software for controlling a government approved digital servo controller.

9.4. The contractor shall generate and perform an acceptance test procedure to ensure the system satisfies the requesting government facilities’ operational requirements after completion of the upgrade.

9.5. If TSPI data is not a requirement of the upgrade, verification and demonstration of general operation characteristics is sufficient.

9.6. If TSPI is a requirement, after completion of the installation, an Acceptance Test Procedure (ATP), which will include an encoder accuracy test and verification, shall be performed.

9.7. All work shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the upgraded unit(s). An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

10. KTM Center Platform Conversion (CLIN 00010) The contractor shall convert a legacy man-in-the-seat KTM that is controlled by the DCS or a government approved digital servo controller to a center platform configuration. The process for this conversion shall be as follows:

10.1. The contractor shall perform a field evaluation (CLIN 0003) or factory evaluation (CLIN 0001) of the KTM pedestal before beginning work to verify operation of the KTM pedestal.

10.2. The contractor shall provide all necessary castings, hardware and wiring to complete the conversion, remove all unused components, install all new required components, reconfigure/install any necessary wiring, and test and verify proper operation of the pedestal and alignment of the axes after completion.

10.3. All KTM components removed to complete the conversion shall be returned to the government.

10.4. Upon completion of the work, an Acceptance Test Procedure (ATP) shall be performed to verify proper operation of the KTM.

10.5. All work shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the upgraded unit(s). An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

11. KTM Slip-ring and Fiber Optic Rotary Joint Conversion (CLIN 0011) The contractor shall convert a legacy KTM pedestal that is controlled by the DCS or a government approved digital servo controller that employs copper cables with cable-wrap limitations to a configuration containing slip-rings with a Fiber Optic Rotary Joint (FORJ) to enable continuous 360 degree rotation of the KTM pedestal. The process for this conversion shall be as follows:

11.1. The contractor shall perform a field evaluation (CLIN 003) or factory evaluation (CLIN 0001) of the KTM pedestal before beginning work to verify operation of the KTM pedestal.

11.2. The contractor shall remove the existing cable wrap, wiring, tine and deck places. The contractor shall install their standard baseline slip-ring and FORJ package with new tine and deck plates, integrate all wiring/cabling to tine and deck plates, ACMs, DCS or digital controller and Power Distribution Panel to restore the KTM to an operational state.

11.3. If the contractor’s standard baseline slip-ring and FORJ package does not meet the requesting government range requirements, then engineering support (CLIN 0004) shall be executed to modify the standard baseline slip-ring and FORJ package to meet the governments requirements. Once the government and contractor agree to the modified slip-ring and FORJ package, the contractor may begin work on the conversion.

11.4. After completion of the work, the contractor shall perform an Acceptance Test Procedure (ATP) verifying mount operation with the ability of all copper slip rings and the FORJ to pass signals/data from the tine plates to the deck plates that satisfies the requesting government facilities’ performance requirements.

11.5. All work shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the upgraded unit(s). An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

12. Legacy Integrated Systems Support (CLIN 0012) The contractor shall provide all hardware and software engineering support to maintain current legacy integrated precision optical tracking systems that are fielded on DoD/DoE/NASA ranges. This support shall be either at the factory or on-site at a government facility depending on the scope of work. The current list of legacy integrated precision optical tracking systems includes Flight Vision, Optical Tracking Mount (OTM) and Network Integrated Tracking with Remote Operations (NITRO). The requesting agency shall provide the contractor with all available information/documentation such as manuals, schematics and software source code of the legacy-integrated system in order to complete the requested maintenance effort. If the requesting agency is unable to supply the necessary documentation then a reverse engineering process and/or contractor proposed solution may have to occur to complete the requested maintenance effort.

13. KTM Pedestal Refurbishment (CLIN 0013) The contractor shall execute a complete factory pedestal refurbishment of a KTM that is controlled by the DCS or a government approved digital servo controller. This refurbishment will include new paint, hardware, wiring, bearings, motors or motor magnets, Inductosyns, and resolvers, as determined from the initial evaluation, with mechanical alignments to restore the KTM to its original factory specifications at the contractor’s facility. The process for this refurbishment shall be as follows:

13.1. The contractor shall perform an initial factory evaluation (CLIN 0001) of the KTM pedestal to determine its functionality and accuracy.

13.2. For undiscovered defects that are found during the factory evaluation and/or during the disassembly process, the contractor shall provide a detailed list of defects (A005) for the government to review within 30 days of the pedestal disassembly.

13.3. The government will then have 30 days to provide the contractor with a response to proceed with repairs utilizing CLIN 0002 Factory Technical Support or to decide on another course of action.

13.4. Upon completion of the refurbishment, the KTM pedestal shall undergo an Acceptance Test Procedure (ATP) to ensure it meets the original factory specifications at the contractor’s facility and witnessed by the government.

13.5. All work shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the refurbished unit(s). An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

14. KTM Trailer Refurbishment (CLIN 0014) The contractor shall execute a complete refurbishment of the KTM trailer. This refurbishment will include trailer body repair, new paint, bearings, seals, brakes, trailer shocks, tires, wiring, trailer hardware, weather seals, mount isolation shocks, clamshell hardware replacement to restore the trailer to a suitable platform for KTM operations and in a road worthy condition. The process for this refurbishment shall be as follows:

14.1 The contractor shall perform an initial factory evaluation (CLIN 0001) to determine the trailer’s roadworthiness, suitability as an operational platform for the KTM and to provide a safe environment for storing the KTM when not in use.

14.2 For undiscovered defects that are found during the factory evaluation and/or during the disassembly process, the contractor shall provide a detailed list of defects (A0005) for the government to review within 30 days of the trailer disassembly.

14.3 The government will then have 30 days to provide the contractor with a response to proceed with repairs utilizing CLIN 0002 Factory Technical Support or to decide on another course of action.

14.4 Any requested upgrades to the KTM trailer shall be performed under CLIN 0004 Engineering Support.

14.5 Upon completion of the refurbishment, the KTM trailer shall undergo an Acceptance Test Procedure (ATP) to ensure it meets the original factory specifications at the contractor’s facility and witnessed by the government.

14.6 All work shall be covered by a 12-month warranty for parts and workmanship after the Government’s receipt of the refurbished unit(s). An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

15. Optical Alignments and Repairs (CLIN 0015) The contractor shall perform all optical alignments, mechanical repairs, electronic repair of Focus On Range Controllers (FORC) and focus/zoom servo controllers for customer visible and infrared optical telescopes, lenses and optics used for data collection purposes. This includes, but is not limited to, the Contraves/Brashear Standard Range Telescopes (SR50, SR100, SR100W & SR150), all Range legacy telescopes such as, but not limited to. Fecker, Jonel, Contraves and various visible and infrared zoom lenses. The process for these optical alignments and repairs are as follows:

15.1 The contractor shall perform an initial factory evaluation (CLIN 0001) of the optical telescope or lens assembly to determine its condition and functionality.

15.2 For undiscovered defects that are found during the factory evaluation and/or during the disassembly process, the contractor shall provide a detailed list of defects (A0005) for the government to review within 30 days of the telescope disassembly.

15.3 The government will then have 30 days to provide the contractor with a response to proceed with repairs utilizing CLIN 0002 Factory Technical Support or to decide on another course of action.

15.4 Any requested upgrades to the optical telescope or lens assembly shall be performed under CLIN 0004 Engineering Support.

15.5 Upon completion of the optical alignment’s and/or repairs the optical telescope or lens assembly shall undergo an Acceptance Test Procedure (ATP) to ensure it meets the original factory and/or Government specifications at the contractor’s facility and witnessed by the government.

15.6 All work shall be covered by a 12-month warranty for parts and workmanship after receipt of the repaired optical telescope or lens assembly. An exception to the warranty shall be allowed when any new parts have an OEM warranty that expires within the 12-month contractor warranty period.

16. Shipping (CLIN 0016) The contractor shall provide for the shipping of all materials from the contractor’s facility to an approved government facility. These materials include everything from small items such as a manual or weather seal to very large items such as an optical telescope or a KTM.

17. General Information

17.1. CDRL List

14.1.1 A001 Evaluation Report

14.1.2 A002 Corrective Maintenance Report

14.1.3 A003 Engineering Support Report

14.1.4 A004 Training Materials

14.1.5 A005 Undiscovered Defects Report

14.1.6 A006 Management Report

14.1.7 A007 Intellectual Property Transfer Report

Labor Category Definitions

1. Senior Engineer – Research, design, develop, test, supervise the manufacturing and installation of electrical equipment, components, or systems for commercial, industrial, military, or scientific. Analyze user needs and develop software solutions, applying principles and techniques of computer science, engineering, and mathematical analysis. Update software or enhance existing software capabilities. (BLS SOC No. 17-2071 & 15-1252)

2. Engineer - Research, design, develop, test, supervise the manufacturing and installation of electrical equipment, components, or systems for commercial, industrial, military, or scientific. Analyze user needs and develop software solutions, applying principles and techniques of computer science, engineering, and mathematical analysis. Update software or enhance existing software capabilities. (BLS SOC No. 17-2071 & 15-1252)

3. Technician - Apply electrical and electronic theory and related knowledge, usually under the direction of engineering staff, to design, build, repair, adjust, and modify electrical components, circuitry, controls, and machinery for subsequent evaluation and use by engineering staff in making engineering design decisions. (BLS SOC No. 17-3023)

4. Software Engineer - Formulates/defines specifications for complex operating software programming applications or modifies/maintains complex existing applications using engineering releases and utilities from the manufacturer. Designs, codes, tests, debugs, and documents those programs. Provides overall operating system, such as sophisticated file maintenance routines, large telecommunications networks, computer accounting, and advanced mathematical/scientific software packages. Assists all phases of software systems programming applications. Evaluates new and existing software products.

2 of 11| Page