Kitchen Chemicals award_letter_and_synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number: 210000000196

The Department of Corrections Procurement office has completed the evaluation of RFP 200000002105 for kitchen chemicals and has recommended an award to Arrow Chemical Products, Inc. in the amount of $1,693,383.00, pending State Administrative Board approval. More information on the State Administrative Board can be found at: State Administrative Board.

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide kitchen chemicals. The term of this contract is three years, with up to 2 one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on July 14, 2020 for 14 days. The following bidders submitted proposals by the published due date of July 27, 2020.

City, State Zip

SDVOB*

Arrow Chemical Products, Inc.

*SDVOB: Service-Disabled Veteran Owned Business

Version 4 Revised: 8/2019

Version 4 Revised: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements To avoid disqualification, the bidder must provide documentation to support the following:

The prime Contractor must be the manufacturer or an authorized distributor, directly providing SDS and recall notification.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

Proposal Instructions, Evaluation Process The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee, which consisted of the following individuals:

III. Evaluation Results The Evaluation Team determined that Arrow Chemical Products, Inc. based on a score of 94, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Questions Worksheet: The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. Section 5 State of Michigan Experience and Prior Experience: Bidder’s proposal did not provide the start and end dates for experiences and did not provide the location for Experience 3.

2. Exhibit A Statement of Work: The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. I.6 Incorrectly Filled Orders. Bidder’s proposal did not provide the reporting process for notifying the Contractor.

b. 4.1 price Term: The Bidder’s proposal did not provide information for key supplier(s).

Total Score: 94 /100 IV. Pricing Summary:

VII. Negotiations:

Negotiations were conducted and resulted in a total cost savings of $12,039.00.

VIII. Award Recommendation:

The State received one bid response. Award Recommendation is made to Arrow Chemical Products, Inc. in the amount of $1,693,383.00.

SIGNATURES

(Sign and date) Cathy Carr:

Curtis White:

Greg Dancer:

Rebecca Hawker:

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