KN-121-210-003 pre-bid meeting minutes.pdf
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- Solicitation number
- BPM021670
- Issued by
- Allegany County, Cumberland City, Maryland
About this file
This document contains the pre-bid meeting minutes for project KN-121-210-003 to replace the steam boiler for the food service at the Western Correctional Institution in Cumberland, Maryland. The project is being procured by the Maryland Department of General Services (DGS) using a written bid process under COMAR 21.05.02. The project has a 180-calendar day completion requirement and $250 per day liquidated damages. Minority Business Enterprises are encouraged to respond. The pre-bid meeting covered the bidding process, project scope, site access, and technical details such as the boiler specifications and system requirements. Key questions and answers from the attendees were documented, including confirmation that the specified boiler will fit through the enlarged garage door and that a generic boiler configuration will be acceptable without modifications. The deadline for submitting questions was February 9, 2021 at 10:00 AM.
The contract will be awarded to the responsive and responsible bidder who submits the lowest total bid price. No additional details were provided regarding pricing, funding sources, or set-asides. The project is located in Allegany County and the City of Cumberland, Maryland.
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DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: February 9th, 2021, 11:00 AM
DGS PROJECT NO. KN-121-210-003
PROJECT TITLE/ LOCATION: Replace Steam Boiler for Food Service, Western
Correctional Institution, 13800 McMullen Hwy SW, Cumberland, MD 21502
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 180
LIQUIDATED DAMAGES: $ 250.00
PROCUREMENT OFFICER: Keon Pompey
DGS PROJECT MANAGER: Tobias Fitzick
A/E REPRESENTATIVE: N/A
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mr.
Fitzick opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
1) The Firetube Boiler is similar to the Bryan Boiler. Would it count as an owner approved equal?
2) It would have to be submitted after the bid is awarded.
3) What are the security procedures for this project?
4) A day pass sill be issued. The facility will need (7) days notice before the contractor needs to be on-site.
5) Is a negative Covid test required?
6) N. The contractor will need to wear a mask and face shield and answer Covid-19 symptom questions, and be temperature screened.
7) Who will tie the new boiler into the control system?
8) The facility will connect the boiler and the contractor will check their work during commissioning.
9) Is the boiler feed and condensate system adequate for this boiler?
10) Yes. An engineer has approved the systems for this boiler.
11) Will the specified boiler fit into the garage door?
12) Yes, the door has been enlarged.
13) What factory options will be required with the boiler?
14) A generic set-up will be required. No modifications are required. The boiler is set up in a “Pessure-on, Pessure-off” Configuration. It normally operates at 45PSI with no lead/lag.
15) Is 150 PSI required?
16) Yes. The boiler shall be sized to 150 PSI.
17) What is expected from commissioning?
18) The contractor shall provide commissioning consisting of: Factory Start-up, Factory Warranty (at least 2 year per spec.). The contractor shall check the installation of the boiler and verify that it has been installed correctly by the facility.
Question Deadline – The deadline for questions has been established is February 9th, 2021 @ 10:00 AM
All questions must be via e-mail to keon.pompey@maryland.gov
File details come from the government source that posted it. Updated .