KRSTORGE24 Published IFB.pdf

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: Garrett County SHA Storage Container Rental

CONTRACT NO. KRSTORGE24

ADVERTISEMENT DATE: April 30, 2024

BID DUE DATE / TIME: May 9, 2024 @ 1:00

BID LOCATION: State Highway Administration Keyser’s Ridge Maintenance Complex 3876 National Pike Accident, Maryland 21520-2112

I. SUMMARY STATEMENT

The State Highway Administration is soliciting bids for a contractor to provide, ground level 8’ x 8‘x 20’ Double Front Locking Door Storage Container Rental Service and 10 yd Open Scrap Metal Container Rental Service for Garrett County.

II. ISSUING OFFICE and PROCUREMENT OFFICER

Maryland Department of Transportation State Highway Administration District 6 Main Office 1251 Vocke Rd.

LaVale, Maryland 21502

The sole point of contact for purposes of this IFB is the Procurement Officer Geroge Walker or his designee, Keri Summerfield. The Procurement designee may be contacted at telephone number 301-729-8467 between 6:45 A.M. and 3:15 P.M. or by FAX 301-729- 6968 NOTE: The vendor is solely responsible for ensuring any information sent to the Procurement Officer by FAX has been received by the Procurement Officer.

III. BID DUE DATE

The Bids must be received by the Procurement Officer, Keri Summerfield, at the State Highway Administration offices located at 3876 National Pike, Accident, MD 21520-2112 on or before 1:00 PM local time, on May 9, 2024.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Fax, telegraphic, mailgram or E-mail bids will be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

PRE BID MEETING

No Pre-Bid meeting will be held on this IFB.

IV. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

V. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement Regulations ($50,000 or Less).

VI. TERMS and CONDITIONS

Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

Changes. This contract may be amended only with the written consent of both parties.

Amendments may not change significantly the scope of the Contract (including the Contract price).

Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

VII. SCOPE OF CONTRACTOR SERVICES

The State Highway Administration is soliciting bids for a contractor to provide, ground level 8’ x 8 ‘x 20’ Double Front Locking Door Storage Container Rental service and 10yd Open Scrap Metal Container Rental service:

Contractors shall possess and keep in force all licenses and permits required to perform the services of this agreement.

Contractor shall honor the standard manufacturer’s warranty for all applicable items purchased under this contract.

The Contractor shall submit invoices for services performed within 30 days of completion of work. Invoices must contain the complete company name, remit to address, telephone number, contact person, F.E.I.N. (Federal Employment Identification Number), SHA contract number for this contract, a unique invoice number and invoice date. Invoice shall clearly describe details of services and include copies of the signed delivery tickets that apply. To be reimbursed for the purchase of materials and parts, copies of source invoices for such items must accompany the invoice sent to SHA. Failure to do so may result in delay of payment. Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees.

Submit to:

Maryland State Highway Administration Keri Summerfield, Procurement Officer District 6 Main Office

1251 Vocke Rd..

LaVale, Md. 21502

BASIS OF AWARD: The Contract will be awarded to the lowest responsible and responsive bidder submitting the most favorable evaluated bid price.

VIII. LIABILITY

The Contractor or Vendor shall maintain insurance issued by companies licensed and authorized to do business in the State of Maryland, and acceptable to the State Highway Administration (SHA).

1. Comprehensive General Liability

Broad Form, combined single limit of one million dollars and no cents ($1,000,000.00).

2. Worker’s Compensation/Employee Liability

To comply with statutory coverage in the State of Maryland, all States’ liability and Employer’s Liability (Coverage “B”) with the limit of one million dollars and no cents ($1,000,000.00).

B. Said certificate shall verify that the SHA has been named an additional insured to the Contractor’s or

Vendor’s above policies, that the insurer, at its own expense, will defend all parties insured, and that coverage is extended to cover all contractual obligations of the Contractor or Vendor contained in this contract.

C. Should the Contractor or Vendor subcontract any part of the service to be provided under this agreement, the subcontractor shall be required by the Contractor or Vendor to provide insurance as described above.

If, at any time, the required insurance is cancelled, terminated, or modified so that coverage is not in full force and effect, the State Highway Administration may terminate the contract for cause, or obtain additional coverage equal to that required – the cost of which shall be borne by the Contractor or Vendor.

D. A Certificate of Insurance meeting the above requirements shall be provided to State Highway

Administration prior to “contract award”.

IX. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I. Attachment No. I is not to be altered in any way and is to contain only the price or prices stipulated on the form.

Bid submissions must be:

• Submitted in a sealed envelope.

• Addressed to:

Attention: Keri Summerfield State Highway Administration

Keyser’s Ridge Maintenance Complex 3876 National Pike Accident, MD 21520-2112

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope

• (i.e., "Bid Submission - Contract No. (KRSTORGE24)

X. OPENING of BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section III of this IFB.

XI. DURATION OF THE CONTRACT/PROJECT

The duration / term of the contract is twenty-four (24) months from the Notice to Proceed or total payments whichever comes first. Prices shall remain firm for the duration of the Contract.

XII ATTACHMENTS

Contract Bid Form -- Attachment No. I

ATTACHMENT I

CONTRACT BID FORM- Pg 1 of 2

STATE HIGHWAY ADMINISTRATION IFB # KRSTORGE24

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

To be considered, bids MUST be returned using Contract Bid Form; no other bids will be considered, evaluated or awarded for this solicitation.

Prices shall be submitted as follows and shall include all costs associated with the performance of this IFB. This includes, but is not limited to: salaries/wages, materials, equipment, transportation, overhead, taxes, profit and any other related incidental costs.

Estimate labor rate for the following services:

Column A Column B Column C Column D Column E Column F

Item Number Item Description Quantity

Unit Rate

Total Monthly Cost (Column C x D) Total Cost

8’ x 8’ x 20’ Ground Level, Double Front Locking Door Storage Container

Monthly Rental per Unit

(Multiply Total Monthly Cost in Column E x 24 Months of Rentals)

1002 10 yd Open Scrap Metal

Monthly Rental per Unit

(Multiply Total Monthly Cost in Column E x 24 Months of Rentals)

1003 Delivery Fee

LOCATION-

Garrett County Keyser’s Ridge

Maintenance Complex &

Oakland Maintenance

Complex

Fee Per

Delivery

(Multiply Column C x D)

BID AMOUNT (Sum of Column F) =

ATTACHMENT I

CONTRACT BID FORM- Pg 2 of 2

STATE HIGHWAY ADMINISTRATION IFB # KRSTORGE24

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

To be considered, bids MUST be returned using Contract Bid Form; no other bids will be considered, evaluated or awarded for this solicitation.

Prices shall be submitted as follows and shall include all costs associated with the performance of this IFB. This includes, but is not limited to: salaries/wages, materials, equipment, transportation, overhead, taxes, profit and any other related incidental costs

NOTE:

a ) Qu an t i t i e s an d i t em l i s t ed a re e s t ima t ed an d u sed fo r b id ev a lu a t io n on ly . Th ey may no t rep re sen t t h e ac t u a l q u an t i t i e s / i t ems ex p e r i en ced o n ce t h e co n t rac t i s award ed .

b ) SHA i s ex emp t f ro m M ary l an d Sa l e s an d Use Tax es b y Exemp t io n Ce r t i f i c a t e Nu mb er 3 0 0 02 5 6 -3 an d f ro m

Fed e ra l Ex c i se Tax es b y Ex emp t io n Nu mb er 5 2 -7 3 -03 5 8K. Do n o t i n c lu d e t ax i n b id pr i ce s .

Company Name & Address

City State Zip

Phone Fax Email

Representing the above Company

SIGNATURE

Print Name & Title

FEDERAL TAX ID NO.

Contracts Less Than $50,000