FY23 Bulk Tank Replacement - SOW R3.docx

STATEMENT OF WORK

Subject: Replacement of 1500 gallon bulk cryogenic tank

I. Statement of Work:

· NAVSEA NUWC Division, Keyport has a requirement for the removal of a 1500 gallon cryogenic storage tank located outside of Building 5945. The tank will be replaced by a similar 3000 gallon tank in the same location. The project will require the contractor to dismantle and dispose of/recycle the empty 1500 gallon tank and install an empty 3000 gallon tank in its place. The new tank must have a one and half inch (1-1/2”) outflow pipe with a removable bayonet style adaptor to one inch vacuum jacketed pipe. Building 5945 is located on the Keyport Annex, Submarine Base Bangor.

· The Contractor shall provide labor, materials, and equipment, as required, to accomplish the following work in accordance with the statements herein:

· The 1500 gallon tank currently sits on a cement pad approximately 20ft away from the building. There is a 3000 gallon tank on the same pad approximately 10ft away from the 1500 gallon tank. Both tanks are currently connected to the building’s 1” vacuum jacketed pipe (VJP) distribution system. The connection between the 1500 gallon tank and the VJP system is a bayonet fitting on the end of an 8ft section of VJP with a ball valve on it. The ball valve will be used to cut off the tank from the other parts of the system during removal. The tank will remain empty for a sufficient time such that no liquid nitrogen shall be present in the system during removal. There are six (6) 1” bolts that hold the three feet of the tank on the cement pad. The bolts must be removed or cut level with the surface of the concrete.

· Once the 1500 gallon tank has been removed; a 3000 gallon tank will be installed in its place on the same concrete pad. The 3000 gallon tank will have to fit in the same 14’ x 16’ envelope on this concrete pad and shall not interfere with or endanger the other equipment on the pad. This tank shall not contain any liquid nitrogen during delivery and installation. This tank shall have a 1-1/2” outflow pipe that will to interface with the same 1” VJC connection used by the previous tank. An adapter with bayonet style connections shall be used to allow for future expansion.

· All work must be coordinated through the Engineering Technician (ET), provided at award. A preconstruction meeting will take place two weeks prior to the start of construction. The ET, Customer, Contractor and all required subs will be in attendance at a minimum.

II. Attachments and References:

1. Attachments:

A. Material/Equipment In-Place List Rev. 1 B. Work Platform Photographs

2. References:

A. Naval Base Kitsap (NBK) Instruction 11300.1 Utilities and Facilities Outages B. EM-385-1-1 Safety and Heath Requirements Manual C. NAVFAC P307 Weight Handling Program Management Manual D. NAVSEA Safety Requirements for Contractors and Subcontractors, August 2021, REV P.

E. NAVSEA Guide to Environmental Compliance Requirements for Contractors and Subcontractors, October 2019 F. Naval base Kitsap (NBK) Instruction 11210.1A Road Closure/Disruption Coordination.

G. Unified Facilities Guide Specifications (UFGS) Division 02 - Existing Conditions- Section 02 41 00, Parts 1.2.1.3, 1.2.2, & 1.8.2.

III. Submittals:

1. Electronic copies of the below listed submittals shall be submitted to the ET three (3) weeks prior to any field work being started, and shall be approved by the respective government authority prior to commencing work:

A. Material submittals (CDRL A001) B. Project Schedule (CDRL A002) C. Safety Plan (CDRL A003) D. Accident Prevention Plan (APP) (CDRL A004) E. Safety Data Sheet (SDS) (CDRL A005) F. Waste Information Specification (WIS or WGR) (CDRL A006) G. Contractor Hazardous Material Inventory Sheet (CHMI) (CDRL A007) H. Quality Control Plan (CDRL A008)

2. The Contractor shall provide their submittal register to the ET within three (3) weeks after contract award.

3. Schedules: Post award, the Prime Contractor shall submit an electronic project schedule to the ET three (3) weeks prior to schedule start dates. Project schedules shall include a three (3) week projection of work.

4. Required outages shall adhere to Ref (A) and routed through the ET for information on scheduling. The ET is not responsible for outage coordination, obtaining signatures, or vetting outage requests, including Hot Work permits or Fire Alarm outages. Contractor pricing shall include all Contractor support and associated costs in their proposal.

5. All submittals requiring NBK Bangor Environmental signature shall be routed through the Contract Specialist to NAVFAC for review and acceptance. The ET shall be copied on all emails sent to Environmental. No work shall begin until all required Environmental forms have been submitted and approved.

6. Approved/signed/accepted outages, excavation permits, Hot Work permits, environmental submittals, Prime Contractor Submittal Registers, and all other accepted/approved submittals not mentioned herein shall be sent electronically to the ET for project filing.

7. All contractors working this project are subject to labor interviews and shall provide the information requested per “Labor Standards Interview” form 1445 (Rev. 12-96). The ET will conduct these interviews randomly during the performance of the work.

IV. Products:

1. All materials and products provided by the Contractor in the performance of this contract shall be new, first quality, and manufactured and assembled in the United States of America and shall meet or exceed the manufacturer’s specifications.

2. The materials and/or products listed here are required for the completion and operation of this project, but may not be all inclusive.

V. Quality Control:

1. The Contractor shall be a licensed contractor in the state of Washington. All components and services are to be installed per manufacturer’s specifications by trained technicians with a minimum of five (5) years’ experience, who specialize in the type of work indicated herein.

2. The Contractor shall perform all work according to accepted standards, safety procedures, and applicable laws, regulations, codes, and standards to include the Unified Facilities Guide Specifications (UFGS), Unified Facilities Criteria (UFC), International Building Code (IBC), International Mechanical Code (IMC), International Plumbing Code (IPC), National Electrical Code (NEC), National Electrical Safety Council (NESC), and National Fire Protection Association (NFPA).

3. The Contractor shall be responsible for all quality control, inspections, and tests required in the completion of this project. The Contractor shall obtain all approvals except those required for field installations, field applications, and post-field tests, prior to delivery of materials and equipment to the project site unless otherwise specified. The Contractor shall arrange for tests and inspections where and when required as defined in the approved Quality Control Plan.

4. Contractor shall verify all dimensions of all equipment to ensure that all access clearances can be met.

5. The contractor is responsible for providing a complete and useable system including providing manufacture’s manuals, specifications, any field tests, wiring diagrams and as- built prints (red line drawings) as necessary.

VI. Execution: (general)

1. All approved project packages shall be kept on the jobsite and all employees shall be aware of its contents. Current, up-to-date Site Specific Activity Hazard Analysis (AHA) forms shall be available for review, if applicable. The Contractor shall inform all employees how to contact Base Emergency Services as approved in the contract submittal approvals.

2. Scheduling: The Contractor shall schedule work to cause the least amount of interference with station operations. The government will attempt to provide the Contractor 24 hours’ notice prior to work interruptions due to unscheduled/emergent operational requirements.

3. Protection of Government Property: The Contractor shall use every means at their disposal to prevent damage to government owned property during the execution of work. If government property is damaged, the Contractor shall contact the ET immediately and stop work until the issue is resolved.

4. Delivery, handling, storage, and protection of products to, and at the project site: Inspect for damages, store in a clean dry place, and protect from construction traffic. Handle carefully to avoid damage to components, enclosures, and finish.

5. Close Out: Upon completion of work, the site shall be left free of any and all debris, dust, and chips generated by work throughout the construction area.

6. Access to Bldg. 5945 at the NUWC Keyport Annex is limited to cleared personnel and vehicles. While in this area, all personnel must comply with the Safety and Physical Access Security Brief.

7. Furnish the ET with a list identifying personnel and vehicles requiring access.

8. Disposal of any material resulting from demolition shall be per applicable Environmental regulations, including all documentation (Waste Designation Tables, WIS forms, etc.) and documented in accordance with Ref (E).

9. Contractor shall locate all utilities prior to starting any excavation work.

10. Contractors performing a Weight Handling Evolution shall adhere to Ref (C) and (D).

11. Contractors utilizing lifting and handling equipment shall adhere to Ref (C) and (D).

12. The ET shall be contacted to coordinate access for job walks, site visits, and scheduling of work.

13. Completion Time Frame: The project is to be completed within 180 days after award.

VII. Bldg. 5945 NUWC Keyport Annex General

1. Safety and Security Brief A. A Bldg. 5945 Safety and Security Brief is required for the contractor’s complete crew before any work can begin. The brief is approximately 5 minutes and is provided at Building 5945 by the Engineering Technician. It can be coordinated through the Engineering Technician with minimum of three (3) days advanced notice.

2. Smoking A. Smoking is only permitted in designated smoking areas.

3. Delays A. Contractor operations are subject to reasonable delays, suspensions, and/or restrictions because of emergencies, alerts, drills, equipment movements and other such activities.

4. Flame Producing Devices A. Matches, lighters, and other spark producing devices are not allowed without a Hot Work permit.

5. Portable Electronic Device(s) (PED) A. PED is defined as a portable electronic device having the capability to store, record, and/or transmit text, images/video, or audio data. Examples of PED include, but are not limited to pagers, laptops, cellular telephones, radios, compact disc and cassette players/recorders, portable digital assistants, audio devices, watches with input capability, reminder recorders, and mobile devices.

B. PEDs are not allowed inside of NUWC Keyport Annex Buildings. PED use will be clarified and discussed at the site walk and pre-construction meeting.

C. The Government ET or Building POC, provided at award, will provide location of phone for emergency use.

D. For work inside the NUWC Keyport Annex, refer to the Keyport Annex Safety and Physical Access Security Brief.

6. Photography A. Photography by the Contractor is prohibited. Construction progress photos, and all other necessary photo documentation, will be provided by authorized Government personnel only.

7. Schedule A. Before starting any work, the ET is to be provided with the project schedule for review and approval. Government has 5 working days to review and return schedule.

8. Coordination A. The ET must be contacted to coordinate access to the buildings for job walks, site visits, and scheduling of the work.

9. Lock out Tag Out A. Lock Out/Tag Out: Contractors must notify the ET five (5) working days before anything can be locked out. The notification should include: what is being locked out, the tag number, the person on the tag and phone number shall also be provided to the ET within 24 hours of removal.

10. Vehicle Access A. Only government and authorized company vehicles will be allowed access to Keyport Undersea Warfare Annex (UWA). Vehicle passes must be displayed in addition to the standard NBK vehicle pass. The contractor shall provide the ET a list identifying all vehicles which will require access to the work site a minimum of three (3) calendar days in advance. All vehicle pass requests will be submitted with: Area access that is needed, company name, vehicle year, make and model, and license plate number, state, and tab expiration date. NUWC Keyport Annex Vehicle Passes must be picked up at the Annex. Vehicle registration must have the company's name as the owner. If the vehicle is leased or rented the lease or rental agreement must be in the company's name.

B. All vehicles will be subject to inspection and search prior to entering and within Naval Base Kitsap. Avoid transporting sealed containers into Naval Base Kitsap. If such containers must be introduced, prior coordination with the ET is required.

11. Parking A. Parking at Keyport Undersea Warfare Annex (UWA) is assigned so the contractor will have to apply for area outage for lay down/vehicle parking unless area is made available by the building POC.

12. Security A. Compliance with the security directions of NBK Security Force Personnel is mandatory.

13. Concrete Pad A. The government is responsible for determining the state and viability of the concrete pad for use as the installation site. The contractor will provide a written installation plan that will be approved by requisite government personnel within 5 working days.

VIII. Deliverables:

1. The Contractor is responsible for providing the following:

a. 3000 gallon cryogenic storage tank

i. one and a half inch outflow pipe

ii. adapter from one and a half inch to one inch vacuum jacketed pipe with bayonet connections

iii. pressure indicator

iv. level indicator

b. mounting bolts for the 3000 gallon tank

2. Submit any signed warranties to Contracting Officer prior to final commissioning and acceptance.

3. Before final payment will be approved, the Contractor shall provide all necessary documentation and submittals.

4. This project will not be accepted as complete until all project documentation and punch list items have been submitted to, and approved by the ET in their entirety and the Customer provides their concurrence electronically to the ET that the project is complete.

IX. Work Description:

1. Coordinate with ET prior to commencement of work.

2. The contractor shall remove and dispose of the entire 1500 gallon tank assembly described in Section I.

3. Safety Plan: Safety Plan is the planned steps and processes for managing demolition and installation activities and identifying the required sequencing activities and disposal mechanisms.

4. Prepare a Safety Plan and submit proposed demolition, removal, and installation procedures for approval before work is started. Include in the plan procedures for careful removal and disposition of materials specified to be salvaged, and coordination with other work in progress. A description of methods and equipment to be used for each operation and of the sequence of operations.

Provide procedures for safe conduct of the work in accordance with EM 385-1-1. Plan shall be approved by the ET prior to work beginning.

5. The contractor shall provide all management, labor, tools, parts, supplies, equipment, lodging, transportation and other necessary items. Equipment such as cranes, forklifts, tools, and fall protection systems will not be provided.

6. Before, during and after the demolition work continuously evaluate the condition of the structure being demolished and take immediate action to protect all personnel working in and around the project site. No area, section, or component of floors, roofs, walls, columns, pilasters, or other structural element will be allowed to be left standing without sufficient bracing, shoring, or lateral support to prevent collapse or failure while workmen remove debris or perform other work in the immediate area.

7. Any use of cutting torches or devices creating sparks or an open flame will require a Hot Work permit. The contractor shall notify the ET at least 5 business days prior if a Hot Work permit is needed to minimize schedule delays.

8. If the work is expected to generate dust or airborne particles, appropriate provisions for containment and clean up must be provided by the contractor.

9. Tank Support bolts in the cement pad will be cut and ground down to below floor surface.

10. All field verification will be the contractor’s responsibility. Including but not limited load requirements and sizing.

11. Installation site including new support bolt sites will be designated and approved by the ET prior to installation of the new tank.

12. The new tank will be made to interface with the existing VJP distribution system during installation.

13. Testing for leaks shall be limited to the new tank and its systems along with the connection sites established during installation.

14. Upon completion of the work, the Contractor shall inform the ET, and customer to demonstrate operational tests.

X. Title to Materials:

1. All excess and/or discarded materials shall become property of the Contractor and shall be removed from government property, unless specifically noted. Title to the materials resulting from demolition is vested in the Contractor upon authorization of the Contracting Officer to begin demolition.

2. Recycling is preferred and recommended. A WIS is required for disposal and recycling is required for metal.

XI. Material/Equipment In-Place List:

1. The Contractor shall provide a list of significant equipment and materials removed, replaced, or installed under this contract with the required information below, including the warranty expiration date.

2. Required format and information: The Contractor shall provide material and equipment data in the attached format (Attachment (1) – Material/Equipment In-Place List). All of the requested data shall be provided prior to final inspection or final acceptance.

XII. Cleanup:

1. Debris and Rubbish: Remove and transport debris and rubbish that will prevent spillage on pavements, streets, or adjacent areas. Clean up spillage from pavements, streets, and adjacent areas on an ongoing basis.

2. Contractor shall not dispose of debris/rubble on NBK property or in NBK dumpsters.

3. Upon completion, the Contractor shall remove all containers, surplus material, equipment, and debris and leave the site in a clean and orderly condition acceptable to the ET. The project will not be received and/or accepted until all project debris is removed from the site.

XIII. Safety and Environmental:

1. Safety is everyone’s responsibility. All contractor personnel on site are responsible for their own actions and any person on the project site has the authority to stop work if an unsafe condition exists.

2. The Contractor shall perform all work according to accepted Industry Standards, Safety and Environmental Procedures, and regulations, including Ref (B) and the latest revision of OSHA regulations.

3. The Contractor is responsible for inspecting their worksite for any hazards at all times, no exceptions. If an unsafe condition exists, work to correct or mitigate the hazard and contact the ET to assist in determining how to proceed, if needed.

4. Ensure all workers are wearing the proper PPE for the assigned task.

5. Environmental – The Contractor shall obtain approval of a site plan detailing methods of handling encountered waste and refuse, including spill response procedures, per Ref (E) prior to the start of any site work.