KitchenPaperProdBid2008.rtf

November 19, 2008 MISC. PAPER KITCHEN PRODUCTS ATTN: Div. of Purchases, BID TERMS AND CONDITIONS Sue Garcia

COMMODITY ITEM: Miscellaneous Paper Kitchen Products

CONTRACT PERIOD: Immediately thru December 31, 2009

SCOPE: This bid is issued to cover the normal requirements of ALL USING AGENCIES for Misc. Kitchen Paper Products as listed below and cover like items. This contract will not cover items stocked at the State of Maine, Division of Purchases, Central Warehouse.

BID PRICES: A one (1) year contract with the option of (2) two (1) one year renewals will be issued as a result of this bid. Prices shown are to be net including transportation charges fully pre-paid by the contractor FOB destination. Prices are to remain firm for the duration of the contract.

PRICE ADJUSTMENT: It is understood and agreed that the contract prices may be subject to any increases or de-creases reflected in manufacturer’s prices. However, prices MUST remain firm for 6 mos. After 6 months, con-tractor may request a price increase with proper documentation from the manufacturer. Any price changes to contract will NOT be allowed until the Director Division of Purchases has reviewed and accepted. Requested changes MUST be received at least 30 days prior to the effective date (along with proof from the manufacturer of the change). The Director of the Div. of Purchases reserves the right to accept or reject any and all pricing changes.

Please give unit cost for each item and indicate Brand Bidding AND Product Number for each item bidding. If your description of an item differs from one listed, please make changes accordingly. This also pertains to pack sizes. TELL US WHAT YOU ARE BIDDING.

QUANTITIES: It is understood and agreed that the Contract shall cover the actual quantities ordered by the State for delivery during the term of the Contract. A breakdown by group is as follows:

Group 1: Aluminum Foils Group 2: Papers & Films Group 3: Plastic & Utensils Group 4: Cups & Lids Group 5: Serviceware Plates Group 6: Food Storage Containers Group 7: Hats, Gloves, Aprons Group 8: Bags, Paper & Plastic Group 9: Misc

BRAND NAMES: Brand names are used to describe performance required of an item or what was contracted in the past. As stated or an approved. Alternates will be considered.

APPROVED EQUIVALENT: IT IS UNDERSTOOD THAT ALL SPECIFICATIONS ARE MINIMUMS. APPROVED EQUALS MAY BE CONSIDERED. THE STATE OF MAINE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS THAT DO NOT MEET SPECIFICATIONS AND AWARD HOWEVER IS IN THE STATES BEST INTEREST.

THE STATE ALSO RESERVES THE RIGHT TO CONSIDER ALTERNATES AND DETERMINE EQUIVALENCY.

NON-CONTRACT ITEMS: Items listed are used for bid basis. Contracting vendors(s) may be asked to supply other items within product class at contract prices.

BRAND NAME/PACK SIZES: Please specify Brands bidding for each section or Item and Product #. Also be sure to supply pack sizes if different from those listed.

USING AGENCIES: All State Agencies may wish to use this contract along with a list of using Departments/ Institutions follows below.

AWARD: The award will be considered by lot or like items first. However, there may be circumstances where it may be in the best interest of the State to separate items.

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5,000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5,000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

DELIVERY: The Contractor will be responsible for the delivery of goods in first class condition at the point of delivery, and in accordance with good commercial practice.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice or cancel immediately if the contractor dies not conform to the terms and conditions of the contract.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the contractor, extend the contract period beyond the indicated expiration date.

SPECIAL NOTE: Polystyrene Products are not permitted to be purchased by the State of Maine. Bids with Polystyrene will be rejected.

MUNICIPALITY CLAUSE: A State law permits any political subdivision or school administrative district in the State of Maine to benefit from the State Purchases process. When award is made, therefore, consideration may be given this provision. Please indicate below if you will accept orders from such political subdivisions at the prices quoted.

______YES______NO______YES, with the following conditions:_____________________________________

CREDIT CARD: Please be advised that the State of Maine is requiring vendors to accept credit cards as a form of payment for the procurement of the goods and services under this contract. Your company may be required to accept these cards; the pricing offered to the State of Maine shall be the final cost to the State regardless of the payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

NOTE: Currently the using agency may not use a procurement card as a purchasing tool. This is for any possible future use of such card.

______Yes, our company will accept the State of Maine credit card.

______No, our company will NOT accept the State of Maine credit card.

NOTE: Please see attached spreadsheet for complete list of items. Spreadsheet must be either attached to VSS Bid or faxed to Attn: Sue Garcia 207-287-6578 w/cover sheet stating Misc. Kitchen Paper Products Bid with Company Name, Contact Person, Address, & Tel. #, no later than bid opening date and time.

NOTE: ENTER 0.00 in your VSS Bid Response under unit price.

Please fill in all columns highlighted in Red. If bidding other than stated manufacturer currently on contract, bidder must send samples, to Div. of Purchases Attn: Sue Garcia, 4th floor Burton Cross Bldg., #9 SHS, Augusta, ME 04333. Samples must be received no later than bid opening date & time.

DEPARTMENTS THAT MAY WISH TO USE CONTRACT

Riverview Psychiatric Center, 250 Arsenal St, Augusta, ME 04330 Dorothea Dix Psychiatric Center, 656 State St., Bangor, ME 04401-0926 Elizabeth Levinson Center, 159 Hogan Road, Bangor, ME 04401-5697 Baxter School for the Deaf, P.O. Box 799, Portland, ME 04104-0799 Central Maine Pre-Release Program, 87 Winthrop St., Hallowell, ME 04347 Mountain View Youth Dev. Ctr, RR #1, Box 1400, 1202 Dover Rd., Charleston, ME 04422 Downeast Correctional Facility, HCR 70 Box 428, Bucks Harbor, ME 04618 Maine Correctional Facility, P.O. Box 260, 17 Mallison Falls Rd., Windham, ME 04062 Maine State Prison, 807 Cushing Road, Warren, ME 04864-4600 Long Creek Youth Dev. Center, 675 Westbrook St., So. Portland, ME 04106

Central Maine Tech. College, 1250 Turner St., Auburn, ME 04210 Eastern Maine Tech. College, 354 Hogan Rd., Bangor, ME 04401 Kennebec Valley Tech. College, 92 Western Ave., Fairfield, ME 04937 Northern Maine Tech. College, 33 Edgemont Drive, Presque Isle, ME 04769 Southern Maine Tech. College, Fort Rd., So. Portland, ME 04106 York County Tech. College, 112 College Drive, Wells, ME 04619 Washington County Tech. College, RR 1, Box 22C, Calais, ME 04619

VENDOR:___________________________________________________

CONTACT PERSON:__________________________________________

COMPANY ADDRESS:_________________________________________

TELEPHONE #_______________________________________________

FAX #______________________________________________________

VSS #_____________________________