KPH Brick Repaid Award Letter and Synopsis.pdf

Version 1 Revised: 8/2019

Award Recommendation Notice of Intent to Award Number 190000000850

The Michigan Department of Health and Human Services has completed the evaluation of the received quotes for the purchase of exterior brick repair at Kalamazoo Psychiatric Hospital and has recommended an award to Ram Construction Services of Michigan, Inc. in the amount of $16,422.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Frank, Solicitation Manager FrankJ4@michigan.gov 517-241-6563

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide brick repairs to the exterior of the Kalamazoo Psychiatric Hospital.

Bidders:

The RFP was posted on SIGMA VSS on July 16, 2019 for 14 calendar days. The following bidders submitted proposals by the published due date of August 2, 2019.

Bidder Address City, State Zip

SDVOB*

Ram Construction Services of Michigan Inc

4592 40th Street SE Kentwood, MI 49512

No

Cusack’s Masonry Restoration, Inc

15570 Cook Rd, PO Box 220 Hubbardston, MI 48845

Yes

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN PROCUREMENT

Michigan Department of Health and Human Services 235 South Grand Avenue, Lansing, MI 48933 PO Box 30037, Lansing, MI 48909 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

Version 1 Revised: 8/2019

Evaluation Synopsis

I. Evaluation Process

A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Evaluation Process

PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by KPH staff and Solicitation Manager, which consisted of the following individuals:

Jennifer Frank, Solicitation Manager

Eric Schwartz, KPH Physical Plant Supervisor

Gordy Norris, KPH Administrative Services Director

Leroy Hoard, KPH Maintenance Crew Leader

III. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Spec # Specification

Ram Construction Services of Michigan, Inc

Cusack’s Masonry Restoration, Inc

Confidential Treatment Form (CT

FORM) PASS PASS

Schedule A, Statement of Work, Section 1-9 PASS PASS

3 Schedule B - Quote PASS PASS

Vendor Questions Worksheet PASS PASS

PROPOSAL

DETERMINATION PASS PASS

Version 1: 8/2019

VI. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Deliverable Ram Construction Services of Michigan, Inc

Cusack’s Masonry Restoration, Inc

1 1) Brick replacement (5)

2) Tuckpoint damaged mortar joints to six penthouses, building sizes are as follows:

(1) 27x15, (1A) 15x15, (1B) 15x15, (2) 21x15, (3) 39x33, (4) 21x15. Each building is between 9 and 12 feet tall.

3) Seal all movement cracks

4) Install flexible caulk around the perimeter of all doors (6)

5) Install flexible caulk in the coping joints

6) Install weep tubes and flexible caulk in the defective lintel joints on 6 penthouses.

7) Remove rust and paint steel lintels (13)

$16,422.00 $77,500.00

Total Price $16,422.00 $77,500.00

VII. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Ram Construction Services of Michigan, Inc. in the amount of $16,422.00.