Knee Mills IFB (1)~1.docx

SOUTH SHORE REGIONAL SCHOOL DISTRICT

476 WEBSTER STREET

HANOVER, MA 02339

South Shore Regional School District (SSRSD), 476 Webster St., Hanover, Massachusetts, 02339, hereinafter referred to as the Awarding Authority, hereby invites sealed bids for:

Supply, Delivery and Complete Installation of Three (3) new and unused Knee Mills 32’’x16’’, 3 HP W /SMX Control, Work lamp, Power Draw Bar R-8, Remote Stop/Go Switch.

INSTRUCTIONS TO BIDDERS

1. Bids shall be received at the Office of the Superintendent, South Shore Regional School District, 476 Webster St., Hanover, MA until May 23, 2018 at 1:00 P.M., per the clock in the Main Office, at which time and place the bids will be publicly opened and read aloud. In the event the building is closed due to uncontrolled events such as but not limited to fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 9:00A.M. on the next day in which the building is opened. Bids will be accepted until that date and time. No bid received after the time established for the opening of bids will be considered regardless of the cause for the delay in receipt of any such bid.

2. Bids not submitted on original bid forms shall be deemed non-responsive. Bid submissions must be enclosed in a sealed envelope marked "BID FOR KNEE MILLS.” The Awarding Authority assumes no liability for bids mistakenly opened due to improperly labeled envelopes and will return same to bidder without notice.

3. Specifications and Bid Documents may be obtained by contacting Sylvia Hufnagel at 781-499-7411 or by emailing shufnagel@ssvotech.org .

4. QUESTIONS- Questions concerning this Invitation to Bid must be received in writing by Sylvia Hufnagel at shufnagel@ssvotech.org . Questions may also be hand delivered or faxed to 781-878-1794. Written responses will be emailed, mailed or faxed to all bidders on record as having picked up the IFB. The deadline for questions is May 21, 2018 at 10:00 A.M.

5. The South Shore Regional School District reserves the right to reject any and all bids or to accept that bid deemed to be in the best interest of the School District.

6. Bids may be modified or withdrawn by written notice prior to bid opening date. Bid modifications should be submitted in an envelope clearly marked “Modification No. __ Bid for Knee Mills.”

7. The successful bidder shall accept the order within seven (7) days after notification of its award. No bids may be modified or withdrawn for a period of thirty (30) days, Saturdays, Sundays and legal holidays excluded, after the date set for the opening of the bids.

8. ADDENDA – If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed, mailed or faxed to all bidders on record as having picked up the IFB. All addenda shall be acknowledged on Bid Proposal Form by all responsive, responsible bidders.

9. WARRANTY - All items furnished under this specification shall be new and first quality and be warranted by the seller, or through him, the manufacturer, for a period of at least one (1) year, unless otherwise specified herein, for use by the South Shore Regional School District, the original purchaser, from the date of shipment; and the seller, or the manufacturer, shall repair or replace, at no cost to the South Shore Regional School District, any item proving defective in materials, workmanship, design or improper installation. The warranty shall be in writing, in a form acceptable to the Awarding Authority and shall be delivered to the Awarding Authority before final payment to the Contractor is made. Bidders shall supply any brochures and/or descriptive literature on item(s) offered.

10. PACKAGING - All items shall be delivered in sealed cartons, crates or packages and shall be accompanied by a complete and accurate packing list. Loose unpacked items will not be accepted.

11. INSTALLATION - The successful bidder (or his designee) shall install equipment and provide initial startup and training on use of equipment.

12. DELIVERY - Knee mills must be delivered and fully installed and operational no later than July 31, 2018. All Bidders shall state “guaranteed delivery date” on Bid Proposal Form. All goods are to be shipped fully prepaid. Every effort shall be made by the successful bidder to deliver complete shipments. The successful bidder will assume all risk and bear all costs for the equipment until delivery and installation has been completed and accepted by the District.

13. EQUALS - Item(s) similar in design, function, and equal or better in quality may be offered. Such items shall be clearly identified by the bidder as part of the bid submission. However, any alternate products must meet the level of technology of the identified products and must be accompanied by a copy of the manufacturer’s specifications for comparison. Any alternate product offered without the required documentation may result in a rejection of the submittal The Awarding Authority reserves the right to determine whether, in its opinion, such items are in fact equal. Such determination shall be final.

14. PRICE - Price quoted shall be a lump sum purchase price. Price should include all and any shipping and handling charges, set up at designated site, training in the operation of the knee mills, and any maintenance needed for a period of one year.

15. BID PROPOSAL FORM – The enclosed Bid Proposal Form shall be filled out completely and signed in longhand by the bidder. Bids offered on a form other than the one supplied will not be considered. Bidders shall submit a signed Certificate of Non-Collusion and Tax Certification Form using the enclosed form.

16. REFERENCES - Bidders shall provide a list of three most recent knee mill delivery and installations in the last three years. The list should include the client’s name, location and contact name and phone number.

17. CERTIFICATE OF INSURANCE - Successful bidder shall submit Certificate of Liability, Automotive and Workers Compensation Insurance prior to the signing of the Contract. The limits shall be as follows: Commercial General Liability: $1,000,000 Occurrence/$2,000,000 General Aggregate/$2,000,000 Products Aggregate. Commercial Auto: $1,000,000 CSL Bodily Injury/Property Damage. Workers' Compensation: Statutory Limit. Commercial Umbrella: $1,000,000 Occurrence/$1,000,000 Aggregate. The successful bidder shall have General Liability that is Primary and Noncontributory and hold SSRSD harmless and waive subrogation rights including Workmen’s Compensation, and name SSRSD as an additional insured. Failure to maintain the above mentioned coverages for the entirety of the Contract shall be considered a material breach of the contract.

18. RULE FOR AWARD- One contract will be awarded to the lowest responsible, responsive, and eligible bidder offering the base bid at the lowest total price that does not exceed the School District’s appropriation.

19. CONTRACT-The following documents form the Contract, are incorporated by reference herein, and are referred to as the “Contract Documents:” Invitation to Bid

· Instructions to Bidders

· The Bid Proposal Form submitted by the Contractor

· The attached “Contract for Installation of 3 Knee mills w/ smx control”

· All submission required by “Instructions to Bidders”

South Shore Regional School District

Specifications

Knee Mill 32’’x16’’, 3 HP W /SMX Control, Work lamp, Power Draw Bar R-8, Remote Stop/Go Switch.

CNC Control SMX Table Size 32’’x16’’ T-Slots (Number x Width) 3x16 mm Travel (X,Y,Z,Axis) 32’’x16’’x4.9’’ Quill Diameter 3.375’’ Spindle Taper R8 Max Quill Travel 5’’ Spindle speed Range RPM 70-4200 Spindle HP 3 Power Requirements Control 110V/P/12 Amp Power Requirements Machine 220/V,3P 8.5 Amp Max Weight of Workpiece 750 Lbs Height of Table from Bottom of Bed 37.5’’-49’’ Max Spindle Nose to Table 3’’-16.5’’ Min Height 87’’ Max Height 91’’ Width of Machine Including Table 68’’ Footprint of Machine 23’’x37.5’’ Weight Net Shipping Lbs 2830/3100 Rapid Traverse 100 IMP Handwheel Type Mechanical Way Surface Type Dovetail X,Z,Square Y Drilling Max Diameter 1’’ Milling Max Diameter 3’’ Freight INCLUDED

TRAINING INCLUDED

***** UP TO 24 HOURS ON SITE *****

***** 4 SEATS OF OFFLINE PROGRAMMING SYSTEM FOR SMX CNC *****

Freight INCLUDED Installation INCLUDED

TRAINING INCLUDED

***** UP TO 8 HOURS ON SITE *****

BID PROPOSAL FORM

TO: South Shore Regional School District, 476 Webster Street, Hanover, Massachusetts 02339

BID OPENING DATE & TIME: 1:00 P.M. WEDNESDAY May 23, 2018

To enter bid for this equipment, return one signed copy. Substitute forms will not be accepted

(Price to include delivery, installation and training at South Shore Vocational Technical High School).

GUARANTEED DELIVERY DATE: _____________________

BIDDER: _________________________________________________________________

(Name of Company)

SIGNED BY: _______________________________________ DATE: ____________________

(Authorized Company Representative)

PRINT NAME: _________________________________________

TITLE: _________________________________________

ADDRESS: _________________________________________

TEL/FAX#: _________________________________________

ADDENDA (only if applies): # 1 _______________, # 2 _____________, # 3_______________ (Sign here) (Sign here) (Sign here)

CERTIFICATION

(To Be Completed By Bidder)

** Social Security Number (Voluntary) or Federal Identification Number

* Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant.

** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing delinquency will not have a contract or other agreement issued, renewed or extended. This request is made under the authority of Massachusetts General Laws, Chapter 62C, Section 49A.

CERTIFICATE OF NON-COLLUSION

(To Be Completed By Bidder)

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification the word “person” shall mean any natural person, business, partnership, corporation, union committee, club or other organization, entity, or group of individuals.

Nature of Business

REFERENCES

Please provide three references we may contact with completed jobs of similar nature and scope.

Name ________________________________________________________________________ Address ______________________________________________________________________ Phone Number _______________________________ Contact __________________________ Date________________ Project description_________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________

Date________________ Project description _________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________

Date________________ Project description _________________________________________